HomeMy WebLinkAbout~Master - Resolution approving Reimbursable Agreement with the Federal Aviation Administration for 2026/27 Airport Airside Improvements Project (Reconstruction of Runway 01/19)RESOLUTION NO. 26-663
RESOLUTION APPROVING REIMBURSABLE AGREEMENT
WITH THE FEDERAL AVIATION ADMINISTRATION
FOR 2026/27 AIRPORT AIRSIDE IMPROVEMENTS PROJECT
(RECONSTRUCTION OF RUNWAY 01/19)
FOR THE PUBLIC WORKS DEPARTMENT, CITY OF AMES, IOWA
WHEREAS, on July 14, 2026, City Council awarded the contract for the 2026/27
Airport Airside Improvements Project (Reconstruction of Runway 01/19) to Flynn
Company, Inc., of Dubuque, IA, in the amount of $19,118,791. On September 14, 2026,
City Council accepted the first Federal Aviation Administration (FAA) construction grant,
AIP 3-19-0004-036, in the amount of $7,810,900. On October 13, 2026, City Council
approved Amendments No. 1 and No. 2 with Bolton & Menk, Inc., for the AGIS design
survey and construction phase services; and,
WHEREAS, several navigational aids on Runway 01/19 are owned and maintained
by the FAA, not the City. These include the Runway 1 glide slope, the Runway 1 localizer,
the Runway 1 approach lighting system (MALSR), and the FAA cables that serve them.
When an airport project affects these facilities, the FAA requires the airport sponsor (the
City) to fund the FAA's own engineering and technician time through a Non -Federal
Reimbursable Agreement. The FAA uses the term “Non-Federal” because the agreement
is with an entity outside the federal government (the City); it describes the parties to the
agreement, not the source of funding; and,
WHEREAS, under the Reimbursable Agreement No. AJW-FN-CSA-26-CE-
007525, the FAA will review the project design where it affects FAA facilities, locate and
mark FAA cables, provide on-site technical support, take part in the contractor and joint
acceptance inspections, and support flight inspections of FAA equipment. The City,
through its consultant and contractor, remains responsible for designing and building the
work, repairing any damaged FAA cable, providing schedules and as-built drawings, and
correcting any items found during inspection. Facilities installed for the FAA become FAA
property once accepted; and,
WHEREAS, the FAA's estimated cost is $79,875.05, which the City must pay in
advance before the FAA can begin work. At the end of the agreement, actual costs are
compared with the advance payment and the FAA either refunds the difference or bills
the City. Because the FAA is a federal agency, the payment is an intergovernmental pass -
through cost rather than a purchase of goods or services, so the City's competitive
procurement and sole-source requirements do not apply. However, City Council
authorization of the payment is still required. The agreement has been reviewed by Bolton
& Menk and the City Legal Department; and,
WHEREAS, the City applied for FAA grant AIP 3-19-0004-038 in October 2026 to
fund the reimbursable agreement and the glide slope design at a 90% federal share. If
that grant is awarded, the City's share of this agreement would be about $7,988, which is
covered by the local funding already identified for the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames,
Iowa, that Non-Federal Reimbursable Agreement No. AJW-FN-CSA-26-CE-007525 with
the Federal Aviation Administration for the 2026/27 Airport Airside Improvements Project
(Reconstruction of Runway 01/19), in the estimated amount of $79,875.05 , is hereby
approved, and advance payment of the estimated amount to the FAA through Pay.gov
with final reconciliation adjusted for actual costs is hereby authorized.
ADOPTED THIS 27th day of October, 2026.
_______________________________ _________________________________
Renee Hall, City Clerk John A. Haila, Mayor
Introduced by: Corrieri
Seconded by: Betcher
Voting aye: Beatty-Hansen, Betcher, Corrieri, Gartin, Junck, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 27th day of October, 2026.