HomeMy WebLinkAbout~Master - Ames Public Library Board of Trustees Minutes of the Regular Meeting 11/03/2016Ames Public Library Board of Trustees
Minutes of the Special Meeting
November 3, 2016
The Ames Public Library (APL) Board of Trustees met in special session on Thursday,
November 3, 2016, in the Dale H. Ross Board Room, with Briese, Butler, Glatz,
Marshall, Rohret, and Library Director Carey in attendance. Acker, Barchman,
Campbell, and Linch were excused.
Call to Order: Vice President Briese called the meeting to order at 4:07 p.m.
Report of Bid: Carey stated that a Request for Quotation was issued to 18 vendors by
the City’s Purchasing Department, but only one bid was received. The price had not
been anticipated to exceed $50,000, but because it does, the contract will need to be
approved by City Council. Carey said a conversation about cost savings was already
held with the bidder, but the contract must be awarded before doing a change order.
Discussion ensued about the design process and the options and costs that had been
considered. Carey said the team found that products available from commercial vendors
were running $60,000 to $80,000. Benjamin Design Collaborative had thought bids
would come in around $36,000 or $37,000 and it was decided that it would be
preferable to use a local firm to build a completely customized, artistic wall. She also
noted that work on the project had started two years ago.
Carey said two potential cost saving measures that were discussed were changing the
spacing of holes in the pegboard areas so that two can be drilled at once, and changing
the bracket mechanism specifications to call for a product which Swan Creek Cabinetry
said would be less expensive and also bear more weight.
Carey explained what the structure will look like, how it will appeal to adults as well as
children, and how some of the creative play elements will operate. She stated that grant
funds from the Roy J. Carver Charitable Trust were intended to be used to pay for the
project from the outset, but there are unspent funds from the Kinney-Lindstrom
Foundation and other building project donations available to cover the rest of the cost.
Ames Public Library WOW Wall:
Moved by Rohret, seconded by Glatz, to receive the report of bids and adopt a
resolution awarding the contract for construction of the WOW Wall to Swan
Creek Cabinetry, Inc., of Boone, Iowa, in the amount of $53,463.81, with
funding from the Roy J. Carver Charitable Trust, the Kinney-Lindstrom
Foundation, Inc. and unencumbered donations to the Library Renewal Project.
Vote on Motion: 5-0. Approved unanimously. Resolution 2016-L039 adopted.
Moved by Marshall, seconded by Butler, to adopt a resolution recommending
that City Council approve the contract with Swan Creek Cabinetry, Inc., of
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Boone, Iowa, for construction of the Library WOW Wall in the amount of
$53,463.81.
Vote on Motion: 5-0. Approved unanimously. Resolution 2016-L040 adopted.
Vote on Motion: 5-0. Approved unanimously
The meeting was adjourned by consensus at 4:23 p.m.
The next regular meeting will be on Thursday, November 17, 2016, at 7:00 p.m., in the
Dale H. Ross Board Room of Ames Public Library, 515 Douglas Avenue.