HomeMy WebLinkAboutA001 - Council Action Form dated October 27, 2026ITEM #:7
DATE:10-27-26
DEPT:ADMIN
SUBJECT:REQUEST FROM ISU ATHLETICS FOR STREET CLOSURE FOR 2026
NCAA MIDWEST REGIONAL CROSS COUNTRY MEET
COUNCIL ACTION FORM
BACKGROUND:
On Friday, November 13, ISU will host the 2026 NCAA Midwest Regional Cross Country
Meet. The event will take place at the Iowa State Cross Country Course located along
Mortensen Road between Hayward Avenue and State Avenue.
The Iowa State Athletics Department is requesting the closure of Hayward Avenue
between Mortensen Road and Storm Street on the day of the event, Friday, November
13, 2026, from 6:30 a.m. to 2 p.m. They are also requesting the same closure on
Thursday, November 12, 2026, from 9 a.m. to 5 p.m. to allow for course inspection and
practice time. These closures are necessary to provide team vehicle parking and bus drop off
and pick up. City barricades are requested, which will be staffed by Iowa State personnel.
There are two houses located along the west side of Hayward on this block. However,
ISU staff will not close the street farther north than the Knapp-Storms Dining Complex
driveway, which should allow access to these houses from the north, and allow ISU
Dining employees access to the Knapp-Storms facility. CyRide staff has reviewed this
request and can re-route buses around this closure.
ALTERNATIVES:
1. Approve the closure of Hayward Avenue from Mortensen Road to Storm Street on
Thursday, November 12, 2026, from 9 a.m. to 5 p.m. and Friday, November 13, 2026,
from 6:30 a.m. to 2 p.m.
2. Do not approve the closure.
CITY MANAGER'S RECOMMENDED ACTION:
This requested road closure will allow for safe loading and unloading of team buses for
the Cross Country Championship event. Iowa State has agreed to provide sufficient
personnel to staff the barricades for the duration of the event. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
ATTACHMENT(S):
Event Map.pdf
Application_Redacted.pdf
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Location/Address Iowa State Cross Country Course at 1111 Hayward Avenue in
Ames.
Rain Date (if applicable)
Rain Location (if applicable)
Upload the event site plan here:2026-27D1XCC_RegionalParticipantManualIowaState.pdf
Is this an annual event?No
How many years?
Region Iowa State University Property
Upload your letter of support from AREA here.
Upload your letter of support from ISU here.XC HOST APPROVAL EMAIL.pdf
Upload your letter of support from Ames Main Street here.
Please explain:
Timeline All included in the packet attached. We will set up for the meet on
Wednesday the 11th but should not need any road closures prior
Description of Event Activities The NCAA Midwest Regional Cross Country meet will involve all
the qualifying teams at a chance on making the championship
meet shortly after. Around 35 tams will be in attendance for both
a men's and women's race on November 13th with a practice day
on November 12th. We would need Hayward Avenue closed from
Mortensen to Storm Street.
Event Category Athletic/Recreation
Is the event open to the public?Yes
Anticipated Daily Attendance 5,000
Audience Profile Cross Country fans
Is your event being held in conjunction with another event?
(e.g. Farmers' Market, 4th of July etc.)
No
Please list.
Organization Status Nonprofit
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Are patron admission, entry, or participant fees required?No
Percentage of net proceeds going towards fundraising:
Percentage of net proceeds going towards for-profit entity:
Are vendor or other fees required?No
Would you like to make a formal request to the City Council
for waiver of some fees associated with the event?
No
Waivers Requested
Estimated Value of Requested Waivers
Fee waivers are generally granted only in unique
circumstances or in exchange for specific benefits. What is
different about this event from most special events making
it uniquely deserving of fee waiver(s)?
Benefits Provided to the City in Exchange for Requested
Waivers
Formal Letter to the City Council Requesting Fee Waivers
Security & Communication
Who will be responsible for security during the event?
Check all that apply.
Third-Party Private Security Organization
Security Organization Contemporary Services Corporation
Security Organization Contact Name Jonathan Riley
Security Organization Phone Number 515-564-8065
Security Organization Email jriley@csc-usa.com
Number of Volunteers
Number of Staff
Describe identification method of staffing levels (e.g.
yellow shirts for volunteers, red shirts for managers).
Grey shirts for managers and blue shirts for regular working staff.
Provide details of the training for crowd management
personnel/staff/volunteers, including dates and times of
Staff will be around two hours prior to the race and stick around
until the fans and teams leave the course.
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