HomeMy WebLinkAboutA001 - Council Action Form dated May 26, 2026ITEM #:35
DATE:05-26-26
DEPT:P&R
SUBJECT:COMPLETION OF CONTRACT FOR ADA HAYDEN HERITAGE PARK PATH
REPLACEMENT PROJECT
COUNCIL ACTION FORM
BACKGROUND:
This project included removing the original ten-foot-wide asphalt path at Ada Hayden Heritage
Park, 5205 Grand Avenue, and replacing with a twelve-foot-wide concrete path around the
north and south lakes as well as the connection from the main trail to the Harrison Road
parking lot. Three alternates were also included as part of the project which included the
removal and replacement of the connector paths leading to Fletcher Blvd., Stone Brooke
Road, and Edgewater Circle.
WHKS and Co., Ames, Iowa, was hired to develop bid plans and specifications and assist with
construction administration for the project. During plan design and review, staff from the
Public Works Department assisted with design review. They also provided onsite inspection
and pay application review during the project.
At its June 24, 2025 meeting, City Council awarded the base bid and three alternates in the
amount of $1,148,206.58 to Caliber Construction, Adair, Iowa. The total contract amount was
based off estimated quantities. Work began in the park in August 2025. The majority of the
work was completed in late November, however there were some punchlist items and
concrete panel replacements completed in April 2026, resulting in total completion of the
project. WHKS & Co., provided a letter certifying completion of the project (Attachment A).
There were two change orders as part of the project: 1) Replacement of a concrete storm
sewer pipe (an addition of $6,548), and 2) replacement of concrete panels (an addition of
$5,229). The two change orders totaled an additional $11,777, which is included in the
construction costs below. The actual completed work resulted in a total construction cost of
$1,114,592.80, which was based off actual quantities. Staff will complete a balancing
change order, a deduct in the amount of -$45,390.78.
Total project funding is $1,293,706. Actual expenses for the project are outlined in the table
below.
Design (WHKS & Co.)$ 67,204.01
Construction Inspection (City of Ames Public
Works)$ 20,717.89
Misc (signage and materials)$ 1,302.87
Construction (Caliber Concrete)$1,114,592.80
TOTAL $1,203,817.57
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ALTERNATIVES:
1. Approve the following for the Ada Hayden Heritage Park Path Replacement Project with
Caliber Construction, Adair, Iowa:
a. A balancing change order in the amount of -$45,390.78, and
b. Accept completion of the contract in the total amount of $1,114,592.80.
2. Do not approve the completion of contract for the Ada Hayden Heritage Park Path
Replacement Project with Caliber Construction, Adair, Iowa and direct staff how to
proceed.
CITY MANAGER'S RECOMMENDED ACTION:
The path replacement project at Ada Hayden Heritage Park was necessary as the
previous path was showing its age and starting to expose safety issues. Increasing the
path width to twelve feet allows the users space to utilize the path in a safer manner
than before, based on the large amount of users throughout the year. The new path will
be long lasting and require less maintenance in the past. Therefore, is is the City
Manager's recommendation that City Council approve Alternative No. 1, a & b.
ATTACHMENT(S):
Attachment A - WHKS Project Certification Letter.pdf
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1421 South Bell, Suite 103
Ames, IA 50010-7710
Phone: 515.663.9997
Email: ames@whks.com
Website: www.whks.com
May 14, 2026
Project Certification for Release of Retainage
WHKS & CO.
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