HomeMy WebLinkAboutA001 - Council Action Form dated October 27, 2026ITEM #:24
DATE:10-27-26
DEPT:PW
SUBJECT:2024-26 TRAFFIC SYSTEM CAPACITY IMPROVEMENT PROGRAM
(13TH & GRAND)
COUNCIL ACTION FORM
BACKGROUND:
The 2024-26 Traffic System Capacity Improvement Program includes improvements to the intersection
of 13th Street and Grand Avenue. The project will add dedicated left-turn lanes and a new traffic signal at
the intersection, a shared use path along the west side of Grand Avenue through the project corridor,
and a leading pedestrian interval (LPI) programmed into the traffic signal to improve pedestrian safety
when crossing the intersection.
The City retained WHKS & Co., of Ames, IA, in August 2024 to prepare the design for this project.
Following completion of preliminary design, JCG Land Services, a subconsultant to WHKS & Co., began
the property acquisition process in November 2025. This process included researching property
ownership, determining fair market values, and negotiating with affected property owners for the
easements and property acquisitions necessary to construct the proposed improvements.
The project impacts a total of 22 parcels, including 19 requiring temporary easements, 20
requiring permanent easements, and two requiring full property acquisitions. Since negotiations
began, City staff and JCG Land Services have continued working with affected property owners to reach
voluntary acquisition agreements.
On July 28, 2026, the City Council approved acquisition agreements for 10 of the 22 parcels. Since that
date, agreements have been reached with five additional property owners for temporary and permanent
easements, as well as one property owner for a full property acquisition. These six agreements are
now being presented for City Council approval.
ACQUISITIONS REQUIRING CITY COUNCIL APPROVAL:
The six finalized acquisition agreements are summarized in Tables 1 and 2. Table 1 lists the temporary
and permanent easements on five parcels, totaling $52,722.80. Table 2 lists the full acquisition of the
property located at 1302 Harding Avenue, for $233,000.00. The total compensation associated with
these agreements is $285,722.80.
For the five easement acquisitions, City Council approval is requested to accept the easements,
approve the purchase agreements, and authorize payment. For the full property acquisition,
Council approval is requested to approve the purchase agreement and authorize City staff to
proceed with payment and closing on the property.
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Table 1: Temporary and Permanent Easements Requiring Council Approval
Parcel #Landowner Subject Property
Address
Begin Neg.
(Date)
Signed
(Date)
Purchase
Agreement Total
Comp. ($)
1 Chakraborty, Shayonee 703 12th St.4/7/2026 8/14/2026 $28,700.00
15 Baumgarten, Michael & Ashley 1329 Grand Ave.11/25/2025 7/20/2026 $4,290.00
16 Haubrich, Matthew Scott 1314 Grand Ave.4/8/2026 8/5/2026 $9,197.80
17 Haubrich, Matthew Scott 1320 Grand Ave.4/8/2026 8/5/2026 $6,400.00
18 Haubrich, Matthew Scott 1324 Grand Ave.4/8/2026 8/5/2026 $4,135.00
Total $52,722.80
Table 2: Full Property Acquisition Requiring Council Approval
Parcel #Landowner Subject Property
Address
Begin Neg.
(Date)
Signed
(Date)
Purchase
Agreement Total
Comp. ($)
21 Trudy Paulson Irrevocable Trust 1302 Harding Ave.11/13/2025 9/29/2026 $233,000.00
PREVIOUSLY APPROVED ACQUISITIONS:
For reference, the previously approved acquisition agreements for 10 parcels, totaling $74,630 in
compensation, are summarized below. Table 3 lists the 9 parcels with temporary and permanent
easements, and Table 4 lists the parcel with a permanent easement only.
Table 3: Previously Approved Temporary and Permanent Easements
Parcel #Landowner Subject Property
Address
Begin Neg.
(Date)
Signed
(Date)
Purchase
Agreement Total
Comp. ($)
3 Crippen, Melvin & Christine 1213 Grand Ave 3/18/2026 3/18/2026 $5,910.00
6 Holcomb, Todd 1202 Grand Ave.3/18/2026 3/18/2026 $2,090.00
7 Moreno, Joshua 1208 Grand Ave.4/7/2026 5/19/2026 $3,550.00
8 White, Robert & Gail 1212 Grand Ave.3/13/2026 3/31/2026 $6,230.00
9 Hanssen, Donna & Mark 1218 Grand Ave.3/24/2026 3/31/2026 $6,695.00
10 1228 Grand LLC 1228 Grand Ave.3/23/2026 6/9/2026 $28,500.00
12 Grau, Roger & Garunee 1311 Grand Ave.3/17/2026 3/17/2026 $8,565.00
14 Staiert, Lavonne 1323 Grand Ave.3/17/2026 5/20/2026 $6,240.00
19 Schoenrock, Robert & Suzanne 1330 Grand Ave.5/22/2026 5/27/2026 $5,055.00
Total $72,835.00
Table 4: Previously Approved Permanent Easement Only
Parcel #Landowner Subject Property
Address
Begin Neg.
(Date)
Signed
(Date)
Purchase
Agreement Total
Comp. ($)
22 625 13th Street LLC 625 13th Street 5/12/2026 5/22/2026 $1,795.00
OVERALL PROPERTY ACQUISITION SUMMARY:
With approval of the six agreements presented in this action, 16 of the 22 impacted parcels will have
approved acquisition agreements, representing approximately 73% of the properties impacted by the
project. Negotiations with the six remaining properties are ongoing.
Table 5 provides the acquisition status of all 22 impacted parcels, including those previously
approved, those presented for approval at this meeting, and those six properties for which
agreements remain outstanding (shown in yellow). The properties are also identified on the
attached property acquisition map.
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Table 5: Overall Property Acquisition Status
Parcel #Landowner Subject Property
Address
Begin Neg.
(Date)
Completed
1 Chakraborty, Shayonee 703 12th St.4/7/2026 This Council Action
2 McGuire, Sean M 1209 Grand Ave.3/23/2026
3 Crippen, Melvin & Christine 1213 Grand Ave 3/18/2026 Previously Approved
4 Paula S. Vandewater Trust 1217 Grand Ave.3/17/2026
5 Harold D. Pike Rev. Trust 1221 Grand Ave.3/25/2026
6 Holcomb, Todd 1202 Grand Ave.3/18/2026 Previously Approved
7 Moreno, Joshua 1208 Grand Ave.4/7/2026 Previously Approved
8 White, Robert & Gail 1212 Grand Ave.3/13/2026 Previously Approved
9 Hanssen, Donna & Mark 1218 Grand Ave.3/24/2026 Previously Approved
10 1228 Grand LLC 1228 Grand Ave.3/23/2026 Previously Approved
11 Iowa Seventh Day Adventist
Association
1303 Grand Ave.12/16/2025
12 Grau, Roger & Garunee 1311 Grand Ave.3/17/2026 Previously Approved
13 Hovick, Joseph 1317 Grand Ave.3/17/2026
14 Staiert, Lavonne 1323 Grand Ave.3/17/2026 Previously Approved
15 Baumgarten, Michael & Ashley 1329 Grand Ave.11/25/2025 This Council Action
16 Haubrich, Matthew Scott 1314 Grand Ave.4/8/2026 This Council Action
17 Haubrich, Matthew Scott 1320 Grand Ave.4/8/2026 This Council Action
18 Haubrich, Matthew Scott 1324 Grand Ave.4/8/2026 This Council Action
19 Schoenrock, Robert & Suzanne 1330 Grand Ave.5/22/2026 Previously Approved
20 Brown Family Trust 803 13th St 805 3/19/2026
21 Trudy Paulson Irrevocable Trust 1302 Harding
Ave.
11/13/2025 This Council Action - Full
Acquisition
22 625 13th Street LLC 625 13th Street 5/12/2026 Previously Approved
PROJECT SCHEDULE UPDATE:
The Electric Department's power line relocations are scheduled to occur this fall with City crews already
performing some grading work on the City-owned lot at the NE corner of the intersection to allow for the
power poles to be set at the proper ground elevation. Private utility relocations and final preconstruction
coordination with affected property owners are anticipated throughout 2027. Construction of the 13th
Street and Grand Avenue Intersection Improvement Project is scheduled for 2028.
ALTERNATIVES:
1. Accept the easements, approve the purchase agreements, and authorize payment for the parcels
listed in Table 1; and approve the purchase agreement for the full acquisition listed in Table 2 and
authorize City staff to proceed with payment and closing.
2. Do not approve the agreements listed in Tables 1 and 2, and direct staff to seek alternatives.
CITY MANAGER'S RECOMMENDED ACTION:
Approval of these easements and purchase agreements will allow this significant project to move
closer to construction. Property acquisition is necessary to allow for the improvements to be
constructed. Additional information regarding the next steps in the property acquisition process
for the remaining parcels is provided under a separate item on this City Council agenda.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as
noted above.
ATTACHMENT(S):
Parcel Acquisition Status Map 10-27-26 CC.pdf
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AERIAL ELECTRIC EASEMENT: 66.6 SY
ELECTRIC FACILITIES EASEMENT : 2.8 SY
625 13TH STREET
625 13TH STREET LLC
TEMPORARY EASEMENT: 55.3 SY
PERMANENT EASEMENT: 59.4 SY
703 12TH ST
SHAYONEE CHAKRABORTY
TEMPORARY EASEMENT: 30.6 SY
PERMANENT EASEMENT: 19.3 SY
1202 GRAND AVE
TODD HOLCOMB
TEMPORARY EASEMENT: 28.1 SY
PERMANENT EASEMENT: 35.9 SY
1208 GRAND AVE
JOSHUA MORENO
EASEMENT: 33.2 SY
TEMPORARY
PERMANENT EASEMENT: 53.1 SY
1212 GRAND AVE
ROBERT AND GAIL WHITE
TEMPORARY EASEMENT: 45.1 SY
PERMANENT EASEMENT: 53.2 SY
1218 GRAND AVE
DONNA BRITTEN
TEMPORARY EASEMENT: 32.3 SY
PERMANENT EASEMENT: 63.4 SY
1209 GRAND AVE
SEAN MCGUIRE & DIANE TRAN
TEMPORARY EASEMENT: 15.3 SY
PERMANENT EASEMENT: 64.2 SY
1213 GRAND AVE
MELVIN & CHRISTINE CRIPPEN
EASEMENT: 12.2 SY
TEMPORARY
PERMANENT EASEMENT: 68.7 SY
1217 GRAND AVE
PAULA S VANDEWATER
TEMPORARY EASEMENT: 20.14 SY
PERMANENT EASEMENT: 171 SY
704 13TH ST
HAROLD PIKE RECOVABLE TRUST
TEMPORARY EASEMENT: 750.7 SY
PERMANENT EASEMENT: 127.9 SY
1228 GRAND AVE
1228 GRAND LLC
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