HomeMy WebLinkAbout~Master - AIPCA Meeting Minutes from October 19, 2011MINUTES
AMES INTERNATIONAL PARTNER CITIES ASSOCIATION
Ames, Iowa
October 19, 2011, 5 PM
Attending: Bill Diesslin, Dianne Brotherson, Laura Lynn Boettger, Kathleen Ary, Sharlene Sullivan, Oye Pitcher, Judy Kemp, and Tom Sauer
Guest: Lana Pavlik
Absent: CappieDobyns, Yonas Michael, John Kolb
Call to Order 5:05 p.m., Dianne Brotherson
Approval of August 18 and September 15 Minutes
Motion by Diesslin, second by Boettger, vote to approve August minutes.
Two corrections to Septembers minutes:
Include that financial report was provided to City as requested.
Clarify that 12 caps were donated by Pioneer (not Sauer).
Motion by Diesslin, second by Ary, vote to approve corrected September minutes.
Treasurers Report
Much activity related to recent Czech delegation visit.
Requests for reimbursement of some expenses from City not submitted yet.
Motion by Boettger, second by Kemp, vote to approve treasurer’s report.
Old Business
Czech Delegation Reflections and Report
Board sent letter to Tribune editor. There was an article in The Sun and photo of delegation at Hertz Farm Management.
Host family evaluation coordinated by Lynn Zwagerman and Diane Oppedal.
Planning Committee Evaluation
Very positive feedback on delegation. The delegation was very interactive with host families, city staff, and staff at tour sites. The board was also very pleased with the show of
support via donations to the welcome gift bags.
Update on AET Situation
Long discussion on situation of AET Emily Hachmeister. Her condition and overall
situation are improving although there is still some concern. Board will draft a letter to
Japan requesting clarification on her holiday leave. Discussion focused on ways to
improve communication and coordination of AET program with Japanese hosts. Future
of AET arrangement and process for selecting and placing future AETs were also
discussed at length.
Replacement Secretary
Motion by Kemp, second by Diesslin, vote to appoint Tom Sauer secretary for remainder of year.
Replacement of Board Position(s)
Discussion of potential candidates to fill City vacancy on Board.
New Business
Youth Delegation to Japan
Delegate Update
Of 2010 delegates, 10 have indicated desire to serve as delegates in 2012, 3 have declined, and 9 are uncommitted. Two chaperones have been identified and 3 other adults are considering
being chaperones.
Transportation Update
Current airfare estimate is approximately $1800. Increased cost may be a factor in some potential delegate and chaperone decisions.
Coordinator Needed
Individual is needed to serve as co-coordinator with focus on transportation details. Discussion of board members or others making presentations to civic and other groups for support
of student scholarships. Reminder that delegation may also initiate own fundraising efforts.
Newsletter Items
Newletter items should be sent to Dobyns by Nov. 15. Potential articles include reports on the Czech delegation (Brotherson), AET teacher (Boettger), and Japan youth delegation (Ary
and Sullivan).
Future Topics
By-laws – No discussion
Adult Delegation from Japan – Possibly September 2012.
Membership Update – Need improved/updated membership roster.
Adjourn 6:23 PM Motion by Diesslin, second by Ary, vote and approved.
Respectfully submitted, Tom Sauer, Secretary