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HomeMy WebLinkAbout~Master - AIPCA Meeting Minutes from July 18, 2024AIPCA Meeting Minutes –July 18, 2024 Attendees: Karla McCollum, Marina Kraeva, Laura Hansen, Nicki Mackey, Michael Abrams, Valerie Stallbaumer Meeting began at 5:30pm with Karla McCollim presiding. I. June minutes were approved with minimal comments. II. Treasurer’s Report • Our balance is $9,600, • Laura will keep track of membership donations. She is now an active user on the U.S. Bank account. She is looking into ways for membership donations to be paid without fees added. Her log-in is separate from Karla’s. Nicki made a motion to approve the Treasurer’s report. Marina seconded it. III. Old Business • Karla said that we need to define our roles in the association. Michael said that the City has documentation about our association and our “job descriptions.” Karla will reach out to Jeramy. IV. Koshu Youth Trip Update • Michael asked about the next possible youth trip to Japan. Due to the pandemic of 2020 --2022, the usual trip did not happen. The next one should be in 2026. • Marina K. said that the Koshu students may go to France in 2025. • Michael suggested that we not be in charge of getting scholarships, in the future, for the Ames students to go to Koshu. V. Delegates from Koshu to Ames –October Visit • Karla suggested that we meet every two weeks by e-mail and do updates at the monthly meetings. • Laura, Nicki, and Valerie will be a sub-committee to discuss activities for the students during their October 13-18, 2024 visit. • Nicki will ask about visits to ISU and whether any Japanese students there can meet with the Koshu student delegates. • Transportation needs must to be addressed. Costs of rentals, activities, and other events must be determined. • Laura will design a form for the host families to outline responsibilities and agree to volunteer. VI. Annual Dinner • The annual dinner meeting was set at August 25, Sunday. Michael suggested that we reserve a location. The last time, 2023, it was held at Brookside Park. The previous year, it was at the Cornbred restaurant. A Homewood Golf Course meeting room or a Reiman Gardens meeting room were suggested. Valerie will look into both of those options. • Marina will organize the RSVP form to invite people. VII. Other. Business • It was suggested that we write up the plans for how to organize the Japan trips in the future. Meeting was adjourned at 6:43pm. Motion to adjourn made by Nicki and seconded by Michael.