HomeMy WebLinkAbout~Master - AIPCA Meeting Minutes from May 24, 2012MINUTES
AMES INTERNATIONAL PARTNER CITIES ASSOCIATION
Ames, Iowa
May 24, 2012, 5 PM
Attending: Bill Diesslin, John Kolb, Judy Kemp, Judy Jones, Stacy Culhane, Dianne Brotherson, KenHampson,and Tom Sauer
Absent: CappieDobyns, Oye Pitcher, Kathleen Ary, Pat Sauer, and Yonas Michael
Call to Order 5:07 p.m., Judy Kemp presiding
Approval and Amendment of Minutes
Motion by Culhane, second by Kolb, vote to approve March minutes.
Motion by Brotherson, second by Hampson, vote to approve April minutes.
Motion by Diesslin, second by Jones, vote to amend January minutes to specify that youth delegation chaperones will be compensated for ½ of their travel expenses (air fare and hotel)
up to $1000 per chaperone.
Treasurers Report
Diesslinreported balance of $4789.04. Much activity this month due to rebooking of youth delegation flights at a significantly discounted fare and return of savings to delegates.
He noted cost of bus to transport youth delegation to airport is approximately $200 and that the delegation fundraising efforts netted approximately $500.
Motion by Kolb, second by Culhane, vote to approve the treasurer’s report.
June Annual Meeting June 28
June annual general meeting (AGM) will be held June 28 at Oakwood Road Church/Community Center. Board will provide meat, buns, baked beans, water and lemonade. Attendees will be asked
to bring a dessert or salad.
Diesslin will prepare a youth delegation presentation. Jones will send an “E-vite” to membership with Brotherson as the contact person. Kemp will coordinate arrangements at the church.
Board members will assist with setup, managing food and drinks, and cleanup. Information on AIPCA and membership applications will be made available.
Motion by Brotherson, second by Kolb, vote to donate $50 to Oakwood Church for use of facilities.
Newsletter Submissions and Deadline
Discussion concerning items to include in next newsletter included bios of retiring and new board members, youth delegation itinerary, and delegate’s interests. Also another opportunity
to advertise annual meeting. Items need to be submitted by June 1.
Youth Exchange to Koshu City Update
There will be one more meeting of delegation before their departure on June 13. Details on their itinerary are nearly finalized.
Replacement of Board Members
Sharlene Sullivan has resigned and Stacy Culhane will complete her term (shared with Kathleen Ary) ending in 2014.
The terms of CappieDobyns, Oye Pitcher, and Yonas Michael (David Miller’s position) will all end in June.
Replacements need to be identified for new board members. Lana Pavlik has expressed interest in serving on the board again. One member-at-large needs to be elected at the annual meeting.
Japanese Youth Delegation to Ames
Kemp announced that the Koshu City international committee has again indicated their desire to send a youth delegation to Ames this fall.
AdjournMotion by Diesslin, second by Brotherson to adjourn at 6:19 PM
Next meeting is annual meeting on Thursday June 28, 2012 at 6 p.m. at Oakwood Road Church/Community Center.
Respectfully submitted, Tom Sauer, Secretary