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Home My WebLink AboutA023 - August 11, 2026, Regular Meeting of the Ames City CouncilITEM #:23 DATE:08-11-26 DEPT:P&R SUBJECT:ACCEPTING COMPLETION OF TWO BID PACKAGES FOR FITCH FAMILY INDOOR AQUATIC CENTER PROJECT COUNCIL ACTION FORM BACKGROUND: The Fitch Family Indoor Aquatic Center Project was designed and constructed to enhance the quality of life in Ames by providing indoor aquatic and fitness opportunities. RDG Planning & Design, Inc, Des Moines, Iowa, was hired to provide design services, bidding assistance, and construction administration. Story Construction was hired to perform construction management for the project. The aquatic center includes a six-lane lap pool, a zero-depth entry pool with a play structure and current channel, a wellness pool, locker rooms (men's, women's, and universal), two party rooms, one multipurpose room, mechanical rooms, maintenance area, offices, storage, four gender neutral restrooms, and lobby area. The project was designed in 2023 with bid documents being distributed in late 2023. At its January 23, 2024 meeting, City Council awarded 13 contracts, with the 14th and final contract awarded February 20, 2024. Construction began in April 2024 and was substantially completed by March 3, 2026. This action is to accept the completion of contracts for two of the 14 bid packages. The final acceptance recommendation letter from the architect for the two bid packages is a t t a c h e d . As a reminder, at the July 28, 2026 Council meeting, Council accepted the completion of seven other bid packages for this project (listed below in the table labeled "Contracts Completed"). The following Bid Packages for this action include: CONTRACTOR & BID PACKAGE*AWARD AMOUNT # OF CHANGE ORDERS CHANGE ORDERS TOTAL CONTRACT TOTAL 1. Con-Struct, Inc. 31-1 Demolition & Earthwork Work $ 532,975 6 $ 64,064 $ 597,039 2. Iowa Pipe & Grading, LLC 33-1 Site Utility Work $ 385,700 1 $ 14,518 $ 400,218 SUBTOTAL OF CLOSEOUT CONTRACTS $918,675 7 $ 78,582 $ 997,257 1 CONTRACTS NOT COMPLETE 3. Brockway Mechanical & Roofing Co., Inc 22-1 Plumbing & HVAC Work**$4,184,363 12 $123,906 $ 4,308,269 4. All Star Concrete, LLC 03-1 Building Concrete Work $ 671,500 6 $ 42,056 $ 713,556 5. Core Construction, LLC 03-3 Precast Concrete & Structural Steel Work $2,710,000 6 $ 26,984 $ 2,736,984 6. Central States Roofing 07-3 Membrane Roofing & Sheet Metal Flashing Work $ 806,300 2 $ 6,763 $ 813,063 7. Van Maanen Electric, Inc. 26-1 Elec., Comms., Electronic Safety & Sec. Work $1,477,436 21 $147,682 $ 1,625,118 SUBTOTAL OF CONTRACTS NOT COMPLETE $9,849,599 47 $347,391 $10,196,990 CONTRACTS COMPLETED 8. Forrest & Associate, Inc 04-1 Unit Masonry Work $ 84,275 3 $ 1,157 $ 85,432 9. Lansink Construction, Inc 06-1 General Carpentry Work $1,016,000 16 $ 14,962 $1,130,962 10. Orning Glass Company 08-1 Entrance, Storefront, Curtainwall & Glazing Work $ 726,526 6 $ 17,757 $ 744,283 11. Hilsabeck Schacht, Inc 09-1 Gypsum Board Assembly, Acoustical Ceiling, Paint & Work $ 519,250 14 $ 24,850 $ 544,100 12. Sande Construction & Supply Company 13-1 Swimming Pool Work $4,326,187 6 $ 2,349 $4,328,536 13. Midwest Automatic Fire Sprinkler Company 21-1 Fire Suppression System Work $ 130,100 1 ($ 700)$ 129,400 14. Lakeside Contractors LLC 32-1 Paving & Sidewalk Work $ 351,588 5 $ 32,538 $ 384,126 SUBTOTAL OF CONTRACTS COMPLETED $7,153,926 51 $192,913 $7,346,839 GRAND TOTAL $17,922,200 105 $618,886 $18,541,086 *The total of the two contracts in this action is in the amount of $918,675. Through the duration of the project there have been 7 change orders associated with these two contracts totaling $78,582, increasing the construction total of those contracts of the project by 8.6% to $997,257. **The bid package contract 22-1 Plumbing & HVAC Work with Brockway Mechanical & Roofing Co., Inc is now substantially complete and partial retainage has been released. Even 2 though Brockway has received partial retainage, they are still on the Contracts Not Complete list as they are still completing tasks. The table below outlines the expenses for the project. EXPENSE AMOUNT Conceptual Design / Environmental Testing $ 64,893 Land Acquisition $ 2,900,000 Relocate Electric Lines $ 85,355 Design $ 1,783,850 Construction Manager $ 2,582,115*** Construction (Total of awarded contracts)$17,922,200 Construction Change Orders $ 618,886 Other Project Related Costs $ 960,621 Available Balance $ (2,720)**** TOTAL Project Cost (As of 7/6/26)$26,917,920 ***It should be noted that there is a request from Story Construction for Change Order #3 in the amount of $132,270 that is on City Council's August 11 agenda. The $132,270 amount is not included in this number. ****Donation funds for Fitch or project savings from the Ada Hayden project will be used to cover this shortage. Total available funding for the project is as follows: REVENUE AMOUNT Hotel / Motel Tax $ 64,893 Grants / Donations $ 9,420,472 G.O. Bonds $17,429,835 TOTAL $26,915,200 ALTERNATIVES: 1. City Council can approve the following: a. Accept completion of the contract for bid package 31-1 (Demolition & Earthwork) with Con-Struct, Inc., of Ames, IA, for the Fitch Family Indoor Aquatic Center, in the amount of $597,039. b. Accept completion of the contract for bid package 33-1 (Site Utility Work) with Iowa Pipe & Grading, LLC, of Ames, IA, for the Fitch Family Indoor Aquatic Center, in the amount of $400,218. 2. Do not approve the completion of the two bid package contracts for the Fitch Family Indoor Aquatic Center, and direct staff regarding how to proceed. 3 CITY MANAGER'S RECOMMENDED ACTION: The Fitch Family Indoor Aquatic Center has been a long-anticipated project. Fitness classes started on May 18 and the natatorium opened on June 1 for swim lessons, aqua exercise classes, and limited lap swimming and water walking opportunities. Additionally, the walking track is being used when the facility is open. Public comments have been very positive. The facility is a great addition to the community and will increase the quality of life for all users. Work still must be completed by some contractors and there have been warranty items that are being addressed as needed. The work of the two bid packages included in this action has been completed. Staff believes it is important to accept completion of the work as contractors are finished with their contractual obligations rather than hold all contracts until the last one is complete. With the two approvals outlined above, a total of nine contracts have been completed. The remaining bid packages will be brought to Council for acceptance when each one is completed. Therefore, it is the City Manager's recommendation that City Council approve Alternative No. 1, as described above. ATTACHMENT(S): FFIAC - RETAINAGE GROUP F002_TO OWNER.pdf Change Order Log - 8-11-26 Contractor Closeout 2.pdf 4 August 3, 2026 Keith Abraham Parks and Recreation Director, Parks and Recreation Department City of Ames 515 Clark Avenue Ames, IA 50010 RE: ................................................................... Fitch Family Indoor Aquatic Center – RDG R3004.472.01 Final Acceptance Recommendation Letter Date of Substantial Completion: ....................................................................................... March 3rd, 2026 Date of Application for Payment: ................................................................................... August 3rd, 2026 In accordance with our agreement, RDG Planning & Design, Inc. performed construction administration services, including visiting the site at intervals appropriate to the stage of construction to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. In accordance with the Contract Documents, based on on-site observations and the data comprising the final application for payment (final retainage), the Architect indicates that to the best of the Architect’s knowledge, information, and belief, the Work is complete; the quality of Work is in accordance with the Contract Documents (including closeout submittals); and the Contractor is entitled to final payment (full, final retainage), as noted below: • Bid Package No. 31-1 – Con-Struct, Inc. • Bid Package No. 33-1 – Iowa Pipe and Grading LLC Sincerely, Brad Rodenburg, AIA, RDG RDG Planning & Design brodenburg@rdgusa.com 515.473.6361 5 GENERAL CONTRACTING | DESIGN+BUILD | CONSTRUCTION M ANAGEMENT 2810 Wakefield Circle Ames, IA 50010 515-232-4358 July 31, 2026 Mr. Keith Abraham Parks and Recreation Director, Parks and Recreation Department City of Ames 515 Clark Avenue Ames, IA 50010 Re: Final Acceptance/Completion (August 2026 Retainage Group F002) Fitch Family Indoor Aquatic Center City of Ames Ames, IA To the best of our knowledge, the Work by the following Contractors on the referenced project has been completed in accordance with the terms and conditions of the Contract Documents and the balance due to the Contractor and noted in the attached Certificate for Payment is due and payable. We therefore recommend that the City of Ames approve “Final Acceptance and Completion” of the following Bid Package Contracts noted below for the referenced project at the next regularly scheduled Council Meeting. o Bid Package No. 31-1 – Con-Struct, Inc. o Bid Package No. 33-1 – Iowa Pipe and Grading LLC For this group of contractors, the Payment Application Summary No. F002 (Retainage Group F002), Retainage Pay Applications, AIA G706 - Contractor's Affidavit of Payment of Debts and Claims, AIA G707 - Consent of Surety to Final Payment, & Acknowledgement of Continuation of Insurance for each of the above listed bid package contractors is attached. We further recommend that final payment not be made earlier than 30 days following approval by the City Council in accordance with the provisions of Iowa Code Chapter 573 and Iowa Code Chapter 26. Sincerely, STORY CONSTRUCTION CO. Deborah Thurmond Assistant Project Manager 6 2 08/03/2026 8.3.2026 7 !"#$%&'( )*+&,&-.-&/012&,* &3"%&4)56)7$&89*)59*'&,*&:.;-<& IJKLMNOKPQJLRSTKPNOKU 2VG1&W)6$X$#%&"*5#$ - $'Y&.Z)&[11G1Y&\8"9$%&]9)9$' ^_JS`N^ab_cMNdPeKKLNfgRaTSNOhPJhL GG[&;&?# &-i$8($ - $'Y&.Z)Y&[11G1 OKbb_JbhPJ OKbjaPMNklhPeKLm ORQJKbNOKcRbPQ nRbohL nabh pL_q_PacNOKPJLaSJ fbKRPJ fjjLKrheNO`aPqh pLehLQ ORLLhPJNOKPJLaSJ fbKRPJ sKJacNOKbjchJhe tNIJKLheNsKNuaJh sKJacNvhJa_Paqh sKJacNwaLPheNxhQQ vhJa_Paqh xhQQNyLhr_KRQ OhLTzhe fbKRPJQ {acaPShNsKN^_P_Q` |_J`NvhJa_Paqh ORLLhPJNyaMbhPJ uRh 34HGFG&}4~€2 E ‚ ~;F]@C\@&.; ƒ[H2Y 0[B11 ƒ€EY1€EB11 ƒ[ 0Y1H B11 ƒ[ 0Y1H B11 ƒ1B11 ƒ[ 0Y1H B11 ƒ[€0YGV0B1[ ƒ1B11 ƒ2 YV[GB [ 34HHFG&}4~€2 [G‚ .~W-&4.4?&„&/C-….;/&<< ƒHV[Y011B11 ƒGEY[GVB11 ƒE11Y2GVB11 ƒE11Y2GVB11 ƒ1B11 ƒE11Y2GVB11 ƒHV1Y210B1 ƒ1B11 ƒ21Y1G1B G †‡ˆ‰Š‹Œ Žˆ ‹ ‘’“”•–—˜™šš ‘—”•˜”›™šš ‘’’—•›˜—™šš ‘’’—•›˜—™šš ‘š™šš ‘’’—•›˜—™šš ‘’œ—•š’œ™“œ ‘š™šš ‘œ’•”–›™”– :"#9$*'ž& "9 $89&Ÿ&]( 589*)59&@+!$Y&]( 589*)59*&.8i"5$&Ÿ&4-&@+!$Y&]( 589*)59*&.8i"5$ 4*"89$%&8ž&:*"%)+Y&¡(#+&HGY&212€&)9 4)7$&G&A&G Printed on Mon Sep 9, 2024 at 01:19 pm CDT Summary Sheet Bid Package Final Payment Application Summary # Project: Owner: Date: Fitch Family Indoor Aquatic Center City of Ames June 16, 2026F001June 16, 2026July 31, 2026 26022 G1BY1G1B •›˜•›˜ 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Contractor Change Order #Description Amount Cumulative Total All Star Concrete 1 Precast Enbeds Install Change Contracts $ 10,010 $ 10,010 All Star Concrete 2 Increase Concrete Thickness in Maintenance Area $ 7,029 $ 17,039 All Star Concrete 3 Polished Concrete Floors $ 22,000 $ 39,039 All Star Concrete 4 Mechanical Equipment Relocation in Maintenance Area $ 7,855 $ 46,894 All Star Concrete 5 Trench Drain Concrete Demo and Storefront Repairs Credit $ (2,780) $ 44,114 All Star Concrete 6 Paint Touch Ups Credit $ (2,058) $ 42,056 Core Construction 1 IDPH Permit Review, Precast Panel Joint Mods, Mechanical Louver Mods, Steel Lintel, Precast Enbeds Install Change Contracts $ 22,065 $ 22,065 Core Construction 2 Misc. Structural Revisions & South Elevation Glazing Revised $ 3,979 $ 26,044 Core Construction 3 Geared Trolley and Hoist $ (2,952) $ 23,092 Core Construction 4 Sink Countertop Brackets $ (1,203) $ 21,889 Core Construction 5 Channel Support $ 3,739 $ 25,628 Core Construction 6 Hoist Beam End Stop $ 1,356 $ 26,984 Forrest & Associates 1 Channel Support $ 1,163 $ 1,163 Forrest & Associates 2 Unit Masonry Work Credit $ (600) $ 563 Forrest & Associates 3 Masonry Grout Fill at Benches $ 594 $ 1,157 Lansink Construction 1 Wet Room Door Change, Multipurpose Room Cubbies $ 42,129 $ 42,129 Lansink Construction 2 Door 115A Change to FRP $ 2,858 $ 44,987 Lansink Construction 3 Interior Finishes $ 3,021 $ 48,008 Lansink Construction 4 Check-In Standing Desk $ 3,995 $ 52,003 Lansink Construction 5 Sink Countertop Brackets $ 1,639 $ 53,642 Lansink Construction 6 Wood Blocking $ 752 $ 54,394 Lansink Construction 7 Waterproof Exterior - Aquatic Mechanical $ 1,167 $ 55,561 Lansink Construction 8 Converting Room 108 Shower to a Roll In Shower $ 2,653 $ 58,214 Lansink Construction 9 Donor Wall $ 33,224 $ 91,438 Lansink Construction 10 Additional Changing Room Tile $ 2,597 $ 94,035 Lansink Construction 11 Roller Shade Add in Aquatic Manager Office $ 1,103 $ 95,138 Lansink Construction 12 Folding Seats & Sanitary Dispensers $ 3,329 $ 98,467 Lansink Construction 13 Stainless Steel Railing at the Water Slide $ 10,732 $ 109,199 Lansink Construction 14 Vinyl Base Joint Fill & Restroom Hardware $ 4,680 $ 113,879 Lansink Construction 15 Donor Wall Revisions and Contract Correction Credit $ (1,282) $ 112,597 Lansink Construction 16 Tile Repairs at Showers $ 2,365 $ 114,962 Central States Roofing 1 IDPH Permit Review, Mechanical Louver Mods $ 1,647 $ 1,647 Central States Roofing 2 Roofing Over Hollow Core $ 5,116 $ 6,763 Orning Glass Company 1 Wet Room Door Changes $ (3,823) $ (3,823) Orning Glass Company 2 Window Frit Revisions $ 1,743 $ (2,080) Orning Glass Company 3 Auto Door Operators $ 9,757 $ 7,677 Orning Glass Company 4 Entry Way Column Metal Wrap $ 438 $ 8,115 Orning Glass Company 5 Temporary Glazing $ 3,870 $ 11,985 Orning Glass Company 6 Storefront Repairs $ 5,772 $ 17,757 Hilsabek Schacht 1 Wet Room Door Change $ - $ - Hilsabek Schacht 2 Door 115A Change to FRP $ - $ - Hilsabek Schacht 3 Donor Wall Drywall $ 3,557 $ 3,557 Hilsabek Schacht 4 Site Signage $ (350) $ 3,207 Hilsabek Schacht 5 Precast Pocket Covers $ 2,598 $ 5,805 Hilsabek Schacht 6 Omit Painting - Mechanical Rooms $ (3,280) $ 2,525 Hilsabek Schacht 7 Close Off Top Of South Wellness Precast $ 3,808 $ 6,333 Hilsabek Schacht 8 Wellness Precast Vertical Joints & Frame Top of Masonry $ 3,656 $ 9,989 Hilsabek Schacht 9 Curtain Wall 12 & Metal Panels $ 599 $ 10,588 Hilsabek Schacht 10 AV Media Player Touch Pads Antenna & Mic $ 1,212 $ 11,800 Hilsabek Schacht 11 Folding Seat Revisions $ 2,507 $ 14,307 Hilsabek Schacht 12 Miscellaneous Exterior Finishes $ 967 $ 15,274 Hilsabek Schacht 13 Vinyl Base Painting of Joint Fill $ 1,777 $ 17,051 FITCH FAMILY INDOOR AQUATIC CENTER CHANGE ORDER LOG (As of 8/11/26) Highlighted Rows Indicate Contractors Included In Closeout 2 23 Hilsabek Schacht 14 Paint Touch Ups $ 7,799 $ 24,850 Sande Construction 1 IDPH Permit Review Updates $ 1,370 $ 1,370 Sande Construction 2 CO2 Tank Distribution Piping $ 2,692 $ 4,062 Sande Construction 3 Sump Pump Rail System and Backwash Pit Grate $ 4,744 $ 8,806 Sande Construction 4 Emergency Stops Added $ 269 $ 9,075 Sande Construction 5 Temporary Glazing Credit & SS Railing at Water Slide $ (3,685) $ 5,390 Sande Construction 6 Lane Line Storage Reel Credit $ (3,041) $ 2,349 Midwest Fire Sprinkler 1 Omit Sprinkler Heads at Main Entry Exterior $ (700) $ (700) Brockway Mechanical 1 Hydronic Pumps Flow Update $ (2,320) $ (2,320) Brockway Mechanical 2 IDPH Permit Review Updates, 6" Storm Drain Relocation, Mechanical Louver Mods, Glycol Feed Dual Pump $ 38,702 $ 36,382 Brockway Mechanical 3 State Requirements $ 12,033 $ 48,415 Brockway Mechanical 4 Pool Trench Drain Float Alarm $ 2,318 $ 50,733 Brockway Mechanical 5 Converting Room 108 Shower to a Roll In Shower $ 7,180 $ 57,913 Brockway Mechanical 6 Aquatic Storage Rooms HVAC $ 6,626 $ 64,539 Brockway Mechanical 7 Aquatic Storage Rooms Piping Insulation $ 1,141 $ 65,680 Brockway Mechanical 8 Mechanical Equipment Relocation in Maintenance Area $ 44,749 $ 110,429 Brockway Mechanical 9 Boiler E-Stop & Carbon Monoxide Detectors $ 404 $ 110,833 Brockway Mechanical 10 CO2 Line Insulation $ 1,488 $ 112,321 Brockway Mechanical 11 MEP Commissioning Revisions $ 14,340 $ 126,661 Brockway Mechanical 12 Tile Repairs & Paint Touch Up Credit $ (2,755) $ 123,906 Van Maanen Electric 1 IDPH Permit Review Updates $ 21,953 $ 21,953 Van Maanen Electric 2 Transformer Relocate $ 14,237 $ 36,190 Van Maanen Electric 3 Light Fixture SWA Dimming $ 4,679 $ 40,869 Van Maanen Electric 4 Exterior Signage Lighting Controls $ 1,007 $ 41,876 Van Maanen Electric 5 Pool Trench Drain Float Alarm $ 1,356 $ 43,232 Van Maanen Electric 6 Wiring Auto Door Operators in Corridor 108 $ 959 $ 44,191 Van Maanen Electric 7 ICN Connection $ 9,040 $ 53,231 Van Maanen Electric 8 New Light Fixture for Vestibule & Exterior $ 2,411 $ 55,642 Van Maanen Electric 9 Change TV Mounting Heights $ 1,049 $ 56,691 Van Maanen Electric 10 Redo Conduit in Thickened Slab in Maintenance Area $ 483 $ 57,174 Van Maanen Electric 11 AV Media Player Touch Pads Antenna & Mic $ 15,144 $ 72,318 Van Maanen Electric 12 Aquatic Storage HVAC & Boiler Breaker Voltage $ 8,348 $ 80,666 Van Maanen Electric 13 Distributed Antenna System Credit and Combo Starter NEMA 4 $ (2,412) $ 78,254 Van Maanen Electric 14 Microwave Circuit & Flood Prevention Valve Alert $ 1,524 $ 79,778 Van Maanen Electric 15 Emergency Stops Added and AV Webcast Changes $ 7,233 $ 87,011 Van Maanen Electric 16 Maintenance Area, Water Slide Railing, Boiler E-Stops, Misc. $ 17,430 $ 104,441 Van Maanen Electric 17 Added Power for CU-1 $ 1,952 $ 106,393 Van Maanen Electric 18 AV Connect to City Network & Sump Pump Rewiring Repair $ 4,046 $ 110,439 Van Maanen Electric 19 Electrical, Communications, Electronic Safety, & Security Work $ 15,692 $ 126,131 Van Maanen Electric 20 AV Blue Sound Media Player & PA System Voice Outputs $ 19,125 $ 145,256 Van Maanen Electric 21 Paging System Interface $ 2,426 $ 147,682 Con-Struct 1 Water Service Disconnect $ 7,747 $ 7,747 Con-Struct 2 Building Rubble Removal $ 45,419 $ 53,166 Con-Struct 3 Planting Revisions $ (737) $ 52,429 Con-Struct 4 Curb Strip Restoration $ 9,702 $ 62,131 Con-Struct 5 Southeast Planting Revisions & Dormant Seed Matting $ 2,575 $ 64,706 Con-Struct 6 Demolition & Earthwork Credit $ (642) $ 64,064 Iowa Pipe & Grading 1 Storm & Existing Water Utility Conflict & Sanitary Tie in at N. 2nd Ave $ 14,518 $ 14,518 Lakeside 1 Site Signage $ 2,120 $ 2,120 Lakeside 2 CyRide Concrete Pad $ 296 $ 2,416 Lakeside 3 Replace Curb & Gutter on Oak Avenue $ 27,130 $ 29,546 Lakeside 4 Lot Striping & Signs $ 1,817 $ 31,363 Lakeside 5 Site Concrete Repairs $ 1,175 $ 32,538 Totals / Current Balance $ 618,886 $ 618,886 24