HomeMy WebLinkAboutA001 - Council Action Form dated October 27, 2026ITEM #:10
DATE:10-27-26
DEPT:TRANSIT
SUBJECT:RESOLUTION APPROVING CYRIDE 2026 STEAM CLEAN IMPROVEMENT
PROJECT PLANS AND SPECIFICATIONS
COUNCIL ACTION FORM
BACKGROUND:
In August 2025, the Iowa Department of Transportation awarded CyRide a Public Transit
Infrastructure Grant (PTIG) to improve the steam clean bay area. A project budget of
$716,096 was established and was included in the FY 2026/27 Capital Improvements Plan.
At the Transit Board meeting on August 20, 2026, the Board approved the purchase and
installation of a replacement hoist for the steam clean bay that can accommodate
articulated buses. The remaining portion of the project involves reconstructing the
steam clean bay to accommodate the new hoist and complete related facility
improvements.
The updated project, budget minus the previously approve hoist, is shown below.
Description State PTIG Funds Local Funds Total
PTIG Funding $566,096 $150,000 $716,096
Replacement Hoist (previously
approved)-$136,680 -$36,217 -$172,897
Remaining Funds $429,416 $113,783 $543,199
CyRide currently has $543,199 in project funding remaining to complete the project. The
proposed work includes reconstructing the concrete floor to accommodate the new hoist,
modifying the electrical and plumbing systems, upgrading lighting, and replacing the existing
translucent wall panels with windows.
The cost estimate prepared by 10Fold for the remaining improvements is $512,827, which
includes a 5% contingency. While the estimate is within the remaining project budget, the
actual bid cost may vary considerably due to volatility in the construction market. To help
manage project costs and provide flexibility in the event of higher-than-anticipated bids, two
improvements were moved from the base bid to bid alternates: 1) installing protective wall
panels designed for wash bay environments to improve cleaning and maintenance, and 2)
replacing the existing steel doors with stainless steel doors. This approach will allow CyRide to
evaluate the cost of these additional improvements once bids are received and determine
whether funding is available to include one or both alternates in the project.
If approved by the Council, CyRide will work with the Purchasing Division to bid the project.
Listed below is the proposed schedule for this project.
1
Date Project Element
October 27, 2026 City Council approval of plans and
specifications
October 28, 2026 Project release
November 12, 2026 Prebid meeting
December 2, 2026 Bids due
December 8, 2026 Report of bids to City Council
December 17, 2026 Transit Board award of contract
January 12, 2027 City Council award of contract
The plans and specifications were approved by the Transit Board at its meeting on October
15, 2026. Plans and specifications are now on file in the City Clerk's Office.
ALTERNATIVES:
1. Approve the release of plans and specifications for the 2026 Steam Clean Bay
Improvement Project.
2. Direct staff to work with the A&E consultant and refine the project plans in accordance
with Council priorities.
CITY MANAGER'S RECOMMENDED ACTION:
Approving the plans and specifications would allow CyRide to proceed with the
remaining steam clean bay improvements, accommodate articulated buses, and help
maintain the facility in a state of good repair to support ongoing fleet maintenance.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, as described above.
2