HomeMy WebLinkAboutA011 - April 28, 2026, Regular Meeting of the Ames City CouncilITEM #:15
DATE:04-28-26
DEPT:CMO
SUBJECT:REQUEST TO MODIFY FY 2025/26 ASSET ALLOCATION TO CHILDSERVE
COUNCIL ACTION FORM
BACKGROUND:
ChildServe has submitted a request to the City to modify its FY 2025/26 ASSET allocation by
transferring $224.30 from the daycare-infant to the daycare-children service. As indicated in
ChildServe's letter of request (attached), the funding transfer is being requested due to the
higher than anticipated utilization for the child services. The cost of unit (1 full day of service)
for daycare-infant ($59.09) and daycare-children ($58.45) will not change. The proposed
revisions to the allocations and the amounts appear in the following table:
Service Original Allocation Change Revised Allocation
Daycare - Infant $6,600 -$224.30 $6,375.70
Daycare - Children $17,600 $224.30 $17,824.30
TOTAL $24,200 $0 $24,200
If approved, the number of units purchased total for daycare-infant services is 107; the number
of units purchased total for daycare-children is 304. The City's total contract amount with
ChildServe for ASSET services for FY 2025/26 remains unchanged at $24,200.
ALTERNATIVES:
1. Approve the request from ChildServe to transfer $224.30 from daycare-infant services to
daycare-children services.
2. Deny the request.
CITY MANAGER'S RECOMMENDED ACTION:
The requested transfer of funds does not result in an overall increased funding to the
organization. The rationale for the transfer of services to be purchased from ChildServe is well
explained in their request letter and staff believes it is reasonable. Therefore, it is the
recommendation of the City Manager that the City Council approve Alternative No. 1 as stated
above.
ATTACHMENT(S):
ChildServe - ASSET Request of change letter.docx
ChildServe.pdf
ChildServe - First Amendment.docx
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5406 Merle Hay Road | Johnston, IA 50131 | 515.727.8750 | FAX 515.27.8757 | www.childserve.org
April 8, 2026
City Managers Office
515 Clark Avenue
Ames, Iowa 50010
To whom this may concern:
I am writing to request a change in the allocation for ASSET funds approved for day care
services. City funds have been used as follows from July 2025 through March 2026.
Service $Approved $ Spent $Balance
Dary Care-Infant $6,600.00 $2127.24 $4,472.76
Day Care-children $17,600.00 $12,584.33 $5,015.67
We have experienced higher than anticipated utilization for children and lower than
anticipated for children infants. As a result I am requesting that $224.30 be reallocated
from Day Care-Infant to Day Care-Children to assure that funds are available through the
end of the fiscal year for the children using the city ASSET funds. This does not change
the total amount of funds requested and approved. We will have expended the funds
approved for Day Care Children from the other ASSET funding agencies by the end of
the year.
We currently continue to serve 5 Day Care-Children who will need funding from April
through June 2026. All of these children reside in Story County.
Thank you for your consideration of this request.
Sincerely,
Rachelle Flory
Ames Program Manager
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AMENDMENT NO. 1 TO CONTRACT FOR HUMAN SERVICES
BETWEEN THE CITY OF AMES AND CHILDSERVE
WHEREAS, effective July 1, 2025, the City of Ames and ChildServe Community Options, Inc.
entered into an agreement for funding for social services to be provided by ChildServe through
the City’s ASSET program; and,
WHEREAS, the parties wish to amend the Scope of Services,
THEREFORE, the parties agree to amend their FY2025/26 prior agreement as follows:
1. Under Section II, “SCOPE OF SERVICES”:
SERVICE COST PER UNIT UNITS AMOUNT
Daycare - Infant $59.09 107 $6,375.70
Daycare - Children $58.45 304 $17,824.30
2. All other provisions of the original agreement remain in full force and effect.
IT WITNESS WHEREOF, the parties hereto have, by their authorized representatives, set their
hand and seal:
CITY OF AMES, IOWA ATTEST:
BY: __________________________ ____________________________
John A. Haila, Mayor Renee Hall, City Clerk
Date signed:___________________
[Continued on next page]
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Amendment to agreement between City
of Ames and ChildServe
ChildServe Community Options Organization Address (please print):
BY:__________________________ ________________________________
Authorized Representative ________________________________
Print Name: Phone Number:
______________________________ ________________________________
Date signed:___________________
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