HomeMy WebLinkAboutA005 - Resolution approving street closures for Ames History Museum Bash on July 3, 2026ITEM #:8
DATE:05-26-26
DEPT:ADMIN
SUBJECT:REQUESTS FROM AMES HISTORY MUSEUM FOR BIG BASH
COUNCIL ACTION FORM
BACKGROUND:
Ames History Museum is requesting to hold a new event in the Downtown area titled Big Bash
on Friday, July 3, 2026. The event will be held in celebration of America's 250th Anniversary.
The event will consist of a vintage car show, special exhibits in Ames History Museum,
sponsor booths with giveaways, food trucks, and kids' activities including inflatables and a
trackless train. The Museum will be open to the public with free admission. Local bands will
also perform on the Museum's patio. Setup will begin at 2:00 p.m., with the event taking place
from 4:00 to 8:00 p.m., and teardown concluding by 10:00 p.m.
To facilitate these activities, event organizers are requesting the closure of Douglas Avenue
from Main Street to 5th Street and 5th Street from Kellogg Avenue to Duff Avenue , between
2:00 p.m. and 10:00 p.m. on July 3, 2026. The vintage car show and food trucks will be
positioned within the closure on 5th Street. Sponsor booths and kids' activities will be set up
within the closure on Douglas Avenue.
The event requires the closure of 44 parking meters which results in an estimated loss to the
Parking Fund of $88. Applicants are also requesting a blanket Vending License ($50). The
applicant will be required to pay for these costs.
PUBLIC OUTREACH:
The event has received a letter of support from Ames Main Street. Event organizers indicated
that they will send emails to affected neighbors, as well as present event information to
community groups in the affected area.
ALTERNATIVES:
1. Approve the requests from Ames History Museum for the Big Bash as described above.
2. Do not approve the requests.
CITY MANAGER'S RECOMMENDED ACTION:
The Big Bash provides an opportunity to attract visitors to the Downtown. The events includes
free Museum admission, a car show, kids' activities, live music, and local vendors. The
applicant has provided all necessary documentation supporting their requests, including a
letter of support from Ames Main Street. Therefore, it is the recommendation of the City
Manager that the City Council adopt Alternative No. 1 as described above.
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ATTACHMENT(S):
Letter of Support Big Bash 2026
Application Big Bash 2026
Map Big Bash 2026
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Phone Number
Event Name Big Bash
Date 07/03/2026
If your event is more than one day, please specify date
range.
Location/Address 416 Douglas Ave.
Rain Date (if applicable)
Rain Location (if applicable)
Upload the event site plan here:Map - AHM Big Bash 2026.pdf
Is this an annual event?No
How many years?
Region Ames Main Street (Downtown)
Upload your letter of support from AREA here.
Upload your letter of support from ISU here.
Upload your letter of support from Ames Main Street here.Ames History Museum Letter of Support 2026.pdf
Please explain:
Timeline 2:00 PM - setup begins
4:00-8:00 PM - event
10:00 PM - teardown concludes
Description of Event Activities On the street, the event includes a vintage car show, food trucks,
sponsor booths, and family fun zone (activities, trackless train,
inflatable obstacle course). The museum will be open with free
admission and a special poster display. Local bands will play on
the museum's patio.
Event Category Festival/Celebration
Is the event open to the public?Yes
Event Details
2 of 7 5
Anticipated Daily Attendance 500-700
Audience Profile Different aspects of the event will appeal to different audiences -
the poster show and car show may draw an older crowd, while the
family fun zone will draw families with young children. The bands
and food trucks are likely to draw mid-aged visitors. In general,
the event is for all ages.
Is your event being held in conjunction with another event?
(e.g. Farmers' Market, 4th of July etc.)
No
Please list.
Organization Status Nonprofit
Are patron admission, entry, or paricipant fees required?No
Percentage of net proceeds going towards fundraising:
Percentage of net proceeds going towards for-profit entity:
Are vendor or other fees required?Yes
Who will be responsible for security during the event?
Check all that apply.
Volunteers
Staff
Security Organization
Security Organization Contact Name
Security Organization Phone Number
Security Organization Email
Number of Volunteers 20
Number of Staff 3
Describe identification method of staffing levels (e.g. yellow
shirts for volunteers, red shirts for managers).
Staff and volunteers will wear branded t-shirts and/or lanyards
identifying them as event staff.
Provide details of the training for crowd management
personnel/staff/volunteers, including dates and times of
pre-event briefing and training sessions.
Staff and volunteers will attend a training session before the event
to go over positions and security duties. Volunteers will be
provided with written and verbal training during setup and at shift
changes.
Security & Communication
3 of 7 6
Museumentrance
Ames
History
Museum
Car show
Barricade Trash can
Bands Trackless train, inflatable,
kids’ activitiesFood trucks
Sponsor booths Portable toilet
Tables
& chairs
Chairs
First aid & event headquarters
(front desk in museum)
5th Street
Douglas Ave.
Alley
10' required between food trucks
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