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HomeMy WebLinkAbout~Master - ASSET Admin Meeting August 31, 2022 ASSET Administrative Team Minutes *August 31, 2022, 12:15 pm (*NOTE-this date is outside of our regular meeting schedule) United Way of Story County @ 315 Clark Avenue, Ames, IA The Analysis of Social Services Evaluation Team (ASSET) Administrative Team met at 12:19 pm with the following members present: Jean Kresse, Jenny Schill, Joel Hochstein, Deb Schildroth, Sandra King, Nikki Fischer, Lois Vidimos and Sarah Schroeder (12:21pm) Approval of August 3, 2022 Minutes Moved by Schildroth, seconded by Hochstein to approve the August 3, 2022 minutes. Motion passed unanimously. Treasurer’s Report – Jenny Schill Schill reported a balance $1,643.29. She still has not received the $600 from ISU Student Government so Vidimos will follow up again. Also effective September 26, 2022, First National Bank is switching our account type to non-personal specialty services checking; nothing will change, still no monthly balance or fees. Old Business ACPC – Update on Infant Room - Expanded Service Kresse stated that Wuhs came to board meeting and per room measurements, expansion will be down from 12 to 8 infants. New Business Be RARE Initiative – New ASSET Agency Letter of Intent Kresse reminded us that this was tabled from last month due to length of that meeting. The Team reviewed the letter and Kresse stated she had previously met with two (2) members and their primary purpose is extra curricular projects to promote social and emotional health in youth through creative outlets. Fischer added that Erica Andorf and Kyven Gadsen are the co-founders. They started in 2020 and are a 501©. Kresse motioned to submit full application and Schill seconded. Motion passed unanimously. Schildroth mentioned she has a few revisions to make to the application and will email it to us asap. Vidimos will then ask Be Rare to submit application. Central Iowa RSVP – Volunteer Management Classification ASSET Team reviewed the email from Kalen asking for consideration of moving from the Volunteer Management (Education) to Health. The team discussed that the Volunteer Management is under the Education category and couldn’t see any benefit to changing it to the Health category. If we move them, then would need to review Friends of Casa who is also under Volunteer Management. King, Kresse and Schildroth explained how they look at all the budget requests and all feel that Central Iowa RSVP would not be gaining any benefit by changing the service category. After discussion it was agreed that Kresse will draft a follow up question to Kalen about this request. Vidimos will then email onto Kalen. ASSET Board & Joint Funders Meeting Agenda Draft The Team discussed if Joint Funders should be given access to ClearImpact ScoreCard, and if this would cause it to be be public records? Kresse explained that the information on the United Way website is for all of Story County, so information is not only going to be for Ames, but wouldn’t be that far off. Hochstein expressed that Mundel has a personal relationship with each agency and is so good answering any questions the team may have. If this is going to open to all then maybe a form could be developed for all 32 agencies, so they wouldn’t have access to each ScoreCard, but collective data similar to the United Way data. And if so, maybe need to hire a data analyst to complete. Since Mundel wasn’t in attendance, Kresse stated how much time Mundel spent to get this data collected and onto the United Way website, so would need to look at outside hiring or other options. King asked if an option would be to “Train the Trainer?” Team agreed this might be a solution for those who would like access. She also addressed concern that data reported can form different opinions or outcomes to different people, and understanding that this data cannot be shared with others outside of ASSET. So how to address with funders and volunteers at September 8 meeting? We will still have a review of ScoreCard and Kresse will create a ‘cheat sheet’ to explain what the abbrevations mean. Planning for Volunteer Orientation PowerPoint Draft Kresse showed the PowerPoint draft over projection. She will fix a date and split out the clear impact for joint funders and volunteers and will email us a revised copy. Review Budget Checklist Some changes need to be made to ABF2 and ABF3. Kresse will talk to Mundel on these and she or Vidimos will revise the Budget Checklist. Clear Impact Scorecard Update Mundel was not in attendance, therefore no updates. Additional Items/Concerns At the ASSET meeting on August 15, Jodi Stumbo from The Bridge Home stated they are no longer providing Transitional Housing Services. King, Kresse and Schildroth wanted to update the team on this status and it will be discussed when we meet with them again on September 15. Schildroth reported that Able Up, Friends of Casa, and GNEA haven’t picked up their training packets yet. Vidimos will email them again. Adjournment at 2:02 pm