Loading...
HomeMy WebLinkAbout~Master - Ames Human Relations Commission - AHRC Minutes 9-13-2012M I N U T E S HUMAN RELATIONS COMMISSION September 13, 2012 The special meeting of the Ames Human Relations Commission was called to order at 4:00 p.m. in Room 235 of City Hall. Members present were Chairperson Aaron Fultz, John Klaus, and Barbara Woods. Edna Clinton, Amber Corrieri, Mike King, Chris Lyng, and Johanna Turner were also present. Quorum was not attained, so the Commission was not able to take action on any items. Discussion was held on FACES. Old Business FACES Vendors and Booths – Edna and Amber have been receiving registrations, which now number approximately 50. John went to Clubfest to ask for entertainers and booth participants. Four food vendors will be present: Munchies, Le’s Vietnamese, C&K Sweets and Treats, and Cuppy’s Coffee. It is believed that all have paid their fees. Amber will prepare a map of booth locations and send an email to the booth registrants describing their location and instructions. Amber will also provide a copy of the map to Mike King. Melissa will make 10 copies of the map to have on hand for the event. Amy is printing out the sheets with organization names to place at each booth. Barbara indicated that there are 10-15 volunteers for the setup, a stage manager and two assistants, and two volunteers for each set of barricades, in addition to the Commission members and others. Entertainment – All entertainment slots are filled and Maximum Ames will cover entertainment later in the day. At the previous meeting, the Commission allocated $1,000 to Maximum Ames. Maximum Ames will procure the sound system and provide technicians and other volunteers to set it up. Maximum Ames will begin setting up at 8:00 and will anticipate being ready by 10:00. Signs – Melissa noted that Amy has a list of tasks related to signs. Aaron will bring the AHRC banner and we will use the FACES banner is addition. Melissa will bring tape, scissors, markers, and other office supplies. Mike will provide the sandwich boards with directions to the restrooms. Publicity – The Tribune ad is coming, the Facebook ads and ad for the Daily have already been run. The AHRC should send invites via Facebook to encourage friends to like the FACES page. The City’s PR office will prepare lanyards and nametags for volunteers. T-shirts will also be available. Melissa will collect handout materials for the Commission’s booth, including publications, the Commission’s annual report, and others. Parking – Volunteers can park near the Electric Administration building or Water Plant. 5th Street will be available for unloading and loading. Barricade volunteers will control access to all others and participants can park on Carroll, 6th, and other adjacent streets. Adjournment The Commission adjourned at 4:45 p.m.