HomeMy WebLinkAboutA028 - Resolution awarding contract to Dewey Ford of Ankeny, IA, for fiver Small Gas-Electric Hybrid Pickup Trucks for the Fleet Services DepartmentITEM #:28
DATE:09-22-26
DEPT:FLEET
SUBJECT:FIVE (5) SMALL GAS-ELECTRIC HYBRID PICKUP TRUCKS FOR FLEET
SERVICE DEPARTMENT
COUNCIL ACTION FORM
BACKGROUND:
Five vehicles are up for replacement in the current fiscal year. The vehicles consist of four
small sedans from Inspections and one mid-size SUV from Public Works Engineering
(St o r m w a ter ). Staff is recommending that all five vehicles be replaced with Ford
Maverick hybrid pickups. The 4door Maverick’s small size, versatility, and hybrid fuel
economy meet the needs of the departments that will be receiving the vehicles. All of the
vehicles will be AWD, and one will have an extra two package for the stormwater trailer.
Currently, there are no all-electric pickups that would meet the needs of the
departments. Ford has announced a mid-size all-electric pickup in 2027 that would
replace the Ford Lightning. Staff will evaluate the specifications and pricing for that
model once it's available to see if it might meet the future needs of City vehicles.
Bids for five (5) small gas-electric hybrid pickup trucks were received on September 2, 2026.
Six vendors submitted bids for four (4) hybrid pickup trucks equipped with a standard towing
package and one hybrid pickup truck equipped with a 4,000-pound (4K) towing package.
Bidders were also asked to provide pricing for optional equipment, including spray-in bed
liners, hitches with 7-pin RV-style plugs, and commercial-grade bed caps. Staff is
recommending awarding spray-in bed liners for all five vehicles and a hitch and
commercial-grade bed cap only for the vehicle equipped with the 4K towing package.
The bid results for the recommended equipment are summarized in the table below.
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Bidder Year/Make/Model
Total Cost:
4 Pickup Trucks -
Standard Towing
Total Cost:
1 Pickup
Truck - 4k
Towing
Total Cost for
5 Pickup
Trucks
Dewey Ford
Ankeny, Iowa 2027 Ford Maverick $123,730.40 $35,931.60 $159,662.00
Stiver's Ford
Lincoln
Waukee, Iowa
2027 Ford Maverick $125,840.00 $35,713.00 $161,553.00
Lynch Ford
Chevrolet
Mr. Vernon, Iowa
2027 Ford Maverick $125,780.00 $35,972.40 $161,752.40
Fleetside Ford,
LLC
Osceola, Iowa
2027 Ford Maverick $126,944.00 $36,411.00 $163,355.00
Ames Ford Lincoln
Ames, Iowa 2027 Ford Maverick $127,728.00 $36,457.00 $164,185.00
One Nation
Distribution, LLC
Volant,
Pennsylvania
2026 Ford Maverick $155,556.00 $43,889.00 $199,445.00
*Totals include the cost of all equipment recommended for award*
The low responsive bid was submitted by Dewey Ford of Ankeny, Iowa, in the amount of
$159,662, and staff has determined the bid to be acceptable. Staff recommends award to
Dewey Ford for five (5) small gas-electric hybrid pickup trucks and the recommended optional
equipment identified above.
Funding is available for this purchase as follows:
Inspection vehicles replacement funds $67,547
Inspection vehicles estimated salvage value 10,000
Public Works Engineering vehicle replacement funds 24,275
Public Works Engineering vehicle estimated salvage value 4,500
Fleet hybrid support assistance funds 53,500
TOTAL FUNDS $159,822
ALTERNATIVES:
1. Award a contract to Dewy Ford of Ankeny, Iowa for five (5) Small Gas-Electric Hybrid
Pickup Trucks and recommended optional equipment in the amount of $159,662.
2. Award to one of the other responsive bidders.
3. Reject the bids and do not purchase these vehicles.
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CITY MANAGER'S RECOMMENDED ACTION:
The bid submitted by Dewey Ford of Ankeny, Iowa provides equipment that meets the
City's specifications at the best price. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as described above.
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