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HomeMy WebLinkAbout~Master - Ames Human Relations Commission - AHRC Minutes 9-24-2012M I N U T E S HUMAN RELATIONS COMMISSION September 24, 2012 The regular meeting of the Ames Human Relations Commission was called to order at 5:30 p.m. in the Council Chambers of City Hall. Members present were Chairperson Aaron Fultz, John Klaus, and Barbara Woods. Lois Schmidt and Johanna Turner were also present. Quorum was not attained, so the Commission was not able to take action on any ite ms. Discussion was held on items related to the Commission. Old Business The minutes could not be approved, as quorum was not attained. New Business FACES Aaron indicated that he thought FACES went well. He thanked the members of the Commission for their efforts. Aaron also expressed thanks to the volunteers and City staff. John noted that he had heard nothing but good things about the event. However, some people he talked to did not know the event was occurring this weekend. Lois stated that she had a great time, and she got feedback from people about ways to improve into the future. Lois suggested that there be a protocol for managing the email account more actively. Some of this challenge may have been due to the transition of Commission members, but there were challenges in communication with this account. She also suggested that the Commission seek opportunities to engage younger children in activities and encourage performers to stay after their performances to support the other shows. This might be facilitated by a meet -the- performers area after their shows. Melissa noted that there were one or two vendo rs who were not on the Parks and Recreation approved list, and therefore there needs to be some follow-up to ensure that they are making the appropriate payments to the City. She also suggested that follow-up via a survey instrument might be valuable for shaping future events. Aaron, John, and Lois will work with Melissa to develop some survey questions and send it to the participants. Lois shared that there might be interest from participants to conduct more sales of goods at their booths. Barbara suggested that in the future we set up a matrix of target populations to ensure there is representation from a diverse group. Barbara was pleased with the volunteer participation. She noted that she saw the advertisements in several locations, and encouraged the Commission to keep the FACES logo to continue the imagery of FACES. Barbara suggested using a booth in the future to invite people to teach and learn languages other than English. She also suggested putting out the date of the event as early as possible. Melissa will review the parameters set by the Commission for honoraria and will have checks mailed to entertainers based on those parameters. Discussion about upcoming activities for the Commission Melissa had placed this item on the agenda to develop some more background on what the remaining activities are for the remainder of the year. Aaron noted that planning for MLK Day starts in November. However, the nomination form for the Humanitarian Award can be issued to interested parties. It should be publicized so that a decision on the winner can be made by the November meeting. John suggested that perhaps the criteria for the Humanitarian award could be sent to United Way, the ministerial alliance, and others. Lois suggested the Interfaith Council. Aaron urged that the next meeting include discussion about the award. Brian suggested that in the spring, the Commission had approved the criteria and authorized a timetable for nominations. If the criteria are found, then the Commission can get it out for submissions. Commissioner Comments John asked about when the issue of Commission makeup might be before the Council. Aaron asked that he be notified when he needs to appear at the Council meeting to address questions it might have. Barbara will not be available on October 25th. There will be follow-up regarding setting the date and time of the next meeting. The next meeting will be on October 25, 2012 at 5:30 p.m. Adjournment The Commission adjourned at 6:35 p.m.