HomeMy WebLinkAbout~Master - Ames Human Relations Commission - AHRC Minutes 6-06-2012M I N U T E S
HUMAN RELATIONS COMMISSION
June 6, 2012
The Special Meeting of the Ames Human Relations Commission could not be called to order as
quorum was not met. Members present were Chairperson Aaron Fultz and Commissioner John
Klaus. Amber Corrieri and Lauren Berry from United Ames were present.
An informal discussion of FACES was held. Aaron and John prepared a FACES planning
proposal to take back to the Commission as a whole.
FACES Committees:
1. Entertainment – Lynne Carey, Chris Lyng, Nate Logsdon. Will be responsible for
lining up musical, dance, and other performers for the Bandshell.
2. Food Vendors – John Klaus. Will contact Vesuvius, Ames British Foods, and other
food vendors.
3. Exhibitors – Lauren Berry (until June 30) and Lea Vogl. Will be responsible for
distributing, receiving forms for booths and tables.
4. Publicity –Amy Juhnke and Amber Corrieri. Will prepare flyers, contact advertisers
used in the past (Ames Tribune, CitySide, AmesNewsOnline, Wheatsfield
Cooperative). Amber will update the CitySide announcement and submit to Susan
Gwiasda by June 15. Amber will also send details to Susan for a press release.
5. Facilities/Rentals – Amit Shah, Mike King. The Bandshell has been reserved. There
is a question about an outstanding balance owed from last year’s FACES. Rentals
were previously received by PartyTime.
6. Volunteers – Barbara Woods, Amy Longenecker. Will reach out to community and
university organizations for volunteers to help set up, facilitate, and tear down the
event.
7. Sponsorships – Aaron Fultz. Last year $500 was received from the Chamber of
Commerce. Aaron will be responsible for contacting potential sponsors.
Amber will assist where needed to provide big picture coordination. Lauren will set up a Gmail
account (tentatively FACESofAmes@gmail.com) so applications for booths can be submitted
online.
Brian passed out copies of last year’s invoices so we have an idea of what was spent on things.
Quotes from vendors should be sent to the City Manager’s Office (attn: FACES). The City
Manager’s Office will prepare requisitions and send them back to the vendors. No payments will
be made until delivery occurs and no tax should be included on the quotes. Brian will put the
booth application form on the AHRC website once it is sent to him. He will also work with the
Clerk’s Office to get street closures, vending permits, and electricity approvals.