HomeMy WebLinkAboutA001 - Council Action Form dated July 28, 2026ITEM #:16
DATE:07-28-26
DEPT:PW
SUBJECT:2025/26 ASPHALT STREET PAVEMENT IMPROVEMENTS (HILLCREST
AVENUE, ELLIS STREET, KENTUCKY AVENUE, ILLINOIS AVENUE,
INDIANA AVENUE, OKLAHOMA DRIVE, AND DELAWARE AVENUE)
COUNCIL ACTION FORM
BACKGROUND:
This annual Capital Improvement Plan (CIP) program utilizes rehabilitation and reconstruction
techniques to improve existing asphalt streets. These pavement improvements will restore
structural integrity, serviceability, and rideability. Targeted streets are experiencing
accelerated deterioration, and timely intervention will extend their service life. The 2025/26
program locations include Hillcrest Avenue, Ellis Street, Kentucky Avenue, Illinois
Avenue, Indiana Avenue, Oklahoma Drive and Delaware Avenue.
April 28, 2026, City Council directed staff to complete the design plans with infill of sidewalk
along the west side of Delaware Avenue and to explore future options for sidewalk infill on the
east side of Delaware near the community gardens.
On June 9, 2026, City Council rejected all bids and directed staff to modify the project
to align project expenses with the available budget. City staff, in coordination with
engineering consultant HR Green, revised the project design while maintaining consistency
with the City's Complete Streets Plan. The engineer's estimate was revised to more accurately
reflect bid pricing received in June 2026. The revised plans and specifications include the
following modifications:
Revised storm sewer and sanitary structure replacement and adjustment types.
Reduce driveway replacements (excluding driveways in good condition).
Revised the temporary parking lot improvements.
The revised plans and specifications are now complete. In addition, City staff identified an
additional $150,000 in unallocated G.O bond funding from the 2023/24 Collector Street
Pavement Improvements (6th Street) project to help offset the project expenses. Project
revenue and estimated expenses as follows:
Description Revenues Expenses
2025/26 GO Bonds $4,000,000
Unallocated GO Bonds 425,000
1
Additional Unallocated GO
Bonds 150,000
Water Systems Improvement
Program 230,000
Sanitary Sewer Systems
Improvement Program 150,000
Stormwater Improvement
Program 150,000
Construction (estimated) $4,492,222.46
Engineering (HR Green) 315,500.00
Administration 200,000.00
TOTAL $5,105,000 $5,007,722.46
PUBLIC OUTREACH:
Staff sent letters to all area residents and met with several property owners to obtain input
regarding staging, construction timing, infill of sidewalk, and special access needs. Comments
received were supportive of the project and were incorporated into the project phasing and
design.
ALTERNATIVES:
1. Approve plans and specifications for the 2025/26 Asphalt Street Pavement
Improvements (Hillcrest Ave, Ellis St, Kentucky Ave, Illinois Ave, Indiana Ave, Oklahoma
Dr, and Delaware Ave) project, setting August 19, 2026, as the bid due date and August
25, 2026, as the date of Public Hearing.
2. Direct staff to revise the project.
CITY MANAGER'S RECOMMENDED ACTION:
This project will restore structural integrity, serviceability, and rideability on several
streets in the community. The plans have been revised to reduce the probable
construction cost and additional funding has been identified to support the project.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
No. 1, as noted above.
ATTACHMENT(S):
2025-26 Asphalt (Hillcrest Ave and Ellis St) Location Map.pdf
2025-26 Asphalt Street Kentucky, Illinois, Indiana Location Map.pdf
Delaware and Oklahoma.pdf
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2025/26 Asphalt Street
Pavement Improvements
Open trenching Sanitary Force main
on South side of East Lincoln Way
Lift Station
Single Lane
Alternating Traffic
North Side of intersection
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20TH ST
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