HomeMy WebLinkAbout~Master - Resolution approving amendments to Master Professional Services Agreement with Bolton & Menk, Inc., of Ames, IA, for 2026/27 Airport Airside Improvements Project (Reconstruction of Runway 01/19)RESOLUTION NO. 26-632
RESOLUTION APPROVING AMENDMENTS TO
MASTER PROFESSIONAL SERVICES AGREEMENT
WITH BOLTON & MENK, INC., OF AMES, IA,
FOR 2026/27 AIRPORT AIRSIDE IMPROVEMENTS PROJECT
(RECONSTRUCTION OF RUNWAY 01/19) FOR THE CITY OF AMES, IOWA
WHEREAS, the City has a Master Agreement with Bolton & Menk, Inc., of Ames,
IA, for engineering services at the James Herman Banning Ames Municipal Airport.
Recent work has included the design, final plans, and bidding for the Reconstruction of
Runway 01/19. With design complete and construction about to begin, two amendments
to the Master Agreement are needed for the construction phase engineering services;
and,
WHEREAS, the amendments are described as follows:
• Amendment No. 1 – AGIS Design Survey ($114,200, lump sum): In May 2025, the
Federal Aviation Administration (FAA) issued Engineering Policy 25-01, which
updated its requirements for the Airports Geographic Information Systems (AGIS)
survey program. Also, the Airport’s approach category is changing from “B” to “C”
because of the higher approach speeds of aircraft already using the Airport. To
meet the design standards for those aircraft, the Runway 01/19 profile must be
flattened. Together, these changes require an AGIS design survey, which the FAA
uses to develop or amend instrument flight procedures. The work includes
geodetic control, aerial photography, an aeronautical survey of the runway and
navigational aids, and FAA-compliant mapping and data submittals. It is scheduled
for September 2026 through March 2027.
• Amendment No. 2 – Construction Phase Services ($2,098,400): This amendment
provides the engineering services needed for the Reconstruction of Runway 01/19,
project inspection and closeout. Construction observation includes a full-time
Resident Project Representative (up to 3,894 hours), a second observer during
critical operations (up to 2,130 hours), and up to 100 field visits by the project
manager; and,
WHEREAS, the two amendments total $2,212,600. Both are eligible for FAA
reimbursement of up to 95%. The estimated local share is $110,630 ($5,710 for
Amendment No. 1 and $104,920 for Amendment No. 2). The approved project budget
included an estimated $2,650,000 for these services. The two amendments come in
$437,400 under that estimate, and the required local share is covered by the local funding
already identified for the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames,
Iowa, Amendment No. 1, for the AGIS Design Survey in the lump sum amount of
$114,200, and Amendment No. 2, for Construction Phase Services in an amount not to
exceed $2,098,400, to the Master Agreement with Bolton & Menk, Inc., of Ames, IA, for
the 2026/27 Airport Airside Improvements Project (Reconstruction of Runway 01/19) are
hereby approved.
ADOPTED THIS 13th day of October, 2026.
_______________________________ _________________________________
Renee Hall, City Clerk John A. Haila, Mayor
Introduced by: Gartin
Seconded by: Beatty-Hansen
Voting aye: Beatty-Hansen, Betcher, Gartin, Junck, Rollins
Voting nay: None Absent: Corrieri
Resolution declared adopted and signed by the Mayor this 13th day of October, 2026.