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Home My WebLink AboutA001 - Council Action Form dated September 22, 2026ITEM #:26 DATE:09-22-26 DEPT:ELEC SUBJECT:ELECTRIC DEPARTMENT MISCELLANEOUS SUPPLY PURCHASE FOR SCHEDULED PROJECTS COUNCIL ACTION FORM BACKGROUND: This contract is for the purchase of miscellaneous supplies necessary to complete the City's electric distribution system's scheduled projects. Staff issued a Request for Quotation (RFQ) for inventory necessary to complete scheduled projects. On August 31, 2026, an RFQ document was posted to Ames Bids, the electronic bidding site. The RFQ allowed each prospective bidder to bid on any or all of the six lines of requested equipment, and the City can award one or a combination of contracts to meet the best interests of the utility. On September 9, 2026, bids were received as follows (blank boxes denote no bid for that line; bold amounts indicate low bid): RESPONDING SUPPLIER Bid Line 1: Foundation Anchors RESPONSE TOTAL (inclusive of tax) Bid Line 2: Single Arm Brackets RESPONSE TOTAL (inclusive of tax) Bid Line 3: Above Grade Enclosures RESPONSE TOTAL (inclusive of tax) Bid Line 4: Enclosures RESPONSE TOTAL (inclusive of tax) Bid Line 5: Fiberglass Poles RESPONSE TOTAL (inclusive of tax) Bid Line 6: Copper Cable RESPONSE TOTAL (inclusive of tax) Echo Electric Supply Company of Ames, IA $1,166.30 Republic Electric Company of Davenport, IA $1,284.00 Dakota Supply Group of Ames, IA $1,593.23 1 CSLA Iowa of Des Moines, IA $15,773.94 RESCO (Rural Electric Supply Company) of Elkhart, IA $4,235.06 $8,346.00 $5,442.88 Fletcher Reinhardt Company of Cedar Rapids, IA $12,571.97 $7,108.22 $4,482.44 $1,455.20 Power Line Supply of Williamsburg, IA $17,097.49 $10,186.40 $28,533.48 $1,647.80 Based on the line-by-line evaluation of the six different requested equipment types, staff is proposing awards to each of the following bidders: Bid Line #Description Proposed Award 1 Foundation Anchors Fletcher Reinhardt Company 2 Single Arm Brackets Rural Electric Supply Cooperative (RESCO) 3 Above Grade Enclosures Fletcher Reinhardt Company 4 Enclosures Fletcher Reinhardt Company 5 Fiberglass Poles Power Line Supply 6 Copper Cable Echo Electric Supply Company For bid line 1: foundation anchors, Fletcher Reinhardt submitted a bid that met specifications and included an escalation/de-escalation clause tied to the prices of copper and aluminum. Final invoicing will reflect the actual delivered lengths of cable (bid line 6) at the quoted unit price. It should be noted that this is the only recommended bid that is not firm. There is no budgeted amount for these purchases. The items will be placed into inventory, where they will be charged to each specific project as the material is put into service. 2 ALTERNATIVES: 1. Award the following contracts for the purchase of inventory for Electric Services; Payments will be based on unit prices and quantities ordered, inclusive of all applicable sales taxes: a. Award a contract to Fletcher Reinhardt Company, of Cedar Rapids, IA, in an amount not-to-exceed $24,162.63. b. Award a contract to Rural Electric Supply Company (RESCO), of Ankeny, IA, in an amount not-to-exceed $4,235.06. c. Award a contract to Power Line Supply, of Williamsburg, IA, in an amount not-to- exceed $28,533.48. d. Award a contract to Echo Electric Supply Company, of Ames, IA, in an amount not- to-exceed $1,166.30. 2. Direct staff to award the contracts to some other combination of bidders. 3. Reject the bids. CITY MANAGER'S RECOMMENDED ACTION: These supplies are critical components to complete planned projects and provide reliable electric distribution services to the utility customers. Having parts readily available for quick repairs without significant disruption to services is imperative. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Final Bid Tab 2027-029.pdf 3 1 Supplier QTY UOM Local Consideration Price Extended Extended + Tax Supplier Notes Manufacturer Manufacturer # Lead Time ARO Fletcher Reinhardt Company 18 EA $652.75 $11,749.50 $12,571.965 Subject to escalation/de-escalation at time of shipment HUBBELL/CHANCE C11232JG4VL1201 10-12 weeks CSLA Iowa 18 EA $819.00 $14,742.00 $15,773.94 Millerbernd 490A110-GV-H (INCLUDES HDWR) Approximately 14-16 weeks after signed drawings are approved, those drawings take around 2 weeks to produce. Power Line Supply 18 EA $887.72 $15,978.96 $17,097.4872 MacLean D06060BBB08148V 15 weeks RESCO (Rural Electric Supply Cooperative)18 EA No Bid Dakota Supply Group 18 EA No Bid Republic Electric Company, LLC (Republic Parent LLC)18 EA No Bid Echo Electric Supply (Echo Electric Supply Co. of Ames)18 EA No Bid 2 Supplier QTY UOM Local Consideration Price Extended Supplier Notes Manufacturer Manufacturer # Lead Time ARO RESCO (Rural Electric Supply Cooperative)40 EA $98.95 $3,958.00 $4,235.06 Valmont 1HT90H30-BK 13-16 weeks Power Line Supply 40 EA $238.00 $9,520.00 $10,186.40 Shakespeare OPAR-3T-1.5-BK 16-18 weeks Fletcher Reinhardt Company 40 EA No Bid CSLA Iowa 40 EA No Bid Dakota Supply Group 40 EA No Bid Republic Electric Company, LLC (Republic Parent LLC)40 EA No Bid Echo Electric Supply (Echo Electric Supply Co. of Ames)40 EA No Bid 3 Supplier QTY UOM Local Consideration Price Extended Supplier Notes Manufacturer Manufacturer # Lead Time ARO Fletcher Reinhardt Company 20 EA $332.16 $6,643.20 $7,108.224 HUBBELL/PENCELL PLASTICS AG20HDXB0005P3 18 IN STOCK 9-9-26; 9 WEEK LEAD TIME ON REMAINING 2. RESCO (Rural Electric Supply Cooperative)20 EA $390.00 $7,800.00 $8,346.00 Pencell AG-20HDXB0005P3 6-8 weeks Power Line Supply 20 EA No Bid CSLA Iowa 20 EA No Bid Dakota Supply Group 20 EA No Bid Republic Electric Company, LLC (Republic Parent LLC)20 EA No Bid Echo Electric Supply (Echo Electric Supply Co. of Ames)20 EA No Bid 4 Supplier QTY UOM Local Consideration Price Extended Supplier Notes Manufacturer Manufacturer # Lead Time ARO Fletcher Reinhardt Company 30 EA $139.64 $4,189.20 $4,482.444 HUBBELL/PENCELL PLASTICS PE14HDX005P3 6 IN STOCK 9-9-26; 6-8 WEEK LEAD TIME FOR REMAINDER. RESCO (Rural Electric Supply Cooperative)30 EA $169.56 $5,086.80 $5,442.876 Pencell PE14HDX005P3 6-8 weeks Power Line Supply 30 EA No Bid CSLA Iowa 30 EA No Bid Dakota Supply Group 30 EA No Bid Republic Electric Company, LLC (Republic Parent LLC)30 EA No Bid Echo Electric Supply (Echo Electric Supply Co. of Ames)30 EA No Bid FOUNDATION, 60", SCREW-INGALV. BRACKET, SINGLE ARM, FOR BLACK FIBERGLASS POLE ENC, URD, HDPE, W/ ABOVE GRADE PEDESTAL (PENCELL) ENC, URD, HDPE, 19X23X12 ST LT (SMALL) 2027-029 - Page 14 5 Supplier QTY UOM Local Consideration Price Extended Supplier Notes Manufacturer Manufacturer # Lead Time ARO Power Line Supply 20 EA $1,333.34 $26,666.80 $28,533.476 Shakespeare AOZ25-01-S1-BB-0101 LESS ANCHOR BOLTS WITH TWO-PIECE SHROUDS OPSH-2225-1-S ONLY 16-18 weeks Fletcher Reinhardt Company 20 EA No Bid CSLA Iowa 20 EA No Bid Dakota Supply Group 20 EA No Bid Republic Electric Company, LLC (Republic Parent LLC)20 EA No Bid Echo Electric Supply (Echo Electric Supply Co. of Ames)20 EA No Bid RESCO (Rural Electric Supply Cooperative)20 EA No Bid 6 Supplier QTY UOM Local Consideration Price Extended Supplier Notes Manufacturer Manufacturer # Lead Time ARO Echo Electric Supply (Echo Electric Supply Co. of Ames)1000 FT TRUE $1.09 $1,090.00 $1,166.30 CME JF-B 10/2 1 Day Republic Electric Company, LLC (Republic Parent LLC)1000 FT $1.20 $1,200.00 $1,284.00 Alan Wire UF 10/2 WG 2 weeks Fletcher Reinhardt Company 1000 FT $1.36 $1,360.00 $1,455.20 Price(s) quoted are based on thefollowing metals and will be subjectto escalation/de- escalation at thetime of shipment perSouthwire?s Adjustable Pricing Policy.Aluminum= $261.00/CWTCopper=$657.00/CWT SOUTHWIRE 10-2-CU-UF-B W/GRD 8-10 Weeks Dakota Supply Group 1000 FT $1.489 $1,489.00 $1,593.23 SERVICE WIRE - STOCK Power Line Supply 1000 FT $1.54 $1,540.00 $1,647.80 Southwire CUUFB 10/2 W/GRD 1 week RESCO (Rural Electric Supply Cooperative)1000 FT No Bid CSLA Iowa 1000 FT No Bid POLE, BLK F/G, 25', BLACKPTL, ANCHOR BASE CABLE COPPER AWG 10, 2/C, 600V 2027-029 - Page 25