HomeMy WebLinkAbout~Master - AIPCA Meeting Minutes from November 19, 2015Ames International Partner Cities Association
Board Meeting
November 19, 2015
Call to Order 6:00 PM
Members present:Dianne Brotherson, Lana Pavlik, Judy Jones, Lisa Shen, Natalie Carran, Jen Malone, and Carol Vanwaardhuizen
Meeting Minutes:Minutes from the October meeting were presented. Vanwaardhuizen moved to accept the minutes. Second by Pavlik. Board approved the minutes.
Treasurer Report:Malone reported that the farewell event in September resulted in several donations.
Old Business:a. The city grant application due annually November 15 has been submitted.b. Malone reported that all expenses for the farewell event have been reimbursed and submitted
to the city.c. Available Board members assembled at Brotherson’s to prepare appropriate thank-you notes to those involved in the event.
New Business:a. ALT (Assistant Language Teacher) position. It is difficult for this organization to post the opening as Japanese criteria do not meet US hiring policies. Board members
will check any leads they have of possible interest.b. 2016 Youth delegation to Koshu – June. It was noted that information about this trip has been in the Ames Tribune and also sent
to the middle school. The Malones will host an information meeting for those interested November 30 at the public library. There has been interest shown already. Malone led a discussion
about the application form and whether the questions are still relevant and are clear in applicant understanding. She will review and make any revisions necessary to clarify the questions.
There was also discussion on possible allowance of a sibling to travel if younger than criteria age. It was decided the mother could turn in the application and it will be reviewed.
Brotherson also had been asked if this organization did scholarships for those who might not be able to afford trip. The answer from this group is no.c. 2016 Youth delegation from
Koshu – September. Need to be thinking ahead, looking for host families from June delegation, and getting information out in newsletter. d. Jones will start to revise last year’s
letter with information from this year. Possible things to include are a family high light from previous participants, upcoming trips and opportunities, ALC position information, and
calendar of events for next year. Members will forward Jones information. Available Board members will meet at Brotherson’s November 17, our regular meeting, date at 7:00 to prepare
the annual holiday newsletter.
e. Brotherson had received a letter from the city inquiring information about the by-laws. They questioned if we had changed our membership from 9 to 12 members. Brotherson will check
with city official and compare dates of by-laws. Our latest version shows we still have 9 members. After discussion it was decided to stay with 9 rather than move up to 12 members.
We do have a school member that has not attended Board meetings or activities since appointed and Brotherson will follow up with her to see if she wants to continue.
f. Other – Brotherson is in receipt of a letter from Koshu regarding the “Binoculars” project being organized by the Ames Public Art Commission. Koshu submitted a lot of questions as
to their participation and costs. Carran will attempt to address their questions and clarify their participation.
Meeting adjourned at 6:17 PM. Minutes submitted by Judy Jones, secretary