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HomeMy WebLinkAbout~Master - ASSET Board Meeting December 11, 2025 www.storycountyasset.org ASSET Board Minutes December 11, 2025 at 5:00 p.m. United Way of Story County @ 315 Clark Ave, Ames, IA 50010 ____________________________________________________________________________________ In Attendance: Ashley Thompson, Pa Goldbeck, Jenny Schill Virtual: Stephanie Spence, Beth Waage, Nick Joos, Linda Hagedorn, Karen Kiel Rosser, Sarah Mansell, Shamaree Brown, Amy Shaw, Aidan Shervheim, Moriah Morgan, Kathy Guillen, Ed Gillott, Biswa Das, Emma Cassabaum, Juliana Nnoko, Liz Zuercher, Becky Harker, Sandra King, Jess Peebler CALL TO ORDER → Linda Hagedorn, Chair at 5:00 p.m. PUBLIC FORUM (1-2 Minutes) None APPROVAL OF: Motion to approve the November 13, 2025, minutes by Cassabaum, seconded by Joos. Motion passed unanimously. TREASURERS REPORT: Schill reported on Smith’s behalf the current balance of $3756.74. $1000.00 deposits from the four ASSET funder organizations have been made and budget books have been paid for. REPORTS: Administrative Team Goldbeck shares the City of Ames’ standpoint with volunteers as the annual hearing approach. The City of Ames has sequestered the National Alliance on Mental Illness Central Iowa’s (NAMI) funds due to outstanding audits that haven’t been received. Guidelines should arrive this coming Tuesday for a 3% increase in allocated funds from last year’s amount. Goldbeck will be recommending the City to hold $100,000 for hotel vouchers/emergency services. Hagedorn asked how volunteers should www.storycountyasset.org view sequestered funds in relation to agency funding requests, this conversation will take place during the work sessions. Shaw shared that the Iowa State Student Body Government has no new updates. Volunteers are still being recruited to sit in for the January hearings. Thompson announced the continuation of United Way of Story County’s county wide study and an expected completion due March 2026. UWSC’s annual campaign to be held Saturday December 13, 2025. General recommendations for funding allocations are within the near future. Thompson shared that UWSC has paused funding for NAMI as they await audits that have not yet been turned in. There were no reports shared by Story County or ASSET volunteers. OLD BUSINESS: HOMELESSNESS ACTION PLAN Goldbeck shares no new updates, no questions were asked. NEW BUSINESS: Hearing Food Sign-Up Schill sent PDF in agenda packet, an excel sheet will be forwarded to volunteers to sign up for hearing nights so dining accommodation can be made. All volunteers are expected to report in person to both hearing nights. Das asked what the format of the hearing night looks like; Schill explained that each agency asking for ASSET funds is allowed five minutes to present and the following ten minutes are set aside as volunteers are encouraged to ask questions. Agency Update Report/Liaison Reports Schill reported documents missing from agencies: National Alliance on Mental Illness Central Iowa (NAMI) is missing audits and has not completed Form ABF 6 (Balance Sheet); The Bridge Home is missing their board member list. There is one missing liaison report. Once this report is submitted the Administration Assistant will forward onto volunteers. www.storycountyasset.org Thompson reminded the group that because of fiscal year calendars, many of the agency audits will be due by December 31, 2025. Volunteers will be kept up to date on whether agency audits are turned in before their due date. IPIB Training Requirements Thompson announced new Iowa public meeting requirements from the Iowa Public Information Board (a state-wide board of public records and meetings) has issued recent changes to Iowa code and law that will pertain to Story County ASSET meetings. This will affect new members who will now be required to undergo free online training. Current volunteers will be highly encouraged to go through the training. More information to come. Budget Book Questions Hagedorn took five minutes to show volunteers how to read the balance sheets of the budget book. A reminder to volunteers on how to look for and think of questions that could be asked following the five -minute presentations of agencies at the January hearings. Waage asked if there is a set percentage of ASSET funds that should be used to fund an agency. Thompson answered there are no set rules to how much ASSET funding can comprise the total funding of an agency. Das questioned how outcomes should be viewed in addition to the metrics provided in the budget books. Thompson answered that Scorecard can be used to view an agencies’ impact so that volunteers can view their previous effects on the community/county/city. Allocation Spreadsheet Demonstration This will be pushed to one of the hearing nights so volunteers can see in person. ASSET 26/27 Calendar The ASSET 26/27 has been approved and will be posted in January. The 26/27 Calendar will begin April 2026. MID-YEAR UPDATES Mansell shared that half of ASSET funded agencies have updated or completed their mid-year reports. www.storycountyasset.org ADDITIONAL ITEMS Goldbeck asked the group if there would be any interest in making ASSET board meetings virtually available to the public. Discussion took place as bad weather affected the attendance of the current meeting. Allowing for a virtual option for the public could make virtual meetings a possibility for staff and volunteers on short notice (if weather were to create hazardous conditions). Motion to investigate virtual participation options by Hagedorn, Gillot to second. Motion to adjourn at 5:37 p.m. by Hagedorn, seconded by Das. Motion carried unanimously.