HomeMy WebLinkAboutA011 - Resolution approving FY 2026/27 Outside Funding ContractsITEM #:14
DATE:05-26-26
DEPT:CMO
SUBJECT:FY 2026/27 OUTSIDE FUNDING CONTRACTS
COUNCIL ACTION FORM
BACKGROUND:
During adoption of the FY 2026/27 Budget, the City Council reviewed requests from local
organizations. The City Council allocated funds for these organizations to provide facilities and
services to the public. In total $365,000 was allocated from the Local Option Sales Tax Fund.
An additional $15,000 was allocated from the Hotel/Motel Tax Fund for Ames Regional
Economic Alliance (AREA) Workforce Programming.
Additionally, a total of $16,500 was allocated in the Hotel/Motel Tax Fund for parking waiver
reimbursements. FY 2024/25 was the first year in which parking waiver funds were allocated
from this source rather than the Local Option Sales Tax Fund. At the time an event occurs
where parking fees area waived, the Council may approve a transfer of these funds from the
Hotel/Motel Tax Fund to the Parking Fund. Parking waiver funds are not authorized in any of
the individual organization contracts.
Contracts with each organization have been prepared by City staff and contain specific
deliverables to be completed. A summary of the deliverables to be accomplished through each
contract is attached. Once each task is complete, the organization may request drawdown
from the City on a reimbursement basis. The draft contracts have been signed by organization
representatives, returned to City staff, and are now presented to the City Council for approval.
ALTERNATIVES:
1. Approve Outside Funding Contracts for FY 2026/27.
2. Modify the authorized amount or scope of services for one or more organizations.
3. Do not approve these funding contracts.
CITY MANAGER'S RECOMMENDED ACTION:
Funding for these activities was included in the City's adopted FY 2026/27 Budget.
These scopes of services have been developed to ensure that the City's funding is used
for the benefit of the public. Therefore, it is the recommendation of the City Manager that
the City Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
26-27 Outside Funding Recommendations.pdf
2026-27 SUMMARY OF CONTRACT SCOPES.docx
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FY 2026/27 Operational Funding Recommendations (Local Option)
Organization 2025/26
Adopted
2026/27
Request
2026/27
Recomm. $ Change % Change
American Legion Riders $ 3,000 $ 5,000 $ 4,500 $ 1,500 50.0%
Ames Historical Society 59,500 64,500 63,000 3,500 5.9%
Ames Int’l Partner Cities 8,000 11,600 11,000 3,000 37.5%
Ames Main Street 55,500 65,000 63,500 8,000 14.4%
Campustown (AREA) 43,000 50,000 46,000 3,000 7.0%
Farmer’s Market 12,000 12,000 12,000 -- 0.0%
Hunziker Youth Sports Complex 94,250 103,000 100,000 5,750 6.1%
Story County Housing Trust 49,237 52,477 51,000 1,763 3.6%
The Ames Foundation -- 15,000 14,000 14,000 --
LOCAL OPTION TOTAL $ 324,487 $378,577 $ 365,000 $ 40,513 12.5%
FY 2026/27 Operational Funding Recommendations (Hotel/Motel Tax Fund)
Program 2025/26
Adopted
2026/27
Request
2026/27
Recomm.
Parking Waiver Reimbursements $ 10,000 $ 10,000 $ 16,500
AEDC Workforce Development Program 15,000 15,000 15,000
TOTAL $ 25,000 $ 25,000 $ 31,500
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America Legion ($4,500):
Task Date Amount
Place 175+ wreaths at Ames cemeteries Dec. 2026 $3,000
Place 30+ bronze markers at Ames cemeteries Dec. 2026 $1,500
Ames Historical Society ($63,000):
July 2026-December 2026:
Task Date Amount
Provide 75,000 Public Interactions through Programs, Exhibits,
Online Posts and Resources, and Research Assistance
Dec. 2026 $9,000
Store and Preserve 4,000+ Ames History Artifacts and Archives,
Including City of Ames Records
Dec. 2026 $9,000
Install three new exhibits at the museum, in the community, or
virtually
Dec. 2026 $6,000
Partner with community organizations to complete 9 special
projects
Dec. 2026 $4,500
Provide free/reduced admission to SNAP/EBT, WIC, Medicaid
recipients, students and educators, and active military
Dec. 2026 $4,000
January 2027-June 2027:
Task Date Amount
Provide 75,000 Public Interactions through Programs, Exhibits,
Online Posts and Resources, and Research Assistance
June 2027 $9,000
Store and Preserve 4,000+ Ames History Artifacts and Archives,
Including City of Ames Records
June 2027 $9,000
Install two new exhibits at the museum, in the community, or
virtually
June 2027 $4,000
Partner with community organizations to complete 9 special
projects
June 2027 $4,500
Provide free/reduced admission to SNAP/EBT, WIC, Medicaid
recipients, students and educators, and active military
June 2027 $4,000
AIPCA ($11, 000):
Task Date Amount
Social media improvements July 2026 $200
Sister City Product Showcase Event Aug. 2026 $2,000
Host delegation from Koshu City, Japan Sept. 2026 $5,000
Design, print, and mail annual newsletter Oct. 2026 $300
Annual meeting for members Jan. 2027 $600
Virtual Student Exchange with Koshu City, Japan May 2027 $500
Host delegation from Podujeva, Kosovo June 2027 $1,000
Send delegation to Koshu City and Podujeva June 2027 $1,400
Ames Main Street ($63,500):
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Task Date Amount
Host Fourth of July Parade July 2026 $4,000
Maintain status as a Main Street Iowa Community and Iowa Great
Place, including seeking and managing grants (Part 1)
Aug. 2026 $7,000
Host Music Walk and Witches Walk Nov. 2026 $6,000
Serve as a point of contact regarding Downtown public policy
issues and inform property owners and tenants about policy
changes, construction projects, and other issues that may affect
Downtown (Part 1)
Dec. 2026 $5,000
Host Snow Magic Dec. 2026 $3,500
Maintain status as a Main Street Iowa Community and Iowa Great
Place, including seeking and managing grants (Part 2)
May 2027 $7,000
Conduct right-of-way beautification efforts May 2027 $10,000
Host ArtWalk and 515 Day June 2027 $8,000
Host 4 District-wide retail promotions June 2027 $4,000
Maintain a current building and business inventory, District
statistics, per the requirements of the MSI Program
June 2027 $4,000
Serve as a point of contact regarding Downtown public policy
issues and inform property owners and tenants about policy
changes, construction projects, and other issues that may affect
Downtown (Part 2)
June 2027 $5,000
Ames Regional Economic Alliance Workforce Initiatives ($15,000):
Task Date Amount
Live Work Play in Ames website enhancements Aug. 2026 $2,000
Internship Program enhancements Aug. 2026 $3,000
Iowa State University Alumni Marketing Sept. 2026 $3,000
Participation in State of Iowa Workforce Marketing Campaigns June 2027 $5,000
Relocation information for new residents June 2027 $2,000
Ames Regional Economic Alliance Campustown Initiatives ($46,000):
Task Date Amount
Conduct District-wide clean up and beautification (part 1) July 2026 $11,500
Host restaurant/bar promotional event July 2026 $3,000
Host summer series festival event July 2026 $7,500
Host Fall event Nov. 2026 $5,000
Host Small Business Saturday event Nov. 2026 $2,500
Serve as a point of contact for the District regarding the City of
Ames Façade Grant Program
Jan. 2027 $5,000
Conduct District-wide clean up and beautification (part 2) Jan. 2027 $11,500
Farmer’s Market ($12,000):
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Task Date Amount
Farmers’ Market Sanitation (portable toilets, garbage, etc.) Oct. 2026 $6,000
Marketing and Communications Oct. 2026 $2,000
Serve as a point of contact for activities impacting the market
vendors and/or adjacent businesses
Oct. 2026 $2,000
Expansion of Market to New Business/Entrepreneurs Oct. 2026 $2,000
Hunziker Youth Sports Complex ($100,000):
Task Date Amount
Provide a youth sports program comprising baseball, soccer,
football, and softball
Oct. 2026 $100,000
Story County Housing Trust ($51,000):
Task Date Amount
Provide for repairs to owner-occupied homes in Ames for those with
incomes at or below 80% of area median income (AMI)
June 2027 $31,000
Provide rental and/or deposit assistance to Ames residents at or
below 80% AMI, with preference given to residents at 50% or below
AMI
June 2027 $20,000
The Ames Foundation ($14,000):
Task Date Amount
Install a mural on the building at 426 Fifth Street September 2026 $4,500
Install a mural on the building at 330 Fifth Street October 2026 $9,500
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