HomeMy WebLinkAboutA030 - Resolution awarding contract to Van Wall Equipment for utility tractor for the Parks & Recreation Department for general parks maintenanceITEM #:31
DATE:07-14-26
DEPT:FLEET
SUBJECT:PURCHASE OF UTILITY TRACTOR FOR PARKS AND RECREATION
COUNCIL ACTION FORM
BACKGROUND:
The Parks and Recreation Department uses a utility tractor for a variety of park maintenance
operations. The department's current unit, a 2010 John Deere 3520 tractor, has approximately
3,338 operating hours and has sustained internal engine damage as well as damage to the
rear axle housing. Due to the condition of the existing unit, the department is seeking to
replace the unit.
Invitation to Bid No. 2026-142 was issued on May 29, 2026, for the purchase of one new utility
tractor. In addition to the base tractor, the solicitation requested optional pricing for a loader
and an extended warranty as well as an optional trade-in allowance for the City's existing
2010 John Deere 3520 tractor. Bids were received on June 5, 2026. Two vendors submitted
responses as shown below:
Bidder Tractor Model Base Tractor
Cost
Option# 1
(Loader)
Option# 2
(Extended
Warranty)
Optional
Trade-In
Value for
John Deere
3520
Van Wall
Equipment
Madrid, IA
2026 John
Deere 4066R $56,041.84 $7,482.89
$1,986 (36
months, 5,000
hours)
$3,000
Capital City
Equipment
Company
Des Moines, IA
2026 Kubota
L6060 $59,785 $7,968 $2,450 (36
months)$1,000
Van Wall Equipment submitted the low responsive bid. Additionally, staff reviewed the bid
responses and determined that the John Deere 4066R offered by Van Wall Equipment meets
Parks and Recreation's operational requirements.
Staff is recommending award of the base tractor only, in the amount of $56,041.84 and
is not including award of the optional loader or extended warranty. In addition, staff is
not recommending acceptance of the optional trade-in allowance and instead plans to
sell the existing 2010 John Deere 3520 tractor separately at a later date.
1
Funding is available for this purchase as follows:
Replacement Funds at time of delivery $58,875
Salvage value of equipment being replaced $5,000
Available funding $63,875
ALTERNATIVES:
1. Award a contract to Van Wall Equipment, of Madrid, IA, for a 2026 John Deere 4066R
utility tractor in the amount of $56,041.84.
2. Reject the bids and do not purchase equipment at this time.
CITY MANAGER'S RECOMMENDED ACTION:
The existing Parks and Recreation utility tractor has sustained mechanical damage and
requires replacement. Van Wall Equipment submitted the low responsive bid, and staff
determined that the John Deere 4066R will meet the Department's operational needs.
Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative
#1, as described above.
2