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HomeMy WebLinkAbout~Master - Ames Human Relations Commission - AHRC Minutes 8-23-2012M I N U T E S HUMAN RELATIONS COMMISSION August 23, 2012 The meeting of the Ames Human Relations Commission was called to order at 5:30 p.m. in the Council Chambers of City Hall. Members present were Chairperson Aaron Fultz, Amy Juhnke, John Klaus, Lea Vogl, and Barbara Woods. Mike King was also present. Public Forum No one was present for Public Forum. Old Business Moved by Klaus, and seconded by Woods to approve the minutes from the July 26, 2012 meeting. Motion carried unanimously. Approval of the minutes from August 16th will be deferred until the next meeting, as the Commission has not had a chance to review them. New Business FACES Publicity – Amy delivered a proposal for spending advertising funds for FACES. The proposal was $300 less than last year’s advertising budget, at $900 total dollars. Amy also had printed posters, which she distributed to have Commissioners post in local businesses. She will plan to inform staff of how many copies will need to be made for the Clubfest handout. Staff will have them printed internally and charged to the FACES account, then available for pickup by Amy. Aaron directed the Commission towards the budget. Melissa described the revenues and expenditures and what has yet to be spent. An updated list of booth vendors from Amber is needed to determine who might need to be invoiced. Food Vendors – John stated that Andy’s Barbecue will not be a vendor. Le’s Vietnamese and the other two regular Bandshell vendors are the only vendors remaining. Le’s paid $25 for a vendor space. John was not sure who else he might contact to vend. Mike was aware of one other vendor who had vended in Bandshell Park before, who might be possible to contact to vend. John noted that he had contacted all the vendors at the Downtown Farmer’s Market. Mike will send contact information to John on Munchie’s Snack Shop. Lea will send John contact information for Cosmic Kebab. Exhibitors – Amber was not able to come to the meeting. John noticed that Amber had been responding to people on the Facebook page. No further updates. Facilities and Rentals – Mike noted that the past due amount for the Bandshell last year had been paid, so the actual amount this year is $1,065. Brian noted that he had confirmed the order with PartyTime and updated them with the delivery and pickup times. Volunteers – Barbara has communicated with several groups to line up volunteers. She has also put together an updated form describing who is needed and when. John has a lead on a stage manager that he is following up on. Aaron confirmed that all the Commissioners will be in attendance at the event. Brian suggested that the Commission members speak at Public Forum during the Council meeting to announce the event and ask Council members to attend. Sponsorships – It was decided that the amount received was sufficient and no more sponsorships would be needed. Entertainment – Lea stated that last year most performers got $50. Some of the longer performers got $200. She noted that Co’Motion received $100 last year and this year has asked how much they would receive. Maximum Ames last year received $800 and this year they would like to receive the same amount or more to cover the sound system, organizing, and other assistance. Lea suggested that between $1,500 and $2,000 for entertainers would be appropriate. The Commission agreed that there should be $1,000 available for entertainers to be paid at a rate of about $200 per hour, with a minimum amount of $20. It was suggested by Aaron that entertainment run from 11-4. The Commission agreed. Discussion was held on the amount to pay Maximum Ames. The Commission agreed to allocate $1,000 to Maximum Ames. Aaron reviewed the allocations: $900 for advertising, $1,000 for Maximum Ames, $1,000 for stipends. John moved to approve the encumbrances agreed to so far and these allocations. Seconded by Lea. Motion carried unanimously. Discussion of Commission Vacancies Moved by Barbara, seconded by John to recommend to the City Council that the Human Relations Commission ordinance be amended to reduce the Commission membership to five. Commissioner Comments – John asked that Aaron give Amit a call to see if he intends to attend future commission meetings. Lea expressed her thanks to the commission and regret that she will be leaving. The Commission will next meet at a special meeting on September 13, 2012 at 4:00 p.m. in City Hall. The Commission will next meet at its regular meeting on September 24, 2012 at 5:30 p.m. in City Hall Adjournment The Commission adjourned at 6:35 p.m.