HomeMy WebLinkAboutA025 - Resolution approving Multi-Modal Downtown Transit Hub Study - RFP Scope of ServicesITEM #:25
DATE:10-27-26
DEPT:PW
SUBJECT:
MULTI-MODAL DOWNTOWN TRANSIT HUB STUDY - SCOPE OF
SERVICES FOR REQUEST FOR PROPOSALS
COUNCIL ACTION FORM
BACKGROUND:
In September 2025, the City applied to the U.S. Department of Transportation (DOT) Rural
and Tribal Assistance (RTA) Pilot Program for funds to plan a Multi-Modal Transit Hub in
Downtown Ames. The hub would combine a transit center, parking structure, and a visitor
welcome center on the City-owned parking lots behind Main Street, between Kellogg Avenue
and Clark Avenue. The hub is intended to improve access to Downtown and transportation
safety by coordinating the parking structure and transit center with pedestrian, bicycle, and
transit connections to Main Street, Tom Evans Plaza, and The Linc.
The City was awarded a $500,000 RTA grant (Award No. 69A6212650036) for this
planning work. The grant pays 100% of eligible costs, and no local match is required.
The grant agreement was signed on July 30, 2026. The period of performance runs from
August 24, 2026, through August 23, 2029.
The City will use the grant to hire a consultant for a financial feasibility (parking
revenue/expenditure) study and conceptual design. The grant requires that the DOT review
the Request for Proposal (RFP) solicitation before it is issued. Prior to sending the RFP to
the DOT, staff is asking City Council to review the draft scope of services and provide
input.
NEEDS EVALUATION:
The study has two parallel paths that both start from a shared needs evaluation. The needs
evaluations will consider the current and 20-year parking demand. The grant application
estimated the inclusion of 500 parking spaces in the future facility, but the study will set the
final size. The evaluation would consider parking usage and turnover in parking stalls to
understand utilization rates. The needs evaluation will consider times when Iowa State
University is in session. The evaluation will also consider how people reach Downtown by
transit, walking, and biking, to ensure that the structure supports safe access to the area.
The needs evaluation would also engage the public and ask participants to consider
how they interact with the parking system downtown and their needs and experiences.
Additionally, questions will be asked to determine how far respondents are willing to
walk for parking, how multimodal priorities can improve their use of the downtown area,
etc. The evaluation would also target adjacent business and property owners to gather
their input on the downtown parking system and needs that their customers
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experience.
CONCEPTUAL DESIGN:
Following the needs evaluation, the first of the two parallel paths of the study includes the
conceptual design. This would include sizing a parking structure based on the needs
evaluation and public input, including tying into the existing area surrounding Tom Evans
Plaza, a potential railroad pedestrian bridge crossing to the Linc development, safe
pedestrian, bicycle, vehicle, and transit circulation, multimodal integration, and minor design
alternatives. This would be a high level conceptual design and is intended to provide
illustrative solutions to the needs evaluation.
Additionally, the conceptual design would include enough technical study to identify
impediments to the project from moving forward. This covers geotechnical work, a Phase I
Environmental Site Assessment, and coordination with the Union Pacific Railroad.
Included in this path would be time for public input regarding the conceptual design.
Additionally, staff would seek input directly from adjacent businesses and property
owners. Following the public input, the results would be reported back to the City
Council for its input and further direction before finalizing the conceptual design.
PARKING RATES AND FINANCES:
The second path would include an evaluation of the current downtown parking system both
with and without the proposed structure. The parking rates would be evaluated on costs to
maintain the system over the long term, including directing funding that would cover future
resurfacing and reconstruction. There would be several rate options developed and presented
depending upon how future replacement of surface lots and future maintenance of the parking
structure would be financed. The proposed parking rates would include the necessary funding
to construct, operate, and maintain the parking ramp.
Rates will be presented that will be intended to shift users into the structure. This would also
free surface lots and curb space to improve transit, pedestrian and bicycle access. The rates
evaluation will also look at other options such as paid parking later into the evening hours and
time of use variable rates that can fluctuation based upon demand. The intent is to provide
flexibility in the design of rates to best fit the needs of the City.
Proposed parking rates would be included in the public input during review of the
conceptual design. Staff would again engage adjacent businesses and property
owners. Following the public input, the results would be reported back to the City
Council along side the input from the conceptual design.
PUBLIC ENGAGEMENT:
The scope of work includes a Downtown stakeholder group formed from downtown business
and property owners (quarterly meetings), an online survey held while Iowa State University is
in session, and two public open houses (during need evaluation and presentation conceptual
design and rates).
The conceptual design and funding levels will be presented together, so participants can
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weigh the improvements against what they would cost. The survey and open houses will ask
directly which funding level the public is willing to support.
The general public will be surveyed twice for input. First during the needs evaluation,
and secondly during the presentation of conceptual design and rate structure.
CITY COUNCIL CHECKPOINTS:
This Council Action is intended as the first checkpoint for the City Council to provide direction
for the Multi-Modal Downtown Transit Hub Study. Staff intends at least three checkpoints with
the City Council: the needs evaluation (February 2028), the design and fees after public input
(November 2028), and the final report (April 2029).
SCOPE OF WORK:
The draft scope has ten tasks, which match the Project Management Plan the City submitted
to DOT:
Task Description Working Budget
1 Project Management $30,000
2 Data Collection and Existing Conditions $55,000
3 Needs Evaluation and Structure Sizing $35,000
4 Site Alternatives and Conceptual Design $100,000
5 Technical Due Diligence $60,000
6 Transit and Multimodal Integration $30,000
7 Parking Rate and System Financial Analysis $70,000
8 Capital Cost, Funding and Implementation Strategy $35,000
9 Public and Stakeholder Engagement $50,000
10 City Council Checkpoints and Final Report $35,000
Total (RTA Grant, 100% federal)$500,000
NEXT STEPS:
Pending City Council approval of the scope of services for the RFP, staff will seek DOT
approval prior to issuing the RFP to prospective vendors. The consultant will be
chosen through qualifications-based selection. Price will not be scored. The City will
then negotiate a not-to-exceed fee with the top-ranked firm. DOT must review the
negotiated contract, and City Council must approve it. Target dates include:
DOT review of the RFP: November–December 2026
RFP issued: January 2027
Proposals due: February 2027
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City Council contract approval: April 27, 2027
Notice to proceed: May 3, 2027
Final report: May 2029
ALTERNATIVES:
1. Approve the scope of services for the Multi-Modal Downtown Transit Hub Study Request
for Proposals as drafted by staff.
2. Approve the scope of services with changes directed by City Council.
CITY MANAGER'S RECOMMENDED ACTION:
The draft scope follows the grant application and guidelines as outlined by the US
DOT's staff. It is intended to identify the current conditions and project the future
needs of the Multi-modal Transit Hub including transit and multi-modal access and
safety. Additionally, the study will propose parking rates that are necessary to fund
and operate the Downtown parking system. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
Ames_Transit_Hub_RFP_Draft 10-23-26.docx
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Public Works | 515.239.5160 | 515 Clark Ave., Ames, IA 50010
www.CityOfAmes.org | Draft RFP | Page 1
Request for Proposals
Multi-Modal Downtown Transit Hub Study
Feasibility Study and Conceptual Design | Public Works Department
Item Detail
RFP issued [Jan. 4, 2027]
Proposals due [Feb. 5, 2027], 5:00 p.m. Central Time
Funding $500,000 U.S. Department of Transportation (DOT)
Rural and Tribal Assistance (RTA) Pilot Program grant,
award number 69A6212650036
Selection method Qualifications-based selection; fee negotiated with the
top-ranked firm [confirm with Purchasing]
Project site City-owned parking lots behind Main Street, between
Kellogg Avenue and Clark Avenue, Downtown Ames
Consultant work Notice to proceed May 2027; final report May 2029
City contact [Project manager name, title], Public Works Department
1. Introduction
The City of Ames invites qualified consulting firms and teams to submit
proposals for a feasibility study and conceptual design of a Multi-Modal
Downtown Transit Hub. The hub would combine a transit center, a parking
structure, and a visitor welcome center in Downtown Ames. Firms may propose
alone or as a team with subconsultants.
A U.S. Department of Transportation grant funds this study. The selected
consultant must meet the federal requirements in Section 9 and Attachment C.
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www.CityOfAmes.org | Draft RFP | Page 2
2. Background
Downtown Ames is an active business, civic, and cultural district.
Redevelopment is planned in Downtown and along the Lincoln Way Corridor to
the south. CyRide, the local transit system, carried nearly 5 million passengers
in fiscal year 2025, but service in Downtown is lower than in other busy parts of
the city.
In 2019, the City completed a Downtown Parking Study. It found that parking
near the proposed site is close to 100 percent full at midday. Recent plans
support better access and parking in Downtown, including the Downtown Ames
Guiding Vision (2025), the Lincoln Way Corridor Plan, the Ames Plan 2040
Comprehensive Plan, and the Bicycle and Pedestrian Master Plan (2024).
Proposed facility
The City’s grant application describes these elements. The study will test each
one and recommend what to carry forward:
• A mobility hub and transit center with covered rider connections, ticketing,
and transit information
• A multi-level parking structure (the application estimated 500 spaces; the
needs evaluation will set the size)
• A welcome center for Downtown visitors with wayfinding and public
restrooms
• A pedestrian bridge over the Union Pacific Railroad to The Linc, a
redevelopment on the Lincoln Way Corridor
• An extension of Tom Evans Plaza and a pedestrian -friendly Clark Avenue
frontage
• Bicycle parking and repair stations
How the study is organized
The study has two parallel paths that both start from a shared needs evaluation.
• Needs evaluation: How large should the parking structure be? This
considers current and future demand and the parking the project would
remove. The needs evaluations will consider the current and 20-year
parking demand. The grant application estimated 500 spaces, but the
study will set the final size. The evaluation would look at parking usage
and turnover in parking stalls to understand utilization rates. The needs
evaluation will consider times when Iowa State University is in session.
The evaluation will also consider how people reach Downtown by transit,
walking and biking, so that the structure supports safe access to the area.
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Public Works | 515.239.5160 | 515 Clark Ave., Ames, IA 50010
www.CityOfAmes.org | Draft RFP | Page 3
• Path 1 – Conceptual design: A design that the public and City Council
can react to, with enough technical study to confirm nothing prevents the
project from moving forward. This would include sizing a parking structure
based off the needs evaluation and public input, including tying into the
existing area surrounding Tom Evans Plaza, a potential railroad pedestrian
bridge crossing to the Linc development, safe pedestrian, bicycle, vehicle
and transit circulation, multimodal integration, and minor design
alternatives. This would be a high level conceptual design and is intended
to provide illustrative solutions to the needs evaluation.
Additionally the conceptual design would include enough technical study to
confirm to identify impediments to the project from moving forward. This
covers geotechnical work, a Phase I Environmental Site Assessment, and
coordination with the Union Pacific Railroad.
Included in this path would be time for public input on the conceptual
design. Additionally staff would seek input directly from adjacent
businesses and property owners. Following the public input, the results
would be reported back to the City Council for their input and further
direction before finalizing the conceptual design.
• Path 2 – Rates and finances: How the Downtown parking system would
pay for the structure and for ongoing surface-lot costs. The parking rates
would be evaluated on costs to maintain the system over the long term,
including directing funding that would cover future resurfacing and
reconstruction. There would be several rate options developed and
presented depending upon how future replacement of surface lots and
future maintenance of the parking structure would be financed. The
proposed parking rates would include the necessary funding to construct
and operate and maintain the parking ramp.
Rates will be presented that will be intended to shift users into the
structure. This would also free surface lots and curb space to improve
transit, pedestrian and bicycle access. The rates evaluation will also look
at other options such as paid parking later into the evening hours and time
of use variable rates that can fluctuation based upon demand. The intent is
to provide flexibility in the design of rates to best fit the needs of the City.
Proposed parking rates would be included in the public input during review
of the conceptual design. Staff would again engage adjacent businesses
and property owners. Following the public input, the results would be
reported back to the City Council along side the input from the conceptual
design.
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Public Works | 515.239.5160 | 515 Clark Ave., Ames, IA 50010
www.CityOfAmes.org | Draft RFP | Page 4
The 2019 study is available at [link]. Firms are encouraged to review it and City
Council discussion of this project at [link].
3. Project Goals
• Set the right size and program for the parking structure and transit hub.
• Produce a conceptual design the community and City Council can respond
to, supported by geotechnical and environmental findings.
• Recommend Downtown parking rates that are clear, fair, and financially
sustainable, with and without the structure.
• Involve Downtown businesses, Ames Main Street organization, CyRide,
and the public at the needs and design stages.
• Provide a cost estimate, funding strategy, and implementation plan to
position the project for future capital funding, such as BUILD and TIFIA.
4. Scope of Services
The tasks below are the City’s minimum expectations. Firms may recommend
changes based on best practice and their knowledge of Downtown Ames. The
final scope will be set during negotiation. Task and subtask numbers match the
City’s grant Project Management Plan. The consultant will report progress and
invoice by task.
Task 1 – Project Management
• 1.1 Monthly progress meetings with City staff, monthly progress reports,
and invoices organized by task that meet the documentation rules in
Section 9.
• Keep the schedule, budget, and risk register current, and provide
information for the City’s quarterly and annual reports to DOT.
Task 2 – Data Collection and Existing Conditions
• 2.1 Kickoff meeting and data request.
• 2.2 Inventory of on-street and off-street parking in the Downtown study
area (public lots and private lots over five stalls), including rates, time
limits, and rules.
• 2.3 Occupancy counts on two weekdays and one Saturday, at three times
of day, plus a turnover and length-of-stay survey. Counts must take place
while Iowa State University is in session (target: September–October
2027). Avoid home football Saturdays and fall break, or count them as
separate event days.
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Public Works | 515.239.5160 | 515 Clark Ave., Ames, IA 50010
www.CityOfAmes.org | Draft RFP | Page 5
• 2.4 Existing Conditions Memorandum with block-level maps and tables,
compared with 2019 results.
Task 3 – Needs Evaluation and Structure Sizing
• 3.1 Count the stalls the project would remove from the site.
• 3.2 Parking demand model for today and 20 years out, using known and
planned development.
• 3.3 Recommended structure size and facility program: parking, transit
center and bus bays, welcome center and restrooms, bicycle parking,
electric vehicle readiness, and accessibility. Deliverable: Needs Evaluation
Memorandum.
• 3.5 Engage with the Public in an online survey asking questions how they
interact with the parking system downtown, their needs and experiences,
and ask probing questions such as, how far are you willing to walk for
parking, how can multimodal priorities improve your use of the downtown
area, etc. The evaluation would also target adjacent business and
property owners to gather their input on the downtown parking system and
needs that their customers experience.
• 3.6 Present the needs evaluation to City Council (Checkpoint #1).
Task 4 – Site Alternatives and Conceptual Design
• 4.1 Up to three layout alternatives on the City-owned site, with an
evaluation matrix.
• 4.2 Conceptual design of the preferred layout: site plan, number of levels
and spaces, transit center, welcome center and restrooms, vehicle access
and circulation, building mass, and renderings.
• 4.3 Concept for the pedestrian bridge over the Union Pacific Railroad to
The Linc.
• 4.4 Refine the concept based on public feedback and City Council
direction.
Task 5 – Technical Due Diligence
• 5.1 Coordination with the Union Pacific Railroad on right-of-way,
clearances, and the pedestrian bridge.
• 5.2 Property, title, easement, and utility research.
• 5.3 Geotechnical borings, lab testing, and a preliminary foundation report.
• 5.4 Phase I Environmental Site Assessment (ESA) following ASTM E1527 -
21.
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Public Works | 515.239.5160 | 515 Clark Ave., Ames, IA 50010
www.CityOfAmes.org | Draft RFP | Page 6
Task 6 – Transit and Multimodal Integration
• 6.1 With CyRide staff, evaluate bus circulation, bus bays, layover, and
route effects.
• 6.2 Extension of Tom Evans Plaza and the Clark Avenue frontage.
• 6.3 Bicycle parking and repair stations, pedestrian connections, and
wayfinding. Deliverable: Multimodal Integration Memorandum.
Task 7 – Parking Rate and System Financial Analysis
• 7.1 No-build baseline: review five years of parking revenue, expenses, and
citation data, and recommend rate changes without the structure.
• 7.2 Rate scenarios for the whole Downtown parking system (Campustown
is not included) with the structure: pricing that moves parkers into the
structure, paid hours later into the evening, and time-of-use rates.
• 7.3 Surface-lot capital program: the long-term cost to resurface and
replace City lots.
• 7.4 Two fee options: (a) one that covers all operating and maintenance
costs, and (b) one that also funds structure and surface -lot capital costs.
Provide plain-language examples of what parkers would pay.
• 7.5 Update the rates after public feedback. Deliverables: Financial Analysis
Memorandum and a working Excel model the City can maintain, with one
training session.
Task 8 – Capital Cost, Funding, and Implementation Strategy
• 8.1 Conceptual cost estimate for construction and long-term operation.
• 8.2 Funding and financing strategy, including BUILD, TIFIA, and other
programs, with eligibility shown by facility element.
• 8.3 Phasing and implementation plan, including environmental review,
design, and procurement steps.
Task 9 – Public and Stakeholder Engagement
• 9.1 Provide content for the City’s project webpage and update it at each
milestone.
• 9.2 Engage the public, adjacent property owners, businesses, and
stakeholders groups at least twice with a survey. Once during the needs
evaluation and once during presentation of the conceptual design and fee
option.
• 9.3 Work with the Ames Main Street organization to form a Downtown
stakeholder group and hold meetings at four key point: kickoff, needs
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evaluation, design and fees, and draft final report. Include progress
meetings at least quarterly during the time of the study.
• 9.4 Prepare open house and survey materials for 2 public open houses.
One during needs evaluation and one that shows the conceptual design
and fee options together.
• 9.5 Run an online survey for about four weeks while Iowa State University
is in session. Offer paper copies on request.
• 9.6 Hold two public open houses at an accessible location alongside City
staff (needs assessment and conceptual design/fee structure).
• 9.7 Engagement summary and a comment-response table showing how
input shaped the recommendations.
Task 10 – City Council Checkpoints and Final Report
• 10.1 Present public feedback on the design and fees to City Council
(Checkpoint #2).
• 10.2 Draft final report.
• 10.3 Respond to one combined round of City and DOT comments.
• 10.4 Present the final report to City Council (Checkpoint #3) and deliver the
final report.
Requirements for all deliverables
• Accessibility. Documents and web content intended for the public must
meet the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA and
Section 508. This includes built-in heading styles, alternative text for
images, tables with header rows, readable color contrast, and tagged
PDFs. Do not use color alone to show meaning in charts or maps.
• Plain language. Public materials should be written at a 6th to 8th grade
reading level. Spell out acronyms on first use.
• City brand. Public materials must follow the City of Ames Visual Brand
Standards. The City will provide logos and templates.
• Accessible engagement. Meetings must be held in accessible locations.
Materials must be available in alternative formats and, as needed, other
languages on request.
• Native files. Deliver editable files (Word, Excel, CAD, GIS) along with
accessible PDFs.
Information the City will provide
• 2019 Downtown Parking Study and data
• GIS data, aerial photos, and available survey and utility records
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Public Works | 515.239.5160 | 515 Clark Ave., Ames, IA 50010
www.CityOfAmes.org | Draft RFP | Page 8
• Parking fund financial statements, meter and permit data, and citation data
• Development pipeline and zoning information
• CyRide route, ridership, and operations data (through CyRide)
• Meeting space for City-hosted meetings, and public notices
5. Project Schedule
Proposals should include a schedule that meets these key dates. City Council
dates are targets.
Milestone Target date
Notice to proceed May 3, 2027
Parking counts complete Oct. 29, 2027
Existing Conditions Memorandum Nov. 30, 2027
City Council Checkpoint #1: needs evaluation Feb. 22, 2028
Geotechnical report and Phase I ESA complete June 30, 2028
Open house and online survey Sept. 18 – Oct. 13, 2028
City Council Checkpoint #2: design and fees Nov. 14, 2028
Draft final report Feb. 28, 2029
City Council Checkpoint #3: final report Apr. 24, 2029
Final report delivered May 2029
6. Project Budget
The City has $500,000 in federal grant funds for all services under this contract,
including subconsultants and expenses. The fee will be negotiated with the top -
ranked firm as a not-to-exceed amount, invoiced by task. Do not include fee
information in your proposal [confirm with Purchasing].
7. Proposal Contents
Proposals may not exceed 20 single-sided pages. The cover letter, resumes,
and required federal forms do not count toward the limit. Submit an accessible
PDF with selectable text and bookmarks. Organize your proposal as follows:
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www.CityOfAmes.org | Draft RFP | Page 9
• Cover letter signed by an authorized officer, naming the project manager
and main contact.
• Project understanding and approach, including suggested changes to
the scope, how the two paths will be coordinated, and how fee information
will be presented to the public.
• Relevant experience: at least three similar projects completed in the last
10 years, such as parking structure feasibility or conceptual design, transit
centers, and parking rate or financial studies, with client contacts.
• Team and key personnel: organization chart, role and availability of each
key person, and subconsultants. Key personnel may not change without
City and DOT approval.
• Engagement approach for stakeholders, the public, and City Council,
including how materials will be made accessible.
• Schedule showing tasks, meetings, deliverables, and review periods.
• References: three client references.
• Required federal forms in Attachment C.
8. Evaluation and Selection
A City evaluation team [and a CyRide representative] will score proposals using
the criteria below. Price is not scored. The City may interview the top -ranked
firms. The City will then negotiate scope and fee with the top-ranked firm. If an
agreement cannot be reached, the City will end negotiations and move to the
next-ranked firm.
Criterion Weight
Project understanding and approach 35%
Relevant experience of the firm and team 25%
Team structure and key personnel 20%
Engagement approach 10%
Schedule, responsiveness, and capacity to perform 5%
References 5%
Total 100%
DOT will review the negotiated contract, and the Ames City Council must
approve it before it is signed.
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Public Works | 515.239.5160 | 515 Clark Ave., Ames, IA 50010
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9. Federal Requirements
Because federal funds pay for this contract, the consultant must meet the
following requirements. They will be part of the contract (see Attachment C).
• 2 CFR Part 200 (Uniform Guidance) as adopted by DOT at 2 CFR Part
1201, including the contract provisions in Appendix II to Part 200.
• Equal employment opportunity, Title VI of the Civil Rights Act of 1964, and
DOT nondiscrimination rules (49 CFR Part 21).
• Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation
Act, including accessible public materials and meetings.
• Debarment and suspension certification (2 CFR Parts 180 and 1200). The
firm and subconsultants must not be excluded in SAM.gov.
• Byrd Anti-Lobbying certification and disclosure (31 U.S.C. 1352; 49 CFR
Part 20) for contracts over $100,000.
• Ban on certain telecommunications and video surveillance equipment (2
CFR 200.216).
• Records kept and open to DOT, the Comptroller General, and the City for
at least three years after grant closeout.
• Invoices by task showing dates of service, staff, hours, rates, itemized
expenses, and a signed statement that costs were incurred for this project.
• Credit to DOT funding on public materials. Draft work may be shared with
DOT before public release.
• Firms are encouraged to use small, minority-owned, and women-owned
businesses as subconsultants (2 CFR 200.321). [Confirm any DBE goal or
reporting requirement with DOT.]
10. How to Submit
Step Date
RFP issued [Jan. 4, 2027]
Optional pre-proposal meeting (virtual, with
captions)
[Jan. 12, 2027]
Written questions due [Jan. 19, 2027]
Answers posted as an addendum [Jan. 26, 2027]
Proposals due, 5:00 p.m. Central Time [Feb. 5, 2027]
Interviews (if held) [Week of Mar. 1, 2027]
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Step Date
City Council contract approval (after DOT review) [Apr. 27, 2027]
Email one PDF proposal to [project manager email] with the subject line
“Proposal – Multi-Modal Downtown Transit Hub Study.” Send all questions in
writing to the same address. Answers will be shared with every firm that
registers interest. Late proposals will not be accepted.
The City may reject any or all proposals, waive minor irregularities, and
negotiate the final scope of services. The City is not responsible for costs of
preparing proposals.
Attachments
• Attachment A – Study area map [insert, with a text description]
• Attachment B – Project site map [insert, with a text description]
• Attachment C – Federal contract provisions and required certifications
[Purchasing to insert]
• Attachment D – City standard professional services agreement [insert]
Accessibility and Alternative Formats
This document is available in alternative formats on request. To request an
accommodation or another format, contact the Public Works Department at
515.239.5160 or visit www.CityOfAmes.org.
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