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HomeMy WebLinkAbout~Master - COTA Meeting Minutes 09/10/2018MINUTES COMMISSION ON THE ARTS Council Chambers City Hall, 515 Clark Avenue Monday, September 10, 2018 Call to Order The meeting was called to order at 5:00 p.m. by Chair Steve Sullivan. Members present were Natalie Robinson, Deanne Brill, Jason Paull, and Tom Lockhart. Staff member Tasheik Kerr was also present. Public Forum No one was present for Public Forum. Approval of August 6, 2018 Minutes Moved by Tom, seconded by Jason, to approve the minutes of the August 6, 2018 meeting. Motion carried unanimously. Approval of 2017/18 Annual Grant final reports Tasheik announced the Commission had delayed approving the Annual Grant final reports due to items omitted from the submission. The Commission also had questions about the information submitted in some of the organizations’ Annual Grant final reports. Jason noted the Commission was looking for clarification from Dance Co’Motion regarding the use of funds for staff salaries. Valerie Williams of Dance Co’motion responded that the organization is using COTA funds for performance and office but not for staff. She added that the organization had included their entire budget. Lee Chhen Stewart of Friends of Ames Strings announced that her organization had not applied for 2017/18 COTA Funds. Tasheik noted that the organization had submitted a 2017/18 Annual Grant final report. She will look into whether the organization had received COTA 2017/18 Annual Grant funds and report to the Commission. Don Withers of Central Iowa Symphony noted that the participants and audience percentages would change this year. In addition to an interesting Christmas program, a well-known Country Western singer will be performing with the Symphony. Jason noted that the Ames International Orchestra Festival Association (AIOFA) and the India Cultural Association (ICA) did not acknowledge COTA on their printed materials. Srinu Reddy of the India Cultural Association noted that the organization might have submitted an older version of their brochure. The printed brochure had acknowledged COTA as a sponsor. He will resubmit the updated brochure. Moved by Jason, seconded by Tom, to approve the 2017/18 Annual Grant final reports with additional submissions. Motion carried unanimously. Spring Special Project Grant/Annual Grant workshop Tasheik reviewed the Annual and Spring Special Grant process. In response to the audience inquiry regarding the budget forms, Steve Sullivan noted that they were simplified to make it easier for the applicant to complete. The Commission will be accepting comments and feedback regarding the forms. Upcoming Important Dates Steve reviewed the upcoming important dates. Adjourn Tom moved the meeting be adjourned. Jason seconded. The meeting adjourned at 5:30 p.m.