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HomeMy WebLinkAbout~Master - COTA Meeting Minutes 09/12/2016MI NUTE S COMMISSION ON THE ARTS Room 235 City Hall, 515 Clark Avenue Monday, September 12, 2016 Call to Order The meeting was called to order at 5:00 p.m. by Chair Steve Sullivan. Members present were Connie Garnett and Tom Lockhart. Public Forum Sarah Merritt from Ames Community Arts Council noted there will be a monthly artist gathering on September 30. The Ames Area Studio Tour is October 8 and 9. Tim Gleason from ACTORS announced the start of the 61st season with “Title of Show.” “November” will follow that, and then “Messiah on the Fridge.” “Other Desert Cities” and “Dirty Rotten Scoundrels” will complete the season. Approval of August 1, 2016 Minutes Moved by Jason, seconded by Tom to approve the May minutes. The motion carried unanimously. 2017/18 Annual Grant Workshop Brian Phillips reviewed the process for annual grants. Moved by Jason, seconded by Tom, to modify the headers in Balance Sheet to remove the 2017/18 column. Motion carried unanimously. Moved by Tom, seconded by Connie, to revert the fiscal year dates in the balance sheet to 2014/15 and 2015/16. Motion carried unanimously. Spring Special Project Grant Workshop Brian reviewed the process for the spring special project grants. Review Draft/ Approve January – July 2017 Calendar Moved by Jason, seconded by Tom to approve the calendar as presented. Motion carried unanimously. Approval of Special Project Grant Final Reporting Form The Commission discussed the differences between the special project final report and the annual grant final report form. Steve expressed that the special project grants are much less substantial than the annual report form, so perhaps they should be shorter. Steve suggested that it seems like there ought to be a review of all the COTA forms as a package. He also suggested that there should be a review of the eligibility criteria and bylaws to ensure they are clearer. Moved by Jason, seconded by Tom to approve the special project grant final report form. Motion carried unanimously. Approval of Annual Grant Final Report Form Moved by Jason, seconded by Connie, to approve the annual grant report form. Motion carried unanimously. Adjournment Jason moved the meeting be adjourned. Tom seconded. The meeting adjourned at 5:53 p.m.