HomeMy WebLinkAboutA016 - Resolution approving contract renewal with Ames Story Tree & Lawn of Ames for ROW Tree trimming & removal program for July 1, 2026 - June 30, 2027ITEM #:19
DATE:05-26-26
DEPT:P&R
SUBJECT:CONTRACT RENEWAL FOR THE RIGHT OF WAY TREE TRIMMING AND
REMOVAL PROGRAM
COUNCIL ACTION FORM
BACKGROUND:
The Parks and Recreation Department requires various tree trimming, removal, and stump
grinding activities to be completed in the right of way by a contractor annually. In March 2024,
City Council awarded a contract to Ames Story Tree and Lawn, Ames, Iowa, for the Right of
Way Tree Trimming and Removal Program for the period of July 1, 2024, through June 30,
2025. This contract included four optional renewal periods.
The second renewal period for year three of the contract is July 1, 2026, through June
30, 2027. Ames Story Tree and Lawn indicated a 3% price increase for each renewal
period. The prices for the upcoming period are shown in the table below:
Contractor Bid Amount per Crew Hour Stump Grinding Cost Per
Inch of Stump Grinding
Ames Story Tree and Lawn,
Ames, Iowa $48.80 $3.03
Payments will be based on invoices for work actually completed under this contract. The
amount of this contract is not to exceed $85,000. The FY 2026/27 budget includes $105,000
for this work.
ALTERNATIVES:
1. Award the contract renewal for the FY 2026/27 Tree Trimming and Removal Program to
Ames Story Tree and Lawn, Ames, Iowa, in an amount not to exceed $85,000.
2. Do not award the contract renewal at this time and purchase tree trimming, removal, and
stump grinding on an as-needed basis and seek bids from other companies.
3. Refer back to staff.
CITY MANAGER'S RECOMMENDED ACTION:
The FY 2026/27 includes $105,000 for the Right of Way Tree Trimming and Removal
Program. The cost of the contract renewal is not to exceed $85,000. Staff has been
satisfied with the work completed by Ames Story Tree and Lawn and is supportive of
renewing the contract for FY 2026/27. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1, as described above.
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