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HomeMy WebLinkAbout~Master - COTA Meeting Minutes 04/01/2019Minutes COMMISSION ON THE ARTS Council Chambers City Hall, 515 Clark Avenue Monday, April 1, 2019 Call to Order The meeting was called to order at 5:00 p.m. by Chair Steve Sullivan. Members present were Tom Lockhart and Troy Rutter. Natalie Robinson was absent. Deanne Brill arrived at 5:11 p.m. Staff member Tasheik Kerr was also present. Public Forum No one was present for Public Forum. Approval of the February 4, 2019 Minutes Moved by Tom, seconded by Troy, to approve the minutes of the February 4, 2019 meeting. Motion carried unanimously. Fall Special Project Grant Application Workshop Steve reviewed the structure and purpose of the workshops. He noted that during the Annual Grant Process, the Commission set aside a percentage of funds for Spring and Fall Special Project Grants. An organization can be awarded a maximum of $1,000. Tasheik provided an overview of the Fall Project Grant application process and reviewed the grant criteria. Anne Kimber, of Ames Town and Grown, inquired about the number of grants the Commission might be able to award. Tasheik noted the Commission had set aside $5,560 for Spring and Fall Special Project Grants. Steve added that the Commission cannot predict how many applications will be received for Spring. The Commission takes into account the merit of each proposal and will not be awarding all of the funds for Fall. He noted that the amount depends on the requests the Commission receive. Srinivasa Reddy, of the India Cultural Association, inquired about the items that were ineligible for funding. Tasheik noted that the proposed project must be unique. It cannot be a project that was proposed during the annual grant process. Steve reviewed the list of inedible items, which included capital improvements, ongoing wages, out-of-state travel, debt reduction, hospitality expenses, and projects outside of the granting period. Upcoming Important Dates Steve reviewed the upcoming important dates. He noted that the next Commission meeting will be held on May 6 and Special project Grants are due on April 12. Steve welcomed Troy Rutter to the Commission. Troy provided a summary of his background. Tom thanked the City for holding the Boards and Commissions Luncheon. Adjournment Tom moved the meeting be adjourned. The meeting adjourned at 5:13 p.m.