HomeMy WebLinkAboutA019 - Resolution waiving the City's Purchasing Policy requirement for competitive proposals & approving Professional Services Agmt with Foth Infrastructure & Environment, LLC for Lincoln Way Corridor StudyITEM #:22
DATE:10-13-26
DEPT:PW
SUBJECT:LINCOLN WAY (GRAND AVE TO UNIVERSITY BLVD) CORRIDOR STUDY -
PROFESSIONAL SERVICES AGREEMENT
COUNCIL ACTION FORM
BACKGROUND:
On September 22, 2026, City Council directed staff to immediately begin a study of the
Lincoln Way corridor from Grand Avenue to University Boulevard concurrently with the
ongoing study of Lincoln Way from Duff Avenue to Grand Avenue. The staff report from
that meeting, which includes additional background on both studies, is available here.
On June 23, 2026, City Council approved a professional services agreement with Foth
Infrastructure & Environment, LLC, for the ongoing study of Lincoln Way from Duff Avenue to
Grand Avenue in the amount of $125,000. The Council Action Form from that action is
available here.
Since the ongoing study uses federal funding through the Ames Area Metropolitan Planning
Organization (AAMPO), a qualifications-based selection process consistent with federal, state,
and local procurement requirements was used to select the consultant. Six consultants
submitted proposals, and Foth was ranked first and selected.
Because the ongoing study was identified in the AAMPO Ames Connect 2050 Metropolitan
Transportation Plan and is programmed in the AAMPO FY 2027 Transportation Planning Work
Program for the use of federal funds, the study limits are fixed. Changing them would require
approval from the AAMPO Policy Committee and the Iowa DOT, with no guarantee of
approval.
To begin the new study quickly and maximize coordination with the ongoing study, staff
believes that a separate, locally funded agreement with Foth would be the most
effective approach. Using the same firm allows shared tasks to be performed once and
avoids the time and cost of a new selection process. This approach requires Council to
waive the City’s Purchasing Policy requirement for competitive proposals. The City's
Purchasing staff has confirmed that this approach is appropriate.
PROJECT SCOPE AND BUDGET:
Staff worked with Foth to develop a scope and professional services agreement for the new
s t u d y. The agreement is attached, and key elements of the scope are summarized
below:
Study area: Approximately 0.7 miles of Lincoln Way from Grand Avenue to University
Boulevard, including seven intersections: University Boulevard, Riverside Drive, Russell
Avenue, Hazel Avenue, Maple Avenue, Oak Avenue, and Elm Avenue.
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Data collection: Existing City, AAMPO, and Iowa DOT data, plus new video counts of
vehicles, pedestrians, and bicyclists at Riverside Drive, Russell Avenue, Maple Avenue,
and Oak Avenue.
Safety analysis: Review of five years of crash data, including a detailed review of
crashes involving pedestrians, bicyclists, and other vulnerable road users, and an
evaluation of proven federal safety countermeasures.
Speed study: Determination of the appropriate speed limit using national guidance, and
exploration of speed control measures, if needed.
Lighting analysis: Evaluation of existing street lighting against current standards, with
potential upgrades developed in coordination with the Public Works and Electric
Services Departments. This task responds directly to the City Council's June 23,
2026, motion requesting that staff investigate lighting improvements along this
portion of the corridor.
Traffic modeling and forecasting: Analysis of traffic operations for existing (2026) and
future (2035 and 2050) conditions, along with a simulation of travel times from University
Boulevard to Grand Avenue.
Alternatives evaluation: Comparison of the existing roadway layout with potential
options.
Walking, biking, and transit review: Review of all pedestrian crossings for safety and
accessibility, sidewalk and bicycle connections guided by Walk Bike Roll Ames, and
coordination with CyRide on transit stops and ridership.
Public engagement: A project website shared with the ongoing study, one online
survey on the design alternatives, and one presentation of the study results to the Mayor
and City Council.
Conceptual design and deliverables: Conceptual design of three alternatives,
including potential right-of-way needs and planning-level cost estimates, documented in
a study report document and concept plans.
Coordination with the adjacent study: The agreement requires that shared tasks be
performed once, with costs split between the two projects, and that recommendations for
both studies be reconciled so that the preferred alternatives could be constructed as one
continuous corridor.
Foth's proposed fee for this scope is $116,500. Staff finds this fee reasonable and
consistent with the $125,000 fee for the ongoing study. Although funding for this study
is not currently programmed in the Capital Improvements Plan, staff has identified
$116,500 in available Road Use Tax revenue from the Accessibility Enhancements
Program, which currently has an unobligated balance of $216,385. This would leave
$99,885 for other accessibility improvements.
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The table below summarizes the revenues and expenses proposed for the project:
Revenues Amount Expenses Amount
Accessibility
Enhancements
Program Available
Balance (Road Use
Tax Funding)
$116,500
(from $216,385
unobligated
balance)
Lincoln Way Study
(Grand Ave -
University Blvd)
Consultant Fee
$116,500
If the agreement is approved, work would begin immediately, with completion anticipated in
fall 2027. Staff will align the schedules of the two studies so that recommendations for the full
corridor can be presented to Council together.
ALTERNATIVES:
1. Waive the City's Purchasing Policy requirement for competitive proposals and approve a
Professional Services Agreement with Foth Infrastructure & Environment, LLC, of Cedar
Rapids, Iowa, for the Lincoln Way (Grand Avenue to University Boulevard) Corridor
Study in an amount not to exceed $116,500.
2. Request modifications to the professional services agreement and direct staff to bring an
updated agreement back to Council for consideration at a future date.
3. Direct staff to select a consultant for this study through the City's competitive proposal
process. This would delay the start of the study by approximately three months and
significantly reduce coordination with the ongoing study.
CITY MANAGER'S RECOMMENDED ACTION:
On September 22, 2026, City Council directed staff to immediately begin a study of
Lincoln Way from Grand Avenue to University Boulevard concurrently with the ongoing
Duff Avenue to Grand Avenue study. The proposed agreement utilizes the same
consultant conducting the adjacent study along Lincoln Way. The use of shared tasks
and recommendations across both studies will allow for a more coordinated
recommendations so that any improvements could be constructed as a continuous
corridor. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1.
ATTACHMENT(S):
Professional Services Agreement - Lincoln Way Corridor Study (Grand Ave to University
Blvd).pdf
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AGREEMENT FOR SERVICES
Project Title
(the “Project”):
Lincoln Way Corridor Study – University Boulevard to
Grand Avenue FOTH Project Number: 26A015.00
CLIENT Project Number:
(If applicable)
This Agreement for Services (hereinafter “Agreement”) is made and entered into this 13th day of October, 2026, by and
between FOTH INFRASTRUCTURE & ENVIRONMENT, LLC, (hereinafter “Consultant”) and City of Ames, (hereinafter “Client”),
for the services described under the Scope of Services (the “Services”).
CLIENT: City of Ames
Address: 515 Clark Avenue, Ames, Iowa 50010
Phone No: 515-239-5160 Email Address: kyle.thompson@cityofames.org
Scope of Services: Client hereby agrees to retain Consultant to perform the following Services:
See Exhibit A
Schedule: Services shall be performed according to the following schedule:
See Exhibit B
Compensation: In consideration of these Services, the Client agrees to pay Consultant compensation as follows:
Lump-Sum in the amount of $ .00
Unit Cost/Time Charges (Standard Rates)
Unit Cost/Time Charges (Standard Rates) for a Not to Exceed Cost of $116,500.00
Other as stated here:
Special Conditions (if any):
The attached Agreement for Services Standard Terms and Conditions, along with any Exhibits, is made a part hereof and
incorporated into this Agreement.
IN WITNESS WHEREOF, this Agreement is accepted on the date last written below, subject to the terms and conditions above
stated and the provisions set forth herein.
CLIENT CONSULTANT
Signed:
Signed:
Name (printed): John Haila Name (printed): Carrie Voskuil
Title: Mayor Title: Senior Contracts Manager
Date: Date: September 25, 2026
Signed:
Name (printed): John Witt
Title: Lead Traffic Engineer
Date: September 25, 2026
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AGREEMENT FOR SERVICES
STANDARD TERMS AND CONDITIONS
1.0 Commencement of Services - The Services will commence consistent with the schedule referenced herein or as
otherwise agreed to by the parties, upon receipt of this signed Agreement. If after commencement of the Services,
the Project is delayed for any reason beyond the control of Consultant for more than sixty (60) days, the terms and
conditions contained herein are subject to revision by Consultant.
1.1 Standard of Care - The standard of care for any professional Services performed or furnished by Consultant
under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under
similar circumstances at the same time and in the same locality. Consultant makes no other warranties, express or
implied, under this Agreement or otherwise, in connection with any Services performed or furnished by Consultant.
Subject to the standard of care, Consultant and its sub-consultants may use and rely upon data, reports, design
elements and information ordinarily or customarily furnished by others, including, but not limited to Client, Client’s
other contractors or consultants, specialty contractors, manufacturers, suppliers, and the publishers of technical
standards.
Consultant shall not be required to sign any document, no matter by whom requested, that would result in the
Consultant having to certify, guarantee, or warrant the existence of conditions whose existence the Consultant cannot
ascertain.
2.0 Client Responsibilities - Client shall provide, at Client’s expense, all criteria, design, and construction standards
including full information as to Client’s requirements for the Project, including all document specifications. The
provision or production of such data or information is not included in the Services, except where explicitly referenced
in the Scope of Services. As stated in Section 1.1, Consultant shall be entitled to rely upon such data and information
in the performance of the Services and shall not be liable for any incorrect advice, judgment or decision based on any
inaccurate information furnished by Client, Client’s agents or Clients other consultants. Such data and information
shall include but not be limited to the following:
a. If not included in the Scope of Services, a complete survey of the Project site which shall include but not be
limited to easements, right-of-way, encroachments, zoning and deed restrictions, subterranean structures or
utilities, existing buildings and improvements.
b. If not included in the Scope of Services, soils data, laboratory tests, reports and inspections of samples,
materials or other items, with appropriate professional interpretations.
c. If not included in the Scope of Services, permits and approvals from any authorities having jurisdiction over
the Project.
2.1 Right of Entry - Client shall provide for entry for the employees, agents and subcontractors of Consultant and for
all necessary equipment.
2.2 Client Authorized Representative - Client shall designate a person authorized to act as Client’s representative.
Client or his representative shall receive and examine documents submitted by Consultant and shall be empowered
to interpret and define Client’s policies and render decisions and authorizations in writing promptly to prevent
unreasonable delay in the progress of Consultant’s Services. Client shall give prompt written notice to Consultant
whenever Client observes or otherwise becomes aware of any defect in the Project , Services or other event which
may substantially affect Consultant’s performance of Services under this Agreement.
3.0 Fees and Payment
3.1 Invoice Payment Due - Client shall compensate Consultant for Services and expenses rendered under this
Agreement. Consultant’s fee for Services will be based on Consultant’s rates currently in effect at the time the
Services are done; lump sum or other schedules as identified under the Compensation section. Rates of
Consultant are subject to annual revision. Payment shall be due within thirty (30) days after the date of invoice
describing the Services performed and expenses incurred during the preceding invoice period.
3.2 Failure to Pay. Client agrees that timely payment is a material term of this Agreement and that failure to make
timely payment as agreed constitutes a breach hereof. In the event payment for Services rendered has not been
made within thirty (30) days from the date of invoice, Consultant may, after giving seven (7) days’ written notice to
Client and without penalty or liability of any nature, and without waiving any claim against Client, suspend all work
on all Services as set forth herein. Upon receipt of payment in full for Services rendered, plus interest charges,
Consultant will continue with Services. Payment of all compensation due Consultant pursuant to this Agreement
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shall be a condition precedent to Client using any of Consultant’s work product and/or deliverables under this
Agreement.
3.3 Interest on Late Payments - In order to defray carrying charges resulting from delayed payments, simple
interest at the maximum rate allowed by law will be added to the unpaid balance of each invoice. The interest
period shall commence thirty (30) days after the date of the original invoice and shall terminate upon date of
payment. Payments will be first credited to interest and then to principal.
4.0 Insurance/Limitation of Consultant’s Liability - Consultant will maintain the following insurance coverages:
a. Worker's compensation insurance pursuant to state law.
b. Comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the
public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite
operations, and owned, non-owned, or hired vehicles, with $1,000,000 combined single limits.
c. Commercial general liability insurance covering claims for injuries to members of the public or damage to
property of others arising out of any covered negligent act or omission of Consultant or of any of its
employees, agents, or subcontractors, with $1,000,000 per occurrence and $2,000,000 in the aggregate.
d. Professional liability insurance, if applicable, of $1,000,000 per claim and in the aggregate.
4.1 Liability Limits - Notwithstanding any language to the contrary, the total aggregate liability of Consultant, its
employees, officers, directors, shareholders, agents, or sub -consultants, to all parties related to this agreement
shall not exceed $1,000,000.
4.2 Waiver of Subrogation - Not Used
5.0 Indemnification - Consultant, to the fullest extent permitted by law, shall indemnify and hold harmless Client
and any of Client officers, directors, employees and agents from and against claims, losses, damages, liabilities,
including attorney’s fees and expenses, for third-party claims of bodily injury, sickness or death, and property
damage or destruction to the extent caused by the negligent acts or omissions of Consultant or Consultant’s
separate contractors or anyone for whose acts any of them may be liable, but only to the extent of the negligence.
Nothing in this Section shall obligate Consultant to indemnify any individual or entity from and against the
consequences of that individual’s or entity’s own negligence or willful misconduct. Notwithstanding the forgoing,
Consultant has no obligation to defend or pay indemnitee defense costs incurred prior to a final determination of
liability or to pay any amount that exceeds the proportionate share of Consultant’s finally determined percentage of
liability as determined by a court of competent jurisdiction.
6.0 Hazardous Materials – Not Used.
7.0 Design Without Construction Phase Services – Not Used.
8.0 Documents- Ownership of Work Product and Proprietary Information - The deliverables prepared under this
Agreement shall become the property of the Client only upon completion of the Services and payment in full of all
monies due to Consultant. In the event Client reuses or makes any modifications to the deliverables without prior
written authorization of Consultant, the Client agrees, to the fullest extent permitted by law, to indemnify and hold
Consultant, its consultants, agents, officers, directors, shareholders and employees harmless from any claim,
liability or cost (including reasonable attorneys’ fees and defense costs) arising or allegedly arising out of any
unauthorized reuse or modifications of Consultant’s Services, work product, and/or deliverables by the Client or any
person or entity that acquires or obtains the such work product and/or deliverables from or through the Client
without the written authorization of Consultant.
Notwithstanding the foregoing Consultant’s liability to Client for any computer programs, software products, or
related data furnished hereunder is limited solely to the correction of residual errors, minor maintenance, or
update(s) as agreed. CONSULTANT MAKES NO WARRANTIES OF ANY KIND, INCLUDING ANY IMPLIED
WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR ANY PARTICULAR PURPOSE, or against infringement,
with respect to computer programs, software products, related data, technical information, or technical a ssistance
provided by Consultant under this agreement. The Consultant will take reasonable precautions to prevent the
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transmission of any electronic virus, or other contamination with the exchange of electronic media, but Consultant
makes no assurances that those precautions are adequate to assure a contamination free transmission.
Consultant retains title and interest in all of its standard details, plans, specifications, methodologies, tools, and
computation documents, whether in written or electronic form, which have been incorporated into the documents
and instruments of service, but which were developed by Consultant independent of this Agreement.
9.0 Injury to Workers on Project Consultant has no responsibility for site safety on the Project or for the means and
methods employed by Client’s other contractor(s).
10.0 Probable Construction Costs Opinions - Any opinion of the construction cost prepared by Consultant
represents his judgment and is supplied for the general guidance of the Client. Since Consultant has no control
over the cost of labor and material, or over competitive bidding or market conditions, Consultant does not
guarantee that bids or actual construction costs to the Client will not vary from Consultant's opinions of probable
cost. If the Client desires greater assurance as to construction costs, Client shall employ an independent cost
estimator.
11.0 Site Visits – Not Used.
12.0 On-Site Observation – Not Used.
13.0 Termination or Abandonment - If any portion of the Services or Project is terminated or abandoned by Client,
the provisions of these Terms and Conditions in regard to compensation and payment shall apply insofar as
possible to that portion of the work not terminated or abandoned. If said termination occurs prior to completion of
any phase of the Project, the fee for Services performed during such phase shall be based on Consultant’s
reasonable estimate of the portion of such phase completed prior to said termination, plus a reasonable amount to
reimburse Consultant for termination costs.
This Agreement may be terminated by either party if the other party fails to fulfill its obligations under this
Agreement through no fault of the terminating party. No such termination may be effected unless the other party is
given not less than ten calendar days written notice of intent to terminate and an opportunity for correcting the
default (plus such additional time as is reasonably necessary to correct the default, other than any payment
default) and for consultation with the terminating party before termination. Consultant shall be paid for Services
performed to the termination date including reimbursable expenses due plus termination expenses.
14.0 Jurisdiction - This Agreement shall be governed by the laws of the State of the Project.
15.0 Dispute Resolution - The parties will use good faith efforts to resolve any dispute, controversy or claim arising
out of or relating to this Agreement or the relationship between the parties (a “Dispute”) through negotiation. To
invoke the dispute resolution procedures in this section, one party must give the other party a written notice of its
intent to negotiate. The notice will include a detailed description of the Dispute and a proposed resolution. Within
five (5) business days after delivery of the notice, each party will designate a senior executive with authority to
resolve the Dispute. The designated executives will engage in discussions in an effort to resolve the Dispute. If the
designated executives do not agree on a resolution within twenty (20) days after the disput e notice has been
delivered, the parties may agree to submit the Dispute to non- binding mediation by any mutually agreed-upon
mediator, rules and location. Any mediation fees and expenses will be allocated and paid by the parties equally. If
the parties do not reach a resolution through negotiation or mediation, either party may pursue all remedies
available under this Agreement, at law or in equity in a court of competent jurisdiction. Each party hereby
irrevocably waives its rights to trial by jury in any Dispute or proceeding arising out of this agreement or the
transactions relating to its subject matter.
16.0 Waiver – Neither Consultant’s nor Client’s waiver of any term, condition, or covenant or breach of any term,
condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof.
17.0 Successors and Assigns - All of the terms, conditions, and provisions hereof shall inure to the benefit of and
be binding upon the parties hereto, and their respective successors and assigns, provided, however, that no
assignment of this Agreement shall be made without written consent of the parties to this Agreement.
18.0 Severability - If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by
any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in
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full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed
herein.
19.0 Force Majeure - Neither party to this Agreement will be liable to the other party for delays in performing the
Services, or for the direct or indirect cost resulting from such delays, that may result from a Force Majeure
condition. Each party will take reasonable steps to mitigate the impact of any force majeure. If Consultant is
delayed in the performance of the Work due to acts, omissions, conditions, events, or circumstances beyond its
control and due to no fault of its own or those for whom Consultant is responsible, the Contract Time(s) for
performance as well as the Contract Price shall be reasonably extended by Change Order. By way of example,
events that will entitle Consultant to an extension of the Contract Time(s) include acts or omissions of Client or
anyone under Client’s control (including separate contractors), changes in the Work, Differing Site Conditions,
Hazardous Conditions, wars, floods, labor disputes, unusual delay in transportation, epidemics, earthquakes,
adverse weather conditions not reasonably anticipated, and other acts of God (Force Majeure Condition). For clarity
purposes, labor shortages or supply chain disruptions resultant from epidemic or pandemic events are specifically
to be considered grounds constituting a Force Majeure Condition. Labor shortages and inefficiencies, delays,
escalation, or cost impacts resulting from labor shortages or supply chain disruptions associated with such an
event shall be considered grounds for a Force Majeure Condition event and shall afford Consultant the opportunity
for schedule and cost relief associated with such an event.
20.0 Customs, Duties, Tariffs – Consultant’s prices herein do not include customs, duties, tariffs and other
importation or exportation fees. In the event that, after the date of Consultant’s proposal and related pricing:
a. any new tariffs, duties, or other import/export fees or governmental charges (“Tariffs”), or modifications of
existing Tariffs are imposed on materials or goods;
b. any changes in applicable laws impact the price and/or availability of labor, materials, or goods; or
c. any occurrence(s) of regional labor escalations or shortages (that could not be reasonably foreseen) that
result from changes to (or changes in the enforcement of) applicable laws,
that are required for the performance of this contract, Consultant shall pass through any additional costs/changes
to Client. Consultant will provide reasonable notice to Client of the imposition of such Tariffs and/or the impact of
such changes, including notice of any cost impacts at the time of levy, any schedule adjustments or impacts (price
included) to the overall project sequencing, and, if available, potential substitutions/alternatives. As its sole
remedy, Client can reject the cost/changes proposed by Consultant and terminate the associated Work Order or
scope of work. Such partial termination shall include payment to Consultant for any costs associated with rejection
of the costs/changes (including but not limited to cancellation of third-party contracts/orders). Client maintains
full responsibility, and Consultant assumes no liability, (direct or indirect) resulting from any delay in the Client
providing Client its decision(s) on acceptance and/or rejection of the offer provided to Client as communicated
from Consultant.
21.0 Entire Agreement - This Agreement, and its attachments, constitutes the entire understanding between Client
and Consultant relating to Services to be provided by Consultant and, excepting only confidentiality agreements
between the parties pertaining to the Project, supersede any prior or contemporaneous agreements, promises,
negotiations, or representations not expressly set forth herein. Subsequent modifications or amendm ents to this
Agreement must be in writing and signed by the parties to this Agreement. The foregoing notwithstanding, if the
Client, its officers, agents, or employees request Consultant to perform extra work or Services pursuant to this
Agreement, Client will pay for the additional Services even though an additional written Agreement is not issued or
signed. The obligations of Consultant under this Agreement shall survive in accordance with applicable State
statutes.
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Exhibit A
Scope of Services
The work to be performed by the Consultant under this agreement shall encompass and include detailed work,
services, materials, equipment and supplies necessary to complete analysis and design for the project. The
Consultant shall complete the scope of services in accordance with generally accepted standards of practice and
shall include all work necessary to complete the tasks outlined in this Agreement.
Project Background
The project consists of a traffic study and conceptual design of Lincoln Way from University Boulevard to Grand
Avenue, approximately 0.7 miles. The Consultant will complete a traffic study that includes traffic model
development, traffic forecasting, capacity and operational analyses, safety analysis, multimodal review, and
recommended improvements. The Consultant will assist with public outreach by developing a website for gathering
public input and conducting an online survey. Based on the results of the study, the Consultant will develop
conceptual layouts for the corridor for up to three design alternatives along with planning level cost estimates of the
improvements. Finally, the results of the study and preferred alternative will be presented to City Council. Services
include project coordination activities, traffic engineering services, and conceptual roadway design, as further
detailed within this scope of services.
Preliminary design, final design services, bidding services, and construction services are not included within this
agreement, but may be added via addendum or additional agreements between the Client and Consultant.
Completion of this traffic study and conceptual design (this agreement) is scheduled for September of 2027.
Coordination with Adjacent Corridor Study
This Project will be performed concurrently with, and is immediately adjacent to, the Lincoln Way Corridor Study from
Grand Avenue to Duff Avenue (FOTH Project No. 26A013.00). The Consultant shall coordinate the two studies so
that shared tasks are performed once and charged between the two projects as appropriate. Examples of tasks that
may be shared include project management, project coordination, and the meeting with the Mayor and City Council.
The consultant shall ensure that traffic forecasts, design criteria, typical sections, and recommended improvements
are reconciled between the two studies so that the preferred alternatives are compatible and could be feasibly
constructed as a continuous corridor.
I. BASIC SERVICES OF THE CONSULTANT
The Consultant shall communicate on a regular basis with the Client to clarify and define the Client’s
requirements for the Project and review available data. The Client agrees to furnish to the Consultant all
information available with respect to the Client’s requirements, including any special or extraordinary
considerations for the Project or special services needed, and to make available pertinent existing data. The
Consultant shall provide the following basic services regarding the Project.
A. Project Management (approximately one year, October 2026 – September 2027)
The project manager for the Consultant will be responsible for communicating and coordinating with
the Client, monthly progress reporting, meeting minutes, interoffice meetings, memoranda, budget
monitoring, schedule monitoring, and monthly invoicing. This task also includes scheduling of staff,
coordinating with Sub-Consultants, review of progress, and senior review of deliverables.
B. Project Coordination
The Consultant will complete the following project coordination tasks.
1. Design Development Coordination
Maintain communications with the Client to review progress and discuss specific elements
of the traffic study and conceptual design and receive direction from the Client. The
meetings will also serve to establish schedules, develop project goals, establish initial
design parameters, promote a dialog between the various entities, improve the decision-
making process, and expedite study completion and conceptual design development.
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Prepare minutes of meetings and keep documentation of other communications. For budget
purposes, the Consultant will attend four (4) meetings that will be attended by two (2) staff
member of the Consultant. An in-person meeting is planned for the Project Kickoff with the
other meetings being virtual.
The following meetings are included with the scope of work:
• Project Kickoff – One (1) meeting
• Traffic Study Results/Concept Development Kickoff – One (1) meeting
• Preferred Alternative – One (1) meeting
There is one (1) additional meeting included for miscellaneous purposes, and it is
understood by the parties that the Consultant will attend additional meetings as needed to
complete the Project. The Consultant will also maintain communications with the Client with
scheduled virtual meetings.
2. Website and Survey
Develop a website hosted by the Consultant for disseminating information to the public
about the study and the adjacent corridor study (Foth Project No. 26A013.00). After
development of the three design alternatives, one (1) online survey will be conducted for
gathering public input on the design alternatives.
3. Meetings with Local Elected Officials
Conduct one (1) project information meeting that will be attended by two (2) staff members
of the Consultant. The purpose of the meeting will be to provide a brief overview of the traffic
study results and proposed conceptual design to the Mayor and City Council, as well as
gather information on the concerns, priorities, and specific issues of the Mayor and City
Council. This task includes preparation of the display materials and handout information for
the meeting.
Reserving the meeting facility and placement on the Council Agenda will be completed by
the Client.
C. Traffic Engineering Services
The following tasks are based on information in the proposal and discussions with the Client.
Consultant tasks include traffic model development, traffic forecasting, capacity and operational
analyses, roundabout analysis, safety review, photometric analysis, multimodal review, and
recommended improvements.
1. Traffic Data Collection
Most traffic data is available through the City, MPO, and Iowa DOT. The Consultant will
collect and organize the data for utilization in the analysis. The Consultant will identify and
collect any remaining data needed to complete the traffic analysis of th e corridor. The
following Client data is available or can be collected by the Client:
• Continuous turning movement count data at the two traffic signals in the corridor
• Pedestrian push button actuations at the two traffic signals in the corridor
• StreetLight and Strava Metro data
• ADT counts and truck percentage
• Speed data
Additional data available through other sources includes:
• Iowa DOT ADT data
• CyRide bus stop and ridership data
• MPO travel demand model data
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Video traffic data will be collected by the consultant for the following intersections and
processed for turning movement traffic volumes, pedestrian volumes, and bicycle volumes:
• Lincoln Way at Riverside Drive
• Lincoln Way at Russell Avenue
• Lincoln Way at Maple Avenue
• Lincoln Way at Oak Avenue
2. Traffic Review Meetings
The traffic review meetings with the Client will serve to establish schedules, promote a
dialog with the Client and other designated parties, improve the decision-making process,
and expedite recommendation development. Prepare minutes of meetings and keep
documentation of other communications. For budget purposes, it is assumed three (3)
meetings will be held remotely by one (1) staff member of the Consultant.
3. Traffic Safety Analysis
The safety analysis shall review crash data in the corridor over the last five years from the
Iowa DOT ICAT program, identifying crash patterns and causes. A detailed review of crashes
involving vulnerable road users will be conducted as part of the crash data review.
We will utilize methodologies from the Highway Safety Manual and the Iowa DOT’s Potential
for Crash Reduction (PCR) to identify potential causal factors and possible
countermeasures. Our team will review the 28 countermeasures and strategies of FHWA’s
Proven Safety Countermeasures Initiative (PSCI) that have proven effective at reducing
roadway fatalities and serious injuries. Lastly, traffic signage, pavement markings, and
vehicle and pedestrian traffic control will be reviewed.
4. Speed Study
The appropriate speed limit for the corridor will be determined using the methodologies in
NCHRP 17-76, FHWA’s USLIMITS2, and ITE Journal article A Model for Setting Credible Speed
Limits in Urban Areas. Fiftieth and eighty-fifth percentile speeds will be determined from data
collected by Client portable radar units. If needed, speed control measures will be explored.
5. Photometric Analysis
A photometric analysis of the existing lighting system along the corridor will be completed.
Average light levels and uniformity ratios will be determined and compared to SUDAS and
IES standards. Potential lighting upgrades and improvements will be explored in
coordination with the City of Ames Public Works and Electric Services Departments.
6. Traffic Model Development & Analysis
The traffic model development and analysis shall incorporate, at a minimum, traffic
engineering principles and standards as presented in SUDAS, Client standards, and national
practices. While preparing the traffic model and analysis, the development of traffic
forecasts will follow the forecasting parameters agreed to by the Client.
a. Model Development
The Consultant will utilize the Synchro network template provided by the Client to
develop a base model of the existing corridor for the two highest peak hours using
2026 traffic data. Client provided information will be used to populate the model.
Additional models will be created in Synchro of the design alternatives for the AM,
Mid-Day, and PM peak hours using 2035 and 2050 traffic forecasted data. The
Highway Capacity Manual 7th Edition (HCM7) principles will be used to evaluate
intersection capacities.
b. Traffic Forecasting
The Consultant will work with the Ames Area Metropolitan Planning Organization
(AAMPO) to determine future background traffic growth for the project area. An
annual growth rate will be calculated using data from the Ames Area Travel Demand
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Model to derive 2035 and 2050 forecasted traffic volumes. These volumes, along
with the existing 2026 traffic volumes and forecasted volumes from the nearby LINC
Development (as developed in Project 26A013.00) will be used in the traffic model
to analyze existing corridor operations and operations of the preferred corridor
alternatives.
c. Traffic Operational Analysis – Intersection Level
The Consultant will perform modeling and operational analysis of the project study
area. The modeling will be conducted to serve as a tool to graphically illustrate
future roadway improvements and impacts to traffic operation. This section shall
include the analysis of seven (7) intersections within the study area as identified in
the proposal and include:
• Lincoln Way at University Boulevard
• Lincoln Way at Riverside Drive
• Lincoln Way at Russell Avenue
• Lincoln Way at Hazel Avenue
• Lincoln Way at Maple Avenue
• Lincoln Way at Oak Avenue
• Lincoln Way at Elm Avenue
After receiving acceptance of the 2035 & 2050 forecasted traffic volumes from the
Client, the Consultant will analyze the study area intersections for the highest two
peak hours of a typical weekday for the following scenarios:
• Year 2026 – existing conditions
• Year 2035 – design alternatives
• Year 2050 – design alternatives
Design alternatives to be considered include the following cross sections on Lincoln
Way:
• Existing – No changes to the cross section but with potential changes to signal
timing/phasing.
• 3-lane section – one lane in each direction with a center two-way left-turn lane
o One alternative will consider only traditional style intersections
o One alternative will consider roundabouts at up to three (3)
intersections in coordination with the 3-lane section with roundabout
for Lincoln Way and Grand Avenue alternative developed with project
26A013.00.
• 4-lane section with unbalanced lanes – one lane in one direction, two lanes in
the other direction, and a center two-way left-turn lane
• 4-lane section with median/access control – two lanes in each direction with
dedicated left-turn lanes at signalized intersections only.
• 5-lane section – two lanes in each direction with a center two-way left-turn lane
Performance measures assessing the operation of the system will include delay,
volume to capacity ratio, operations of adjacent intersections, maximum
queue/storage lengths, and control delay.
Recommendations on intersection geometrics, queue storage lengths, signal
phasing/timing and other improvements will be made as required to provide
acceptable service levels for major movements and the overall intersections.
d. Traffic Operational Analysis – Segment Level
The Consultant will perform microscopic simulation modeling of the corridor from
University Boulevard to Duff Avenue to compare travel times of existing conditions
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to travel times for the three alternatives that are chosen for conceptual design.
Existing and forecasted traffic volumes will be used for this analysis.
7. Multimodal Review
The Consultant will consider the vision, goals, and content of the Walk Bike Roll Ames Bicycle
and Pedestrian Plan when considering options and developing design alternatives for
multimodal facilities within the corridor. The Consultant will review all pedestrian crossings
for safety and ADA/PROWAG compliance. The Consultant will look for opportunities to
improve the connectivity, consistency, and user friendliness of sidewalks and bicycle
facilities. Lighting facilities for pedestrians will also be considered in this review.
Pedestrian and bicycle facilities integrate with the transit system. The Consultant will work
with the Client and CyRide to discuss ridership and transit facilities within the corridor and
identify improvement opportunities.
8. Recommendations
The Consultant shall prepare a set of draft recommendations from all the above tasks.
9. Traffic Report
This task consists of preparing a traffic report detailing the analysis of the Lincoln Way
corridor. Additional alternative scenarios that need investigation after the initial base report
findings are completed will require an amendment for additional engineering services. An
electronic copy in Adobe PDF format will be provided to the Client.
a. Traffic Report Outline
The traffic study report submitted to the City of Ames shall contain each of the
following elements:
i. Cover Page with title of the study, client and preparer’s name, address, and
submittal date.
ii. Certification page with an Iowa professionally registered engineer’s seal and
signature.
iii. Executive Summary
iv. Introduction
v. Existing Conditions
a) Study Boundaries
b) Study Roadway and Intersections
c) Traffic Count Data
d) Crash Analysis
e) Speed Study
vi. Future Conditions
a) 2035 and 2050 Projected Traffic Volumes
vii. Operational Analysis
a) Intersection Analysis
b) Segment Analysis
c) Traffic Analysis
viii. Multimodal Review
ix. Conclusions/Recommendations
x. Appendix containing supporting analysis information.
The traffic study report for this project may also be combined with the traffic study report
from Project 26A013.00 to form a single final document at the Client’s request.
10. Quality Control
Involves ongoing quality control input from the Client and senior technical staff throughout
the completion of the traffic analysis, development of the traffic report, and development of
the preferred alternative. The project manager and technical coordinator are responsible for
making specific recommendations and ensuring that critical issues are discussed and
resolved prior to submittal of the preliminary traffic report to the Client. The project manager
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and technical coordinator are also responsible for the review of the preliminary traffic report
for technical accuracy, as well as for conformance with the project design criteria.
D. Conceptual Design
Complete the conceptual design of three alternatives. The conceptual design of Lincoln Way will
include three (3) concepts based on the analysis and recommendations of the traffic study. The
primary focus will be on developing roadway geometrics , a pavement marking layout, traffic signal
modifications, multimodal modifications, drainage concept, identifying existing and proposed utility
locations, and identifying existing and proposed right-of-way needs. Additional focus will be on
developing planning-level cost estimates for each of the concepts and an implementation timeline.
1. Develop Design Criteria
The Consultant will summarize and submit to the City the design criteria used to develop the
project. Criteria will conform to the City, SUDAS, and AASHTO design standards. The criteria
to be addressed include:
• Functional classification and design type.
• Design speed and regulatory speed.
• Design vehicles for intersection design.
• Widths of travel lanes, parking areas and right-of-way.
• Preferred and acceptable clear zone requirements.
• Provisions for pedestrian and bicycle facilities.
• Street lighting requirements.
• Utility corridor locations.
Prepare a brief technical memorandum documenting the proposed criteria. The
memorandum will be reviewed and approved by the City.
2. Develop Typical Sections
Develop typical sections for the Lincoln Way improvements in consultation with the City.
Typical sections will include lane widths, curb section/type, sidewalk/trail widths, right-of-
way widths, pavement types, and clear zones. This task also includes identifying potential
storm sewer, sanitary sewer, water main and other utility locations in the typical roadway
sections.
3. Develop Conceptual Geometrics
Develop conceptual geometrics that include intersection return radii, sidewalk/trail
locations, driveway locations, and roundabout geometrics for the project. This task includes
conceptual roundabout geometry for up to three (3) intersections with the study area.
4. Pavement Marking Concept
The consultant shall develop a conceptual pavement marking layout showing lane widths,
turn lane locations, turn lane storage lengths, pedestrian crossings, and bike lanes if
applicable.
5. Traffic Signal Modifications
The Consultant shall indicate conceptual traffic signal modifications to major signal
equipment and traffic signal phasing. Major signal equipment includes traffic signal poles,
pedestal poles, push button poles, traffic signal cabinets, traffic signal heads, pedestrian
heads, and push buttons. Potential utility conflicts with the signal pole footings and mast
arms will be identified.
6. Multimodal Modifications
Develop conceptual multimodal modifications and improvements based on the traffic
analysis, WBRA Bicycle and Pedestrian Plan, and input from the Client, public, and CyRide.
The consultant will look for opportunities to improve connectivity, consistency, and user
friendliness of sidewalks, trails, bicycle facilities, and transit facilities.
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7. Roadway Drainage Concept
The Consultant will develop a roadway drainage concept in association with the roadway
improvement concept. The Consultant will complete a conceptual storm sewer design
looking at existing storm sewer, roadway geometric configuration, and existing utility
locations. The concept will include approximate location and size of the storm sewer
infrastructure. The Consultant will discuss the existing storm sewer system with the Client
to identify any known problems or deficiencies. Vertical Profiles will not be developed as
part of this task.
8. Water Main and Sanitary Sewer Modification Design
The Consultant will determine the approximate location of water and sanitary infrastructure
and consider the impacts of the proposed improvements on the infrastructure. The
Consultant will discuss the existing water main and sanitary sewer infrastructure systems
with the Client to identify any known problems or deficiencies. If improvements are
identified, the Consultant will include a conceptual plan and planning-level cost estimate for
those improvements.
9. Private Utility Research
Contact the utility companies for design level information and mapping within the project
corridor regarding transmission, distribution, and service laterals. This includes information
related to existing facilities and facilities planned for construction.
10. Prepare Conceptual Design Plans
Based on conceptual design, prepare conceptual design level plans depicting proposed
grading, drainage, paving, and other features of the project. The conceptual design plans will
include but not be limited to the following:
• Typical Cross Sections: Develop and assemble typical cross sections to be used for the
proposed improvements as well as a preliminary determination of the limits that each
typical section will apply. The typical cross sections will include but not be limited to the
proposed grading, drainage, and paving improvements.
• Plan Sheets: Develop conceptual plan view sheets that show the existing topography
along with the proposed improvements based on the proposed horizontal alignment.
These sheets will be in the form of a colored strip map that includes aerial photography.
Proposed right-of-way limits will be estimated and shown. Included will be the necessary
CADD work to show the conceptual design features for the proposed improvements.
• Intersection Geometrics: Develop intersection geometric plans. Show major intersection
return geometry, lane widths, and auxiliary lane lengths. Design vehicles will be
determined from the project Design Criteria.
11. Field Review
A field review will be held with the project design team to discuss key issues and design
concepts including intersection control, geometrics, staging, drainage and right-of-way. The
review will determine the completion of the conceptual exhibit design and identify needed
adjustments. Revisions will be noted for discussion with the City.
12. Identify Acquisition Requirements
The Consultant will identify general permanent right-of-way and permanent/temporary
easement needs based on the conceptual design development. The requirements will take
into consideration proposed utilities, construction staging and access, utility relocations and
other critical construction elements.
13. Opinion of Probable Cost
Prepare opinion of probable construction cost for the project concepts. Cost estimates shall
be based on representative major project elements and recent bid information. Detailed
quantity takeoffs will not be developed for the conceptual cost estimate.
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14. Quality Control Review
Review the conceptual engineering plan set for technical accuracy, as well as for general
constructability and conformance with the project design criteria.
II. PROJECT DELIVERABLES
The scope of services shall be considered complete upon completion and delivery of the following items to
the satisfaction of the City:
A. Traffic Report
B. Design Criteria Technical Memorandum
C. Typical Cross Section Sheets
D. Colored Strip Map Displaying Conceptual Design Features
E. Intersection Geometric Sheets
F. Cost Opinion of Project Concepts
III. ADDITIONAL SERVICES NOT INCLUDED IN THIS CONTRACT
Additional Services not included as part of this Scope. If authorized, under a supplemental agreement, the
Consultant shall furnish or obtain from others the following services:
A. Preliminary and Final Design Services
B. Project Letting Services
C. Construction Period Services (administration, observation, testing, and staking)
D. Wetland Mitigation and Permitting Services
E. Threatened and Endangered Species Investigations
F. Phase I or Phase II Archaeological Investigations
G. Water Main and Sanitary Sewer Design
H. Real Estate Services
I. Preparation of Acquisition Plats and Easement Documents
J. Subsurface Utility Investigations
IV. CITY’S RESPONSIBILITIES:
The City shall provide the following:
A. Provide existing street and utility plans/record drawings and utility maps for the project area.
B. Provide existing topographic base mapping, aerial photo images, and other available electronic
files pertinent to the project.
C. Provide ADT, turning movement, truck, and pedestrian count data.
D. Provide speed data.
E. Provide traffic signal timing plans and the Synchro network template of the existing corridor.
F. Provide Ames Area MPO Travel Demand Model volume data.
G. Provide access to StreetLight Data’s InSight Platform.
H. Provide CyRide’s transit stop passenger count data.
I. Provide Strava Metro data.
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Exhibit B
Schedule
The Consultant shall complete the following phases of the Project in accordance with the schedule shown;
assuming notice to proceed is issued by the City on or before October 19, 2026. If notice to proceed is given at a
later date, time of completion shall be extended accordingly.
Anticipated Contract Approval October 13, 2026
Notice to proceed October 19, 2026
Project Kickoff Meeting Week of October 19, 2026
Data Collection October 2026 – November 2026
Traffic Analysis November 2026 – February 2026
Conceptual Design March 2027 –May 2027
Public Survey #1 June 2027
Traffic Report/Recommendations July 2027
Meeting with Local Elected Officials August 2027
Project Finalization September 2027
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