HomeMy WebLinkAboutA021 - August 25, 2026, Regular Meeting of the Ames City CouncilITEM #:23
DATE:08-25-26
DEPT:TRANSIT
SUBJECT:2025 FACILITY FIRE PROTECTION IMPROVEMENT PROJECT CLOSEOUT
COUNCIL ACTION FORM
BACKGROUND:
The 2025 Facility Fire Protection Improvement Project (Bid No. 2025-176) was released to
bidders on May 28, 2025, with an established project budget of $661,323 utilizing a Public
Transit Infrastructure Grant. Henkel Construction Company of Ames, Iowa, submitted a bid of
$227,600 and was awarded the contract at the July 22, 2025, City Council meeting.
The project enhanced the fire protection systems in bus storage lanes 1 and 2. Improvements
included increasing the sprinkler system’s water volume density, adding a coiling fire door,
replacing the existing fire alarm panel, and making internal walk-through doors fire rated.
Construction on the project started in November 2025 and was substantially completed on
May 11, 2026. The project had two change orders for a total cost increase of $20,709.73. As
of July 28, 2026, the project punch list is complete, the required project documentation is on
file, and Henkel Construction Company has met all of the contract conditions to the
satisfaction of CyRide staff and ASK Studios, the Architect & Engineering (A&E) firm.
The table below outlines details of the final project costs.
Description Amount
Henkel Construction Company Original Contract Base Bid $207,700
Add Alternative No. 1 - Three fire rated doors $19,900
Henkel Construction Company Contract Award Amount $227,600
Change Order No. 1 - Relocate sprinkler head, add intumescent
coating, and change door closing hardware $6,080.58
Change Order No. 2 - Rework fire door opening and add fire detection
heads $14,629.15
Total Project Cost with Change Orders $248,309.73
Payment Made to Date $235,894.21
Unpaid Balance - 5% Retainage $12,415.52
All but the remaining $12,415.52 in retainage has been paid to date. Payment of the
retainage is the last step needed to complete this project. The Transit Board approved
the final project completion and release of retainage at their board meeting on August
20, 2026.
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ALTERNATIVES:
1. Accept final project completion and approve the release of retainage in the amount of
$12,415.52 to Henkel Construction Company of Ames, Iowa, for the 2025 Facility Fire
Protection Improvement Project.
2. Do not approve the project completion and release of retainage.
CITY MANAGER'S RECOMMENDED ACTION:
Approving the final project completion and release of retainage will completely
closeout of this project and is the final step in completing this important upgrade to the
CyRide facility. All documentation and punch list items are complete, and all conditions
of the project contract have been met to the satisfaction of CyRide staff and the A&E
firm. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative No. 1, as described above.
ATTACHMENT(S):
24020 - CyRide Fire Protection Improvements - Completion Letter.pdf
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3716 Ingersoll Avenue, Suite A, Des Moines, IA 50312
P: 515.277.6707
ARCHITECTURE INTERIORS PLANNING
July 28th, 2026
Mr. James Rendall
Ames Transit Agency, CyRide
Assistant Director, Fleet and Facilities
601 North University Boulevard
Ames, IA 50011
Mr. Rendall,
Upon final examination of the CyRide Fire Protection Improvements project, ASK Studio is
satisfied that the work has been finished as specified. Closeout documentation has been
received and ASK Studio will consider this project completed so long as CyRide is also satisfied
with the quality of the finished product.
Sincerely,
ASK Studio
Sam Torrens, Assoc. AIA
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