HomeMy WebLinkAboutA016 - April 28, 2026, Regular Meeting of the Ames City CouncilITEM #:20
DATE:04-28-26
DEPT:PW
SUBJECT:PRELIMINARY DESIGN AND TSIP GRANT APPLICATION PREPARATION
FOR G.W. CARVER AND CAMERON SCHOOL ROAD ROUNDABOUT
COUNCIL ACTION FORM
BACKGROUND:
The intersection of G.W. Carver Avenue and Cameron School Road is located in northwest
Ames on the boundary between the City of Ames and Story County and has been identified as
a critical location for future transportation improvements due to anticipated traffic growth
associated with surrounding development.
The Ames Area Metropolitan Planning Organization (AAMPO) 2050 Metropolitan
Transportation Plan identifies a roundabout at this location (Project N-47) as the preferred
intersection treatment due to improved safety, speed management, and multimodal
accommodation.
City Council discussions related to development in this area resulted in coordination with Story
County regarding a potential partnership. A January 30, 2026 letter from the Mayor initiated
formal discussions with the Story County Board of Supervisors regarding joint participation in
evaluating a roundabout improvement.
The City of Ames and Story County subsequently entered into a Memorandum of
Understanding (MOU), approved by Story County on February 10, 2026, and by the City
Council on February 24, 2026, to share costs associated with preliminary engineering and
preparation of a Traffic Safety Improvement Program (TSIP) grant application. Under the
MOU, the actual cost of this work will be shared equally, with Story County’s participation
capped at $50,000. Funding for the City’s share of the expenses will come from
unobligated American Rescue Plan Act (ARPA) funding.
On March 6, 2026, the City issued a Request for Proposals (RFP) for preliminary engineering
services and preparation of a TSIP grant application. Proposals were due March 27, 2026.
The scope of services includes evaluation of existing conditions, preparation of a preliminary
design of a roundabout, identification of right-of-way and utility impacts, development of an
Opinion of Probable Construction Cost, and preparation of a TSIP grant application.
SELECTION SCORING:
A selection committee consisting of City of Ames, Ames Area MPO, and Story County staff
reviewed and scored the submitted proposals based on project understanding and approach,
team qualifications, previous experience, availability to perform the work, and proposed cost.
Based on the completed evaluation, Bolton & Menk was the top-ranked firm.
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Overall Rank Firm Average Qualifications Rank 1 Cost Rank2 Proposed Fee
1 Bolton & Menk 1.3 1.0 $60,728
2 MSA 2.0 4.2 $77,361
3 Snyder 3.5 5.4 $85,000
4 Foth 4.5 1.7 $64,000
5 Strand 4.3 3.4 $73,200
6 WHKS 5.3 6.0 $89,000
1. Average of individual committee member rankings based on qualifications and project approach as
described in the Request for Proposals.
2. Logarithmically scaled cost ranking based on relative differences in proposed fees.
Following review of the proposals and consideration of the submitted fees, Staff entered into
negotiations with Bolton & Menk and is recommending approval of a Professional Services
Agreement for these services, as described in Exhibit A – Scope of Services .
ALTERNATIVES:
1. Approve the Professional Services Agreement with Bolton & Menk, Inc. for preliminary
engineering services and preparation of a Traffic Safety Improvement Program (TSIP)
grant application, in an amount not to exceed $60,728.
2. Direct staff to pursue alternative approaches for evaluation and programming of
intersection improvements at G.W. Carver Avenue and Cameron School Road.
CITY MANAGER'S RECOMMENDED ACTION:
Approval of this agreement will allow the City, in partnership with Story County, to advance
evaluation of a roundabout alternative, refine project costs, and position the project for
potential state safety grant funding while maintaining flexibility for future decision-making
regarding design and construction. Therefore, it is the recommendation of the City Manager
that the City Council approve Alternative No. 1 as shown above.
ATTACHMENT(S):
Agreement
Exhibit A - Scope
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AGREEMENT FOR PROFESSIONAL SERVICES IA
CITY OF AMES and BOLTON & MENK, INC.
This Agreement, made this 28th day of April, 2026 by and between City of Ames, 515 Clark Avenue, Ames, IA 50010,
(“CLIENT”), and BOLTON & MENK, INC., 1519 Baltimore Drive, Ames, IA 50010, (“CONSULTANT”).
WITNESS, whereas the CLIENT requires professional services in conjunction with G.W. Carver Avenue and Cameron
School Road Intersection Improvements – Preliminary Engineering and TSIP Grant Application (“Project”) and
whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as
described in Exhibit A.
B. Upon mutual agreement of the parties, professional services in addition to the Basic Services (the “Additional
Services”) may be authorized as described in Paragraph IV.B, and when so authorized, shall be included with the
Services to be provided under this Agreement.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT for the Services in accordance with Section III of this
Agreement.
B. The CLIENT shall place any and all previously acquired information related to the Project in its custody at the
disposal of the CONSULTANT for its use. Such information shall include, but is not limited to: boundary surveys,
topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile
maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The
CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless
otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and
reasonable efforts to provide access to private portions and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes
aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be
rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive
instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and
CONSULTANT'S services.
F. The CONSULTANT’S services do not include legal, insurance counseling, accounting, independent cost
estimating, financial advisory or “municipal advisor” (as described in Section 975 of the Dodd-Frank Wall Street
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Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC)
professional services and the CLIENT shall provide any such services as may be required for completion of the Project
described in this Agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project.
CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described in Exhibit A.
H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent test company to
perform laboratory and material testing services, and soil investigation that can be justified for the proper design
and construction of the Project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment
for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement.
If CLIENT elects not to hire an independent test company, CLIENT shall provide CONSULTANT with guidance and
direction on completing those aspects of design and construction that require additional testing data.
SECTION III - COMPENSATION FOR SERVICES
A. FEES.
1. The CLIENT will compensate the CONSULTANT in accordance with the Schedule of Fees for the time spent by
CONSULTANT’S personnel in performance of the Services. Total fees for the Services shall not exceed
$60,728.00 without the prior consent of CLIENT. See the attached Schedule 1 for Schedule of Fees applicable to
this Agreement.
2. The preceding Schedule of Fees shall apply for services provided through December 31, 2026. Hourly rates may
be adjusted by CONSULTANT, in consultation with CLIENT, on an annual basis thereafter to reflect reasonable
changes in its operating costs and other market factors. Adjusted rates will become effective on January 1st of
each subsequent year, upon written acceptance by CLIENT.
3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of
this Agreement CLIENT agrees to pay any applicable sales taxes.
4. The rates in the Schedule of Fees include labor, general business and other normal and customary expenses
associated with operating a professional business. Unless otherwise agreed in writing, the above rates include
vehicle and personal expenses, mileage, telephone, survey stakes and routine expendable supplies; and no
separate charges will be made for these activities and materials.
5. Additional Services as outlined in Section I.B will vary depending upon project conditions and will be billed on
an hourly basis at the rate described in Section III.A.1.
6. Expenses required to complete the agreed scope of services or identified in this paragraph will be invoiced
separately, and include but are not limited to large quantities of prints; extra report copies; out-sourced graphics
and photographic reproductions; document recording fees; special field and traffic control equipment rental;
outside professional and technical assistance; geotechnical services; and other items of this general nature
required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost
plus an overhead fee (not-to-exceed 10%) for these Direct Expenses incurred in the performance of the work
subject to the Total cost not to exceed fee or approved Additional Services.
B. PAYMENTS AND RECORDS
1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than
monthly at the herein rates and terms.
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2. If CLIENT fails to make any payment due CONSULTANT for Services and expenses within 45 days after date of
the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum
rate permitted by law, whichever is less, will be charged on any unpaid balance.
3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment for
Services and expenses within 60 days after the date of the invoice, the CONSULTANT may, upon giving seven
days' written notice to CLIENT, suspend Services and withhold project deliverables due under this Agreement
until CONSULTANT has been paid in full for all past due amounts for Services, expenses and charges, without
waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT.
4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred and the
Services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State,
or their duly authorized representatives may, at any time during normal business hours and as often as
reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe any books,
documents, papers, records, etc., and accounting procedures and practices of the CONSULTANT which are
relevant to this Contract for a period of six years.
SECTION IV - GENERAL
A. STANDARD OF CARE. Professional services provided under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT’S profession
currently practicing under similar conditions. No warranty, express or implied, is made.
B. CHANGE IN PROJECT SCOPE. In the event the CLIENT changes or is required to change the scope or duration of
the project from that described in Exhibit I, and such changes require Additional Services by the CONSULTANT, the
CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent
practical, the CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such
Additional Services. The CONSULTANT shall furnish an estimate of additional cost, prior to authorization of the
changed scope of work and Agreement will be revised in writing.
C. LIMITATION OF LIABILITY
1. Liability of CONSULTANT. CONSULTANT shall indemnify CLIENT from losses, damages, and judgments arising
from third-party claims or actions relating to the Project only to the extent caused by the negligent acts, errors
or omissions (whether in the performance of professional services or otherwise) of CONSULTANT or
CONSULTANT’S officers, employees, or subconsultants occurring during the scope of CONSULTANT’s work on
the Project and provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury,
sickness, disease, or death, or to injury to or destruction of tangible property. CONSULTANT’s obligation to
indemnify the CLIENT and CLIENT’s officers and employees harmless does not include a duty to defend. This
indemnification shall not apply to third-party claims or actions for consequential damages, lost revenues,
increased expense, or lost profits, nor to any claim for punitive or exemplary damages.
2. Liability of Client. To the fullest extent permitted by law, CLIENT shall indemnify CONSULTANT from losses,
damages, and judgments (including reasonable attorneys’ fees and expenses of litigation) arising from claims or
actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable
to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the
extent caused by the acts or omission of CLIENT or CLIENT’S employees, agents, or other consultants. This
indemnification shall not apply to third-party claims or actions for consequential damages, lost revenues,
increased expense or lost profits, nor to any claim for punitive or exemplary damages.
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3. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other’s
employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or
entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any
way related to this Agreement, from any cause or causes. CLIENT waives all claims against individuals involved
in the services provided under this Agreement and agrees to limit all claims to the CONSULTANT’s corporate
entity.
4. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of
a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement
are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the
CONSULTANT because of this Agreement or the performance or nonperformance of services provided
hereunder.
D. INSURANCE
1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability (CGL) and excess
or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury,
death or property damage arising out of CONSULTANT’S general business activities. The general liability
coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general
aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and
Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability.
2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit
automobile liability insurance and excess or umbrella liability policy or policies insuring owned, non-owned and
hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide
limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and
damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one
accident.
3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies.
4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation
coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by
Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by
Accident.
5. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage
insuring CONSULTANT against damages for legal liability arising from a negligent act, error or omission in the
performance of professional services required by this Agreement during the period of CONSULTANT’S services
and for three years following date of final completion of its services. The professional liability insurance coverage
shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000
on a claims-made basis.
6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT’S employees and
other liability insurance coverage for injury and property damage to third parties due to the CLIENT’S negligence.
7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with certificates of insurance,
showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that
the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-
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payment of premium, until at least 30 days prior written notice has been given to the Certificate Holder, and at
least 10 days prior written notice in the case of non-payment of premium
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST. Where provided by the CONSULTANT as part of Exhibit A
or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost
information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process,
weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general
information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost
opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted
construction costs with appropriate contingencies.
F. CONSTRUCTION SERVICES. It is agreed that the CONSULTANT and its representatives shall not at any time
supervise, direct, control, or have authority over any contractor’s work, nor shall CONSULTANT have authority over
or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used
by any contractor, or the safety precautions and programs incident thereto, for security or safety at any Project site,
nor for any failure of a Contractor to comply with Laws and Regulations applicable to that Contractor’s furnishing
and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any Contractor. CLIENT
acknowledges that on-site contractor(s) are solely responsible for construction site safety programs and their
enforcement.
G. USE OF ELECTRONIC/DIGITAL DATA
1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies
of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies)
that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a
project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement, all
electronic/digital data developed by the CONSULTANT as part of the Project is acknowledged to be an internal
working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT
shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As
such, the CLIENT is advised and acknowledges that use of such information may require substantial modification
and independent verification by the CLIENT (or its designees).
2. Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the
Client, does not include any license of software or other systems necessary to read, use or reproduce the
information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability
of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims,
damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any
adaptation or distribution of electronic/digital data provided under this Agreement, unless such third party use
and adaptation or distribution is explicitly authorized by this Agreement.
H. REUSE OF DOCUMENTS
1. Drawings and specifications and all other documents (including electronic and digital versions of any documents)
prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the
Project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the
CONSULTANT, the CLIENT shall acquire a limited license in all identified deliverables (including reports, plans,
and specifications) for any reasonable use relative to the Project and the general operations of the CLIENT. Such
limited license to Owner shall not create any rights in third parties.
1. CLIENT may make and disseminate copies for information and reference in connection with the use and
maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be
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suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT
or, any other entity acting under the request or direction of the CLIENT, without written verification or
adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to
CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses and
expenses including attorney's fees arising out of or resulting from such reuse.
I. CONFIDENTIALITY. CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other
than CONSULTANT’S employees and subconsultants any information obtained from CLIENT not previously in the
public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply
to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished
to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information
for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon
which the CONSULTANT must rely for defense of any claim or legal action.
J. PERIOD OF AGREEMENT. This Agreement will remain in effect for the longer of a period of two (2) years or until
such other expressly identified completion date, after which time the Agreement may be extended upon mutual
agreement of both parties.
K. TERMINATION. This Agreement may be terminated:
1. For cause, by either party upon 7 days written notice in the event of substantial failure by other party to perform
in accordance with the terms of this Agreement through no fault of the terminating party. For termination by
CONSULTANT, cause includes, but is not limited to, failure by CLIENT to pay undisputed amounts owed to
CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT’s services for more than 120
days for reasons beyond CONSULTANT’S cause or control; or,
2. For convenience by CLIENT upon 7 days written notice to CONSULTANT.
3. Notwithstanding, the foregoing, this Agreement will not terminate under paragraph IV.K if the party receiving
such notice immediately commences correction of any substantial failure and cures the same within 10 days of
receipt of the notice.
4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the CLIENT shall be
obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed
or furnished to the date and time of termination, computed in accordance with Section III of this Agreement.
CONSULTANT shall deliver and CLIENT shall have, at its sole risk, right of use of any completed or partially
completed deliverables, subject to provisions of Paragraph IV. H.
5. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT,
CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially completed
deliverables, in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate CONSULTANT for
all undisputed amounts owed CONSULTANT as of date of termination.
L. INDEPENDENT CONTRACTOR. Nothing in this Agreement is intended or should be construed in any manner as
creating or establishing the relationship of co-partners between the parties hereto or as constituting the
CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT for any purpose or in
any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all
services performed under this Agreement.
M. CONTINGENT FEE. The CONSULTANT warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it
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has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of
this Agreement.
N. NON-DISCRIMINATION. The provisions of any applicable law or ordinance relating to civil rights and
discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an equal
opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as
applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and
that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified
individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination
against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national
origin. These regulations require that covered prime contractors and subcontractors take affirmative action to
employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable,
they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating
to the notice of employee rights under federal labor laws.
O. ASSIGNMENT. Neither party shall assign or transfer any interest in this Agreement without the prior written
consent of the other party.
P. SURVIVAL. All obligations, representations and provisions made in or given in Section IV and Documents
Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this
Agreement or the termination of this Agreement for any reason.
Q. SEVERABILITY. Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT
and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part
thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the
stricken provision.
R. CONTROLLING LAW. This Agreement is to be governed by the law of the State of Iowa and venued in courts of
Iowa; or at the choice of either party, and if federal jurisdictional requirements can be met, in federal court in the
district in which the project is located.
S. DISPUTE RESOLUTION. CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith
for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or
exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall then be
submitted to mediation using a neutral from the American Arbitration Association Construction Industry roster. If
mediation is unsuccessful in resolving the dispute, then either party may seek to have the dispute resolved by
bringing an action in a court of competent jurisdiction.
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SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or
obligation referring to the subject matter other than contained herein. This Agreement may only be amended,
supplemented, modified or canceled by a duly executed written instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CLIENT: City of Ames CONSULTANT: Bolton & Menk, Inc.
Zach Parsons, P.E.
Date: April 28th, 2026
ATTACHMENTS:
- Schedule 1 Schedule of Fees
- Exhibit A Scope of Services
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EXHIBIT A
SCOPE OF SERVICES
The work to be performed by Bolton & Menk, Inc. (CONSULTANT) under this agreement shall encompass
and include detailed work, services, materials, equipment and supplies necessary to complete analysis
and design for the project.
The project involves the preliminary design of a roundabout located at the G.W. Carver Avenue and
Cameron School Road intersection. The CONSULTANT will carry out evaluation of existing conditions,
develop a preliminary layout, determine easement needs, develop a detailed cost estimate, and prepare
an application for the Iowa Department of Transportation’s Traffic Safety Improvement Program (TSIP).
This scope of services is based on the following project assumptions:
Project Assumptions:
· No topographic survey is required
· There will be no public engagement during the preliminary design phase
· The Statewide Urban Design and Specifications (SUDAS) and the City of Ames Supplemental
Specifications shall apply to design and construction work on this Project.
The scope of services to be performed by the CONSULTANT shall be in accordance with generally accepted
standards of practice and shall include the services to complete the following tasks:
BASIC SERVICES OF THE CONSULTANT
The CONSULTANT shall consult on a regular basis with the City to clarify and define the City’s
requirements for the Project and review available data. The City agrees to furnish to the CONSULTANT
full information with respect to the City’s requirements, including any special or extraordinary
considerations for the Project or special services needed, and to make available pertinent existing data.
The CONSULTANT shall provide the following Basic Services regarding the Project.
A. Task 1 - Project Management and Stakeholder Coordination
The CONSULTANT will complete the following project coordination tasks.
1. Project Management
This task will continue throughout the project. The Project Manager will oversee the budget
and schedule for the project, act as the point of contact for City staff, and coordinate all
work performed by the design team and sub-consultants.
The Project Manager will handle monthly progress reporting, meeting minutes, interoffice
memoranda, and invoicing. Additionally, this task includes staff scheduling, coordination
with sub-consultants, progress review, and senior review of deliverables.
2. Meetings with City and County Staff
For budget purposes, the CONSULTANT will attend meetings with two (2) staff members of
the CONSULTANT.
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The following meetings with City staff are included with the scope of work:
a. Project Management Team Meeting #1 - Kickoff Meeting
b. Project Management Team Meeting #2 – Final Concept & Estimate Review
c. Project Management Team Meeting #3 – Review TSIP Application
B. Task 2 - Existing Conditions Evaluation
The CONSULTANT will complete a site evaluation in the field to determine what site constraints
are present. Site photos will be taken to be included as part of the TSIP application. Additionally,
the existing topographic survey will be reviewed to better determine existing condition conflicts
such as right-of-way limits, topography, drainage, access points, and public and private utilities.
C. Task 3 - Preliminary Design
The CONSULTANT will provide preliminary design services for the proposed roundabout. The
main objectives include developing roadway geometric plans and profiles, identifying existing
and proposed utility locations, and determining existing and proposed right-of-way
requirements.
The work to be performed by the CONSULTANT under the Preliminary Design phase will consist
of the following tasks:
1. Develop Design Criteria
Develop and submit to the City design criteria to be used in the development of the
roadway improvements. Criteria will conform to the City, SUDAS, and AASHTO Standards and
will be in English units. The criteria to be addressed include:
· Functional classification and design type.
· Design speed and Regulatory speed.
· Design vehicles for intersection design.
· Widths of travel lanes, parking areas, and right-of-way.
· Preferred and Acceptable Clear Zone requirements.
· Provisions for pedestrians and/or bicycles,
Prepare a brief technical memorandum documenting the proposed criteria. The
memorandum will be reviewed, revised, and approved by the City prior to proceeding with
subsequent tasks.
2. Preliminary Horizontal Alignments and Vertical Profiles
Utilizing design survey, develop horizontal alignments and vertical profiles for the mainline
and connecting roadways. The alignments and profiles will be developed based on the
technical memorandum summarizing the design criteria.
3. Preliminary Roadway Geometrics
Develop preliminary geometrics that includes design of a single-lane roundabout, approach
and exit radii, sidewalk and trail locations, and driveway locations for the project. Included
as part of this task is design vehicle turning templates and fastest path analysis.
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4. Preliminary Drainage Analysis
Inventory existing hydraulic conditions and analyze the impacts the proposed improvements
will have on the local drainage patterns. Once the impacts have been quantified, develop
storm sewer system layout plan and major crossroad culverts based on Chapter 2 SUDAS
Design Manual. Resolve potential conflicts with underground utilities and other design
elements.
5. Utility Research and Conflict Identification
The CONSULTANT will reach out to utility companies, including City utilities, for information
within the project corridor regarding transmission, distribution, and service laterals. This
includes information related to existing facilities and facilities planned for construction
during the proposed improvements.
Identify utility conflicts based upon the preliminary design. This task includes storm sewer,
water main, and all private utilities including gas, electric, and communications.
6. Construction Staging Plan Development
Develop a preliminary traffic control concept to indicate how the project will generally be
constructed, and how traffic will be maintained during construction. The construction
staging plan will take into consideration all elements of construction including roadway,
storm sewer, water main and sanitary sewer improvements, as well as property access and
private utility relocations.
7. Identify Acquisition Requirements
The CONSULTANT will identify temporary and permanent easement needs based on
preliminary design development. The requirements will take into consideration proposed
utilities, construction staging and access, utility relocations, and other critical construction
elements.
8. Quality Control
Involve ongoing quality control input from the project team and the design engineer’s senior
technical staff throughout the development of the preliminary layout. The design engineer is
responsible for making specific recommendations and ensuring that critical issues are
discussed and resolved prior to submitting the preliminary layout set to the project team.
Review the preliminary engineering plan set for technical accuracy, as well as for general
constructability and conformance with the project design criteria.
D. Task 4 – Opinion of Probable Cost
1. Preliminary Opinion of Probable Construction Cost (OPC)
The CONSULTANT shall prepare a preliminary Opinion of Probable Construction Cost for the
Project at the time of completion of the preliminary layout. This shall include any expected
property acquisitions required. Completed OPC will be used for the City’s CIP planning and
TSIP application.
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E. Task 5 – TSIP Grant
1. TSIP Grant
The CONSULTANT shall prepare the TSIP grant application. Application will include a project
narrative, project schedule, area map, photos, cost estimate, preliminary layout, traffic
counts, and a safety benefit-cost calculation.
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