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HomeMy WebLinkAbout~Master - Ames Human Relations Commission - AHRC Minutes 2-28-2013M I N U T E S HUMAN RELATIONS COMMISSION February 28, 2013 The regular meeting of the Ames Human Relations Commission was called to order at 5:32 p.m. in the Council Chambers. Members present were Devita Harden, John Klaus, Amy Juhnke, and Chair Aaron Fultz. Barbara Woods was absent. PUBLIC FORUM A. No one was present for Public Forum. B. Melissa Mundt updated the commission on the one case that is pending. At this time, the Commission is waiting for a letter from attorney Shawn Smith as to whether there has been discrimination in hiring by the employer or its agent. OLD BUSINESS A. Approve January 24, 2013 Minutes – Under item A. (old business), the second on the commission report was Amy Juhnke. Moved by Klaus and seconded by Harden to approve the minutes with the change. Motion carried unanimously. B. Humanitarian Award – Process Improvement, at January meeting discussion was to start the award earlier. Start it in late October, not late November. Commissioner Juhnke suggested more groups be identified. AHRC would like to review the mailing list that the City uses for the press release. AHRC would like to use City Side as well next year to recruit more individuals, so the timing needs to be known for 2013. Harden asked about rewording the form. Juhnke noted we moved toward a grass roots person. Juhnke suggests that the group review the form in August and have it ready for distribution in the fall. Klaus suggested talking about it in May, to give it time to discuss and make sure it focuses on the AHRC purpose. Harden asked if it has ever been given to an organization. Fultz stated that he is not aware of it being given to an organization in the past. Fultz reminded the Commission that it did revisit the award in 2012. Klaus stated that what Fultz read as the purpose does capture what he was concerned about and that perhaps it is handled. After discussion the group decided to review the award form prior to July 2013. NEW BUSINESS A. Annual Report--Fultz reviewed the report with the Commission. Fultz will make the changes and send it to City staff. Juhnke offered a marked up copy to Fultz to make edits. AHRC reviewed Juhnke's changes with all members. Harden also offered edits. Fultz discusses getting the report finalized to take before the City Council. Klaus moved to approve the report with the changes and additions. The motion was seconded by Juhnke. Motion approved unanimously. B. FACES – FACES will be September 28, 2013 at Bandshell Park. Fultz said that a discussion around purpose and format would take time to develop. Klaus stated that he would not like to have the Commission plan it alone. Klaus thought it was a good idea to utilize the Martin Luther King, Junior celebration event group. Juhnke feels there is a bigger and more diverse group within the community, and AHRC needs to identify that group. Juhnke says the planning group needs to be more diverse. Juhnke asked if AHRC could come up with a group of suggested people for the planning committee. Fultz thought the planning committee needs to be in place by March 28 meeting. Klaus asked Fultz who is on the MLK planning committee and if we can invite them to help to plan FACES. Juhnke has the subcommittee structure from 2012, and suggested that we pull the list of groups together and then look at who is interested. Fultz noted that for MLK planning YSS and United Way are heavily involved along with the school district. Fultz suggest that the group reach out to Amber Corrieri, Lois Schmidt and MAXIMUM Ames. Juhnke says the student groups need to be reached out to in April and a publication needs to go out. Juhnke says we need a planning committee and the chairs will get a group to organize what the planning committee has decided to do. Juhnke would like a list of motivated individuals to serve on the planning committee by Thursday, March 7. Juhnke will review the list and coordinate with AHRC on getting the planning committee set. Juhnke will contact the student advisor to determine schedules for contacting student organizations about the event. Mundt will provide gmail account information to AHRC. C. Strategic Planning – Next Steps- Juhnke would like to spend some time on question number 1. Fultz agreed that would be important. Klaus would like to invite the new person to join us in the conversation. D. Commissioner Comments—None E. Time and Date of Next Meeting - It was noted that the next meeting will be March 28, 2013 at 5:30 p.m. (Regular Meeting, Council Chambers) ADJOURN The meeting adjourned at 6:17 p.m.