HomeMy WebLinkAbout~Master - ASSET Admin Meeting March 6, 2024Minutes
ASSET Administrative Team
March 6, 2024 @ 12:15pm
United Way of Story County @ 315 Clark Ave, Ames, IA 50010
In attendance: Becky Harker, Pa Goldbeck, Sandra King, Deb Schildroth, Ashley Thompson, Anneke
Mundel, Joel Hochstein (virtual), Jenny Schill
Harker called the meeting to order at 12:16 pm
Approval of January 31, 2024, Minutes
King motioned approval of the minutes, Thompson seconded. Motion carried unanimously.
Treasurer’s Report (Smith)
Smith sent report via email to Schill, current balance is $1621.40
Old Business
ASSET 2024-2025 Calendar – change in meeting location
Schill will update the calendar for the Scorecard Review and locations that are still listed as TBD.
Schildroth asked Schill to send the calendar to volunteers and agencies that meeting locations
changed.
Update – Emergency Shelter Discussion with The Salvation Army
Funder staff met with The Salvation Army (TSA) to explore their capacity to provide Emergency Services
(ES). Major Hull with TSA will meet internally with their partners to see if they could have the capacity.
TSA thought if they couldn’t be the primary agency to provide this service, they could come along side
another agency and assist them in providing this service like they currently do with providing hotel
vouchers. Next steps will include another meeting with TSA, Primary Healthcare and General
Assistance. Funder staff has learned that the Central Iowa Community Services (CICS) grant was denied
to The Bridge Home (TBH) for Permanent Supportive Housing.
New Business
Correspondence to Agencies – Reminder to check the ASSET website and 2024-2025 Calendar
Schill will send this to volunteers and agencies.
Correspondence to Agencies – Submit all required documents (990s, annual audits, board minutes,
etc.)
Schill will send a reminder to those agencies that are overdue. She will also send a reminder to those
that are due soon. She will email all agencies about sending board minutes and rosters dating back to
2017.
Plan for Annual Review of Reference Manual
Funder staff will start reviewing the Reference Manual and it will go to the ASSET Board in August for
approval.
Plan for Annual Review of Policies and Procedures
The Policies and Procedures will go to the ASSET Board May for approval, Staff will start making
changes and updates.
Plan for Annual Review of Administrative Assistant Manual
Schill will turn on track changes for Staff to start reviewing
Clear Impact Scorecard (Mundel)
Mundel has met with Goldbeck to go over what Scorecard is and what it tracks. There will be an
increase in cost for Scorecard and the licenses. Mundel reported that if partners want to make changes
in their Scorecard, now is the time to do that as communication goes out soon to agencies.
Additional Items/Concerns
Thompson reported that she is asking for feedback with partner agencies on what’s going well, and
ASSET has been a part of that conversation with United Way’s partner agencies. There has been some
feedback that on the front end the ASSET process is a singular process, but the draw down of funds
looks different from each funder. Goldbeck thought the City could be flexible on how contracts are
worded.
Thompson updated that YSS has ended the Nest program Jan 1st and is talking with LSI to transition the
program to them. Schill will send a communication to LSI reminding them that this would be a new
service for LSI in the ASSET process so they will need to submit the notification of request for a new
service by the May deadline. YSS has requested UW to consider unbilled units for the Nest program.
King noted that YSS’ ES Rosedale has sequestered funds, so ASSET needs to have a plan for releasing
the funds. She has sent a request for information from YSS for more information. She has not received
information for FY25 and will need to follow up.
It was brought up that it might be a good idea to put together FAQ for ASSET to help possible new
Agencies understand what ASSET is. Mundel will send Schill what the United Way put together for their
FAQ.
Schill reported she is on vacation next week. She also updated the team on communication with ISU
Student Government and isn’t hearing much back. Schildroth suggested that Schill call Kristine Heflin
and touch base on getting new ISU volunteers identified before they leave for the summer and ISU
priorities identified.
Funder Staff and Administrative Assistant Feedback Discussion
Funder staff will go over the form with Schill to review the Admin Assistant position. Staff will
communicate with Schill on setting a time to do that.
Adjournment at 1:59pm