HomeMy WebLinkAbout~Master - ASSET Admin Meeting May 1, 2024Minutes
ASSET Administrative Team
May 1, 2024 @ 12:15pm
United Way of Story County @ 315 Clark Ave, Ames, IA 50010
In Attendance: Linda Hagedorn, Ron Smith, Ashley Thompson, Jenny Schill (Admin Assistant), Becky
Harker (Chair), Quinn Margrett, Sandra King, Pa Goldbeck, Anneke Mundel
Harker called meeting to order at 12:18pm
Smith made a motion to approve April 3, Minutes, second by Hagedorn. Motion carried unanimously.
Treasurer’s Report (Smith)
Current balance $1092.
Old Business
Status of Annual Review of Reference Manual
Revisions are pending and ready for the June Admin meeting and will then be taken to the full board in
August.
Status of Annual Review of Policies and Procedures
Funder staff have reviewed the Policies and Procedures and changes will be presented at the Board
meeting next week for approval.
Status of Annual Review of Administrative Assistant Manual
Funder staff will review.
Status of Audit of Books
The audit is in progress and should be completed today. Smith mentioned that it might be a good idea
to look into doing online banking and move away from the checkbook. Smith will look into what the
process will take, and this item will be added to the June Admin meeting agenda.
Notification Letters to Wings of Refuge and Friends of CASA
Harker signed the letters today and Schill will send them to these agencies.
Update on YSS Sequestered Funds for Emergency Shelter (Rosedale)
King reported that discussions are ongoing. She has approved their current FY24 request for paying for
unoccupied beds. For FY25 the County will need more information from YSS. Thompson reported that
United Way hasn’t discussed this with their Board yet.
Update on Emergency Shelter Services
Thompson mentioned that conversations are ongoing in how to use the sequestered funds for ES
related to TSA in providing hotel rooms. UW board approved $11,000 of their portion of the
sequestered funds to TSA. TSA has requested $40,000 to the City that Goldbeck will take to City Council
for approval.
TSA has requested $40,000 to the County for FY24 and for FY25 requested $80,000, King will take this
request to the Board of Supervisors. TSA is gearing up to take on this service. Staff is getting additional
training and corporate is making some budget adjustments. TSA is looking to hire 1.5 FTE for case
management to help support taking on this new service. Mundel asked if anyone from ASSET has
spoken with Martha’s House of Hope in regards to this service and a reference for options moving
forward.
Calendar Invites for ASSET Meetings
Schill has sent out ASSET Board Meeting calendar invitations and has not heard of any problems with
the invitations.
New Business
Review New Agency Letters’ of Intent
King made a motion for Iowa MMJ be invited to submit a full application to become an ASSET Agency,
second Goldbeck. Discussion, Smith mentioned that the letter lacks showing the need for this service in
Story County, but this can be discussed if it comes out in their actual application. Motion carried
unanimously.
King made a motion to accept Prairie Flower's email as their letter of intent. Their application will be
considered to become a new ASSET Agency, second Smith. Motion carried unanimously.
Home Allies is not a current ASSET partner and would have needed to submit a letter of intent to
become a new ASSET Agency. Schill will work with Funder staff to put together a response that Home
Allies is not eligible for the Emergency Shelter funds for FY25.
ASSET Agenda for May 9, 2024
Schill will make changes to the Agenda.
Conflict of Interest Form
Goldbeck asked that a copy of the Conflict of Interest Form be provided to volunteers at the May
meeting. She mentioned that some volunteers would like to have time to read through the document
before signing.
Volunteer Liaison Assignments
Goldbeck asked if Liaison assignments are discussed with the Board. King explained that Funder staff
make these decisions and make the assignments.
Clear Impact Scorecard (Mundel)
Mundel met with ACPC and updated data points and cleaned up their Scorecard. She also met with The
Community Academy to make updates and changes to their Scorecard before Sarah left. They would
like to split their Scorecard into two different reports, one for school year programming and one for
summer programming. The Admin Team didn’t see any issues with this. A local bank asked for the
percentage of people that United Way serves that are low to moderate income level. In this process
Mundel found that 19 agencies reported income data and 8 don’t report this data in Scorecard. Does
ASSET want to follow up with the agencies that don’t report this information? Thompson reported that
she thinks ASSET should look at all of the requirements that ASSET asks the agencies to submit or
report on and do we want to continue to require these and is the data actually used. Mundel
suggested that ASSET look at agency client statistics and what is still needed to report on and what isn’t
in the future.
Additional Items/Concerns
King pointed out that New and Expanded Services will be on the June Admin Team Agenda as well as
any additional submissions.
Adjournment at 2:06