HomeMy WebLinkAboutA012 - Resolution approving preliminary plans & specs for 2026/27 Airport Airside Improvements Project (Reconstruction of Runway 01/19)ITEM #:13
DATE:06-09-26
DEPT:PW
SUBJECT:2026/27 AIRPORT AIRSIDE IMPROVEMENTS (RECONSTRUCT RUNWAY
01/19)
COUNCIL ACTION FORM
BACKGROUND:
The Capital Improvements Plan (CIP) includes the Airport Airside Improvements program,
which provides for the reconstruction of Runway 01/19 and associated airfield improvements
at the James Herman Banning Ames Municipal Airport. The project is programmed in FY
2025/26 and FY 2026/27 and represents a major airfield infrastructure investment intended to
maintain long-term operational reliability, safety, and compliance with Federal Aviation
Administration (FAA) design standards.
Runway 01/19 is the primary runway at the Airport and has reached a condition where full
reconstruction is needed. The existing pavement has a Pavement Condition Index (PCI) score
of 45 out of 100 and is in need of full replacement.
On April 8, 2025, the City Council approved a Professional Services Agreement with Bolton &
Menk, Inc. for design, FAA coordination, construction phasing, bidding documents, and grant
administration services associated with the project. On September 9, 2025, the City Council
accepted an FAA Airport Improvement Program (AIP) grant agreement in the amount of
$1,140,095 to fund the design phase of the project.
At the May 26, 2026 City Council meeting, staff provided an informational update
regarding the anticipated two-part FAA construction grant process, phased Notices to
Proceed, construction sequencing, runway closure impacts, and the planned approach
for bringing the project forward for bidding and future grant consideration. No action
was requested with that report; it was instead intended to make the City Council aware
of the unusual grant timing and phased project delivery strategy before formal action
on the project. (Note: A copy of the report has been attached for reference.)
The project includes full reconstruction of Runway 01/19 and associated airfield
improvements, including portions of taxiways, lighting, drainage, grading, signage, and
pavement markings necessary to maintain FAA design standards and long-term
operational functionality. The runway is being designed to support regular use by
larger business jet aircraft and to accommodate aircraft operations up to approximately
100,000 pounds without special operating restrictions.
The project also includes work associated with airfield navigational aids . Although these
NAVAIDs are owned and operated by the FAA, the FAA requires the Airport owner to
reimburse FAA staff costs associated with project-related work on these facilities. These
reimbursement costs are eligible for FAA grant participation as part of the project.
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Although the Airport Master Plan conceptualizes a future extension to Runway 01/19,
no runway extension is included as part of this project. However, the improvements are
being designed to accommodate potential future extension considerations without
jeopardizing the current investment.
The FAA has indicated that construction funding is anticipated to be awarded through
two separate grants over two federal fiscal years. The project specifications and
contract documents have been prepared with phased Notices to Proceed (NTPs) tied to
anticipated FAA grant authorizations. This approach is intended to limit the City’s
financial exposure while ensuring that each authorized portion of work results in a
usable unit of work and does not leave the runway in an unusable condition if grant
timing changes.
Preparatory work and drainage improvements are anticipated to begin in late 2026 without
runway closures. Major runway paving and runway closure activities are anticipated during
calendar year 2027, with Runway 01/19 anticipated to be closed from April through October
2027 and Runway 13/31 anticipated to be closed from July through September 2027 during
runway intersection reconstruction activities. Remaining restoration and closeout activities are
anticipated to extend into 2028.
The Engineer ’s Opinion of Probable Cost for the construction work to be bid is
$24,415,000. The total construction phase project cost, including professional services
and FAA reimbursement costs, is estimated at $27,980,000. Final project costs will be
dependent upon bid results and FAA participation eligibility.
The FY 2024/25 Capital Improvements Plan included a standalone Airport drainage
improvement project with an estimated cost of $250,000, including $25,000 from the Airport
Improvements Fund as the local match. During final project development, the FAA
authorized these drainage improvements to be incorporated into the Runway 01/19
Reconstruction Project as eligible work. As a result, approval of the plans,
specifications, form of contract, and estimate of cost for this project will also authorize
the reprogramming of the previously budgeted $25,000 Airport Improvements Fund
contribution from the standalone drainage improvement project to the Runway 01/19
Reconstruction Project. This action does not increase the overall Airport Improvements Fund
commitment previously programmed by the City, but instead allows the drainage
improvements to be completed as part of the larger runway reconstruction effort.
The project also includes a Bid Alternate A to replace the shelter that houses the
precision approach equipment at the end of runway 01/19.
The project is anticipated to be funded primarily through FAA Airport Improvement Program
(AIP) grants, with local matching funds provided through General Obligation Bonds and Airport
Improvement Funds consistent with the adopted CIP. The table below summarizes the
anticipated revenues and expenses associated with the project.
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Fiscal
Year Revenues Amount Expenses Amount
Design Phase Design Phase
2024/25 Federal Grant -
Design (95/5)$1,140,095 PSA Design $1,196,000
2024/25 Airport Improvements
Fund $130,000 Design Independent Fee
Evaluation (IFE)$3,500
Construction Phase Construction Phase
2025/26 Federal Grant -
Construction (95/5)$10,450,000 Construction Independent Fee
Evaluation (IFE)$5,000
2026/27 Federal Grant -
Construction (90/10)$15,282,000 PSA Amendment 1: AGIS
Design Survey $120,000
2024/25
Airport Improvements
Fund
(Reprogrammed)
$25,000 PSA Amendment 2:
Construction Admin $2,500,000
2025/26 G.O. Bonds $531,750 PSA Amendment 3: Glide Slope
Coordination $150,000
2026/27 G.O. Bonds $623,250 Construction: Base Bid Div A +
Div B $24,182,500
2026/27 G.O. Bonds
(previously issued)$975,000 Construction: Bid Alternate A $232,500
2026/27 Airport Improvements
Fund $42,500 Work By FAA on Navaids
Glide Slope - Watts Antenna -
Refurbishment Kits, Assistance
and Setup
$320,000
FAA RA - End Fire Glide Slope
Design Review $100,000
FAA RA - End Fire Glide Slope
Construction Observation and
Support
$200,000
FAA Flight Check for Visual
Navaids $50,000
FAA Flight Check for Electronic
Navaids - End Fire Glideslope,
Localizer, MALSR
$120,000
Total Revenue $29,199,595 Total Expense $29,179,500
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ALTERNATIVES:
1. Approve the preliminary plans and specifications for the 2026/27 Airport Airside
Improvements Project (Reconstruction of Runway 01/19); establish June 30, 2026, as
the date for receipt of bids; and establish July 14, 2026, as the date of public hearing and
consideration of bids.
2. Direct staff to make changes to the project plans and specifications.
CITY MANAGER'S RECOMMENDED ACTION:
The reconstruction of Runway 01/19 is necessary to maintain the long-term safety,
operational reliability, and functionality of the Ames Municipal Airport. The project will
replace deteriorated pavement infrastructure, improve associated airfield systems, and
maintain compliance with applicable FAA design standards while positioning the
Airport to continue serving existing and future aviation needs.
Staff has worked closely with consultant and FAA staff to ensure grant funding
opportunities align with the project scope and timeframe to minimize the downtime of
the airport during construction. Therefore, it is the recommendation of the City Manager
that the City Council adopt Alternative No. 1, as noted above
ATTACHMENT(S):
FAA Authorization to Bid
Runway Staff Report.pdf
Runway 1-19 Overview Map
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U.S. Department
of Transportation
Federal Aviation Central Region 1100 Main St. Suite 800
Administration Iowa, Kansas, Missouri, Nebraska Kansas City, MO 64105
May 22, 2026
Mr. Damion Pregitzer
Traffic Engineer
City of Ames
515 Clark Avenue
Ames, IA 50010
Re: Ames Municipal Airport (AMW); Ames, IA
Potential Grant No. 3-19-0004-034/036
Reconstruct Runway 1-19
Subject: Concurrence to Advertise for Bids
Dear Mr. Pregitzer:
Safety Plan
At this time, the Construction Safety & Phasing Plan (CSPP) is under review within OE/AAA
(Aeronautical Study Number 2026-ACE-3114-NRA). Our approval of the construction safety plan is
contingent upon proper resolution of any comments that result from the aeronautical review. Once
the internal review is complete, you will receive the formal approval of the CSPP.
Concurrence to Advertise for Bids
After you have incorporated the attached comments and submitted written responses to our
comments, you may advertise the project. We are open to discussion regarding any comments you do
not understand or with which you disagree.
Our review does not relieve you, the Sponsor, or your Engineer of the responsibility for the accuracy,
completeness, and technical content of the plans and specifications.
What you need to submit now
• An annotated copy of the review comments, indicating how each comment was addressed (if
you have not done so already).
• One copy of the As-bid advertised Plans, Specifications, and Final Engineer’s Report.
• Draft Engineering Agreement for Construction Observation Services for review, if applicable.
What you need to submit after you open bids
• Consultant Evaluation of Bids
• Sponsor Recommendation for Award of the Construction Contract
• Bid Tabulation
• Buy American Certification Form
• Proposal of the Successful Bidder (Proposal Form, DBE Forms, etc.)
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Page 2 of 2
AMW 034/036 Ready to Advertise
• List of DBE subcontractors including each DBE’s name, phone number, the dollar amount
and nature of their work, and evidence of when and by whom they were last certified (their
current DBE certification)
What we will do next
Upon receipt of the above information we will be in a position to evaluate the bids and offer our
concurrence in award. Please note that any construction contract awards made prior to receipt of our
letter could jeopardize Federal participation in the project.
Questions
If you have any questions, please contact me at (816) 329-2628 or ryan.m.dametz@faa.gov.
Sincerely,
Ryan DaMetz, P.E.
State Airport Engineer - Iowa
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ITEM #:40
DEPT:PW
May 26, 2026
Staff Report
UPDATE ON RUNWAY 01/19 RECONSTRUCTION PROJECT
BACKGROUND:
Runway 01/19 is the primary runway at the Ames Municipal Airport and has reached a
condition where full reconstruction is needed to maintain long-term operational reliability and
safety. The existing pavement has a Pavement Condition Index (PCI) score of 45 out of
100 and is in need of full replacement.
On April 8, 2025, the City Council approved a Professional Services Agreement with Bolton &
Menk, Inc. for project design, FAA coordination, construction phasing, bidding documents, and
grant administration. On September 9, 2025, the City Council accepted an FAA Airport
Improvement Program (AIP) grant agreement in the amount of $1,140,095 to fund the design
phase of the project.
The construction and inspection portion of the project continues to be coordinated with
FAA staff regarding future construction grant timing and eligibility. This portion of the
project is programmed in the City’s Capital Improvements Plan (CIP) in two fiscal years:
FY 2025/26 ($10,635,000) and FY 2026/27 ($16,440,000), for a project total of
$27,075,000.
PROJECT OVERVIEW:
The project includes full reconstruction of Runway 01/19 and associated airfield
improvements, including certain taxiways, lighting, drainage, grading, signage, and pavement
markings necessary to maintain FAA design standards and long-term operational functionality.
The runway is being designed to support regular use by larger business jet aircraft, with a
proposed pavement section intended to accommodate aircraft operations up to approximately
100,000 pounds without special operating restrictions. This is not an absolute regulatory limit;
larger aircraft may still be accommodated on a case-by-case basis when operational
conditions, pavement capacity, and airport procedures allow.
Although the Airport Master Plan conceptualizes a future extension to the existing
length of Runway 01/19, there is no extension included as part of this project at this
time. However, the proposed improvements are being designed so that a future runway
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extension could be considered without jeopardizing the improvements included in this
project. The future runway profile would continue from the elevations established at the
south end of the current reconstruction limits.
GRANT APPLICATION AND CONSTRUCTION TIMING:
The FAA has indicated that construction funding is anticipated to be awarded through
two separate grants over two federal fiscal years. Staff intends to bring preliminary plans
and specifications to the City Council for consideration to solicit bids at the June 9, 2026
meeting, with bid results and contract award anticipated for consideration at the July 14, 2026
meeting.
Following bid receipt and a conditional award which will be contingent upon FAA grant
approval, Staff expects to apply for the first FAA construction grant, with the first grant
offer award anticipated in August or September 2026 . The second FAA construction grant
application is anticipated after October 1, 2026, with the second grant offer award anticipated
in Spring 2027, likely around May 2027.
The project is being designed with separate Notices to Proceed (NTP) tied to the
applicable FAA grant awards . NTP #1 would authorize preparatory work, drainage, and
some runway paving following the first grant offer award in 2026. NTP #2 would
authorize the remaining major 2027 construction phases after the second grant
authorization is in place.
This structure is intended to limit the City’s financial exposure while ensuring that each
authorized portion of work results in a usable unit of work and does not leave the
runway in an unusable condition. If the second FAA grant offer award is delayed, NTP
#2 could also be delayed. This could compress the 2027 construction window,
extending runway closure periods later into the 2027 construction season, or require
additional work to carry over into 2028.
Preparatory work and drainage improvements are anticipated in late 2026 without runway
closures. Major runway paving and runway closure activities are planned for calendar
year 2027, with Runway 01/19 closed from April through October 2027 and Runway
13/31 closed from July through September 2027. Remaining Phase 3 work, restoration,
punch list items, and project closeout activities are anticipated to extend into 2028, including a
temporary Runway 13/31 closure in March and April 2028.
PROJECT SCHEDULE AND PHASING:
The schedule below summarizes the anticipated grant sequence, Notices to Proceed,
construction phases, and runway closures. The overall schedule remains dependent on
FAA grant timing, annual federal funding availability, issuance of Notices to Proceed,
and final approval of the Construction Safety and Phasing Plan.
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Activity Jun
2026
Jul
2026
Aug
2026
Sep
2026
Oct
2026
Nov
2026
Dec
2026
Jan
2027
Feb
2027
Mar
2027
Apr
2027
May
2027
Jun
2027
Jul
2027
Aug
2027
Sep
2027
Oct
2027
Nov
2027
Dec
2027
Jan
2028
Feb
2028
Mar
2028
Apr
2028
May
2028
Bid Opening
Grant Application #1
Grant Offer #1 Award
NTP #1
Grant Application #2
(earliest submittal)
Grant Offer #2 Award
NTP #2
Phase 1 Preparatory Work
Phase 1 Major Construction
Phase 2 Intersection Work
Phase 3 Work
Punch List / Final
Restoration
Runway 01/19 Availability
Runway 13/31 Availability
Legend: Bid / Grant Application / Grant Offer Notice to Proceed (NTP) Potential Grant Offer Window Construction
Activity Runway Open Runway Closed
Phase Description
Phase 1
Preparatory
Work
Limited preparatory work in late 2026, including select storm sewer, grading west of
Taxiway A, and northeast access improvements. This work is anticipated to occur
without runway closures.
Phase 1
Major
Construction
Major Runway 01/19 reconstruction work excluding the Runway 13/31 intersection area.
Runway 01/19 would be closed during this phase while Runway 13/31 remains open.
Phase 2 Runway 01/19 and Runway 13/31 intersection reconstruction. This phase requires
closure of both runways and represents the most critical operational closure period.
Phase 3
Remaining work outside the Runway 01/19 Runway Object Free Zone, including
Runway 13/31, taxiway, lighting, signage, pavement marking, shoulder, and tie-in
improvements. Runway 01/19 is anticipated to be open, with Runway 13/31 temporarily
closed again in March and April 2028.
Punch List /
Final
Restoration
Final punch list, restoration, and project closeout activities anticipated in 2028, with only
single-runway closures expected as needed.
STAFF COMMENTS:
No action is being requested of the City Council with this report. This update is
intended to provide notice that construction funding is anticipated to be awarded
through two separate FAA grants and that the construction plans and specifications
are being prepared with phased Notices to Proceed to address FAA grant timing.
Staff continues to coordinate with Bolton & Menk and regional FAA staff regarding final design,
construction phasing, operational impacts, and funding strategy. The current schedule reflects
3
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anticipated FAA grant sequencing and available federal funding levels while attempting to
minimize impacts to airport users, tenants, and Fixed Base Operator (FBO) operations.
Runway 01/19 is anticipated to be closed from April through October 2027. Runway
13/31 is anticipated to be closed from July through September 2027, including the
runway intersection work. During the runway-runway intersection work, both runways
will be closed, resulting in a full closure of Airport flight operations. Outside of that full-
closure period, the phasing is intended to maintain limited Airport operations where
feasible, although operations will be constrained by runway, taxiway, and construction
area closures. Runway 13/31 is also anticipated to be temporarily closed in March and
April 2028 for remaining Phase 3 work.
The construction contract is anticipated to use multiple Notices to Proceed tied to FAA grant
authorizations. Staff intends to maximize eligible work included in the first grant offer to the
extent feasible, while maintaining the phased NTP structure to preserve operational flexibility,
minimize financial exposure to the City, and keep the Airport functional as work progresses.
FAA staff has informed City staff that the current intent is to award a second
construction grant for the remaining eligible runway project costs. While City staff
believes the risk is low, the second grant could be delayed or not awarded as
anticipated. The plans and specifications are being prepared so each authorized
portion of work results in a usable unit of work and the Airport can be left in a
functional condition if grant timing changes. A delay in the second grant could
compress the 2027 construction window, extend runway closure periods later into the
season, or require additional work to carry over into 2028.
This strategy is intended to allow authorized work to proceed while limiting the City’s
financial exposure if the second grant is delayed or not awarded as anticipated. The
City Council will have additional opportunities to consider project approvals, award
actions, grant agreements, and any necessary project adjustments at future meetings.
Staff will continue coordination with airport tenants, FAA representatives, emergency
service providers, and other stakeholders as the project advances toward bidding and
construction. Additional updates will be provided as project milestones are reached, FAA
funding commitments are finalized, and construction phasing details continue to develop.
No action is being requested from the City Council at this time. However, because of
the unusual nature of a two part grant process, staff wants the City Council to be aware
of the planned approach prior to being asked to take action on the first grant submittal.
ATTACHMENT(S):
Project Overview Map
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DESIGNED
DRAWN
CHECKED
CLIENT PROJ. NO.
ISSUED FOR DATENO.AMES MUNICIPAL AIRPORT
RECONSTRUCT RUNWAY 1/19
0T5.136121
1519 BALTIMORE DRIVE
AMES, IA 50010
Phone: (515) 233-6100
Email: Ames@bolton-menk.com
www.bolton-menk.comR
CDW
CDW
JPR
KEY MAP
J.00
CONSTRUCTION SAFETY & PHASING PLAN - BOTH DIVISIONSFEETSCALE
0 300 600
HORZ.
OVERALL PHASING PLAN - BOTH DIVISIONS
R
WIDEN EXISTING FIELD ACCESS TO 50' OR WHAT
EVER IS NEEDED FOR CONSTRUCTION REMOVE
AND REPLACE FENCE AS NEEDED. NO CULVERT
NEEDED.
LOCATION OF EXISTING CONCRETE FIELD ACCESS.
DO NOT DISTURB.
12" WATER MAIN AND FIRE
HYDRANT AVAILABLE
CONTRACTOR SHALL COORDINATE
WITH UTILITY AND IS RESPONSIBLE
FOR ALL COSTS ASSOCIATED WITH
THE CONNECTION, METERING AND
USE OF ANY WATER
APPROXIMATE LOCATION OF POWER POLE
SINGLE-PHASE OR THREE-PHASE POWER IS AVAILABLE
CONTRACTOR SHALL COORDINATE WITH UTILITY AND IS
RESPONSIBLE FOR ALL COSTS ASSOCIATED WITH THE
CONNECTION, METERING AND ELECTRICITY USED
FOR UTILITY ACCOMMODATIONS AND
COORDINATION
CONTACT MARK IMHOFF (CITY OF AMES
ELECTRIC) AT 515-239-5175
WATER CONTRACTOR: AMES UTILITY
SERVICES AT 515-239-5120 OR PUBLIC
WORKS 515-239-5160
LEGEND
AIRPORT PROPERTY LINE
AIRPORT PERIMETER FENCE
CONTRACTORS ACCESS ROUTE - CURRENT PHASE
CONSTRUCTION STAGING/STORAGE/STOCKPILE LOCATION
RUNWAY CLOSURE MARKER
TAXIWAY CLOSURE MARKER
LOW-PROFILE BARRICADES
PHASE 1 PREPARATION WORK - OCCURRING IN 2026
PHASE 1 WORK AREA
PHASE 2 WORK AREA
PHASE 3 WORK AREA
PROP PROP PROP PROP PROP
XXXXXXXXXXXX
X
INSTALL 18" MIN CULVERT AND PROVIDE A NEW
CONSTRUCTION ACCESS FIELD ENTRANCE.
REMOVE AND REPLACE FIELD FENCE AS NEEDED.
NOTE:
CONTRACTOR MAY USE MILLINGS FOR
ACCESS OR HAUL ROUTES BUT MUST
REMOVE AND DISPOSE OF ON DEDICATED
WASTE AREAS.
40' ACCESS GATE
40' ACCESS GATE
ACCESS IMPROVEMENTS TO AIRPORT ROAD/FIELD ENTRANCE
11