HomeMy WebLinkAbout~Master - AIPCA Meeting Minutes from February 28, 2019Ames International Partner Cities Association
Minutes February 28, 2019
Ames City Hall-Conference Room 135
Those present: Board members Lisa Shen, Jen Malone, Dianne Brotherson, Judy Jones, Lana Pavlik, and Karlai Thornburg. Also present was Kathy Andrews
I. Call to Order (Lisa Shen) at 5:15 p.m.
II. Approval of January 2019 Minutes – Motion to approve minutes by Shen, 2nd by Brotherson.
Motion approved.
III. Approval of the Treasurer’s Report (Jen Malone) Malone reported on December 2018 and January
2019 activities. Ames city grant 17-18 -$4,556.92 of the city grant was transferred to our account.
We requested $2,792.17 of which included Hirta and translator costs ($625). We returned $1,764
to the city from this grant. The 18-19 grant request was $8,000 of which $2,000 was earmarked
for Italy. We have been reimbursed $5,356.16 so far of the 18-19 money (includes Dec
expenses). December expenses for holiday letters, stamps and envelopes totaled $355.39 and we
had $470 deposit from dues. We have a balance of $643.84 in the city grant account as of
1/1/19. This remaining amount should be sufficient to pay future expenses of annual meeting
and Kosovo exploration meetings. Money left in AIPCA bank account 1/31/19 is $9,089.85.
Jones moved to approve the report with 2nd from Pavlik. Motion approved.
IV. Old Business/Updates
A. Kosovo sister city next steps. The Board reviewed the document criteria to establish
partner city. (Origin unknown). The first point stated a core group of at least 8
community people must present a request. It was determined that Board members
could be on this committee and it was highly recommended this committee work with
the Board. It was determined that the rest of the document would be reviewed.
We will follow up with a meeting with Kosovo consulate and also possible delegates from
current sister cities. We will solicit a committee from interested people for this meeting
and hopefully they will form the Kosovo committee. Shen will check out dates.
The following people showed interest from our newsletter appeal: Christi Carr, Ames
Chamber contact, Pat & Tom Sauer, Diane Oppedal, Susan Japers and Steve Gent. Kathy
Andrews who attended this meeting is also interested. We will determine if she lives
within the required area.
Discussion followed on the agenda for this meeting. It was determined this will be a first-
step and information meeting Lisa will try to get scheduled for first part of April.
B. Jones reported that only three newsletters were returned with bad addresses. Jones
asked when names should be deleted from the database after they have not paid dues.
The consensus was after three years, they should be dropped from the database.
V. New Business
A. The budget was discussed in the treasurer’s report.
B. Set future meeting dates – March no meeting, April 18, City Hall, May 16, City Hall, June
(TBA) annual meeting
VI. Adjourned at 6:20 p.m. Moved by Pavlik, 2nd Brotherson. Approved. Next meeting will be on Thursday April 18, 2019 City Hall Submitted by Judy Jones, secretary