HomeMy WebLinkAboutA021 - Resolution approving Change Order No. 2 with J Pettiecord Inc., of Bondurant, IA, for additional tree and brush removal for the Resource Recovery and Recycling Campus 3 projectITEM #:25
DATE:05-12-26
DEPT:PW
SUBJECT:RESOURCE RECOVERY AND RECYCLING CAMPUS TREE AND BRUSH
REMOVAL
Budgeted Revenues Budgeted Expenses
Revenue Abated G.O.
Bonds $22,006,730 Land Acquisition (220, 306, 312,
318, 400 Freel Drive)$1,077,500
Fleet Services Reserve Fund 425,000 Due Diligence prior to closing 15,465
FY 2025/26 Stormwater
Quality Improvements CIP 159,077 Conceptual Design and
Financial Modeling 50,000
Electric Services Rebate 3,000 Final Design 965,715
COUNCIL ACTION FORM
BACKGROUND:
The Resource Recovery and Recycling Campus (R3C) project represents a new method for
handling solid waste, recycling, and yard waste for the City of Ames and partner agencies.
This project includes the construction of a new transfer station to receive, process, and
transport solid waste to the City's new landfill partner in Carroll County. Additionally the
project will include a receiving area for recyclables that will then be transported to a material
recovery facility and an area for yard waste collection.
The new R3C facility will be located at 220 Freel Drive. In advance of bidding and construction
activities, City staff solicited quotes in January 2027 for removal of trees and vegetation on the
site. A contract was awarded to J. Pettiecord, Inc. of Bondurant, IA in the amount of $27,450.
One change order, in the amount of $5,250, was administratively approved by staff to include
additional tree clearing along Freel Drive.
The site clearing was completed just as the final design of the R3C project was being
prepared for bidding. This timing was necessary due to the accelerated timeframe in which
the project design was performed in order to facilitate an early spring construction. As such,
the impacts at the very edges of the R3C site were not immediately clear and staff made its
best estimate as to which trees required removal and which would be able to stay.
Now that construction activities have commenced at the R3C site, formal project layout
and survey activities have indicated a line of trees and brush along the eastern edge of
the R3C property that need to be removed in order for construction to continue. This
work is represented as Change Order No. 2 in the amount of $13,900 and will be
performed by J. Pettiecord, Inc of Bondurant, IA. Because this change order amount is
over 20% of the original purchase order, City Council approval is necessary.
A revised project budget is provided below:
1
Solid Waste Alternatives
Program (SWAP) Grants 100,000 Final Design Contingency 75,000
Permitting 38,000
Construction Contracts (as bid)$19,619,767
Previously approved change
orders (1,627,770.97)
Construction Incentives 100,000
Items by Owner
(FFE/Cameras/Fiber
Network/Tree Clearing) (This
Council Action)
266,600
Construction Contingency 428,598
Construction Inspection (est)228,760
Construction Manager Fee
(Fixed fees plus 2.25% of
contract amounts)
952,860
Construction Manager General
Conditions Costs (est.) 448,000
R3C Construction
Revenue Subtotal $22,693,807 R3C Construction Subtotal $22,638,494.03
Electric Utility Fund $2,340,000 Mobile Equipment (transfer
trucks and trailers)$2,340,000
G.O. Bonds $975,000
Unobligated G.O. Bonds 225,000
Water Utility Fund 40,000 Freel Drive Paving (as bid +
contract admin)$1,102,310
Total Project Revenues $26,273,807 Total Project Expenses $26,080,804.03
ALTERNATIVES:
1. Approve Change Order No. 2 with J. Pettiecord, Inc. of Bondurant, IA in the amount of
$13,900.
2. Direct staff to pursue other alternatives to remove the trees and brush.
CITY MANAGER'S RECOMMENDED ACTION:
Removal of the additional trees and brush is necessary to continue with site
development for the construction of the R3C project. Approval of the change order will
allow this work to occur and keep the project on schedule for an opening in spring
2027. Therefore, it is the recommendation of the City Manager that the City Council adopt
Alternative 1, as described above.
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