HomeMy WebLinkAboutA001 - Council Action Form dated August 11, 2026ITEM #:23
DATE:08-11-26
DEPT:P&R
SUBJECT:ACCEPTING COMPLETION OF TWO BID PACKAGES FOR FITCH FAMILY
INDOOR AQUATIC CENTER PROJECT
COUNCIL ACTION FORM
BACKGROUND:
The Fitch Family Indoor Aquatic Center Project was designed and constructed to enhance the
quality of life in Ames by providing indoor aquatic and fitness opportunities. RDG Planning &
Design, Inc, Des Moines, Iowa, was hired to provide design services, bidding assistance, and
construction administration.
Story Construction was hired to perform construction management for the project. The aquatic
center includes a six-lane lap pool, a zero-depth entry pool with a play structure and current
channel, a wellness pool, locker rooms (men's, women's, and universal), two party rooms, one
multipurpose room, mechanical rooms, maintenance area, offices, storage, four gender
neutral restrooms, and lobby area.
The project was designed in 2023 with bid documents being distributed in late 2023. At its
January 23, 2024 meeting, City Council awarded 13 contracts, with the 14th and final contract
awarded February 20, 2024. Construction began in April 2024 and was substantially
completed by March 3, 2026.
This action is to accept the completion of contracts for two of the 14 bid packages. The
final acceptance recommendation letter from the architect for the two bid packages is
a t t a c h e d . As a reminder, at the July 28, 2026 Council meeting, Council accepted the
completion of seven other bid packages for this project (listed below in the table labeled
"Contracts Completed").
The following Bid Packages for this action include:
CONTRACTOR & BID PACKAGE*AWARD
AMOUNT
# OF
CHANGE
ORDERS
CHANGE
ORDERS
TOTAL
CONTRACT
TOTAL
1. Con-Struct, Inc. 31-1 Demolition &
Earthwork Work
$
532,975 6 $ 64,064 $ 597,039
2. Iowa Pipe & Grading, LLC 33-1 Site
Utility Work
$
385,700 1 $ 14,518 $ 400,218
SUBTOTAL OF CLOSEOUT CONTRACTS $918,675 7 $ 78,582 $ 997,257
1
CONTRACTS NOT COMPLETE
3. Brockway Mechanical & Roofing
Co., Inc 22-1 Plumbing & HVAC Work**$4,184,363 12 $123,906 $ 4,308,269
4. All Star Concrete, LLC 03-1 Building
Concrete Work $ 671,500 6 $ 42,056 $ 713,556
5. Core Construction, LLC 03-3 Precast
Concrete & Structural Steel Work $2,710,000 6 $ 26,984 $ 2,736,984
6. Central States Roofing 07-3
Membrane Roofing & Sheet Metal Flashing
Work
$ 806,300 2 $ 6,763 $ 813,063
7. Van Maanen Electric, Inc. 26-1 Elec.,
Comms., Electronic Safety & Sec. Work $1,477,436 21 $147,682 $ 1,625,118
SUBTOTAL OF CONTRACTS NOT
COMPLETE $9,849,599 47 $347,391 $10,196,990
CONTRACTS COMPLETED
8. Forrest & Associate, Inc 04-1 Unit
Masonry Work $ 84,275 3 $ 1,157 $ 85,432
9. Lansink Construction, Inc 06-1
General Carpentry Work $1,016,000 16 $ 14,962 $1,130,962
10. Orning Glass Company 08-1
Entrance, Storefront, Curtainwall & Glazing
Work
$ 726,526 6 $ 17,757 $ 744,283
11. Hilsabeck Schacht, Inc 09-1
Gypsum Board Assembly, Acoustical
Ceiling, Paint & Work
$ 519,250 14 $ 24,850 $ 544,100
12. Sande Construction & Supply
Company 13-1 Swimming Pool Work $4,326,187 6 $ 2,349 $4,328,536
13. Midwest Automatic Fire Sprinkler
Company 21-1 Fire Suppression System
Work
$ 130,100 1 ($ 700)$ 129,400
14. Lakeside Contractors LLC 32-1
Paving & Sidewalk Work $ 351,588 5 $ 32,538 $ 384,126
SUBTOTAL OF CONTRACTS
COMPLETED $7,153,926 51 $192,913 $7,346,839
GRAND TOTAL $17,922,200 105 $618,886 $18,541,086
*The total of the two contracts in this action is in the amount of $918,675. Through the
duration of the project there have been 7 change orders associated with these two
contracts totaling $78,582, increasing the construction total of those contracts of the
project by 8.6% to $997,257.
**The bid package contract 22-1 Plumbing & HVAC Work with Brockway Mechanical &
Roofing Co., Inc is now substantially complete and partial retainage has been released. Even
2
though Brockway has received partial retainage, they are still on the Contracts Not Complete
list as they are still completing tasks.
The table below outlines the expenses for the project.
EXPENSE AMOUNT
Conceptual Design / Environmental Testing $ 64,893
Land Acquisition $ 2,900,000
Relocate Electric Lines $ 85,355
Design $ 1,783,850
Construction Manager $ 2,582,115***
Construction (Total of awarded contracts)$17,922,200
Construction Change Orders $ 618,886
Other Project Related Costs $ 960,621
Available Balance $ (2,720)****
TOTAL Project Cost (As of 7/6/26)$26,917,920
***It should be noted that there is a request from Story Construction for Change Order
#3 in the amount of $132,270 that is on City Council's August 11 agenda. The $132,270
amount is not included in this number.
****Donation funds for Fitch or project savings from the Ada Hayden project will be
used to cover this shortage.
Total available funding for the project is as follows:
REVENUE AMOUNT
Hotel / Motel Tax $ 64,893
Grants / Donations $ 9,420,472
G.O. Bonds $17,429,835
TOTAL $26,915,200
ALTERNATIVES:
1. City Council can approve the following:
a. Accept completion of the contract for bid package 31-1 (Demolition & Earthwork)
with Con-Struct, Inc., of Ames, IA, for the Fitch Family Indoor Aquatic Center, in the
amount of $597,039.
b. Accept completion of the contract for bid package 33-1 (Site Utility Work) with Iowa
Pipe & Grading, LLC, of Ames, IA, for the Fitch Family Indoor Aquatic Center, in
the amount of $400,218.
2. Do not approve the completion of the two bid package contracts for the Fitch Family
Indoor Aquatic Center, and direct staff regarding how to proceed.
3
CITY MANAGER'S RECOMMENDED ACTION:
The Fitch Family Indoor Aquatic Center has been a long-anticipated project. Fitness classes
started on May 18 and the natatorium opened on June 1 for swim lessons, aqua exercise
classes, and limited lap swimming and water walking opportunities. Additionally, the walking
track is being used when the facility is open. Public comments have been very positive. The
facility is a great addition to the community and will increase the quality of life for all users.
Work still must be completed by some contractors and there have been warranty items
that are being addressed as needed. The work of the two bid packages included in this
action has been completed. Staff believes it is important to accept completion of the
work as contractors are finished with their contractual obligations rather than hold all
contracts until the last one is complete.
With the two approvals outlined above, a total of nine contracts have been completed.
The remaining bid packages will be brought to Council for acceptance when each one
is completed. Therefore, it is the City Manager's recommendation that City Council approve
Alternative No. 1, as described above.
ATTACHMENT(S):
FFIAC - RETAINAGE GROUP F002_TO OWNER.pdf
Change Order Log - 8-11-26 Contractor Closeout 2.pdf
4
August 3, 2026
Keith Abraham
Parks and Recreation Director, Parks and Recreation Department
City of Ames
515 Clark Avenue
Ames, IA 50010
RE: ................................................................... Fitch Family Indoor Aquatic Center – RDG R3004.472.01
Final Acceptance Recommendation Letter
Date of Substantial Completion: ....................................................................................... March 3rd, 2026
Date of Application for Payment: ................................................................................... August 3rd, 2026
In accordance with our agreement, RDG Planning & Design, Inc. performed construction
administration services, including visiting the site at intervals appropriate to the stage of
construction to become generally familiar with the progress and quality of the portion of the Work
completed, and to determine, in general, if the Work observed is being performed in a manner
indicating that the Work, when fully completed, will be in accordance with the Contract Documents.
In accordance with the Contract Documents, based on on-site observations and the data comprising
the final application for payment (final retainage), the Architect indicates that to the best of the
Architect’s knowledge, information, and belief, the Work is complete; the quality of Work is in
accordance with the Contract Documents (including closeout submittals); and the Contractor is
entitled to final payment (full, final retainage), as noted below:
• Bid Package No. 31-1 – Con-Struct, Inc.
• Bid Package No. 33-1 – Iowa Pipe and Grading LLC
Sincerely,
Brad Rodenburg, AIA, RDG
RDG Planning & Design
brodenburg@rdgusa.com
515.473.6361
5
GENERAL CONTRACTING | DESIGN+BUILD | CONSTRUCTION M ANAGEMENT
2810 Wakefield Circle
Ames, IA 50010
515-232-4358
July 31, 2026
Mr. Keith Abraham
Parks and Recreation Director, Parks and Recreation Department
City of Ames
515 Clark Avenue
Ames, IA 50010
Re: Final Acceptance/Completion (August 2026 Retainage Group F002)
Fitch Family Indoor Aquatic Center
City of Ames
Ames, IA
To the best of our knowledge, the Work by the following Contractors on the referenced project has been
completed in accordance with the terms and conditions of the Contract Documents and the balance due to the
Contractor and noted in the attached Certificate for Payment is due and payable. We therefore recommend that
the City of Ames approve “Final Acceptance and Completion” of the following Bid Package Contracts noted
below for the referenced project at the next regularly scheduled Council Meeting.
o Bid Package No. 31-1 – Con-Struct, Inc.
o Bid Package No. 33-1 – Iowa Pipe and Grading LLC
For this group of contractors, the Payment Application Summary No. F002 (Retainage Group F002), Retainage
Pay Applications, AIA G706 - Contractor's Affidavit of Payment of Debts and Claims, AIA G707 - Consent of
Surety to Final Payment, & Acknowledgement of Continuation of Insurance for each of the above listed bid
package contractors is attached.
We further recommend that final payment not be made earlier than 30 days following approval by the City
Council in accordance with the provisions of Iowa Code Chapter 573 and Iowa Code Chapter 26.
Sincerely,
STORY CONSTRUCTION CO.
Deborah Thurmond
Assistant Project Manager
6
2
08/03/2026
8.3.2026
7
!"#$%&'( )*+& ,&-.-&/012&,* &3"%&4)56)7$& 89*)59 *'&, *&:.;-<&
IJKLMNOKPQJLRSTKPNOKU
2VG1&W)6$X$#%& "*5#$
- $'Y&. Z)&[11G1Y&\8"9$%&]9)9$'
^_JS`N^ab_cMNdPeKKLNfgRaTSNOhPJhL
GG[&;&?# &-i$8($
- $'Y&. Z)Y&[11G1
OKbb_JbhPJ OKbjaPMNklhPeKLm ORQJKbNOKcRbPQ
nRbohL nabh pL_q_PacNOKPJLaSJ
fbKRPJ
fjjLKrheNO`aPqh
pLehLQ
ORLLhPJNOKPJLaSJ
fbKRPJ
sKJacNOKbjchJhe
tNIJKLheNsKNuaJh sKJacNvhJa_Paqh sKJacNwaLPheNxhQQ
vhJa_Paqh
xhQQNyLhr_KRQ
OhLTzhe
fbKRPJQ
{acaPShNsKN^_P_Q`
|_J`NvhJa_Paqh
ORLLhPJNyaMbhPJ
uRh
34HGFG&}4~€2 E ‚ ~;F]@C\ @&.; ƒ[H2Y 0[B11 ƒ€EY1€EB11 ƒ[ 0Y1H B11 ƒ[ 0Y1H B11 ƒ1B11 ƒ[ 0Y1H B11 ƒ[€0YGV0B1[ ƒ1B11 ƒ2 YV[GB [
34HHFG&}4~€2 [G‚ .~W-&4.4?&„&/C-….;/&<< ƒHV[Y011B11 ƒGEY[GVB11 ƒE11Y2GVB11 ƒE11Y2GVB11 ƒ1B11 ƒE11Y2GVB11 ƒHV1Y210B1 ƒ1B11 ƒ21Y1G1B G
†‡ˆ‰Š‹Œ Žˆ ‹ ‘’“”•–—˜™šš ‘—”•˜”›™šš ‘’’—•›˜—™šš ‘’’—•›˜—™šš ‘š™šš ‘’’—•›˜—™šš ‘’œ—•š’œ™“œ ‘š™šš ‘œ’•”–›™”–
:"#9$*'ž& "9 $89&Ÿ&]( 5 89*)59&@+!$Y&]( 5 89*)59 *&.8i "5$&Ÿ&4-&@+!$Y&]( 5 89*)59 *&.8i "5$ 4*"89$%& 8ž&:*"%)+Y&¡(#+&HGY&212€&)9 4)7$&G&A&G
Printed on Mon Sep 9, 2024 at 01:19 pm CDT
Summary Sheet
Bid Package Final Payment Application Summary #
Project:
Owner:
Date:
Fitch Family Indoor Aquatic Center
City of Ames
June 16, 2026F001June 16, 2026July 31, 2026 26022
G1BY1G1B
•›˜•›˜
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Contractor Change
Order #Description Amount Cumulative
Total
All Star Concrete 1 Precast Enbeds Install Change Contracts $ 10,010 $ 10,010
All Star Concrete 2 Increase Concrete Thickness in Maintenance Area $ 7,029 $ 17,039
All Star Concrete 3 Polished Concrete Floors $ 22,000 $ 39,039
All Star Concrete 4 Mechanical Equipment Relocation in Maintenance Area $ 7,855 $ 46,894
All Star Concrete 5 Trench Drain Concrete Demo and Storefront Repairs Credit $ (2,780) $ 44,114
All Star Concrete 6 Paint Touch Ups Credit $ (2,058) $ 42,056
Core Construction 1 IDPH Permit Review, Precast Panel Joint Mods, Mechanical Louver
Mods, Steel Lintel, Precast Enbeds Install Change Contracts $ 22,065 $ 22,065
Core Construction 2 Misc. Structural Revisions & South Elevation Glazing Revised $ 3,979 $ 26,044
Core Construction 3 Geared Trolley and Hoist $ (2,952) $ 23,092
Core Construction 4 Sink Countertop Brackets $ (1,203) $ 21,889
Core Construction 5 Channel Support $ 3,739 $ 25,628
Core Construction 6 Hoist Beam End Stop $ 1,356 $ 26,984
Forrest & Associates 1 Channel Support $ 1,163 $ 1,163
Forrest & Associates 2 Unit Masonry Work Credit $ (600) $ 563
Forrest & Associates 3 Masonry Grout Fill at Benches $ 594 $ 1,157
Lansink Construction 1 Wet Room Door Change, Multipurpose Room Cubbies $ 42,129 $ 42,129
Lansink Construction 2 Door 115A Change to FRP $ 2,858 $ 44,987
Lansink Construction 3 Interior Finishes $ 3,021 $ 48,008
Lansink Construction 4 Check-In Standing Desk $ 3,995 $ 52,003
Lansink Construction 5 Sink Countertop Brackets $ 1,639 $ 53,642
Lansink Construction 6 Wood Blocking $ 752 $ 54,394
Lansink Construction 7 Waterproof Exterior - Aquatic Mechanical $ 1,167 $ 55,561
Lansink Construction 8 Converting Room 108 Shower to a Roll In Shower $ 2,653 $ 58,214
Lansink Construction 9 Donor Wall $ 33,224 $ 91,438
Lansink Construction 10 Additional Changing Room Tile $ 2,597 $ 94,035
Lansink Construction 11 Roller Shade Add in Aquatic Manager Office $ 1,103 $ 95,138
Lansink Construction 12 Folding Seats & Sanitary Dispensers $ 3,329 $ 98,467
Lansink Construction 13 Stainless Steel Railing at the Water Slide $ 10,732 $ 109,199
Lansink Construction 14 Vinyl Base Joint Fill & Restroom Hardware $ 4,680 $ 113,879
Lansink Construction 15 Donor Wall Revisions and Contract Correction Credit $ (1,282) $ 112,597
Lansink Construction 16 Tile Repairs at Showers $ 2,365 $ 114,962
Central States Roofing 1 IDPH Permit Review, Mechanical Louver Mods $ 1,647 $ 1,647
Central States Roofing 2 Roofing Over Hollow Core $ 5,116 $ 6,763
Orning Glass Company 1 Wet Room Door Changes $ (3,823) $ (3,823)
Orning Glass Company 2 Window Frit Revisions $ 1,743 $ (2,080)
Orning Glass Company 3 Auto Door Operators $ 9,757 $ 7,677
Orning Glass Company 4 Entry Way Column Metal Wrap $ 438 $ 8,115
Orning Glass Company 5 Temporary Glazing $ 3,870 $ 11,985
Orning Glass Company 6 Storefront Repairs $ 5,772 $ 17,757
Hilsabek Schacht 1 Wet Room Door Change $ - $ -
Hilsabek Schacht 2 Door 115A Change to FRP $ - $ -
Hilsabek Schacht 3 Donor Wall Drywall $ 3,557 $ 3,557
Hilsabek Schacht 4 Site Signage $ (350) $ 3,207
Hilsabek Schacht 5 Precast Pocket Covers $ 2,598 $ 5,805
Hilsabek Schacht 6 Omit Painting - Mechanical Rooms $ (3,280) $ 2,525
Hilsabek Schacht 7 Close Off Top Of South Wellness Precast $ 3,808 $ 6,333
Hilsabek Schacht 8 Wellness Precast Vertical Joints & Frame Top of Masonry $ 3,656 $ 9,989
Hilsabek Schacht 9 Curtain Wall 12 & Metal Panels $ 599 $ 10,588
Hilsabek Schacht 10 AV Media Player Touch Pads Antenna & Mic $ 1,212 $ 11,800
Hilsabek Schacht 11 Folding Seat Revisions $ 2,507 $ 14,307
Hilsabek Schacht 12 Miscellaneous Exterior Finishes $ 967 $ 15,274
Hilsabek Schacht 13 Vinyl Base Painting of Joint Fill $ 1,777 $ 17,051
FITCH FAMILY INDOOR AQUATIC CENTER
CHANGE ORDER LOG
(As of 8/11/26)
Highlighted Rows Indicate Contractors Included In Closeout 2
23
Hilsabek Schacht 14 Paint Touch Ups $ 7,799 $ 24,850
Sande Construction 1 IDPH Permit Review Updates $ 1,370 $ 1,370
Sande Construction 2 CO2 Tank Distribution Piping $ 2,692 $ 4,062
Sande Construction 3 Sump Pump Rail System and Backwash Pit Grate $ 4,744 $ 8,806
Sande Construction 4 Emergency Stops Added $ 269 $ 9,075
Sande Construction 5 Temporary Glazing Credit & SS Railing at Water Slide $ (3,685) $ 5,390
Sande Construction 6 Lane Line Storage Reel Credit $ (3,041) $ 2,349
Midwest Fire Sprinkler 1 Omit Sprinkler Heads at Main Entry Exterior $ (700) $ (700)
Brockway Mechanical 1 Hydronic Pumps Flow Update $ (2,320) $ (2,320)
Brockway Mechanical 2 IDPH Permit Review Updates, 6" Storm Drain Relocation, Mechanical
Louver Mods, Glycol Feed Dual Pump $ 38,702 $ 36,382
Brockway Mechanical 3 State Requirements $ 12,033 $ 48,415
Brockway Mechanical 4 Pool Trench Drain Float Alarm $ 2,318 $ 50,733
Brockway Mechanical 5 Converting Room 108 Shower to a Roll In Shower $ 7,180 $ 57,913
Brockway Mechanical 6 Aquatic Storage Rooms HVAC $ 6,626 $ 64,539
Brockway Mechanical 7 Aquatic Storage Rooms Piping Insulation $ 1,141 $ 65,680
Brockway Mechanical 8 Mechanical Equipment Relocation in Maintenance Area $ 44,749 $ 110,429
Brockway Mechanical 9 Boiler E-Stop & Carbon Monoxide Detectors $ 404 $ 110,833
Brockway Mechanical 10 CO2 Line Insulation $ 1,488 $ 112,321
Brockway Mechanical 11 MEP Commissioning Revisions $ 14,340 $ 126,661
Brockway Mechanical 12 Tile Repairs & Paint Touch Up Credit $ (2,755) $ 123,906
Van Maanen Electric 1 IDPH Permit Review Updates $ 21,953 $ 21,953
Van Maanen Electric 2 Transformer Relocate $ 14,237 $ 36,190
Van Maanen Electric 3 Light Fixture SWA Dimming $ 4,679 $ 40,869
Van Maanen Electric 4 Exterior Signage Lighting Controls $ 1,007 $ 41,876
Van Maanen Electric 5 Pool Trench Drain Float Alarm $ 1,356 $ 43,232
Van Maanen Electric 6 Wiring Auto Door Operators in Corridor 108 $ 959 $ 44,191
Van Maanen Electric 7 ICN Connection $ 9,040 $ 53,231
Van Maanen Electric 8 New Light Fixture for Vestibule & Exterior $ 2,411 $ 55,642
Van Maanen Electric 9 Change TV Mounting Heights $ 1,049 $ 56,691
Van Maanen Electric 10 Redo Conduit in Thickened Slab in Maintenance Area $ 483 $ 57,174
Van Maanen Electric 11 AV Media Player Touch Pads Antenna & Mic $ 15,144 $ 72,318
Van Maanen Electric 12 Aquatic Storage HVAC & Boiler Breaker Voltage $ 8,348 $ 80,666
Van Maanen Electric 13 Distributed Antenna System Credit and Combo Starter NEMA 4 $ (2,412) $ 78,254
Van Maanen Electric 14 Microwave Circuit & Flood Prevention Valve Alert $ 1,524 $ 79,778
Van Maanen Electric 15 Emergency Stops Added and AV Webcast Changes $ 7,233 $ 87,011
Van Maanen Electric 16 Maintenance Area, Water Slide Railing, Boiler E-Stops, Misc. $ 17,430 $ 104,441
Van Maanen Electric 17 Added Power for CU-1 $ 1,952 $ 106,393
Van Maanen Electric 18 AV Connect to City Network & Sump Pump Rewiring Repair $ 4,046 $ 110,439
Van Maanen Electric 19 Electrical, Communications, Electronic Safety, & Security Work $ 15,692 $ 126,131
Van Maanen Electric 20 AV Blue Sound Media Player & PA System Voice Outputs $ 19,125 $ 145,256
Van Maanen Electric 21 Paging System Interface $ 2,426 $ 147,682
Con-Struct 1 Water Service Disconnect $ 7,747 $ 7,747
Con-Struct 2 Building Rubble Removal $ 45,419 $ 53,166
Con-Struct 3 Planting Revisions $ (737) $ 52,429
Con-Struct 4 Curb Strip Restoration $ 9,702 $ 62,131
Con-Struct 5 Southeast Planting Revisions & Dormant Seed Matting $ 2,575 $ 64,706
Con-Struct 6 Demolition & Earthwork Credit $ (642) $ 64,064
Iowa Pipe & Grading 1 Storm & Existing Water Utility Conflict & Sanitary Tie in at N. 2nd Ave $ 14,518 $ 14,518
Lakeside 1 Site Signage $ 2,120 $ 2,120
Lakeside 2 CyRide Concrete Pad $ 296 $ 2,416
Lakeside 3 Replace Curb & Gutter on Oak Avenue $ 27,130 $ 29,546
Lakeside 4 Lot Striping & Signs $ 1,817 $ 31,363
Lakeside 5 Site Concrete Repairs $ 1,175 $ 32,538
Totals / Current Balance $ 618,886 $ 618,886
24