HomeMy WebLinkAboutA001 - Council Action Form dated June 23, 2026ITEM #:21
DATE:06-23-26
DEPT:ELEC
SUBJECT:SCAFFOLDING AND RELATED SERVICES AND SUPPLY CONTRACT FOR
POWER PLANT
COUNCIL ACTION FORM
BACKGROUND:
This contract is to provide and install scaffolding, bracing, and fall protection as needed
at the City’s Power Plant . Most of the larger contracts for work at the Plant require the
contractor to provide scaffolding. This contract provides for scaffolding and related work
for emergency and routine maintenance and repair work at the Plant.
On July 23, 2024, City Council awarded a contract to Apache Industrial, of La Vista,
Nebraska, with the option to renew up to four additional one-year contract periods. When
confirming rates for the upcoming FY 2026/27 contract renewal, the current vendor indicated
they were not able to renew the contract at the agreed upon annual increase, so staff needed
to rebid the contract.
On May 1, 2026, an Invitation to Bid was posted on AmesBids by the City's Purchasing
Division. On May 15, 2026, four bids were received as shown on the attached bid report.
Electric Services staff completed evaluation of the bids. The bids include costs for a variety of
trade workers to conduct work. To evaluate these bids, staff compared each firm’s bid to a
Base Case Cost for Typical Scaffolding Requirements Scenario and the hourly rates and unit
prices bid. Staff determined that the apparent low bid from Apache Industrial, La Vista,
Nebraska, is acceptable.
The benefits of having a contract for these services in place include the following:
1. Consistency of work and quality from a single contractor.
2. Reduction in the City’s exposure to market forces regarding prices and availability for
labor, travel, and supplies in preparation for a scheduled outage.
3. Rapid contractor mobilization to start emergency repairs, thus reducing generation
downtime.
4. City staff time saving in obtaining quotes, evaluating bids, and preparing specifications
and other procurement documentation.
The approved FY 2026/27 Power Plant operating budget includes $90,000 for these
services. Invoices will be based on contract rates for time and materials for services
actually received.
1
ALTERNATIVES:
1. Approve the contract with Apache Industrial, La Vista, NE, for Scaffolding and Related
Services and Supply Contract at the Power Plant for the one-year period from July 1,
2026 through June 30, 2027 in an amount not-to-exceed $90,000.
2. Award a contract to one of the other bidders.
3. Reject the bid and instruct staff to seek new competitive bids.
CITY MANAGER'S RECOMMENDED ACTION:
This contract is needed to carry out emergency and routine scaffolding services at the
Power Plant. The contract will establish rates for service and provide for guaranteed
availability, thereby setting in place known rates for service. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated
above.
ATTACHMENT(S):
Bid Tabulation by Supplier Spreadsheet with Scenario.pdf
2
SCAFFOLDING AND RELATED SERVICES CONTRACT TYPICAL SCENARIO
Total Price Total Price Total Price Total Price Install
Line #Description QTY UOM Unit Unit Unit Unit 1 mob/demob 75.00$ -$ 575.00$ 600.00$
1 1 supervisor 8hr ST 446.00$ 448.00$ 420.00$ 847.36$
2 Supervisor Hourly Rate - STRAIGHT TIME 1 HR $55.75 $56.00 $52.50 $105.92 4 journeymen 8hr ST 1,370.24$ 1,728.00$ 1,376.00$ 3,389.44$
3 Supervisor Hourly Rate - OVERTIME 1 HR $82.22 $84.00 $74.50 $145.92 1 supervisor 2hr OT 164.44$ 168.00$ 149.00$ 291.84$
4 Supervisor Hourly Rate - DOUBLE TIME 1 HR $109.63 $112.00 $74.50 $185.92 4 journeymen 2hr OT 502.56$ 648.00$ 496.00$ 1,167.36$
5 Foreman Hourly Rate - STRAIGHT TIME 1 HR $47.15 $54.00 $48.50 $105.92 Per Diem 550.00$ 625.00$ 500.00$ 750.00$
Equipment Rental (ave. 2000 pieces)240.00$
6 Foreman Hourly Rate - OVERTIME 1 HR $69.32 $81.00 $70.00 $145.92 TOTAL 3,348.24$ 3,617.00$ 3,516.00$ 7,046.00$
7 Foreman Hourly Rate -DOUBLE TIME 1 HR $92.43 $108.00 $70.00 $185.92
8 Journeyman Hourly Rate - STRAIGHT TIME 1 HR $42.82 $54.00 $43.00 $105.92
9 Journeyman Hourly Rate - OVERTIME 1 HR $62.82 $81.00 $62.00 $145.92
10 Journeyman Hourly Rate - DOUBLE TIME 1 HR $83.76 $108.00 $62.00 $185.92 Dismantle
11 Laborer Hourly Rate - STRAIGHT TIME 1 HR $38.49 $50.00 $36.00 $105.92 1 mob/demob 75.00$ -$ 575.00$ 600.00$
12 Laborer Hourly Rate - OVERTIME 1 HR $56.32 $75.00 $49.50 $145.92 1 supervisor 6hr ST 334.50$ 336.00$ 315.00$ 635.52$
13 Laborer Hourly Rate - DOUBLE TIME 1 HR $75.10 $100.00 $49.50 $185.92 4 journeymen 6hr ST 1,027.68$ 1,296.00$ 1,032.00$ 2,542.08$
14 Subsistence 1 DAY $110.00 $125.00 $100.00 $150.00 Per Diem 550.00$ 625.00$ 500.00$ 750.00$
15 Mobilization 1 JOB $75.00 $0.00 $575.00 $600.00 TOTAL 1,987.18$ 2,257.00$ 2,422.00$ 4,527.60$
16 Demobilization 1 JOB $75.00 $0.00 $575.00 $600.00
17
18 Labor Rates 1 EA 3.0%2.0%3.0%10.0%
19 Travel & Subsistence 1 EA 3.0%2.0%3.0%10.0%GRAND TOTAL 5,335.42$ 5,874.00$ 5,938.00$ 11,573.60$
20 Mobilization/Demobilization 1 EA 3.0%2.0%3.0%10.0%YEAR 1 (15 events)80,031.30$ 88,110.00$ 89,070.00$ 173,604.00$
rental is 4
cents per
piece after
YEAR 2 82,432.24$ 89,872.20$ 91,742.10$ 190,964.40$
YEAR 3 84,905.21$ 91,669.64$ 94,494.36$ 210,060.84$
YEAR 4 87,452.36$ 93,503.04$ 97,329.19$ 231,066.92$
YEAR 5 90,075.93$ 95,373.10$ 100,249.07$ 254,173.62$
GRAND 5-YEAR TOTAL 424,897.04$ 458,527.98$ 472,884.73$ 1,059,869.78$
Ziegler
Industries
hth companies,
inc.Central States
2024-132 - Page 13