HomeMy WebLinkAboutA001 - Council Action Form dated August 25, 2026ITEM #:38
DATE:08-25-26
DEPT:PW
SUBJECT:2025/26 ASPHALT STREET PAVEMENT IMPROVEMENTS (HILLCREST
AVENUE, ELLIS STREET, KENTUCKY AVENUE, ILLINOIS AVENUE,
INDIANA AVENUE, OKLAHOMA DRIVE, AND DELAWARE AVENUE)
COUNCIL ACTION FORM
BACKGROUND:
This annual Capital Improvement Plan (CIP) program utilizes rehabilitation and reconstruction
techniques to improve existing asphalt streets. These pavement improvements will restore
structural integrity, serviceability, and rideability. Targeted streets are experiencing
accelerated deterioration, and timely intervention will extend their service life. The 2025/26
program locations include Hillcrest Avenue, Ellis Street, Kentucky Avenue, Illinois
Avenue, Indiana Avenue, Oklahoma Drive and Delaware Avenue.
This project was previously bid in June 2026. However, bids at that time exceeded the
available funding and the City Council rejected all bids and did not award a contract.
Staff then worked to revise the project scope to bring it back into alignment with project
revenues before seeking bids again. City Council approved the revised preliminary
plans at the July 28, 2026 meeting and directed staff to again seek bids for the project.
On August 19, 2026, one bid for the project was received as follows:
Bidder Bid Amount
Engineer's Estimate $4,492,222.46
Manatt's Inc $4,513,414.65
Revenue and expenses associated with the project are estimated as follows:
Description Revenues Expenses
2025/26 GO Bonds $4,000,000
Unallocated GO Bonds 575,000
Water Systems Improvement
Program 230,000
Sanitary Sewer Systems
Improvement Program 150,000
Stormwater Improvement
Program 150,000
Construction (estimated) $4,513,414.65
Engineering (HR Green) 315,500.00
Administration 200,000.00
TOTAL $5,105,000 $5,028,914.65
1
ALTERNATIVES:
1. Accept the report of bids, approve the final plans and specifications, and award a
contract to Manatt's, Inc., of Ames, IA in the amount of $4,513,414.65.
2. Direct staff to revise the project.
3. Do not proceed with this project at this time.
CITY MANAGER'S RECOMMENDED ACTION:
This project will restore structural integrity, serviceability, and rideability on several
streets in the community. The project scope was revised to align with project
revenues. It is common to only have one bidder on projects that include asphalt
pavement as the primary paving material because there is only one asphalt contractor
that provides service in Ames. Therefore, it is the recommendation of the City Manager that
the City Council adopt Alternative No. 1, as noted above.
ATTACHMENT(S):
2025-26 Asphalt (Hillcrest Ave and Ellis St) Location Map.pdf
2025-26 Asphalt Street Kentucky, Illinois, Indiana Location Map.pdf
Delaware and Oklahoma.pdf
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2025/26 Asphalt Street
Pavement Improvements
Open trenching Sanitary Force main
on South side of East Lincoln Way
Lift Station
Single Lane
Alternating Traffic
North Side of intersection
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Oklahoma Dr - Idaho Ave to Idaho Ave
Vet Med Trail
Box Culvert
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Project Area
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BLOOMINGTON RD
TOP O HOLLOW RD DA
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16TH ST
MURRAY DR
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NARLAND DR
16TH ST
MURRAY DR
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NARLAND DR
18TH ST
16TH ST
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OAKLAND ST
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MARY CIR HA
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OAKLAND ST
MARY CIR
Sidewalk Extension
24TH ST
20TH ST
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MCKINLEY DR
ONTARIO ST
ROSS RD
UTAH DR
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QUEBEC ST
DOVER
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GREENE ST
ARKANSAS DR
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