HomeMy WebLinkAboutA001 - Council Action Form dated September 8, 2026ITEM #:7
DATE:09-08-26
DEPT:ADMIN
SUBJECT:REQUESTS FROM AMES BOOSTER CLUB FOR THE AMES HIGH
HOMECOMING TAILGATE ON SEPTEMBER 21, 2026
COUNCIL ACTION FORM
BACKGROUND:
Ames Booster Club is planning to host the Ames High Homecoming Tailgate, a new event
held in conjunction with the Ames High Homecoming Parade, on Monday, September 21, from
5:30 to 8:00 p.m. The goal of this event is to host food vendors to give families attending the
parade convenient food options. Ames High athletic teams will also gather for photos and
autographs.
Event set up will be begin at 5 p.m., including the street closure. The event will take place from
5:30 to 8 p.m. Tear down will be complete and the street closure will be open by 8:30 p.m. The
event is open to the public.
In order to facilitate the event, organizers have requested the following:
Blanket Temporary Obstruction Permit
Blanket Vending License
Closure of Burnett from 5th Street to 6th Street, including the closure of 14 metered
parking spaces, from 5 to 8:30 p.m.
Waiver of blanket Vending License Fee (Loss of $50 to the City Clerk's Office)
Waiver of lost parking meter fees (Loss of $7 to the Parking Fund)
The City Council's policy regarding the waiver of parking meter fees in areas that are less than
District-wide is to consider such requests on a case-by-case basis. Though the Homecoming
Tailgate is a new addition to Ames High Homecoming this year, requests relating to the
Homecoming Parade have been supported by the City Council in prior years.
ALTERNATIVES:
1. Approve the requests for the Ames High Homecoming Tailgate, including the waivers of
fees.
2. Approve the requests for the Ames High Homecoming Tailgate, but require
reimbursement for the lost parking meter and Vending License fees.
3. Deny the requests.
1
CITY MANAGER'S RECOMMENDED ACTION:
The Ames High Homecoming Parade is a long-standing Ames tradition in the
Downtown. The Ames High Homecoming Tailgate will add to the festivities and grow
the event, drawing more families to the Downtown. Therefore, it is the recommendation of
the City Manager that the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
AHS Tailgate Application_Redacted.pdf
LOS Ames High Tailgate.pdf
2
3
Location/Address Burnett Ave between 5th and 6th Street
Rain Date (if applicable)
Rain Location (if applicable)
Upload the event site plan here:Tailgait Event Site Plan.docx
Is this an annual event?Yes
How many years?1
Region Ames Main Street (Downtown)
Upload your letter of support from AREA here.
Upload your letter of support from ISU here.
Upload your letter of support from Ames Main Street here.LOS Ames High Tailgate.pdf
Please explain:
Timeline Road closed at 5:00 p.m. for food trucks to get parked and set up.
We are only have four, two food, one drink and one ice cream.
Food trucks open from 5:30-8:00 with the parade happening
from 6:30-7:00ish.
Description of Event Activities We would like to have a tailgate before and after the parade to
offer families quick food options before and after the parade. We
are also asking the athletic teams to gather at the tailgate after
the parade to take pictures with kids and sign items for kids.
Event Category Festival/Celebration
Is the event open to the public?Yes
Anticipated Daily Attendance 2,000
Audience Profile Ames Community School District families and other community
members that support Ames.
Is your event being held in conjunction with another event?
(e.g. Farmers' Market, 4th of July etc.)
Yes
Please list.Ames Homecoming Parade
Organization Status Nonprofit
2 of 7 4
Are patron admission, entry, or participant fees required?No
Percentage of net proceeds going towards fundraising:
Percentage of net proceeds going towards for-profit entity:
Are vendor or other fees required?No
Would you like to make a formal request to the City
Council for waiver of some fees associated with the event?
No
Waivers Requested
Estimated Value of Requested Waivers
Fee waivers are generally granted only in unique
circumstances or in exchange for specific benefits. What is
different about this event from most special events making
it uniquely deserving of fee waiver(s)?
Benefits Provided to the City in Exchange for Requested
Waivers
Formal Letter to the City Council Requesting Fee Waivers
Security & Communication
Who will be responsible for security during the event?
Check all that apply.
Volunteers
Security Organization
Security Organization Contact Name
Security Organization Phone Number
Security Organization Email
Number of Volunteers 10
Number of Staff
Describe identification method of staffing levels (e.g.
yellow shirts for volunteers, red shirts for managers).
Yellow vests.
Provide details of the training for crowd management
personnel/staff/volunteers, including dates and times of
We will email volunteers with their duties and requirements.
3 of 7 5
6