HomeMy WebLinkAboutA001 - Council Action Form dated July 28, 2026ITEM #:21
DATE:07-28-26
DEPT:PW
SUBJECT:2020/21 & 2021/22 INTELLIGENT TRANSPORTATION SYSTEM PROGRAM
(PHASES 1 AND 2)
COUNCIL ACTION FORM
BACKGROUND:
The Intelligent Transportation System (ITS) program provides for the installation of
infrastructure for a traffic adaptive signal system that will conduct real-time optimization of
traffic and pedestrian flow at signalized intersections.
Traffic adaptive systems provide a significant improvement in efficiency and will optimize travel
times during all times of the day. This project combined Phases 1 and 2 of the ITS Network
into a single Iowa Department of Transportation (DOT) bid letting and contract.
At the July 12, 2022 meeting, City Council awarded a contract to Van Maanen Electric, Inc. of
Newton, Iowa in the amount of $3,800,582.00.
Work was completed in the amount of $3,586,282. This project is now working through
the Iowa DOT audit process. Balancing change orders for Phases 1 and 2 have been
created to reflect field final measured quantities. The change orders for each phase are
identical amounts to provide simplicity in the ICAAP Grant reimbursement process.
Phase As-Bid Contract Change Order
Amounts
Adjusted Final
Contract Subtotals
Phase 1 $1,937,985 ($107,150) (this
Council action)$1,830,835
Phase 2 1,862,597 (107,150) (this
Council action) 1,755,447
TOTAL $3,800,582 ($214,300)$3,586,282
The tables below show the expenses and revenues for this project with the balancing change
order.
Phases 1 and 2 Expenses Totals
Construction (as-bid)$3,800,582
Change Orders (balancing) (this Council
action) (214,300)
Final Construction Amount 3,586,282
Design 397,365
Administration 150,000
TOTAL $4,133,647
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Phases 1 and 2 Revenues Totals
Road Use Tax $1,122,579
G.O. Bonds 754,860
Local Option Tax 275,000
ICAAP Grant Funding 2,576,518
TOTAL $4,728,957
The approval of these change orders will allow the DOT audit process to continue. Upon audit
completion, final acceptance of the project will be brought to City Council.
ALTERNATIVES:
1. Approve Phase 1 Change Order No. 1 in the deduct amount of ($107,150) and Phase 2
Change Order No. 1 in the deduct amount of ($107,150).
2. Do not approve the change orders and direct staff to pursue other options.
CITY MANAGER'S RECOMMENDED ACTION:
By approving these change orders, Phases 1 and 2 of the ITS Network can move closer
to final acceptance pending Iowa DOT audit concurrence. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as
described above.
ATTACHMENT(S):
ITS Cumulative Phase Map.pdf
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