HomeMy WebLinkAboutA001 - Council Action Form dated July 14, 2026ITEM #:55
DATE:07-14-26
DEPT:PW
SUBJECT:2026/27 AIRPORT AIRSIDE IMPROVEMENTS PROJECT
(RECONSTRUCTION OF RUNWAY 01/19)
COUNCIL ACTION FORM
BACKGROUND:
The Capital Improvements Plan (CIP) includes the Airport Airside Improvements program,
which provides for the reconstruction of Runway 01/19 and associated airfield improvements
at the James Herman Banning Ames Municipal Airport. The project includes full
reconstruction of Runway 01/19 and associated airfield improvements, including
portions of taxiways, lighting, drainage, grading, signage, and pavement markings
necessary to maintain FAA design standards and long-term operational functionality.
The base bid is for the Runway 01/19 reconstruction and associated airfield
improvements. Bid Alternate A involves the reconstruction of the navigational aid
building that is located at the south end of Runway 01/19.
Bids were received on June 30, 2026. Seven bids were received, and all bidders were
determined to be responsive. The bid results are summarized below:
Bidder Base Bid
Bid Alternate
A
(Reconstruct
Nav. Aid
Bldg)
Total
Engineer’s Estimate $24,178,537.50 $232,500.00 $24,411,037.50
Flynn Company, Inc. (Dubuque, IA)$18,993,597.00 $125,194.00 $19,118,791.00
Elder Corporation (Des Moines, IA)$19,026,017.30 $132,200.00 $19,158,217.30
Manatts, Inc. (Brooklyn, IA)$19,378,607.00 $125,194.00 $19,503,801.00
Reilly Construction Co., Inc. (Ossian, IA)$20,149,349.50 $115,585.00 $20,264,934.50
Concrete Technologies Inc. (Grimes, IA)$20,360,415.80 $117,326.15 $20,477,741.95
Boomerang Corporation (Anamosa, IA)$23,001,215.00 $115,585.00 $23,116,800.00
Hawkins Construction Company (Omaha,
NE)$26,035,271.50 $131,850.00 $26,167,121.50
Flynn Company, Inc., of Dubuque, Iowa, submitted the apparent low responsive, responsible
1
bid for the Base Bid and Bid Alternate A, in the amount of $19,118,791. Bolton & Menk, Inc.
has reviewed the submitted bid documents, checked references for the bidder, and is
recommending award to Flynn Company, Inc.
Because this project is anticipated to be funded primarily through FAA Airport
Improvement Program (AIP) grants, award of the contract should be conditioned upon
FAA concurrence and receipt of the federal grant funding necessary to finance the
project. The City intends to submit a grant application for the full construction cost of the
project, including both the Base Bid and Bid Alternate A, in an effort to maximize the amount of
federal funding that may be awarded in 2026. As previously reported to City Council, the FAA
is expected to fund the project through two separate grant awards. Any eligible project costs
not funded through the initial grant, anticipated in fall 2026, are expected to be included in a
second grant award in early 2027.
The Table 1 below demonstrates the overall project budget that was presented to City Council
on June 9, 2026 during the approval of the plans and specifications. This budget table
represents the project budget before bidding results were received.
Table 1
Fiscal
Year
Available Revenues
Pre Bid Amount Anticipated Expenses Pre Bid Amount
Design Phase Design Phase
2024/25 Federal Grant -
Design (95/5)$1,140,095 PSA Design $1,196,000
2024/25 Airport Improvements
Fund $130,000 Design Independent Fee
Evaluation (IFE)$3,500
Construction Phase Construction Phase
2025/26
Federal Grant -
Construction (95/5)
(estimated)
$10,450,000 Construction Independent Fee
Evaluation (IFE)$7,000
2026/27
Federal Grant -
Construction (90/10)
(estimated)
$15,282,000 PSA Amendment 1: AGIS
Design Survey $120,000
2024/25
Airport Improvements
Fund
(Reprogrammed)
$25,000 PSA Amendment 2:
Construction Admin $2,500,000
2025/26 G.O. Bonds $531,750 PSA Amendment 3: Glide Slope
Coordination
$150,000
2026/27 G.O. Bonds $623,250 Construction: Base Bid
(estimated)$24,182,500
2026/27 G.O. Bonds
(previously issued)$975,000 Construction: Bid Alternate A
(estimated)$232,500
2026/27 Airport Improvements
Fund $42,500 Work By FAA on Navaids
2
Glide Slope - Watts Antenna -
Refurbishment Kits, Assistance
and Setup
$320,000
FAA RA - End Fire Glide Slope
Design Review $100,000
FAA RA - End Fire Glide Slope
Construction Observation and
Support
$200,000
FAA Flight Check for Visual
Navaids $50,000
FAA Flight Check for Electronic
Navaids - End Fire Glideslope,
Localizer, MALSR
$120,000
Total Revenue Pre
Bid $29,199,595 Total Expense Pre Bid $29,179,500
The Table 2 below has been revised to reflect the results of receiving bids for the
project. The table conservatively allocates anticipated grant revenues between fiscal years in
2025/26 and 2026/27 based on the anticipated timing of those grant awards while recognizing
that the actual distribution of grant funding between fiscal years will be determined by the
FAA.
Table 2
Fiscal
Year
Revised Available
Revenues Post Bid Amount Revised Anticipated Expenses
Post Bid Amount
Design Phase Design Phase
2024/25 Federal Grant -
Design (95/5)$1,140,095 PSA Design $1,196,000
2024/25 Airport Improvements
Fund $130,000 Design Independent Fee
Evaluation (IFE)$3,500
Construction Phase Construction Phase
2025/26
Federal Grant -
Construction (95/5)
(estimated)
$10,450,000 Construction Independent Fee
Evaluation (IFE)$7,000
2026/27
Federal Grant -
Construction (90/10)
(estimated)
$10,517,212 PSA Amendment 1: AGIS
Design Survey $120,000
2024/25
Airport Improvements
Fund
(Reprogrammed)
$25,000 PSA Amendment 2:
Construction Admin $2,500,000
2025/26 G.O. Bonds $531,750 PSA Amendment 3: Glide Slope
Coordination $150,000
3
2026/27 G.O. Bonds $623,250 Construction: Base Bid (This
Council Action)$18,993,597
2026/27 G.O. Bonds
(previously issued)$975,000 Construction: Bid Alternate A
(This Council Action)$125,194
2026/27 Airport Improvements
Fund $42,500 Work By FAA on Navaids
Glide Slope - Watts Antenna -
Refurbishment Kits, Assistance
and Setup
$320,000
FAA RA - End Fire Glide Slope
Design Review $100,000
FAA RA - End Fire Glide Slope
Construction Observation and
Support
$200,000
FAA Flight Check for Visual
Navaids $50,000
FAA Flight Check for Electronic
Navaids - End Fire Glideslope,
Localizer, MALSR
$120,000
Revised Total
Revenue Post Bid $24,434,807 Revised Total Expense Post
Bid $23,885,291
The inclusion of the Pre Bid and Post Bid budget tables is to highlighted that while the
bid results reflect a project savings of $5,292,246.50 for the combination of the base bid
and bid alternate A, the majority of the project savings will be experienced by the FAA
due to the federal grant funding. Ninety percent (90%) of the savings from the bid
results will be realized by the FAA in their grant award to the City of Ames. The local
match of the grant (10%) or $529,224.65, is the savings that the City of Ames will realize
in G.O. Bonds based off the bid results.
ALTERNATIVES:
1. The City Council may:
a. Approve final plans and specifications for the 2026/27 Airport Airside
Improvements Project (Reconstruction of Runway 01/19).
b. Award the 2026/27 Airport Airside Improvements Project (Reconstruction of
Runway 01/19) to Flynn Company, Inc., of Dubuque, Iowa, in the amount of
$19,118,791, contingent upon FAA concurrence and receipt of the necessary
Airport Improvement Program (AIP) grant funding.
c. Approve submission of the Federal Aviation Administration (FAA) Airport
Improvement Program (AIP) grant application requesting federal funding for the full
2026/27 Airport Airside Improvements Project (Reconstruction of Runway 01/19),
4
including the Base Bid and Bid Alternate A.
2. Reject the bids and direct staff to modify the project and rebid at a future date.
CITY MANAGER'S RECOMMENDED ACTION:
The reconstruction of Runway 01/19 is necessary to maintain the long-term safety, operational
reliability, and functionality of the Ames Municipal Airport. The project will replace deteriorated
pavement infrastructure, improve associated airfield systems, and maintain compliance with
applicable Federal Aviation Administration (FAA) design standards while positioning the
Airport to continue serving existing and future aviation needs.
Flynn Company, Inc., submitted the apparent low responsive, responsible bid, and
Bolton & Menk, Inc., recommends award of the contract contingent upon FAA
concurrence and receipt of the Airport Improvement Program (AIP) grant funding
necessary to finance the project. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as noted above.
In anticipation of construction impacts to the John Deere lease area, the City's Legal
Department has prepared a Memorandum of Understanding (MOU) establishing a framework
for coordination between the City and Deere regarding temporary use of leased property
during construction. The MOU is intended to be executed administratively and provides for a
future lease amendment once the contractor has established a detailed construction schedule
and defined the specific areas of the lease required for staging, access, or construction
a c ti v i ti e s . At that time, Public Works staff will return to the City Council with a
construction-related lease amendment for approval.
Following the award of contract, staff will work with the contractor, design consultant, fixed-
base operator, and Airport users to coordinate the schedule of construction activities and
ensure the project impacts are appropriately communicated to all affected parties.
ATTACHMENT(S):
Engineers Letter of Recommendation
Overview Map
5
Ames-Runway 01-19 Reconstruction-Engineers Letter of Recommendation.docx
July 1, 2026
Mr. Damion Pregitzer, P.E. PTOE
Traffic Engineer
City of Ames
515 Clark Avenue
Ames, IA 50010-6135
RE: Recommendation of Award
Reconstruct Runway 01/19 (5,701 ft. by 100 ft.) and Portions of Associated Taxiways & Runway 13/31 (within
Runway 01/19 Safety Area)
FAA AIP Project No.: 3-19-0004-036-2026-AIP
BMI Project No.: 24X.136121.000
Dear Mr. Pregitzer,
At 2:00 p.m. local time on June 30, 2026, bids were received for the Reconstruct Runway 01/19 (5,701 ft. by 100 ft.) and
Portions of Associated Taxiways and Runway 13/31 (within Runway 01/19 Safety Area) project. The Engineer’s Opinion of
Probable Cost for the Base Bid of the project was $24,178,537.50 and Bid Alternate ‘A’ was $232,500.00 for a total of
estimated cost of $24,411,037.50. Seven (7) bids were received, all bidders were responsive, and bids are summarized as
follows:
Bidder City Base Bid Bid Alternate ‘A’
Total
(Base Plus Alternate)
Flynn Company, Inc. Dubuque, IA $18,993,957.00 $125,194.00 $19,118,791.00
Elder Corporation Des Moines, IA $19,026,017.30 $132,200.00 $19,158,217.30
Manatts, Inc. Brooklyn, IA $19,378,607.00 $125,194.00 $19,503,801.00
Reilly Construction Co., Inc. Ossian, IA $20,149,349.50 $115,585.00 $20,264,934.50
Concrete Technologies Inc. Grimes, IA $20,360,415.80 $117,326.15 $20,477,741.95
Boomerang Corporation Anamosa, IA $23,001,215.00 $115,585.00 $23,116,800.00
Hawkins Construction Company Omaha, NE $26,035,271.50 $131,850.00 $26,167,121.50
The bid received from Flynn Company, Inc. for the base bid plus bid alternate A was 21.6% below the Engineer’s Opinion
of Probable Cost for the project and was determined to be the lowest responsive, responsible bidder. Bolton & Menk, Inc.
has reviewed the bid documents submitted and checked references for this bidder and was satisfied with responses given.
1519 Baltimore Dr
Ames, IA 50010
Ph: (515) 233-6100
Bolton-Menk.com
6
H:\AMES\24X136121000\6_Plans-Specs\C_Bids Received\After Bid Documents\Ames-Runway 01-19 Reconstruction-Engineers Letter of Recommendation.docx
Mr. Damion Pregitzer, P.E., PTOE
Page Two
July 1, 2026
Therefore, Bolton & Menk, Inc. recommends award of the Reconstruct Runway 01/19 (5,701 ft. by 100 ft.) and Portions
of Associated Taxiways and Runway 13/31 (within Runway 01/19 Safety Area) Project to Flynn Cmpany, Inc., of Dubuque,
Iowa, for the total amount of $19,118,791.00 (Nineteen Million, One Hundred Eighteen Thousand, Seven Hundred Ninety-
one and 00/100 Dollars), which includes for the Base Bid and Bid Alternate ’A’, based on FAA concurrence and receipt of
available FAA funding.
The bid tabulation is attached for your use.
Feel free to contact me should there be any questions related to this project.
Sincerely,
Joseph R. Roenfeldt, P.E.
Aviation Project Manager
Attachment: Bid Tabulation
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DESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.AMES MUNICIPAL AIRPORT
RECONSTRUCT RUNWAY 1/19
0T5.136121
1519 BALTIMORE DRIVE
AMES, IA 50010
Phone: (515) 233-6100
Email: Ames@bolton-menk.com
www.bolton-menk.comR
CDW
CDW
JPR
KEY MAP
J.00
CONSTRUCTION SAFETY & PHASING PLAN - BOTH DIVISIONSFEETSCALE
0 300 600
HORZ.
OVERALL PHASING PLAN - BOTH DIVISIONS
R
WIDEN EXISTING FIELD ACCESS TO 50' OR WHAT
EVER IS NEEDED FOR CONSTRUCTION REMOVE
AND REPLACE FENCE AS NEEDED. NO CULVERT
NEEDED.
LOCATION OF EXISTING CONCRETE FIELD ACCESS.
DO NOT DISTURB.
12" WATER MAIN AND FIRE
HYDRANT AVAILABLE
CONTRACTOR SHALL COORDINATE
WITH UTILITY AND IS RESPONSIBLE
FOR ALL COSTS ASSOCIATED WITH
THE CONNECTION, METERING AND
USE OF ANY WATER
APPROXIMATE LOCATION OF POWER POLE
SINGLE-PHASE OR THREE-PHASE POWER IS AVAILABLE
CONTRACTOR SHALL COORDINATE WITH UTILITY AND IS
RESPONSIBLE FOR ALL COSTS ASSOCIATED WITH THE
CONNECTION, METERING AND ELECTRICITY USED
FOR UTILITY ACCOMMODATIONS AND
COORDINATION
CONTACT MARK IMHOFF (CITY OF AMES
ELECTRIC) AT 515-239-5175
WATER CONTRACTOR: AMES UTILITY
SERVICES AT 515-239-5120 OR PUBLIC
WORKS 515-239-5160
LEGEND
AIRPORT PROPERTY LINE
AIRPORT PERIMETER FENCE
CONTRACTORS ACCESS ROUTE - CURRENT PHASE
CONSTRUCTION STAGING/STORAGE/STOCKPILE LOCATION
RUNWAY CLOSURE MARKER
TAXIWAY CLOSURE MARKER
LOW-PROFILE BARRICADES
PHASE 1 PREPARATION WORK - OCCURRING IN 2026
PHASE 1 WORK AREA
PHASE 2 WORK AREA
PHASE 3 WORK AREA
PROP PROP PROP PROP PROP
XXXXXXXXXXXX
X
INSTALL 18" MIN CULVERT AND PROVIDE A NEW
CONSTRUCTION ACCESS FIELD ENTRANCE.
REMOVE AND REPLACE FIELD FENCE AS NEEDED.
NOTE:
CONTRACTOR MAY USE MILLINGS FOR
ACCESS OR HAUL ROUTES BUT MUST
REMOVE AND DISPOSE OF ON DEDICATED
WASTE AREAS.
40' ACCESS GATE
40' ACCESS GATE
ACCESS IMPROVEMENTS TO AIRPORT ROAD/FIELD ENTRANCE
8