HomeMy WebLinkAboutA001 - Council Action Form dated March 24,ITEM #:3
DATE:03-24-26
DEPT:AAMPO
SUBJECT:AWARD OF FFY 2027-2030 STBG FUNDS
TRANSPORTATION POLICY COMMITTEE ACTION FORM
BACKGROUND:
On December 18, 2025, the Ames Area Metropolitan Planning Organization (AAMPO)
released a 2026 Notice of Funding Opportunity (NOFO) for the Surface Transportation Block
Grant (STBG) Program and Transportation Alternatives Program (TAP). The NOFO was
distributed electronically to all AAMPO member agencies and was also made publicly
available on the MPO website. The document outlined the funding programs, eligible project
types, application requirements, and the scoring criteria that would be used to evaluate
submitted applications. Funding was available for projects wishing to receive funds between
federal fiscal years (FFYs) 2027-2030.
Applications were due to the MPO on February 20, 2026. A total of four (4) STBG applications
were received (see attachments). No TAP applications were submitted during this cycle. All
STBG applications were evaluated by MPO staff and scored on a 100-point scale using the
criteria identified in the NOFO, which included:
Impact on the regional transportation network (60 points)
Alignment with Ames Connect 2050 and other adopted plans (25 points)
Project readiness and understanding of the federal-aid process (10 points)
Public involvement (5 points)
The following table summarizes the received STBG applications, requested funding amounts,
final application scores, and award recommendations:
Sponsor Project Description FFY
STBG
Amount
Requested
Application
Score
Award
Recom-
mendation
CyRide Purchase 40’ Heavy-Duty Transit
Bus 2030 $400,000 89 Award Full
Amount
City of
Ames
E 13th St EB (Between I-35
Ramps) & Lincoln Way/Dayton
Ave Intersection Reconstruction
2028 $864,000 88 Award Full
Amount
City of
Ames
E 13th St (McCormick Ave to
Dayton Ave) Reconstruction 2030 $995,000 84 Award Full
Amount
City of
Ames
Duff Ave (6th St to 13th St) Mill &
Overlay 2028 $840,000 81 Award Full
Amount
1
All four projects scored well under the adopted evaluation criteria and demonstrated
meaningful regional transportation benefits. It was determined that each project:
Is consistent with the goals and priorities identified in Ames Connect 2050.
Can be accommodated within anticipated STBG funding targets while maintaining fiscal
constraint.
Demonstrates adequate project readiness and committed local match.
Reflects an understanding of federal-aid requirements and delivery procedures.
Includes appropriate public involvement efforts.
Based on the scoring results and available funding targets, the recommendation is to
award the full requested STBG funding amount to all four projects.
Projects that receive STBG funding will be incorporated into the AAMPO’s FFY 2027–2030
Transportation Improvement Program (TIP).
ALTERNATIVES:
1. Award the full amount of requested STBG funds to all four projects.
2. Award alternative amount(s) of STBG funds.
3. Do not award STBG funds to any project.
MPO DIRECTOR'S RECOMMENDED ACTION:
The STBG project selection process was conducted in accordance with the December
18, 2025, NOFO and all applicable state and federal requirements. Scoring was
completed using the adopted evaluation criteria and reflects a transparent and
consistent review process. All recommended projects support regional transportation
system preservation, mobility, and safety goals and are fiscally constrained within
anticipated STBG funding targets. Additionally, the Transportation Technical
Committee unanimously recommends the full award of STBG funds to all four projects.
Therefore, it is the recommendation of the MPO Director that the Transportation Policy
Committee adopt Alternative No. 1, as noted.
ATTACHMENT(S):
STBG Projects Presentation Slides.pdf
CyRide - Purchase 40' Heavy-Duty Bus.pdf
Ames - E 13th St EB (Between I-35 Ramps) & Lincoln Way-Dayton Ave Intersection.pdf
Ames - E 13th St (McCormick Ave to Dayton Ave).pdf
Ames - Duff Ave (6th St - 13th St).pdf
2
STBG PROJECT APPLICATIONS FOR
FFY 2027-2030
3
AWARD OF FFY 2027-2030 STBG FUNDS
The MPO administers three formula grant programs:
Surface Transportation Block Grant (STBG)
Transportation Alternatives Program (TAP)
Carbon Reduction Program (CRP)
Each year, the MPO releases a notice of funding opportunity (NOFO)
soliciting project applications from member agencies for the above grant
programs.
This year, the MPO released a NOFO on December 18, 2025, with an
application deadline of February 20, 2026 for projects in FFYs 2027-2030.
Carbon Reduction Program (CRP) applications were not accepted this year due to
the uncertainty of the continuation of this grant program after the expiration of the
current infrastructure bill later this year (IIJA/BIL).4
AWARD OF FFY 2027-2030 STBG FUNDS
Basic Project Requirements:
Project must be directly identified as a short-term fiscally-constrained project in the
MPO’s current Metropolitan Transportation Plan (MTP), Ames Connect 2050.
Exception: Roadway maintenance/reconstruction-type projects do not need to be directly
identified but must demonstrate alignment with the MTP’s goals and priorities.
Project must be located within the MPO planning area and be sponsored by one
or more member agencies of the MPO.
This year, the MPO received 4 applications for STBG funding.
No applications were received for TAP funding.
5
AWARD OF FFY 2027-2030 STBG FUNDS
Per the NOFO, STBG projects are scored using the following criteria:
Impact on the regional transportation network (60%)
Alignment with Ames Connect 2050 and other adopted plans (25%)
Project readiness and understanding of the federal-aid process (10%)
Public involvement (5%)
6
AWARD OF FFY 2027-2030 STBG FUNDS
The following table shows the received STBG applications, requested STBG
amount, final application scores, and staff funding recommendations:
7
AWARD OF FFY 2027-2030 STBG FUNDS
CyRide Route Map
8
AWARD OF FFY 2027-2030 STBG FUNDS
E 13th St EB (Between I-35 Ramps) & Lincoln Way/Dayton Ave Intersection Reconstruction
9
AWARD OF FFY 2027-2030 STBG FUNDS
E 13th St (McCormick Ave to Dayton Ave) Reconstruction
10
AWARD OF FFY 2027-2030 STBG FUNDS
Duff Ave (6th St – 13th St) Mill & Overlay
11
FY2030 Surface Transportation Block
Grant Program Application
Submitted to:
AMES AREA METROPOLITAN PLANNING ORGANIZATION
By:
AMES TRANSIT AGENCY (CYRIDE)
601 N. University Blvd.
Ames, Iowa 50010
February 20, 2026
12
13
14
15
AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
1
Instructions: Type out responses to the following questions in the space provided. Once this form
is complete, covert it to a PDF document and include it as Attachment A with the STBG
application.
Please be as concise as possible with responses to each question. Images and tables may be
included with responses, but do not include images/tables shown in other attachments (e.g.
detailed map, sketch plan, etc.). If referring to attachment images/tables, simply state which
attachment they can be found in (e.g. Attachment B for a detailed map).
1. Provide a detailed descrip�on of the project, including informa�on such as loca�on,
project termini, exis�ng site condi�ons, required easements/acquisi�ons, general
construc�on ac�vi�es planned, etc. For non-construc�on projects, provide a summary of
the planned ac�vi�es and procurements that are a part of the project with a descrip�on
of each. Only provide details of project that are included within the scope of the funding
request. Do not provide details of completed or future phases of the project, or por�ons
of the scope not included with the funding request.
CyRide is reques�ng the Ames Area MPO dedicate a por�on of their FY2030 Ames STBG
funding alloca�on, $400,000, for a par�al purchase of a 40’ diesel heavy-duty (HD) transit
bus to replace an older transit bus approximately 20 years old. Per federal regula�ons, this
size of bus reaches its useful life for a transit system when the bus is 12 years of age.
The planned ac�vi�es and procurements that are a part of this project are included on the
project schedule within Part D of the STBG applica�on form. Addi�onally, Ques�on 6 on the
Atachment A - Project Narra�ve discusses the technical aspects of the STBG grant and
funding approval process for this project in detail. CyRide es�mates the funding will be
approved/obligated in an grant with FTA by May 15, 2030. A�er CyRide officially approves a
bus manufacturer and issues a purchase order for a 40’ HD transit bus, it will take 12 to 18
months for delivery of the bus. CyRide will follow all federal regulatory guidelines in the
development of the grant applica�on and procurement of the vehicle. CyRide es�mates
that delivery will occur by June 30, 2032. Upon delivery, CyRide will make payment to the
bus manufacturer, make appropriate draws to FTA and close the grant within FTA’s
grantmaking system called TrAMS by December 31, 2032. The new bus will operate
throughout Ames, Iowa and Iowa State University campus in CyRide’s service area on bus
routes shown within Atachment B - Detailed Map.
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
2
2. Describe this project’s benefits to the regional transporta�on network. Poten�al
discussion points include improvements to opera�ons, accessibility, safety, pavement
condi�on, connec�vity, efficiency/reliability, cost-benefit analysis, emissions reduc�on,
etc. Where applicable, relate benefits to performance measures or targets included in the
MPO’s planning documents (e.g. roadway safety targets, PM2/PM3 targets, TAM targets,
transit safety targets).
CyRide believes this project will provide outstanding benefits to the regional transportation
network due to the following six evaluation criteria as developed by the AAMPO.
1. Benefit to the Regional Transportation Network (60%):
• Operational Improvements:
o Improved Transit Image: New buses make transit service more attractive to
current riders, as well as riders completely unfamiliar with the service to
provide an improved image of transit for Ames. A modern-looking and
efficient bus fleet will alleviate fears that a single-occupant vehicle rider may
have as they choose transit for their travel alternative throughout Ames.
With frequent service along many corridors, choosing transit may become a
more preferred option for residents travelling throughout Ames, whether for
work, school, medical appointments, or social engagements.
o Unique Branding: CyRide has developed a unique brand or image for our
buses which may be seen in the under the C. Sketch Plan, even though this is
only required for construction projects. This wavy swoop outside branding
will allow the public to know that they are riding a newer bus with the
newest technology (automatic vehicle location, automatic passenger
counters, automatic announcements – verbal and audible) with wavy details
instead of an older style bus when they board the bus.
o Community Support of Public Transit: The Ames City Council continues to
value environmental sustainability within their goals by supporting projects
that increase the use of public transit and active transportation. Newer buses
for CyRide will operate cleaner throughout the community as opposed to the
20-year-old vehicles they replace.
The Council also encourages initiatives that help meet the Climate Action
Plan including the purchase of battery-electric buses. If funding allows,
CyRide may be able to upgrade a 40’ diesel bus to a 40’ battery-electric bus
but we will not know if this is possible until 2030. Battery electric buses were
recommended by the Ames City Council as well as supported by the entire
community within the Ames’ Climate Action Plan. The Transit Board has
already begun to implement its commitment to fund battery electric bus
technology and infrastructure by approving to purchase up to 17 battery
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
3
electric buses in service. In the future, it is anticipated that batteries will
eventually be able to operate the 18-20 hours CyRide operates and the
quantity of buses can be increased beyond 17 buses. Currently, CyRide has
seven BEBs operating in service as of February 2026. CyRide hopes to
continue utilizing STBG funding to upgrade 40-foot diesel transit buses to
battery electric buses and achieve the 17 battery-electric buses within its
fleet by 2050, if not sooner.
• Accessibility Improvements: The following accessibility features are available on all
CyRide buses including the bus that would be purchased for this project:
o Ramps or power lifts for passengers with mobility devices to get on or off the
bus. Some buses also have a kneeling feature that lowers the first step of the
bus closer to the curb for easier boarding.
o Priority seating is located in the front of the bus for seniors and riders with
limited mobility, as well as contain areas to secure passengers with mobility
devices. Passengers with mobility devices must allow the driver to secure the
mobility device to the bus. Seat belts are available as an option for
passengers with mobility devices.
o Passengers utilizing respirators, concentrators, or portable oxygen are
allowed to ride CyRide’s services.
o Public information and communications can be made available in accessible
formats upon request.
o CyRide announces major stops and transfer locations with its automatic
voice annunciation (AVA) system providing riders with a better sense of
where they are during their bus ride. This verbal announcement is also made
visually through infotainment signage that CyRide has been implementing on
buses within the fleet. Drivers will manually announce bus stops if this
automated system becomes non-functional. Passengers can also request the
driver manually announce any specific bus stop they need in addition to
those that are provided automatically.
o Speakers on the outside of the bus automatically announce the route and
direction of the bus when the bus doors open at any transit bus stop. Drivers
will announce at bus stops servicing more than one route if this automated
system becomes non-functional. Typically, CyRide will switch out the bus if
there are issues with the automated announcement information.
o Service animals are permitted on all CyRide buses. Non-service animals are
not permitted.
o Reduced fares are available for seniors age 65 and older, passengers with a
disability, passengers in Kindergarten through 12th grades and
Medicare/Medicaid card holders.
o Token Transit was added on January 21, 2025 allowing passengers to skip the
trip to a pass sales outlet and pay their bus fare with their cell phone or other
mobile device by using CyRide’s Token Transit. Payment for rides is more
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
4
accessible and all tickets/passes can be kept digitally on an individual’s cell
phone. The transit rider no longer needs to keep track of their paper pass or
ticket booklets or make a trip to a pass sales outlet to purchase their bus
fare. A passenger can simply buy and then ride with their cell phone via
Token Transit!
• Safety: This project will help lower CyRide’s fleet age and thereby provide a safer
fleet operating throughout the Ames community while furthering the community’s
goal for reduced greenhouse emissions. Under the passing of MAP-21
transportation bill, Congress recognized the critical relationship between safety and
asset condition when developing the National Safety Plan. They included the “state
of good repair” definition for transit asset management (TAM) as “the condition in
which the capital asset is able to operate at a full level of performance.” As a result
of TAM, the federal government is placing more emphasis on transit agencies, as
well as metropolitan planning organizations, to establish performance measures for
their transportation modes, including public transit.
CyRide communicated its performance measures and targets to the AAMPO and
submitted their full TAM Plan in October 2025 which the AAMPO will utilize in future
planning documents. CyRide has determined its performance measures and
performance targets for FY2026-2030 for Rolling Stock and anticipates that 27% of
assets will exceed the useful life benchmark of 15 years in 2030. These figures are
updated annually each year. CyRide’s fleet age will become an important
measurement for the Ames Area MPO to identify, as well as document, set future
targets and rate projects for future funding within its LRTP documents.
• Pavement Condition: This project is not a public works project and therefore, no
concrete improvements will be provided from this project.
• Connectivity: According to the Ames Area MPO’s Passenger Transportation Plan
(pgs. 25-37), approximately 67-80% of the Ames population lives within a quarter
mile of a transit route and therefore have ‘access’ to CyRide’s interconnected bus
routes. A quarter mile is traditionally what a person would walk (two to three
blocks) when catching a bus along a transit route. While this percentage fluctuates
at night and on weekends, these times are when public transit isn’t as high in
demand. This project would provide high connectivity throughout Ames as
passengers can transfer to any bus route in the system as shown on the detailed
map section (Attachment B) of this application.
• Reliability & Efficiency: Mechanical breakdowns causing customer delays are
significantly reduced by operating newer vehicles. Additionally, newer buses are
easier to start during the cold Iowa winters. As buses age, their service reliability
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
5
decreases by approximately 39% which is evidenced by less miles between work
orders for CyRide’s 2002 Orion fleet versus our newer 2020 Gillig fleet. Newer fleets
average 15.8 work orders per 16,000 miles while older fleets average 40.7 work
orders. By keeping a more modern fleet, costly repairs and service interruptions are
kept at a minimum.
New transit buses average 4.57 miles per gallon to operate, while vehicles in excess
of 20 years currently average 3.43 miles per gallon. The vehicles replaced with STBG
funds would likely be over 21+ years of age at the time of replacement after waiting
18 months for delivery. The cost of operating a newer bus in service compared to a
21-year-old bus could save CyRide nearly $2,800 (1,163 gallons * 2.40/gallon)
annually per bus.
Lower emissions polluting the air would be realized in Ames with less fuel being
operated from a new bus as opposed to more fuel being operated in a 20+ year old
bus for each mile driven. For every gallon of fuel saved, 9.17 kg of carbon dioxide
would be saved equating to 10 tons annually (1,163 gallons fuel on average bus each
year * 9.17 kg CO2/1,000) of CO2 saved.
According to the US Census American Community Survey, 5.5% of Ames residents
utilize transit for commuting purposes as opposed to 0.7% throughout the State of
Iowa. (See Commuting Characteristics 2024 American Community Survey 5-Year
Estimates). Therefore, a bus funded for the Ames metropolitan area would benefit
more individuals throughout the region as CyRide carries substantially more
passengers than any other transit system in the state.
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
6
As illustrated, CyRide’s transit
system dramatically outperforms
every other Iowa urbanized transit
system as evidenced by the table to
the right leading ridership
throughout Iowa with just under 5
million passengers in FY2025. In
fact, most of CyRide’s individual bus
routes outperform other Iowa
transit agencies’ annual ridership.
With the level of ridership support
for transit within the Ames
community, financial support from
the Ames Area MPO will meet the
goal of providing cost-effective
transportation services.
Finally, CyRide is efficient in the
service provided to its residents
verses other transit agencies
nationwide. Per the National Transit
Database Small Transit Intensive
Cities (STIC) data released
September 1, 2024, CyRide is
currently ranked second at 62.43 in urbanized areas providing passenger trips per
capita for systems operating in populations between 50,000 and 200,000 for urban
areas. (Riverhead-Southold, NY was first with 94.67) To illustrate how more efficient
CyRide is versus a large urbanized area, a typical urbanized area with a population
between 200,000-999,999 averages only 8.01744 passenger trips per capita.
• Cost-Benefit: The estimated cost of the vehicle in FY2030 will be $1,535,000 for the
purchase of a 40’ diesel heavy-duty (HD) transit bus. In addition to capital costs
there are also operational costs to maintain the vehicle over time that the transit
agency will assume. These costs are built into our operational budget each year.
New transit buses average 4.57 miles per gallon to operate, while vehicles in excess
of 20 years currently average 3.43 miles per gallon. The vehicles replaced with STBG
funds would be over 21+ years of age at the time of replacement as it takes 12-18
months for delivery after awarding the project to a bus manufacturer. As explained
earlier, the cost of operating a newer bus in service compared to a 21-year-old bus
could save CyRide an average of $2,800 (1,163 gallons * 2.40/gallon) annually per
bus.
City
4,997,210
Des Moines 3,704,271
Cambus 2,685,160
Iowa City 1,836,918
Cedar Rapids 1,295,726
Davenport 710,333
Sioux City 673,868
Dubuque 406,707
Coralville 353,109
Waterloo 229,805
Council Bluffs 129,138
Bettendorf 71,292
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
7
• Environmental/Emissions Reductions: Lower emissions polluting the air would be
realized with less fuel being operated from a new bus as opposed to more fuel being
operated in a 20+-year old bus. For every gallon of fuel saved, 9.17 kg of carbon
dioxide would be saved equating to 10 tons annually(1,163 gallons fuel * 9.17 kg
CO2/1,000) of CO2 saved.
3. How does this project align with the AAMPO Metropolitan Transportation
Plan, Ames Connect 2050? Does it align with other local, regional, or
statewide planning documents or studies? Cite specific goals, projects,
policies, or action items from plans and studies where applicable.
Investments in public transit and specifically buses are supported through several MPO and
City planning documents for the Ames community.
• The City of Ames’ five-year Capital Improvements Plan with vehicle replacements
noted are documented on page 137.
• The Ames Connect 2050 (AAMPO Metropolitan Transportation Plan) lists short-
term projects to replace buses on page 142 as well as on the illustrative project list
in Appendix A. These plans illustrate that transit is an important element in the
community as it relates to the existing and/or planned transportation facilities for all
transportation modes throughout Ames. CyRide’s current STBG project builds on the
momentum of these plans by advocating for consistent annual fleet replacement,
which is desperately needed for the 33 buses that are beyond their useful life as
identified in CyRide’s TAM Plan shared with the AAMPO.
• CyRide’s Transit Asset management (TAM) Plan and performance target goals are
supported from the AAMPO providing STBG funding for transit bus purchases. Per
federal requirements the AAMPO is required to adopt and utilize performance
measure targets including transit assets and transit safety targets. Funding the
replacement of transit buses supports both CyRide’s Transit Asset Management
(TAM) Plan performance target goals and the Ames Area MPO’s TAM plan matching
goals. Per CyRide’s last submission in October 2025, 33 vehicles or 42% of the fleet
currently exceed the useful life benchmark (ULB) of 15 years old. This is where the
buses start wearing down and need additional maintenance to maintain them in a
state of good repair. CyRide’s performance target for 2026 was to purchase nine
buses (8 replacement, 1 expansion) leaving only 25 buses or 31.3% of the fleet past
its ULB. The 2030 year of the current TAM plan has a goal of 27% of the fleet, 22
buses, past the ULB. After CyRide approves its TAM Plan and projected targets,
CyRide notifies the MPO of its new TAM Plan and targets. The Ames Area MPO
typically adopts CyRide’s TAM Plan targets within 180 days of CyRide’s submission.
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
8
• Replacing buses supports CyRide’s Transit Safety Targets by keeping vehicles in a
state of good repair. (See CyRide’s Safety Plan.) Once buses reach 18 years of age,
they begin to decline mechanically at a higher rate. Replacement keeps buses
utilized for service in a safe state.
• CyRide will add this project and STBG funding to the AAMPO’s FFY2027-2030
Transportation Improvement Program (TIP) and subsequent Iowa DOT Statewide
TIP if the AAMPO approves our request for STBG funding in 2030.
4. What previous experience do exis�ng project sponsor staff have with the federal-aid
project development process? Have past federal-aid projects been successfully delivered
in a �mely and compliant manner?
CyRide’s Transit Director has 33 years of transit management experience, and CyRide’s
Transit Planner has extensive technical grant wri�ng exper�se with 30 years of experience
of processing, developing and closing federal transit grants. Collec�vely, they have the
knowledge and experience necessary to obligate and successfully manage federal grants as
well as purchase buses in a �mely manner.
For the past seven years (2020-2026), CyRide has successfully purchased buses with STBG
funding awards from the Ames Area MPO through grants administered by the Federal
Transit Administra�on (FTA). Details of each STBG award from the AAMPO and its current
status are detailed below:
• 2020 STBG – Awarded $225,000 federal for a par�al ar�culated bus purchase
(7th in fleet) under grant IA-2020-036 which was executed on 7/21/2020.
Nova 60’ HD Ar�culated bus #7 - #6149 was delivered 4/1/2022.
Grant Closed with FTA on 3/13/2023.
• 2021 STBG – Awarded $225,000 federal for a par�al ar�culated bus purchase
(8th in fleet) under grant IA-2021-005 which was executed on 2/25/2021.
Nova 60’ HD Ar�culated bus #8 #6150 was delivered 10/31/2022.
Grant Closed with FTA on 1/14/2026
In 2023, NOVA Bus announced it would exit bus produc�on (ar�culated and batery-
electric) in the U.S. market and close all American plants. Overall, CyRide has 8 NOVA
ar�culated buses and 2 NOVA batery-electric buses in its fleet. Due to NOVA no
longer producing vehicles in the United States, NOVA Bus no longer met Buy America
requirements for federal funding purchases. Buy America rules require a minimum
domes�c content threshold for rolling stock purchases over 70% of the bus as of
2020 and final assembly must occur in the United States. As a result, CyRide
underwent a new procurement for buses purchased with 2022-2024 STBG funding
which somewhat delayed these procurements and delivery processes below.
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
9
Addi�onally, buses drama�cally increased in price during this �me further
complica�ng the procurement process in having our transit board fund any shor�alls
with 100% local funding.
• 2022 STBG – Awarded $225,000 federal for a par�al ar�culated bus purchase
(9th in fleet) under grant IA-2022-020 which was executed on 5/4/2022.
New Flyer 60’ HD Ar�culated bus #9 was delivered 11/24/2025.
Grant Closed with FTA on 1/14/2026.
• 2023 STBG - Awarded $225,000 federal for a par�al ar�culated bus purchase
(10th in fleet) under grant IA-2023-012 which was executed on 5/17/2023.
New Flyer 60’ HD Ar�culated #10 delivered 12/5/2025.
Grant Closed with FTA on 2/3/2026.
• 2024 STBG - Awarded $225,000 federal for a par�al batery-electric bus (BEB)
purchase (7th in fleet) under grant IA-2024-007 which was executed on 5/30/2024;.
Gillig 40’ HD BEB #7 was delivered 10/20/2025.
Grant Closed with FTA on 1/22/2026.
• 2025 STBG – Awarded $377,050 for a par�al batery-electric bus (BEB) purchase;
Award under grant IA-2025-014 was executed on 4/18/2025.
CyRide was also recently awarded funding from the Iowa DOT for ten diesel buses,
however the programming they approved was severely deficient as the programming
guidance was from 2022/2023. Overall, CyRide is by $1.5 million across 10 buses. As
a result, CyRide requested a budget revision to modify the 2025 STBG funding
toward this shor�all instead of just funding one batery-electric bus upgrade. CyRide
has two diesel buses on order for delivery in spring 2026 for $637,000 per bus. The
other eight buses will be purchased this fiscal year once addi�onal federal funding is
iden�fied. At this �me, price es�mates are approximately $810,000 per bus with
delivery 18-24 months a�er formal award.
Grant Open as of 2/20/2026.
• 2026 STBG– Awarded $377,050 for a par�al batery-electric bus (BEB) purchase;
This grant has been under review with FTA since November 2025 and pending formal
submital. CyRide an�cipates submi�ng the grant officially once the 2026 federal
appor�onments are officially released with execu�on of the grant in the spring 2026.
Grant Under Review with FTA since 11/2026.
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AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
10
5. Please discuss the public involvement process that has or will be followed for this project.
For construc�on projects, describe the extent to which adjacent property owners, and
other stakeholders have or will be informed of the proposed project. If any acquisi�ons or
easements are an�cipated, provide a current assessment of property owner
willingness/acceptance.
CyRide’s public input process for buses is aligned within the Ames Area Metropolitan
Planning Organiza�ons’ Metropolitan Transporta�on Plan and local Transporta�on
Improvement Planning public input processes. If FY2030 STBG funding is approved, several
years of addi�onal public input opportuni�es through the MPO’s TIP process will be
available before any vehicles are purchased. Addi�onally, CyRide adds STBG funding within
its Program of Projects public hearing requirements which will occur in the spring 2029.
• FFY2026-2029 TIP/STIP: Bus expansion/replacement is iden�fied within all four years
of the FFY2026-FFY2029 Ames Area Transporta�on Improvement Program (TIP)
(htps://webgen1files1.revize.com/amesareametroplanningorgia/Planning%20Docs/
TIP/AAMPO%20FFY26-29%20TIP.pdf?t=202507100944420&t=202507100944420)
(pages 26-32). These same projects are then incorporated into the Iowa Statewide
Transporta�on Improvement Plan each October. Any STBG funding approved through
this applica�on would be incorporated into the upcoming FFY2027-FFY2030 TIP and
placed within year FY2030 and go through the Ames Area MPO’s TIP public input
process as well as the subsequent Iowa DOT STIP.
• Metropolitan Transportation (Long Range) Plan: Bus expansion/replacements are
iden�fied as a short-term, mid-term and long-term projects within the Ames Area
Metropolitan Planning Organiza�on’s Metropolitan Transporta�on Plan called Ames
Connect 2050. (page 142 – Table 56). AAMPO 2050 MTP.pdf
htps://webgen1files1.revize.com/amesareametroplanningorgia/Planning%20Docs/
MTP/AAMPO%202050%20MTP.pdf?t=202509251406300&t=202509251406300.
• Program of Projects (POP): Under 49 U.S. C 5307(b) and as a direct recipient of FTA
Sec�on 5307 funding, the Ames Transit Agency (CyRide) is required to annually
develop a Program of Projects (POP) and make it available for public review detailing
the project purpose and the available funding requested for these grant applica�ons.
CyRide does hold a public hearing for its program of projects annually. STBG funding
is iden�fied in this material and can be seen htps://www.cyride.com/about-
us/planning-documents/current-planning-projects/program-of-projects. While the
2030 STBG project won’t be contained in CyRide’s POP un�l spring 2030, the AAMPO
can view CyRide’s most recent FFY2026 POP that contains the 2026 STBG funding at
https://www.cyride.com/home/showpublisheddocument/10456/638853289048
070000.
25
AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
11
6. Is this project ready for development? Please describe the efforts taken to prepare for
developing the project and iden�fy any poten�al issues an�cipated with the project and
how the sponsor is prepared to handle those issues. For mul�-sponsor projects, what
collabora�ve agreements and strategies are in place to ensure the project proceeds
successfully?
CyRide’s goal is to have the grant obligated/approved by May 2030, within a few months
after 2030 apportionments are announced and funding is available. Past STBG grants were
obligated in a grant anywhere between February and July depending on when Congress
releases the funding. This project will be ready to go and be under review by the Federal
Transit Administra�on (FTA) in a grant applica�on before the 2030 appor�onments are
released by Congress. Once the appor�onments are released and the STBG 2030 funding is
transferred from FHWA to FTA, FTA will then allow formal submital of the grant in their
grant making so�ware called TrAMS. CyRide staff fully understands the process of how to
request the transfer of STBG funding from Federal Highway (FHWA) to the Federal Transit
Administra�on (FTA) to access the federal funds through a formal grant award from FTA for a
future bus purchase. Once a purchase order is made to purchase a bus, it can take up to 18
months for the bus to be delivered to CyRide (i.e. June 2032). The en�re project schedule
�meline is iden�fied under Part D of the applica�on form, but addi�onal details are
provided below regarding CyRide’s technical exper�se to accomplish the project.
• Grant Processing Understanding: CyRide’s Transit Director has 33 years of transit
management experience, and CyRide’s Transit Planner has technical grant wri�ng
exper�se with 30 years of experience of processing federal transit grants.
Collec�vely, they have the knowledge and experience necessary to obligate and
successfully manage federal grants and make awards in a �mely manner. CyRide has
already successfully administered seven years (2020-2026) of STBG funding through
FTA that was previously approved by the AAMPO as detailed in ques�on 4 of this
narra�ve. Previous grants were always approved by spring following the alloca�on.
Since CyRide began receiving STBG funding in 2020, it has completed purchases for
five buses (4 ar�culated buses and 1 batery-electric) and has closed out those grant
contracts as detailed under #4 of this project narra�ve. CyRide plans to u�lize 2025-
2026 STBG funding (previously for batery-electric upgrades) to help fund the
purchase of ten diesel buses recently awarded but dras�cally under programmed.
CyRide is $1.5 million short for the purchase of 10 buses awarded federal funding
from the Iowa DOT. However, in the �me that it took the Iowa DOT contract to be
approved, pricing of buses has drama�cally increased, leaving this shor�all. STBG
2025 and 2026 funding will hopefully help curtail this shor�all. CyRide also plans to
request Volkswagen Setlement funding in 2026 to help with this issue as we
understand there will be 4th round of requests for projects released by May 2026.
26
AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
12
If approved for STBG 2030 funding by the AAMPO, CyRide will develop a grant
applica�on in FTA’s grant making so�ware called the Transit Award Management
System (TrAMS) and submit it to FTA for their review by November 1, 2029.
Environmental approval for the bus project will be processed within TrAMS through a
categorical exclusion under the Na�onal Environmental Policy Act (NEPA) 23 CFR §
771.118 (c)(7). Finally, CyRide will ensure the project will be contained in an
approved Statewide Transporta�on Improvement Program (STIP) on both FHWA and
FTA’s sides of the STIP beginning on October 1, 2029. Once the grant applica�on is
prepared in TrAMS, the project will have planning and environmental approvals with
pre-grant authority to move forward with the bus procurement. CyRide es�mates it
will have pre-award to award the bus purchase by November 30, 2029.
• STBG Transfer from FHWA to FTA Process Understanding: On October 1, 2029,
CyRide will request that the Ames Area MPO begin the process to have the Iowa DOT
transfer the STBG funding from FHWA to FTA. The federal grant will be submited to
FTA shortly a�er the appor�onments are formally announced in the spring 2030. FTA
will only allow the federal grant to be fully submited in TrAMS a�er the STBG
funding has been formally transferred between federal agencies (FHWA to FTA) and
the money is available to obligate in a contract. As a result of comple�ng the grant
early in the year and FTA conduc�ng its ini�al review process, the grant should be
easily approved within a few months once the funding transfer is complete. Finally,
the grant is required to go through the Department of Labor (DOL) for formal
approval once the grant is submited in TrAMS which adds a month to the �meline to
obtain this necessary cer�fica�on.
• Local Match Securement: CyRide will secure the $100,000 in local match for this
STBG grant through its capital planning process for FY2030. Therefore, the local
match will be formally approved and available by July 1, 2029 for this grant ensuring
project readiness.
• Procurement Readiness: CyRide’s Assistant Director of Fleet & Facili�es has six years
of experience in bus procurement and has also participated in several FTA
procurement trainings to ensure accurate federal purchasing requirements. CyRide
has had only two findings in its past four triennial reviews for regulatory compliance
and has never had a procurement finding in its triennial review history that began in
2005. On average, grant recipients typically receive seven findings per review
therefore CyRide performs well above average in following procurement procedures.
Under Sec�on 3019 of the FAST Act, grantees are now allowed to purchase rolling
stock and related equipment from coopera�ve state procurement contracts. As a
result, CyRide has iden�fied several state contracts that it can purchase buses with to
make the procurement process easier and �melier. Once the contract has been
27
AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
13
iden�fied and validated as an acceptable procurement in 2030, the project can be
officially awarded to the bus manufacturer. A�er the purchase order is made, the
delivery of the bus can take up to 18 months.
CyRide does not foresee any addi�onal bus manufacturers leaving the United States.
NOVA announced in June 2023 that it would leave the U.S and focus its efforts
toward the Canadian Market. Currently Gillig (Livermore, California) and New Flyer
(St. Cloud, Minnesota) are CyRide’s best op�ons to purchase large 40’ or 60’ transit
buses.
7. How was the project cost es�mate developed, and what level of confidence does the
sponsor have in the es�mate at this stage? Iden�fy any major cost risks.
The Iowa Department of Transportation recently released its FY2027 Programming Guidance
(See Attachment H) for transit vehicles citing that the cost for a 2027 bus will be $1,058,600
for a 40’ heavy duty transit bus with additional add-ons of auxiliary heaters, AVL/automated
annunciators and a vehicle surveillance system. These optional add-ons are standard
purchases for CyRide. This FY2027 Programming Guidance is a 48.6% increase over the
previous FY2026 Programming Guidance of $712,000 for a 40’ HD diesel transit bus which
was a 9.5% increase over the over the FY2025 Programming Guidance of $650,200. To
summarize, this represents a 62.8% increase for buses in a two-year span for the state’s
programming guidance. Their previous increases were 3-4%. CyRide is confident that this
estimate for 2027 will successfully allow it to procure buses in 2027 without having to
request the transit board to cover additional shortfalls with 100% local funding.
CyRide estimates that its FY2030 heavy-duty 40’ diesel transit bus purchase will be
approximately $1,535,000. (See table below for details.) Following previous price increase
trends, CyRide envisions costs will continue to increase at the same rate as they have over
the past four years. Therefore, CyRide anticipates a 45% increase between 2027 and 2030.
STBG funding can help CyRide to fully fund a bus replacement each year.
2027 2028 2029 2030
TOTAL DIESEL Bus Price Estimate
(45% Increase from 2027 2030)$1,058,600 $1,198,335 $1,356,515 $1,535,000
$469,830 $558,668 $685,212 $828,000
STBG (80%) $400,000
(Base Bus 20% local
$117,458 $139,667 $171,303 $207,000
28
AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
14
The bus will be partially federally funded through a contract with the Iowa DOT. If the
contract is fully funded at 80% for the full bus price, then CyRide might be able to utilize
STBG funding to purchase a larger articulated bus or upgrade a diesel bus to a battery-
electric bus upgrade instead. Given that large 40’ diesel buses have doubled within a short
timeframe, CyRide will need to revisit whether battery-electric has also doubled as well in
addition to whether this technology is still affordable for CyRide. In any regard, CyRide will
plan to utilize the 2030 STBG for a large bus purchase to replace an older bus that is likely
18+ years of age within its fleet.
If the bus price is more than the bus price estimated for 2030, CyRide will fund this
difference with 100% local from their budget. With the current price estimate, CyRide would
contribute $307,000 in local funding towards this purchase which would be secured and
approved by the Transit Board in that years’ capital improvement plan.
8. What are the an�cipated long-term maintenance responsibili�es associated with this
project, and has the project sponsor planned for these obliga�ons?
The Federal Transit Administra�on (FTA) requires recipients of federal funds to maintain assets,
including vehicles, in a “State of Good Repair” (SGR) throughout their useful life. The useful life
of a 40’ heavy duty transit bus is 12 years and/or 500,000 miles whichever comes first. For
CyRide, a bus will reach its 12-year useful life age first and might never reach the mileage
requirement due to the Ames service area miles. CyRide’s buses operate an average of 17,000
miles each year. CyRide retains its buses between 18-22 years as it typically takes that long to
receive federal funding for replacement through the Iowa DOT. CyRide has an in-house
maintenance shop that conducts all required maintenance of its buses, including pain�ng and
body work if necessary.
Below are the long-term maintenance responsibili�es CyRide typically will conduct, which are
detailed within its Vehicle Maintenance Plan and updated with each new bus delivery type to
ensure compliance with the bus manufacturers’ maintenance requirements for a specific fleet:
• Preven�ve Maintenance (PM) – CyRide will perform long-term maintenance
responsibili�es including preven�ve maintenance (PM) on the vehicles according to the
manufacturer recommenda�ons for the specific vehicle. PM’s are important as that will
help the bus avoid unplanned breakdowns during service.
• Safety and Accessibility Compliance – CyRide will maintain all federally funded vehicles
and keep them in a safe opera�ng condi�on, including ADA features. If the ADA features
of a bus do not operate, the bus will be exchanged with a different bus to ensure ADA
29
AAMPO 2026 STBG Applica�on
Atachment A – Project Narra�ve
15
service is maintained. CyRide’s buses are all low-floor vehicles with a ramp to access the
bus as opposed to a ADA “wheelchair li�.”
• Record Keeping and Repor�ng – CyRide will maintain detailed organized records of all
maintenance inspec�ons, repairs and service disrup�ons for compliance with FTA
regula�ons which are reviewed during triennial reviews
• Capital Improvement Planning – CyRide will manage the life cycle of the bus, including
planning for replacement when the bus reaches the end of its useful life. If the bus is no
longer safe to operate, CyRide may purchase a like-kind exchange to replace the vehicle
with a used bus that might have addi�onal life remaining.
• Con�ngency Assets: If the bus becomes unused due to a reduced peak-pull out
requirement (i.e. demand for transit service declining), CyRide will evaluate its spare
ra�o and create a con�ngency fleet plan for vehicles exceeding the 20% spare ra�o to
keep them in a state of good repair or possibly dispose of buses to avoid long-term,
unsupported costs.
• Transit Asset Management (TAM) Plan - CyRide develops a comprehensive Transit Asset
management (TAM) plan every year to update the inventory and condi�on data of its
vehicular fleet to submit through the Na�onal Transit Database to FTA. CyRide also
shares this informa�on with the Ames Area MPO annually in October.
30
B. DETAILED MAP
Detailed Map: CyRide currently operates a progressive, seamless transit system with a high service level
and frequency rivaling much larger communities by running 13 fixed routes, 18 hours/day, 7 days a week.
CyRide circulates its buses to all routes operating throughout Ames. Service frequencies on bus routes are
every 4 – 20 minutes during peak periods and every 30-40 minutes when there is less demand.
31
C. SKETCH-PLAN
New
CyRide Bus
Below is a photo of CyRide’s newer heavy duty 40-foot bus that was placed into service in 2020. CyRide’s
image improves with the sharp look of newer buses travelling through the Ames community with
improved emissions. Once a STBG grant is approved, CyRide typically five years to spend the funding.
32
D. ITEMIZED COST BREAKDOWN
Itemized Cost Breakdown of 40’ Heavy Duty Diesel Bus Price Estimate:
CyRide estimates that its FY2030 heavy-duty 40’ diesel transit bus purchase will be approximately
$1,535,000. (See table below for details.) Following previous price increase trends, CyRide envisions
costs will continue to increase at the same rate as they have over the past four years. Therefore,
CyRide anticipates a 45% increase between 2027 and 2030. STBG funding can help CyRide to fully
fund a bus replacement each year.
2027 2028 2029 2030
$1,058,600 $1,198,335 $1,356,515 $1,535,000
$469,830 $558,668 $685,212 $828,000
STBG (80%) $400,000
$94,263 $100,000 $100,000 $100,000
$117,458 $139,667 $171,303 $207,000
The bus will be partially federally funded through a contract with the Iowa DOT. If the contract is fully
funded at 80% for the full bus price, then CyRide might be able to utilize STBG funding to purchase a
larger articulated bus or upgrade a diesel bus to a battery-electric bus upgrade instead. Given that
large 40’ diesel buses have doubled within a short timeframe, CyRide will need to revisit whether
battery-electric has also doubled as well in addition to whether this technology is still affordable for
CyRide. In any regard, CyRide will plan to utilize the 2030 STBG for a large bus purchase to replace an
older bus that is likely 18+ years of age within its fleet.
If the bus price is more than the bus price estimated for 2030, CyRide will fund this difference with
100% local from their budget. With the current price estimate, CyRide would contribute $307,000 in
local funding towards this purchase which would be secured and approved by the Transit Board in
that years’ capital improvement plan (see page 137).
33
E. OFFICIAL ENDOSEMENT
34
F. FUNDING SOURCE DOCUMENTATION
Funding Source Documentation:
Federal Funding - CyRide anticipates federal funding for buses through one or possibly more of the
following resources that would contribute to a partial bus purchase involving STBG. Overall, the Iowa
DOT funded 40 buses for replacement with $8.7 million in 5339(a) and CRP funding in FFY2025 with
CyRide receiving funding for 1 bus in FFY2025.
• Federal Discretionary Funding – Grants for Bus and Bus Facilities Formula Program (5339a):
Each year, Iowa receives approximately $1,700,000 annually to distribute out to large urban
transit systems. All funds are spent on vehicle replacements rather than on expansion vehicle
and are distributed utilizing the vehicles ranking os the Public Transit Management System
(PTMS). CyRide receives its distribution through this PTMS process. Contracts are then awarded
from the Iowa DOT to CyRide for these purchases.
• Federal Discretionary Funding – Bus and Bus Facilities Competitive Program (5339b): This is the
same funding as 5339a funding but distributed through a nationally competitive solicitation by
FTA. The Iowa DOT applies on behalf of all transit agencies for bus replacement but CyRide can
apply directly to FTA for this grant funding.
• Federal Discretionary Funding – Low or No Emission Grant Program (5339c): This is the same
funding as 5339a funding but distributed through a nationally competitive solicitation by FTA.
The Iowa DOT applies on behalf of all transit agencies for clean fuel buses (i.e. battery-electric or
hybrid) but CyRide can apply directly to FTA for this grant funding.
• Carbon Reduction Program (CRP): This funding was enacted in November of 2021. This program
provides funding for projects that are designed to reduce emissions of carbon dioxide from on-
road highway resources. This funding is typically dispersed through the PTMS process with the
(5339a) discretionary funding. The Iowa DOT typically reserves $3 million a year from CRP to
allocate out for bus replacement.
Local Funding – CyRide identifies all its funding within the following documents:
• City of Ames Capital Improvements Plan. (see page 137). Documentation cites the “transit
fund” for the local portion required for vehicle purchases each year. Typically the first few years
contain grant funding already received where the out years are projected awards. The 2030 STBG
funding and bus funding would be identified in the 2030/31 year when the next capital plan is
developed.
• CyRide Budget Approval Process –CyRide’s Transit Board will approve its operating budget and
capital program annually in December/January. This approval process provides a more in-depth
look at CyRide’s capital planning process and operational budget requirements for the year. See
CyRide’s December 2025 board packet (page 10-26). Page 22 illustrates the planned capital
funding purchases for years 2027-2031. :
35
36
37
H. FY2027 PROGRAMMING GUIDANCE
38
FFY 2027 (October 1, 2026 - September 30, 2027)
FFY 2028 (October 1, 2027 - September 30, 2028)
FFY 2029 (October 1, 2028 - September 30, 2029)
FFY 2030 (October 1, 2029 - September 30, 2030)
Is this project listed in the most recent Metropolitan Transportation Plan? (NOTE: All projects except roadway
maintenance/reconstruction projects must be listed as a short-term fiscally constrained project in the MTP.)
What Federal Fiscal Year (FFY) will this project need funding for? (NOTE: For construction projects, this should be the
year in which the letting date is anticipated to occur. Select ONE year.)
Project Category (check all that apply):
Federal-Aid Roadway (Maintenance, Rehab,
Reconstruction)Bridge(s) On Any Public Road
Transit Capital ProjectFederal-Aid Roadway (New Construction, Capacity
Expansion, Safety Improvements, ITS improvements)
Primary City, State Primary ZIP Code
PART B - PROJECT INFORMATION
Ames Area Metropolitan Planning Organization
Regional Application for the STBG Funding Program
PART A - APPLICANT INFORMATION
Primary Sponsor/Applicant Agency
Secondary Mailing Address Secondary City, State Secondary ZIP Code
Enter the following information for the project's primary sponsor.
Enter the following information for the project's secondary sponsor (if applicable). If the project has more than two sponsors, please
attach an additional page with additional sponsor information.
Primary Contact Person Primary Phone
Primary Mailing Address
39
Matching Funds
1
2
3
4
Note: If any of the above matching funds are sourced from federal-aid funding, the combination of the
existing federal-aid and the requested STBG funds must not exceed 80% of the total cost.
PART D - PROJECT SCHEDULE
Please provide a timeline of your project milestones below. For a construction project (or as applicable),
estimated dates should be identified for major milestones such as: submittal of a concept statement,
anticipated NEPA clearance, initiation of preliminary design, acquisition of right-of-way, completion of final
design, planned project letting date, start of construction, estimated construction completion date,
milestones as appropriate for your project. Projects should be let within two years of funds becoming
Date Project Milestone
Project Cost Summary (Only include costs for which federal-aid reimbursement is being requested)
Match Source
TOTAL COST (sum of above costs):
STBG FUNDING REQUEST (max 80% of total cost):
APPLICANT MATCH (min 20% of total cost):
Date AnticipatedAmount
PART C - PROJECT COSTS AND MATCHING FUNDS
40
Certification
Title:
Date:
Attachment D - Itemized Cost Breakdown: An itemized breakdown for each of the project cost
categories from Part C of this application form.
Attachment G - Minority Impact Statement: A completed Iowa DOT Minority Impact Statement
form (see NOFO and AAMPO website for link).
the purposes for which it is intended; that records documenting the planning process and implementation
will be maintained and submitted when requested, and the Iowa DOT is hereby granted access to inspect
project sites and/or records.
To the best of my knowledge and belief, all information included in this application is true and accurate,
including the commitment of all physical and financial resources. This application has been duly authorized
by the applying organization.
The award of STBG program funds; any subsequent funding or letting of contracts for design, construction,
reconstruction, improvement, or maintenance; or the furnishing of materials shall not involve direct or
indirect interest, prohibited by Iowa Code 314.2, 362.5, or 331.342, of any state, county, or city official,
elective or appointive. Any award of funding or any letting of a contract in violation of the foregoing
provisions shall invalidate the award of funding and authorize a complete recovery of any funds previously
disbursed.
If funding assistance is approved by the AAMPO for the project described in this application, I understand
that an executed agreement between the applicant and the Iowa DOT is required before the project can be
started, costs incurred, or such funding assistance authorized for use in implementing the project.
Application Form: This application form with all parts completed (Parts A-E).
Attachment A - Project Narrative: This narrative should be completed using the form available
Attachment B - Detailed Map: A map identifying the location of the project.
Attachment C - Sketch-Plan: A sketch-plan of the project, including cross-section (only required
for construction projects).
Attachment F - Funding Source Documentation: Documentation for each funding source
identified as secured by the applicant (or explanation for anticipated funding sources).
Attachment E - Official Endorsement: An offical endorsement from the governing body of the
project sponsor(s) via resolution.
BOLD .
PART E - CHECKLIST & CERTIFICATION
41
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
1
Instructions: Type out responses to the following questions in the space provided. Once
this form is complete, covert it to a PDF document and include it as Attachment A with
the STBG application.
Please be as concise as possible with responses to each question. Images and tables
may be included with responses, but do not include images/tables shown in other
attachments (e.g. detailed map, sketch plan, etc.). If referring to attachment
images/tables, simply state which attachment they can be found in (e.g. Attachment B
for a detailed map).
1. Provide a detailed description of the project, including information such as
location, project termini, existing site conditions, required
easements/acquisitions, general construction activities planned, etc. For non-
construction projects, provide a summary of the planned activities and
procurements that are a part of the project with a description of each. Only
provide details of project that are included within the scope of the funding
request. Do not provide details of completed or future phases of the project, or
portions of the scope not included with the funding request.
This project involves the full reconstruction of the eastbound lanes of East 13th Street,
beginning at the Interstate 35 ramp terminals and extending to the eastern project limits.
The existing pavement has begun to fail under the stress of heavy traffic exiting the
interstate, a condition expected to worsen as new industrial and commercial
development continues immediately to the east. Construction activities will include the
removal of the deteriorating surface and replacement with high-durability Portland
Cement Concrete (PCC). While no right-of-way or easements are required for this
phase, the design will proactively consider accommodation of the potential for a future
shared-use path to ensure long-term multi-modal compatibility within the existing
footprint.
The project will also reconstruct the intersection of Lincoln Way and Dayton Avenue to
address rapid pavement failure caused by high truck volumes in this industrial corridor.
Work will include a full-depth PCC replacement and an evaluation of all subsurface
utility pipes and structures to determine if replacement is necessary during the open-cut
phase. To ensure full accessibility and compliance with current standards, all four
corners of the intersection will be reviewed and reconstructed to meet ADA
requirements. As with the East 13th Street segment, all construction activities will be
contained within the existing public right-of-way, requiring no additional land acquisition.
42
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
2
2. Describe this project’s benefits to the regional transportation network.
Potential discussion points include improvements to operations, accessibility,
safety, pavement condition, connectivity, efficiency/reliability, cost-benefit
analysis, emissions reduction, etc. Where applicable, relate benefits to
performance measures or targets included in the MPO’s planning documents
(e.g. roadway safety targets, PM2/PM3 targets, TAM targets, transit safety
targets).
This project provides vital improvements to the regional transportation network by
addressing critical infrastructure needs at two high-volume nodes in the City of Ames.
The full reconstruction of the East 13th Street eastbound lanes directly supports PM2
(Pavement Condition) targets by replacing failing pavement with high-performance
PCC, ensuring the corridor can sustain the projected increase in traffic from new
eastern developments without further degradation. By proactively addressing these
structural issues before they escalate to complete failure, the project improves long-
term reliability for commuters and industrial traffic accessing the I-35 corridor.
Furthermore, the design's consideration for a future shared-use path aligns with the
AAMPO Complete Streets Plan and Ames Connect 2050 goals of enhancing multi-
modal connectivity and accessibility across the regional network.
The reconstruction of the Lincoln Way and Dayton Avenue intersection targets
significant improvements in efficiency and safety at a primary industrial intersection.
This intersection is rapidly deteriorating under high truck volumes, and the transition to
new PCC pavement will directly improve PM3 (System Performance) by ensuring
reliable travel times and reducing maintenance-related disruptions. Additionally, the
comprehensive ADA upgrades at all four corners contribute directly to regional
accessibility and safety targets, supporting the AAMPO Comprehensive Safety Action
Plan (CSAP) goal of zero serious injuries. By resolving critical pavement failures and
improving intersection geometry for heavy vehicles, the project strengthens the regional
logistics chain and ensures the industrial district remains economically competitive and
operationally efficient.
3. How does this project align with the AAMPO Metropolitan Transportation Plan,
Ames Connect 2050? Does it align with other local, regional, or statewide
planning documents or studies? Cite specific goals, projects, policies, or
action items from plans and studies where applicable.
This project directly supports the primary goals of the Ames Connect 2050 Metropolitan
Transportation Plan, specifically the "System Preservation and Stewardship" objective.
By prioritizing the full reconstruction of East 13th Street and the Lincoln Way/Dayton
43
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
3
Avenue intersection, the city is fulfilling the plan’s mandate to maintain a high-
performing transportation network through proactive asset management. Furthermore,
the improvements at the Lincoln Way and Dayton intersection align with the goal of
"Economic Development and Freight Movement" by ensuring that heavy truck traffic can
navigate the industrial corridor efficiently without the operational delays caused by
failing pavement.
The project also integrates key priorities from other local and statewide planning
documents. The comprehensive ADA upgrades and the design consideration for a
future shared-use path on East 13th Street directly support the AAMPO Complete
Streets Plan and the Comprehensive Safety Action Plan (CSAP), which aim to create a
safe, multi-modal network with a target of zero serious-injury crashes. On a broader
scale, replacing deteriorating segments with high-durability PCC pavement directly
contributes to the Iowa DOT’s PM2 (Pavement Condition) targets and the state's five-
year improvement goals. These actions ensure the city’s arterial infrastructure is
resilient enough to handle the increased traffic demands generated by the new
developments identified in the City of Ames Land Use Policy.
4. What previous experience do existing project sponsor staff have with the
federal-aid project development process? Have past federal-aid projects been
successfully delivered in a timely and compliant manner.
The City of Ames maintains a highly experienced professional engineering staff with a
proven track record of successfully navigating the federal-aid project development
process. Our team, including the project managers and Civil Engineer staff, is well-
versed in the rigorous requirements of the Iowa DOT and Federal Highway
Administration (FHWA), including environmental clearances, NEPA documentation, and
DBE compliance. We maintain project oversight that ensures all federal-aid milestones
from initial programming and design approval to construction letting are met in
accordance with the Federal-Aid Project Development Guide.
Past federal-aid projects have been consistently delivered in a timely and compliant
manner, with staff regularly completing the full Iowa DOT audit and close-out process.
The City facilitates a final audit, ensuring all project documentation and financial records
meet federal standards. Recent examples of successfully delivered projects include
various Surface Transportation Block Grant (STBG) funded projects all of which
remained within scope and budget. This knowledge ensures that the proposed East
13th Street and Lincoln Way projects will be managed with the same high level of
technical proficiency and administrative.
44
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
4
5. Please discuss the public involvement process that has or will be followed for
this project. For construction projects, describe the extent to which adjacent
property owners, and other stakeholders have or will be informed of the
proposed project. If any acquisitions or easements are anticipated, provide a
current assessment of property owner willingness/acceptance.
The public involvement process for this project follows the City of Ames’ outreach
protocols to ensure all stakeholders are well-informed and engaged. The city will initiate
direct communication with adjacent property owners and businesses by mailing formal
notification letters that invite them to a public information meeting or provide a link to an
informational website. City staff will then provide the project scope, construction
timeline, and potential traffic impacts, and allow for a transparent dialogue and the
opportunity for residents to provide feedback or ask specific technical questions.
Additionally, the City of Ames utilizes an interactive online construction map, allowing
the public to track the progress of projects in both the design and construction phases.
Along East 13th Street, outreach will focus on coordination with developers and
industrial businesses to ensure continued access as new developments move forward.
At the Lincoln Way and Dayton Avenue intersection, the city will work to notify the
traveling public to manage expectations regarding heavy truck traffic and lane closures.
Because no right-of-way acquisitions or permanent easements are anticipated for either
location, we expect a high level of property owner acceptance. A second formal notice
will be distributed to all affected parties immediately prior to the start of construction to
provide specific details on staging and access.
6. Is this project ready for development? Please describe the efforts taken to
prepare for developing the project and identify any potential issues
anticipated with the project and how the sponsor is prepared to handle those
issues. For multi-sponsor projects, what collaborative agreements and
strategies are in place to ensure the project proceeds successfully?
This project is ready for development. The City of Ames has already developed a
comprehensive Engineer’s Estimate outlining specific bid items, units, and quantities
and has successfully secured the necessary local matching funds through the Capital
Improvements Plan (CIP). Because the project footprint is contained within the existing
public right-of-way, the typical delays associated with land acquisition and permanent
easements have been eliminated. The City is prepared to begin the formal Request for
45
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
5
Proposal (RFP) process for a design consultant in Spring 2027, ensuring that the
project remains on schedule for its intended letting date.
While the project is technically straightforward, the City has identified and prepared for
the potential issue of traffic management. To mitigate the impact of the high-volume
truck traffic at the Lincoln Way and Dayton Avenue intersection, the City will utilize traffic
control and staging strategies to complete project as soon as reasonable. To handle the
risk of rising material costs or unforeseen subsurface conditions, the project budget
includes a standard contingency fund. The project will be overseen by our experienced
engineering staff who have a proven history of delivering federal-aid projects in
compliance with all state and federal regulations.
7. How was the project cost estimate developed, and what level of confidence
does the sponsor have in the estimate at this stage? Identify any major cost
risks.
The project cost estimate was developed using a detailed Engineer’s Estimate based on
current market prices and recent bid tabs from similar City of Ames reconstruction
projects. The estimate includes a comprehensive breakdown of anticipated bid items,
including pavement removal, PCC placement, utility structures, and ADA-compliant
sidewalk elements. The City has a high level of confidence in the accuracy of the
baseline figures at this stage of project development.
Additionally, while we have planned for the evaluation and replacement of existing utility
pipes and structures, the possibility of encountering unforeseen conflicts during the
open-cut phase of the Lincoln Way and Dayton Avenue intersection reconstruction is a
recognized risk. To address this, the City has prioritized the preliminary utility evaluation
phase to identify potential issues early in the design process, ensuring that any
necessary adjustments are integrated into the final project scope before the letting date.
8. What are the anticipated long-term maintenance responsibilities associated
with this project, and has the project sponsor planned for these obligations?
The City of Ames will assume full responsibility for the long-term maintenance of both
project locations. Because the project utilizes Portland Cement Concrete (PCC)
pavement, the anticipated maintenance needs are significantly reduced compared to
asphalt alternatives. Over the 30-to-40-year design life of the pavement, typical
maintenance activities will include periodic joint sealing and occasional minor patching
to ensure the structural integrity and rideability of the arterial roadway. For the
intersection of Lincoln Way and Dayton Avenue, specific attention will be given to
46
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
6
monitoring the pavement under industrial truck loads to proactively identify any
premature wear.
The City has already integrated these long-term obligations into its comprehensive
infrastructure management strategy. Maintenance costs are budgeted annually through
the Public Works department's operating funds. This proactive approach ensures that
the regional transportation network remains reliable and well-maintained without placing
an undue burden on future city budgets.
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48
49
50
51
ENGINEER'S ESTIMATE
ARTERIAL STREET PAVEMENT IMPROVEMENT - E LINCOLN WAY & DAYTON INTERSECTION
FULL-DEPTH
PUBLIC WORKS DEPT.- ENGINEERING DIV.
CITY OF AMES, IA
09/20/2022
Est Unit
Item #Item Code Description Quant Unit Price Amount
Division 1 - General
(Not Used)
Division 2 - Earthwork
2.1 2010-108-D-2 Topsoil, 8" Depth 46 cy 80.00 3,680.00
2.2 2010-108-E-0 Excavation, Class 10, 6" Depth 616.8 cy 30.00 18,504.00
2.3 2010-108-G-0 Subgrade Preparation, 12" Depth 3700.7 sy 5.00 18,503.50
2.4 2010-108-I-0 Special Backfill, 6" Depth 3700.7 sy 15.00 55,510.50
Division 3 - Trench, Backfill and Tunnelling
(Not Used)
Division 4 - Sewers and Drains
4.1 4040-108-A-0 Subdrain and Fittings, Perforated, PVC, 4" dia. 0 lf 15.00 0.00
4.2 4050-108-C-2 Spot Repairs by Pipe Replacement 0 lf 100.00 0.00
Division 5 - Water Mains and Appurtenances
5.1 5020-108-G-0 Valve Box Replacement, Adjustment 2 ea 1000.00 2,000.00
Division 6 - Structures for Sanitary and Storm Sewer
6.1 6010-108-A-0 Manhole Type SW-301, 48" dia. 0 ea 8000.00 0.00
6.2 6010-108-B-0 Intake Type SW-501 0 ea 5000.00 0.00
6.3 6010-108-E-0 Manhole Adjustment, Minor 1 ea 1500.00 1,500.00
6.4 6010-108-F-0 Manhole Adjustment, Major 0 ea 2500.00 0.00
6.5 6010-108-H-0 Remove Manhole/Intake 0 ea 1500.00 0.00
Division 7 - Streets and Related Work
7.1 7010-108-A-0 Pavement,PCC, 8" Depth 3700.7 sy 85.00 314,559.50
7.2 7010-108-E-0 Curb & Gutter, 30" width, 12" thick @ BOC 0 lf 0.00 0.00
7.3 7010-108-G-0 Concrete Median 69.6 sy 100.00 6,960.00
7.4 7020-108-A-0 Pavement, HMA, 5" depth 0 ton 0.00 0.00
7.5 7030-108-A-0 Removal of Sidewalk/Shared Use Path/Driveway 87.9 sy 20.00 1,758.00
7.6 7030-108-B-0 Removal of Curb 0 lf 0.00 0.00
7.7 7030-108-C-0 Shared Use Path, HMA or PCC, 5" depth 0 sy 0.00 0.00
7.8 7030-108-E-0 Sidewalk, PCC, 4" depth 0 sy 75.00 0.00
7.9 7030-108-E-0 Sidewalk, PCC, 6" depth 87.9 sy 80.00 7,032.00
7.10 7030-108-G-0 Detectable Warning 144 sf 50.00 7,200.00
7.11 7030-108-H-1 Driveway, Paved, PCC, 6" depth 0 sy 80.00 0.00
7.12 7040-108-A-0 Full Depth Patch 0 sy 0.00 0.00
7.13 7040-108-G-0 Milling 0 sy 0.00 0.00
7.14 7040-108-H-0 Pavement Removal 3700.7 sy 10.00 37,007.00
7.15 7040-108-I-0 Curb & Gutter Removal 0 lf 0.00 0.00
7.16 7080-108-B-0 Engineering Fabric/Geogrid Fabric 925 sy 5.00 4,625.00
Division 8 - Traffic Control
8.1 8020-108-B-0 Painted Pavement Markings, Durable 37.47 sta 375.00 1,286.10
Painted Symbols 6 ea 700.00 1,286.10
8.2 8030-108-A-0 Traffic Control 1 ls 40000.00 40,000.00
Division 9 - Sitework and Landscaping
9.1 9040-108-F-1 Wattles 200 lf 3.50 700.00
9.2 9040-108-T-1 Inlet Protection Device 4 ea 200.00 800.00
9.3 9040-108-T-2 Inlet Protection Device, Maintenance 4 ea 50.00 200.00
Division 10 - Demolition
(Not Used)
Division 11 - Miscellaneous
11.1 11010-108-A Construction Survey/Staking 1 ls 7500.00 7,500.00
11.2 11010-108-B Pedestrian Facility Construction Survey & Staking 2 ea 300.00 600.00
11.3 11020-108-A Mobilization 1 ls 75000.00 75,000.00
11.4 11060-108-A Concrete Washout 1 ls 5000.00 5,000.00
---------------------
SUBTOTAL 611,211.70
ENGINEERING (15%) 91,681.76
CONTINGENCY (12%) 73,345.40
---------------------
TOTAL $776,238.86
Note: Existing pavement is 9" or 10" PCC; turn lanes have 6" special backfill
S:\PublicWorks-Engineering\CIP Projects - Proposed\3_Transportation-Street Improvements\7_Arterial Street\2029-30 E 13th (Under I-35), East Lincoln Way & Dayton Ave Intersection\E
Lincoln Way-Dayton Intersection
52
ENGINEER'S ESTIMATE
ARTERIAL STREET PAVEMENT IMPROVEMENT - E 13TH ST (BETWEEN I-35 RAMPS)
MILL & OVERLAY
PUBLIC WORKS DEPT.- ENGINEERING DIV.
CITY OF AMES, IA
09/04/2024
W of Crescent - Grand
Unit Est
Item Item Code Description Unit Price Quant Subtotal
Division 1 - General
(Not Used)
Division 2 - Earthwork
(Not Used)
Division 3 - Trench, Backfill and Tunnelling
(Not Used)
Division 4 - Sewers and Drains
(Not Used)
Division 5 - Water Mains and Appurtenances
(Not Used)
Division 6 - Structures for Sanitary and Storm Sewer
(Not Used)
Division 7 - Streets and Related Work
7.1 7021-108-A-0 HMA Surface, 1/2" Mix, 2" Depth ton 120.00 605.3 72,636.00
7.2 7040-108-A-0 Full Depth Patches sy 100.00 1501 150,100.00
7.3 7040-108-G-0 Milling, 2" Depth sy 7.50 5002.7 37,520.25
7.4 7040-108-H-0 Pavement Removal sy 25.00 1501 37,525.00
Division 8 - Traffic Control
8.1 8020-108-B-0 Painted Pavement Markings, High-Build 38.96 sta 375.00 14,610.00
8.2 8020-108-G-0 Painted Symbols 0 ea 800.00 0.00
8.3 8030-108-A-0 Traffic Control 1 ls 40000.00 40,000.00
Division 9 - Sitework and Landscaping
9.1 9040-108-F-1 Wattles 200 lf 5.00 1,000.00
Division 10 - Demolition
(Not Used)
Division 11 - Miscellaneous
11.1 11010-108-A Construction Survey/Staking 1 ls 7500.00 7,500.00
11.2 11020-108-A Mobilization 1 ls 75000.00 75,000.00
11.3 11060-108-A Concrete Washout 0 ls 10000.00 0.00
SUBTOTAL ESTIMATED COST 435,891.25
ENGINEERING (20%) 87,178.25
CONTINGENCY (12%) 52,306.95
TOTAL ESTIMATED COST 575,376.45
Assume 30% Full Depth Patches
Note: Existing pavement is 10" PCC
S:\PublicWorks-Engineering\CIP Projects - Proposed\3_Transportation-Street Improvements\7_Arterial Street\2029-30 E 13th (Under I-35), East
Lincoln Way & Dayton Ave Intersection\E 13th St (Ramp-Ramp)
53
RESOLUTION NO. 26-065
RESOLUTION CERTIFYING THE GRANT APPLICATION FOR THE
2027/28 ARTERIAL STREET PAVEMENT IMPROVEMENTS PROGRAM
FOR THE CITY OF AMES, IOWA
WHEREAS, as part of the Ames Area Metropolitan Planning Organization
(AAMPO) Surface Transportation Block Grant (STBG) application process, the applicant
must certify that it will commit the necessary local matching funds for project
implementation and, upon completion, be responsible for adequately maintaining and
operating the project for public use during its useful life; and,
WHEREAS, the City of Ames is applying for $864,000 in federal funding for the
2027/28 Arterial Street Pavement Improvement Program . A local funding match of
$486,000 is programmed into the Capital Improvements Plan under the 2027/28 Arterial
Street Pavement Improvement Program. These funds are sufficient to cover the required
local match as well as project engineering.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames,
Iowa, that the grant application for the 2027/28 Arterial Street Pavement Improvements
Program (East 13th Street and East Lincoln Way/Dayton Avenue Intersection) is hereby
certified.
ADOPTED THIS 10th day of February, 2026.
_______________________________ _________________________________
Renee Hall, City Clerk John A. Haila, Mayor
Introduced by: Beatty-Hansen
Seconded by: Betcher
Voting aye: Beatty-Hansen, Betcher, Corrieri, Junck, Gartin, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 10th day of February, 2026.
54
ITEM #:13
DATE:02-10-26
DEPT:PW
SUBJECT:2027/28 ARTERIAL STREET PAVEMENT IMPROVEMENTS - E 13TH
STREET (BETWEEN THE RAMPS UNDER INTERSTATE 35) AND THE
EAST LINCOLN WAY/DAYTON AVENUE INTERSECTION
GRANT APPLICATION
COUNCIL ACTION FORM
BACKGROUND:
As part of the Ames Area Metropolitan Planning Organization (AAMPO) Surface
Transportation Block Grant (STBG) application process, the applicant must certify that it will
commit the necessary local matching funds for project implementation and, upon completion,
be responsible for adequately maintaining and operating the project for public use during its
useful life.
The City of Ames is applying for $864,000 in federal funding for the 2027/28 Arterial
Street Pavement Improvement Program, which includes E 13th Street (between ramps
under Interstate 35) and the East Lincoln Way/Dayton Avenue intersection. A local
funding match of $486,000 is programmed into the Capital Improvements Plan under the
2027/28 Arterial Street Pavement Improvement Program. These funds are sufficient to cover
the required local match as well as project engineering.
Below is a table showing the revenues and estimated expenses.
Funding Source Revenue Expenses
2027/28 Arterial Street Pavement Improvements (G.O.
Bonds) $ 486,000
2027/28 AAMPO STBG Funds 864,000
Estimated Construction $1,080,000
Estimated Engineering/Administration 270,000
TOTAL $1,350,000 $1,350,000
ALTERNATIVES:
1. Certify the Ames Area Metropolitan Planning Organization STBG grant application for
the 2027/28 Arterial Street Pavement Improvements - E 13th Street and East Lincoln
Way/Dayton Avenue intersection.
2. Do not certify the Ames Area Metropolitan Planning Organization STBG grant application
for the 2027/28 Arterial Street Pavement Improvements - E 13th Street and East Lincoln
Way/Dayton Avenue intersection.
1
55
CITY MANAGER'S RECOMMENDED ACTION:
Local certification is a requirement of this AAMPO grant application and receiving this
grant is crucial to secure funding for the 2027/28 Arterial Street Pavement
Improvements Program E 13th Street and East Lincoln Way/Dayton Avenue
intersection. Therefore, it is the recommendation of the City Manager that the City Council
adopt Alternative No. 1, as described above.
It should be noted that during project development of the E 13th project, staff will evaluate the
possibility of an expansion of multi-modal facilities through the extent of the project.
ATTACHMENT(S):
Location Map 2027-28 Arterial Street Pavement Improvements (E 13th St - between I-35
Ramps).pdf
Location Map E Lincoln Way-Dayton Ave Intersection.pdf
2
56
57
58
FFY 2027 (October 1, 2026 - September 30, 2027)
FFY 2028 (October 1, 2027 - September 30, 2028)
FFY 2029 (October 1, 2028 - September 30, 2029)
FFY 2030 (October 1, 2029 - September 30, 2030)
Is this project listed in the most recent Metropolitan Transportation Plan? (NOTE: All projects except roadway
maintenance/reconstruction projects must be listed as a short-term fiscally constrained project in the MTP.)
What Federal Fiscal Year (FFY) will this project need funding for? (NOTE: For construction projects, this should be the
year in which the letting date is anticipated to occur. Select ONE year.)
Project Category (check all that apply):
Federal-Aid Roadway (Maintenance, Rehab,
Reconstruction)Bridge(s) On Any Public Road
Transit Capital ProjectFederal-Aid Roadway (New Construction, Capacity
Expansion, Safety Improvements, ITS improvements)
Primary City, State Primary ZIP Code
PART B - PROJECT INFORMATION
Ames Area Metropolitan Planning Organization
Regional Application for the STBG Funding Program
PART A - APPLICANT INFORMATION
Primary Sponsor/Applicant Agency
Secondary Mailing Address Secondary City, State Secondary ZIP Code
Enter the following information for the project's primary sponsor.
Enter the following information for the project's secondary sponsor (if applicable). If the project has more than two sponsors, please
attach an additional page with additional sponsor information.
Primary Contact Person Primary Phone
Primary Mailing Address
59
Matching Funds
1
2
3
4
Note: If any of the above matching funds are sourced from federal-aid funding, the combination of the
existing federal-aid and the requested STBG funds must not exceed 80% of the total cost.
PART D - PROJECT SCHEDULE
Please provide a timeline of your project milestones below. For a construction project (or as applicable),
estimated dates should be identified for major milestones such as: submittal of a concept statement,
anticipated NEPA clearance, initiation of preliminary design, acquisition of right-of-way, completion of final
design, planned project letting date, start of construction, estimated construction completion date,
milestones as appropriate for your project. Projects should be let within two years of funds becoming
Date Project Milestone
Project Cost Summary (Only include costs for which federal-aid reimbursement is being requested)
Match Source
TOTAL COST (sum of above costs):
STBG FUNDING REQUEST (max 80% of total cost):
APPLICANT MATCH (min 20% of total cost):
Date AnticipatedAmount
PART C - PROJECT COSTS AND MATCHING FUNDS
60
Certification
Title:
Date:
Attachment D - Itemized Cost Breakdown: An itemized breakdown for each of the project cost
categories from Part C of this application form.
Attachment G - Minority Impact Statement: A completed Iowa DOT Minority Impact Statement
form (see NOFO and AAMPO website for link).
the purposes for which it is intended; that records documenting the planning process and implementation
will be maintained and submitted when requested, and the Iowa DOT is hereby granted access to inspect
project sites and/or records.
To the best of my knowledge and belief, all information included in this application is true and accurate,
including the commitment of all physical and financial resources. This application has been duly authorized
by the applying organization.
The award of STBG program funds; any subsequent funding or letting of contracts for design, construction,
reconstruction, improvement, or maintenance; or the furnishing of materials shall not involve direct or
indirect interest, prohibited by Iowa Code 314.2, 362.5, or 331.342, of any state, county, or city official,
elective or appointive. Any award of funding or any letting of a contract in violation of the foregoing
provisions shall invalidate the award of funding and authorize a complete recovery of any funds previously
disbursed.
If funding assistance is approved by the AAMPO for the project described in this application, I understand
that an executed agreement between the applicant and the Iowa DOT is required before the project can be
started, costs incurred, or such funding assistance authorized for use in implementing the project.
Application Form: This application form with all parts completed (Parts A-E).
Attachment A - Project Narrative: This narrative should be completed using the form available
Attachment B - Detailed Map: A map identifying the location of the project.
Attachment C - Sketch-Plan: A sketch-plan of the project, including cross-section (only required
for construction projects).
Attachment F - Funding Source Documentation: Documentation for each funding source
identified as secured by the applicant (or explanation for anticipated funding sources).
Attachment E - Official Endorsement: An offical endorsement from the governing body of the
project sponsor(s) via resolution.
BOLD .
PART E - CHECKLIST & CERTIFICATION
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AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
1
Instructions: Type out responses to the following questions in the space provided. Once
this form is complete, covert it to a PDF document and include it as Attachment A with
the STBG application.
Please be as concise as possible with responses to each question. Images and tables
may be included with responses, but do not include images/tables shown in other
attachments (e.g. detailed map, sketch plan, etc.). If referring to attachment
images/tables, simply state which attachment they can be found in (e.g. Attachment B
for a detailed map).
1. Provide a detailed description of the project, including information such as
location, project termini, existing site conditions, required
easements/acquisitions, general construction activities planned, etc. For non-
construction projects, provide a summary of the planned activities and
procurements that are a part of the project with a description of each. Only
provide details of project that are included within the scope of the funding
request. Do not provide details of completed or future phases of the project, or
portions of the scope not included with the funding request.
This project involves the full reconstruction of East 13th Street, a high-traffic principal
arterial, beginning at the intersection of McCormick Avenue and extending eastward
through the intersection of Dayton Avenue. The project terminates at the east side of the
Dayton Avenue intersection. Currently, the Portland Cement Concrete (PCC) pavement
in this corridor is experiencing advanced joint failure, which has compromised the
roadway's structural integrity and ride quality. The scope of work includes the full
removal of the existing pavement and its replacement with new, high-durability PCC.
Additionally, the project will include a comprehensive evaluation and necessary repair of
subsurface utilities and the reconstruction of all intersection access points to meet
current ADA and PROWAG standards. All construction activities will take place within
the existing public right-of-way, and no land acquisitions are required.
2. Describe this project’s benefits to the regional transportation network.
Potential discussion points include improvements to operations, accessibility,
safety, pavement condition, connectivity, efficiency/reliability, cost-benefit
analysis, emissions reduction, etc. Where applicable, relate benefits to
performance measures or targets included in the MPO’s planning documents
(e.g. roadway safety targets, PM2/PM3 targets, TAM targets, transit safety
targets).
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AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
2
The reconstruction of this segment provides critical benefits to the regional network by
preserving a primary access route to Interstate 35 and supporting the heavy-duty
demands of the Dayton Avenue industrial corridor. By addressing the failing joints and
replacing the pavement with PCC, the project directly supports PM2 (Pavement
Condition) targets, preventing further degradation of a key arterial. The project
enhances "efficiency and reliability" for freight movement, as Dayton Avenue serves as
a major north-south artery for industrial truck traffic. Furthermore, the planned ADA
updates at the Dayton Avenue intersection will improve regional accessibility and
pedestrian safety, aligning with the city’s commitment to a multi-modal and inclusive
transportation system
3. How does this project align with the AAMPO Metropolitan Transportation Plan,
Ames Connect 2050? Does it align with other local, regional, or statewide
planning documents or studies? Cite specific goals, projects, policies, or
action items from plans and studies where applicable.
This project is a direct application of the "System Preservation" goals outlined in the
AAMPO Ames Connect 2050 Metropolitan Transportation Plan. By investing in the
replacement of deteriorating arterial pavement, the City is adhering to the plan’s long-
term asset management strategy. The project also aligns with the AAMPO Complete
Streets Plan by integrating ADA improvements into a high-traffic corridor, ensuring that
infrastructure remains accessible to all users. Additionally, because East 13th Street
serves as a gateway to the interstate, this reconstruction supports regional economic
development goals by maintaining a reliable, heavy-duty connection between the Ames
industrial area and the broader state highway system.
4. What previous experience do existing project sponsor staff have with the
federal-aid project development process? Have past federal-aid projects been
successfully delivered in a timely and compliant manner.
The City of Ames Public Works department maintains an experienced professional
engineering staff with a proven track record of successfully delivering federal-aid
projects. Our team is well-versed in the requirements of the Iowa DOT and Federal
Highway Administration (FHWA), including managing NEPA environmental clearances,
Section 106 reviews, and Disadvantaged Business Enterprise (DBE) compliance. The
City utilizes a internal project management framework that ensures all federal-aid
milestones—from initial programming to construction letting—are met in full accordance
with the Federal-Aid Project Development Guide.
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AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
3
Our staff is consistent and successful in the management of the federal-aid audit and
close-out process. City staff regularly complete the full Iowa DOT final audit cycle, and
we perform the pre-audit to ensure all documentation meets federal standards. This
process includes the management of materials certifications, payroll records, and
technical documentation using systems like Doc Express.
5. Please discuss the public involvement process that has or will be followed for
this project. For construction projects, describe the extent to which adjacent
property owners, and other stakeholders have or will be informed of the
proposed project. If any acquisitions or easements are anticipated, provide a
current assessment of property owner willingness/acceptance.
The public involvement process for this project follows the City of Ames’ outreach
protocols to ensure all stakeholders are well-informed and engaged. The city will initiate
direct communication with adjacent property owners and businesses by mailing formal
notification letters that invite them to a public information meeting or provide a link to an
informational website. City staff will then provide the project scope, construction
timeline, and potential traffic impacts, and allow for a transparent dialogue and the
opportunity for residents to provide feedback or ask specific technical questions.
Additionally, the City of Ames utilizes an interactive online construction map, allowing
the public to track the progress of projects in both the design and construction phases.
Along East 13th Street, outreach will focus on coordination with businesses to ensure
continued access as construction progresses. The City will work to notify the traveling
public to manage expectations regarding traffic and lane closures. Because no right-of-
way acquisitions or permanent easements are anticipated for either location, we expect
a high level of property owner acceptance. A second formal notice will be distributed to
all affected parties immediately prior to the start of construction to provide specific
details on staging and access.
6. Is this project ready for development? Please describe the efforts taken to
prepare for developing the project and identify any potential issues
anticipated with the project and how the sponsor is prepared to handle those
issues. For multi-sponsor projects, what collaborative agreements and
strategies are in place to ensure the project proceeds successfully?
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AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
4
This project is ready for development. The City of Ames has already developed a
comprehensive Engineer’s Estimate outlining specific bid items, units, and quantities
and has successfully secured the necessary local matching funds through the Capital
Improvements Plan (CIP). Because the project footprint is contained within the existing
public right-of-way, the typical delays associated with land acquisition and permanent
easements have been eliminated. The City will begin the formal Request for Proposal
(RFP) process for a design consultant in 2028, ensuring that the project remains on
schedule for its intended letting date.
While the project is technically straightforward, the City has identified and prepared for
the potential issue of traffic management. To mitigate the impact of the high-volume
truck traffic at the East 13th Street and Dayton Avenue intersection, the City will utilize
traffic control and staging strategies to complete the project as soon as reasonable. To
handle the risk of rising material costs or unforeseen subsurface conditions, the project
budget includes a standard contingency fund.
7. How was the project cost estimate developed, and what level of confidence
does the sponsor have in the estimate at this stage? Identify any major cost
risks.
The project cost estimate was developed using a detailed Engineer’s Estimate based on
projected future market prices and recent bid tabs from similar City of Ames
reconstruction projects. The estimate includes a comprehensive breakdown of
anticipated bid items, including pavement removal, PCC placement, utility structures,
and ADA-compliant sidewalk elements. The City has a high level of confidence in the
accuracy of the baseline figures at this stage of project development.
Identified cost risks include fluctuating material prices and potential unforeseen
subsurface conditions. Additionally, while we have planned for the evaluation and
replacement of existing utility pipes and structures, the possibility of encountering
unforeseen conflicts during the open-cut phase of the project is a recognized risk. To
address this, the City has prioritized the preliminary utility evaluation phase to identify
potential issues early in the design process, ensuring that any necessary adjustments
are integrated into the final project scope before the letting date.
8. What are the anticipated long-term maintenance responsibilities associated
with this project, and has the project sponsor planned for these obligations?
65
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
5
The City of Ames assumes full responsibility for all long-term maintenance of the project
area. By choosing a full PCC replacement, the City is maximizing the roadway's design
life and reducing the frequency of future repairs. Anticipated maintenance will consist of
routine joint sealing and pavement monitoring, which are already factored into the
Public Works department's annual operating budget. This proactive reconstruction
approach, including the update of subsurface utilities, minimizes the risk of emergency
repairs and ensures the long-term reliability of this critical industrial and interstate-
access corridor.
66
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68
ENGINEER'S ESTIMATE
2026/27 ARTERIAL STREET PAVEMENT IMPROVEMENT - E 13TH ST (McCORMICK - DAYTON)
FULL-DEPTH
PUBLIC WORKS DEPT.- ENGINEERING DIV.
CITY OF AMES, IA
Rev 08/12/2024
Est Unit
Item #Item Code Description Quant Unit Price Amount
Division 1 - General
(Not Used)
Division 2 - Earthwork
2.1 2010-108-D-2 Topsoil, 8" Depth 175 cy 80.00 14,000.00
2.2 2010-108-E-0 Excavation, Class 10, 6" Depth 200 cy 25.00 5,000.00
2.3 2010-108-G-0 Subgrade Preparation, 12" Depth 5000 sy 5.00 25,000.00
2.4 2010-108-I-0 Special Backfill, 6" Depth 5000 sy 15.00 75,000.00
Division 3 - Trench, Backfill and Tunnelling
(Not Used)
Division 4 - Sewers and Drains
Division 5 - Water Mains and Appurtenances
5.1 5020-108-G-0 Valve Box Replacement, Adjustment 5 ea 1000.00 5,000.00
Division 6 - Structures for Sanitary and Storm Sewer
6.3 6010-108-E-0 Manhole Adjustment, Minor 1 ea 2000.00 2,000.00
Division 7 - Streets and Related Work
7.1 7010-108-A-0 Pavement,PCC, 8" Depth 4586.9 sy 80.00 366,952.00
7.3 7010-108-G-0 Concrete Median 529.5 sy 50.00 26,475.00
7.5 7030-108-A-0 Removal of Sidewalk/Shared Use Path/Driveway 420.8 sy 20.00 8,416.00
7.9 7030-108-E-0 Sidewalk, PCC, 6" depth 214.8 sy 85.00 18,258.00
7.10 7030-108-G-0 Detectable Warning 50 sf 50.00 2,500.00
7.11 7030-108-H-1 Driveway, Paved, PCC, 6" depth 206 sy 85.00 17,510.00
7.12 7040-108-A-0 Full Depth Patch 2293.5 sy 120.00 275,220.00
7.14 7040-108-H-0 Pavement Removal 9173.7 sy 10.00 91,737.00
Division 8 - Traffic Control
8.1 8020-108-B-0 Painted Pavement Markings, High-Build 57.38 sta 500.00 1,286.10
Painted Symbols 5 ea 800.00 1,286.10
8.2 8030-108-A-0 Traffic Control 1 ls 40000.00 40,000.00
Division 9 - Sitework and Landscaping
9.1 9040-108-F-1 Wattles 200 lf 5.00 1,000.00
9.2 9040-108-T-1 Inlet Protection Device 4 ea 200.00 800.00
9.3 9040-108-T-2 Inlet Protection Device, Maintenance 4 ea 50.00 200.00
Division 10 - Demolition
(Not Used)
Division 11 - Miscellaneous
11.1 11010-108-A Construction Survey/Staking 1 ls 7500.00 7,500.00
11.2 11010-108-B Pedestrian Facility Construction Survey & Staking 2 ea 300.00 600.00
11.3 11020-108-A Mobilization 1 ls 75000.00 75,000.00
11.4 11060-108-A Concrete Washout 1 ls 10000.00 10,000.00
----------------------
SUBTOTAL 1,070,740.20
CONTINGENCY (12%) 107,074.02
----------------------
TOTAL $1,177,814.22
Note: Existing pavement is 10" PCC over 8" rubblized PCC
S:\PublicWorks-Engineering\CIP Projects - Proposed\3_Transportation-Street Improvements\7_Arterial Street\2027-28 E 13th and Duff Ave\E 13th
St (Dayton-McCormick)Funding
69
70
ITEM #:15
DATE:02-10-26
DEPT:PW
SUBJECT:2029/30 ARTERIAL STREET PAVEMENT IMPROVEMENTS - EAST 13TH
STREET (MCCORMICK AVENUE TO DAYTON AVENUE)
GRANT APPLICATION
COUNCIL ACTION FORM
BACKGROUND:
As part of the Ames Area Metropolitan Planning Organization (AAMPO) Surface
Transportation Block Grant (STBG) application process, the applicant must certify that it will
commit the necessary local matching funds for project implementation and, upon completion,
be responsible for adequately maintaining and operating the project for public use during its
useful life.
The City of Ames is applying for $995,000 in federal funding for the 2029/30 Arterial
Street Pavement Improvement program - East 13th Street (McCormick Avenue to
Dayton Ave). A local funding match of $540,000 is programmed into the C apital
Improvements Plan under the 2029/30 Arterial Street Pavement Improvements Program .
These funds are sufficient to cover the required local match as well as project engineering.
Below is a table showing the revenues and estimated expenses.
Funding Source Revenue Expenses
2029/30 Arterial Pavement Improvements (G.O. Bonds) $ 540,000
2029/30 AAMPO STBG Funds 995,000
Estimated Construction $1,300,000
Estimated Engineering/Administration $ 235,000
TOTAL $1,535,000 $1,535,000
As part of the AAMPO application process, the City must certify that it will commit the
necessary local matching funds for project implementation and, upon completion, be
responsible for adequately maintaining and operating the project for public use during
its useful life.
ALTERNATIVES:
1. Certify the Ames Area Metropolitan Planning Organization STBG grant application for
the 2029/30 Arterial Streets Pavement Improvements - E 13th Street (McCormick
Avenue to Dayton Ave)
2. Do not certify the Ames Area Metropolitan Planning Organization STBG grant application
for the 2027/28 Arterial Streets Pavement Improvements - E 13th Street (McCormick
Avenue to Dayton Ave)
1
71
CITY MANAGER'S RECOMMENDED ACTION:
Local certification is a requirement of this AAMPO grant application and receiving this
grant is crucial to secure funding for the 2029/30 Arterial Streets Pavement
Improvements Program - E 13th Street (McCormick Avenue to Dayton Ave). Therefore, it
is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
ATTACHMENT(S):
Location Map 2029-30 Arterial E 13th St (McCormick to Dayton Ave).pdf
2
72
73
74
FFY 2027 (October 1, 2026 - September 30, 2027)
FFY 2028 (October 1, 2027 - September 30, 2028)
FFY 2029 (October 1, 2028 - September 30, 2029)
FFY 2030 (October 1, 2029 - September 30, 2030)
Is this project listed in the most recent Metropolitan Transportation Plan? (NOTE: All projects except roadway
maintenance/reconstruction projects must be listed as a short-term fiscally constrained project in the MTP.)
What Federal Fiscal Year (FFY) will this project need funding for? (NOTE: For construction projects, this should be the
year in which the letting date is anticipated to occur. Select ONE year.)
Project Category (check all that apply):
Federal-Aid Roadway (Maintenance, Rehab,
Reconstruction)Bridge(s) On Any Public Road
Transit Capital ProjectFederal-Aid Roadway (New Construction, Capacity
Expansion, Safety Improvements, ITS improvements)
Primary City, State Primary ZIP Code
PART B - PROJECT INFORMATION
Ames Area Metropolitan Planning Organization
Regional Application for the STBG Funding Program
PART A - APPLICANT INFORMATION
Primary Sponsor/Applicant Agency
Secondary Mailing Address Secondary City, State Secondary ZIP Code
Enter the following information for the project's primary sponsor.
Enter the following information for the project's secondary sponsor (if applicable). If the project has more than two sponsors, please
attach an additional page with additional sponsor information.
Primary Contact Person Primary Phone
Primary Mailing Address
75
Matching Funds
1
2
3
4
Note: If any of the above matching funds are sourced from federal-aid funding, the combination of the
existing federal-aid and the requested STBG funds must not exceed 80% of the total cost.
PART D - PROJECT SCHEDULE
Please provide a timeline of your project milestones below. For a construction project (or as applicable),
estimated dates should be identified for major milestones such as: submittal of a concept statement,
anticipated NEPA clearance, initiation of preliminary design, acquisition of right-of-way, completion of final
design, planned project letting date, start of construction, estimated construction completion date,
milestones as appropriate for your project. Projects should be let within two years of funds becoming
Date Project Milestone
Project Cost Summary (Only include costs for which federal-aid reimbursement is being requested)
Match Source
TOTAL COST (sum of above costs):
STBG FUNDING REQUEST (max 80% of total cost):
APPLICANT MATCH (min 20% of total cost):
Date AnticipatedAmount
PART C - PROJECT COSTS AND MATCHING FUNDS
76
Certification
Title:
Date:
Attachment D - Itemized Cost Breakdown: An itemized breakdown for each of the project cost
categories from Part C of this application form.
Attachment G - Minority Impact Statement: A completed Iowa DOT Minority Impact Statement
form (see NOFO and AAMPO website for link).
the purposes for which it is intended; that records documenting the planning process and implementation
will be maintained and submitted when requested, and the Iowa DOT is hereby granted access to inspect
project sites and/or records.
To the best of my knowledge and belief, all information included in this application is true and accurate,
including the commitment of all physical and financial resources. This application has been duly authorized
by the applying organization.
The award of STBG program funds; any subsequent funding or letting of contracts for design, construction,
reconstruction, improvement, or maintenance; or the furnishing of materials shall not involve direct or
indirect interest, prohibited by Iowa Code 314.2, 362.5, or 331.342, of any state, county, or city official,
elective or appointive. Any award of funding or any letting of a contract in violation of the foregoing
provisions shall invalidate the award of funding and authorize a complete recovery of any funds previously
disbursed.
If funding assistance is approved by the AAMPO for the project described in this application, I understand
that an executed agreement between the applicant and the Iowa DOT is required before the project can be
started, costs incurred, or such funding assistance authorized for use in implementing the project.
Application Form: This application form with all parts completed (Parts A-E).
Attachment A - Project Narrative: This narrative should be completed using the form available
Attachment B - Detailed Map: A map identifying the location of the project.
Attachment C - Sketch-Plan: A sketch-plan of the project, including cross-section (only required
for construction projects).
Attachment F - Funding Source Documentation: Documentation for each funding source
identified as secured by the applicant (or explanation for anticipated funding sources).
Attachment E - Official Endorsement: An offical endorsement from the governing body of the
project sponsor(s) via resolution.
BOLD .
PART E - CHECKLIST & CERTIFICATION
77
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
1
Instructions: Type out responses to the following questions in the space provided. Once
this form is complete, covert it to a PDF document and include it as Attachment A with
the STBG application.
Please be as concise as possible with responses to each question. Images and tables
may be included with responses, but do not include images/tables shown in other
attachments (e.g. detailed map, sketch plan, etc.). If referring to attachment
images/tables, simply state which attachment they can be found in (e.g. Attachment B
for a detailed map).
1. Provide a detailed description of the project, including information such as
location, project termini, existing site conditions, required
easements/acquisitions, general construction activities planned, etc. For non-
construction projects, provide a summary of the planned activities and
procurements that are a part of the project with a description of each. Only
provide details of project that are included within the scope of the funding
request. Do not provide details of completed or future phases of the project, or
portions of the scope not included with the funding request.
The project is located in Ames, Iowa, specifically along the Duff Avenue corridor. The
project will extend from 6th Street to 13th Street to the north. All activities described are
contained within these specific boundaries. The current roadway section consists of a
Portland Cement Concrete (PCC) base with an existing asphalt overlay. The surface is
showing signs of wear and age, necessitating a preservation to extend the service life.
The planned construction involves a multi-step rehabilitation process. Initial activities
include milling the existing asphalt surface to the underlying PCC base. Following the
milling process, the exposed concrete will undergo necessary patching to repair any
structural deficiencies. Once patching is complete, a new asphalt surface will be placed
across the entire project area. As a part of the reconstruction and surface improvement,
all pedestrian curb ramps along the project limits will be evaluated and reconstructed.
This ensures that all ramps from 6th Street to 13th Street are brought up to current ADA
standards for slope, width, and detectable warnings. All proposed work will be
performed within the existing public right-of-way. No permanent easements or land
acquisitions are required for the completion of the construction activities included in this
funding request.
2. Describe this project’s benefits to the regional transportation network.
Potential discussion points include improvements to operations, accessibility,
safety, pavement condition, connectivity, efficiency/reliability, cost-benefit
analysis, emissions reduction, etc. Where applicable, relate benefits to
78
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
2
performance measures or targets included in the MPO’s planning documents
(e.g. roadway safety targets, PM2/PM3 targets, TAM targets, transit safety
targets).
The Duff Avenue rehabilitation project provides significant regional benefits by
preserving a primary arterial that serves as a critical link in the Ames transportation
network. As a federally classified Principal Arterial, Duff Avenue funnels high volumes of
multimodal traffic between Lincoln way and 13th Street and this project directly supports
the Ames Area Metropolitan Planning Organization (AAMPO) goals outlined in the Ames
Connect 2050 Metropolitan Transportation Plan. By milling and patching the existing
concrete base before applying a new asphalt overlay, the project directly addresses
PM2 (Pavement and Bridge Condition) targets by improving the International
Roughness Index (IRI) and preventing the pavement from reaching a "poor"
classification, which avoids more costly full-depth reconstruction in the future. Safety
and accessibility are primary benefits, as the project includes the survey of all
pedestrian curb ramps to update to current ADA standards. This supports the AAMPO’s
Comprehensive Safety Action Plan (CSAP) and the regional goal of reaching zero fatal
and serious-injury crashes by 2050 (PM1). Bringing these ramps into compliance
enhances the safety and efficiency of the non-motorized network, particularly for
vulnerable users at high-demand crossings. Furthermore, the restoration of a smooth
driving surface improves operational efficiency and vehicle fuel economy, contributing to
regional emissions reduction goals and PM3 (System Performance) targets by ensuring
reliable travel times on a key transit and freight corridor. The project represents a cost-
effective preservation strategy that maximizes the service life of existing infrastructure
while enhancing the overall connectivity and reliability of the regional network.
3. How does this project align with the AAMPO Metropolitan Transportation Plan,
Ames Connect 2050? Does it align with other local, regional, or statewide
planning documents or studies? Cite specific goals, projects, policies, or
action items from plans and studies where applicable.
Alignment with AAMPO Ames Connect 2050
This project is consistent with the AAMPO 2050 Metropolitan Transportation Plan
(MTP), specifically addressing several of its five primary goal areas:
System Preservation: The project fulfills the MTP policy of maintaining the existing
transportation system in a state of good repair. By utilizing a mill-and-patch approach on
79
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
3
a Principal Arterial, the city is proactively managing pavement life cycles to meet PM2
(Pavement Condition) targets and avoid more costly full-depth reconstruction.
Safety (PM1): Consistent with the Comprehensive Safety Action Plan (CSAP) integrated
into Ames Connect 2050, this project incorporates "Safe System Approach" principles.
The inclusion of ADA-compliant curb ramps directly reduces the risk of harm to
vulnerable road users, supporting the regional goal of zero fatal and serious-injury
crashes by 2050.
Accessibility and Connectivity: By bringing all pedestrian crossings from 6th to 13th
Street up to current ADA standards, the project fulfills MTP objectives to develop an
interconnected, multimodal system that is accessible for all users, including those with
decreased mobility.
Alignment with Local and Statewide Plans
Ames City Council Strategic Plan (2026-2030 CIP): This project aligns with the City of
Ames’ commitment to infrastructure stewardship. The 2026-2030 Capital Improvements
Plan earmarks significant funding (approximately $144 million) for transportation, with a
specific focus on reconstructing and resurfacing arterial roads and bus routes to ensure
the longevity of the network.
Ames Complete Streets Plan: The rehabilitation of Duff Avenue adheres to the city’s
Complete Streets policy by balancing motorized throughput with improved pedestrian
access and safety. The upgrades ensure that the arterial remains a functional
component of a "multimodal street" that serves transit and active transportation.
Iowa DOT Five-Year Transportation Program: This project supports the Iowa DOT's
stewardship objective for modernization and maintenance of the state's existing
highway system. While Duff Avenue is a local jurisdiction project, its maintenance as a
Principal Arterial is critical to the performance of the statewide network and aligns with
the Iowa DOT’s focus on safety and infrastructure resiliency.
4. What previous experience do existing project sponsor staff have with the
federal-aid project development process? Have past federal-aid projects been
successfully delivered in a timely and compliant manner.
The City of Ames has extensive experience managing federal-aid projects, consistently
delivering infrastructure improvements that adhere to Iowa DOT (IDOT) and FHWA
requirements. The City maintains a robust internal framework for navigating the federal-
aid project development process, including environmental clearances (NEPA), right-of-
way acquisition protocols, and Disadvantaged Business Enterprise (DBE) compliance.
80
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
4
City staff regularly complete the IDOT and federal audit and close-out process for
federal-aid projects, ensuring that all project documentation, including material
certifications, final pay quantities, and test results, are thoroughly reviewed and
archived. This process includes performing an internal pre-audit of all contract items as
outlined in IDOT Instructional Memorandum (I.M.) 6.110 to facilitate a seamless final
audit by the IDOT Administering Team. The City’s administrative staff is proficient in
using systems like Doc Express for document management and ensuring that final
reimbursement requests are submitted promptly following the completion of field work
and final inspections. Past federal-aid projects have been successfully delivered in a
timely and compliant manner, with the City effectively managing the required three-year
record retention period post-closeout, demonstrating a consistent ability to meet all
technical and financial accountability standards.
5. Please discuss the public involvement process that has or will be followed for
this project. For construction projects, describe the extent to which adjacent
property owners, and other stakeholders have or will be informed of the
proposed project. If any acquisitions or easements are anticipated, provide a
current assessment of property owner willingness/acceptance.
The public involvement process for the Duff Avenue rehabilitation follows a structured
outreach strategy, starting with the mailing of formal letters to adjacent property owners
and residents to invite them to a public information meeting. During this meeting, City
staff present specific project details, including the milling and paving process, and
discuss anticipated impacts on local access and traffic patterns. As the project nears the
construction phase, a second notice is sent to residents to provide final updates on
scheduling and contact information. In addition to these direct communications, the City
of Ames maintains an interactive construction map that allows the public to view both
upcoming projects and those currently in the design phase. Because the work is
contained within the existing public right-of-way and no permanent easements are
expected to be required, the project is anticipated to have a high level of stakeholder
willingness and acceptance.
6. Is this project ready for development? Please describe the efforts taken to
prepare for developing the project and identify any potential issues
anticipated with the project and how the sponsor is prepared to handle those
issues. For multi-sponsor projects, what collaborative agreements and
strategies are in place to ensure the project proceeds successfully?
81
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
5
This project is ready for development, as it aligns with the City of Ames' long-term
infrastructure strategy. The City of Ames has officially certified that the required local
matching funds will be available, as reflected in the current Capital Improvements Plan
(CIP). The City will initiate a formal Request for Proposal (RFP) process in the spring of
2027 to select a qualified design consultant. In preparation for this development, the
City has conducted preliminary site assessments to confirm the scope of the mill-and-
overlay work. Potential issues, such as encountering unforeseen subgrade instability
after the milling of the existing road way will be address with added full depth patching
items to the project. The City utilizes a project management framework that includes
regular internal audits and coordination with the Iowa DOT to ensure all federal-aid
milestones are met. The City of Ames will manage all internal departmental coordination
and public outreach.
7. How was the project cost estimate developed, and what level of confidence
does the sponsor have in the estimate at this stage? Identify any major cost
risks.
The project cost estimate was developed through a systematic review of existing site
conditions with the creation of an Engineer’s Estimate. This detailed estimate
incorporates specific bid items, standardized units of measurement, and calculated
quantities based on the project’s physical dimensions and required rehabilitation steps.
The City of Ames maintains a high level of confidence in this estimate at this stage, as
the unit pricing is derived from a longitudinal analysis of recent bid tabs for similar mill-
and-overlay and ADA improvement projects within the region However, the City has
identified potential cost risks including fluctuating liquid asphalt prices and the possibility
of discovering more extensive concrete base deterioration than initially visible after the
milling process. To mitigate these risks, the estimate includes a contingency factor
consistent with projects at this level of preliminary design, ensuring Ames is prepared to
handle minor variations in patching quantities or material costs without compromising
the project's overall scope or delivery timeline.
8. What are the anticipated long-term maintenance responsibilities associated
with this project, and has the project sponsor planned for these obligations?
The long-term maintenance of Duff Avenue will be managed through the City of Ames
pavement management program, which focuses on proactive preservation to maximize
the life of the new asphalt surface. Routine responsibilities will include periodic crack
sealing and surface assessments to prevent moisture infiltration and base deterioration.
82
AAMPO 2026 STBG Applicaon
Aachment A – Project Narrave
6
The City has fully planned for these obligations, with long-term funding secured through
the Capital Improvements Plan (CIP) and dedicated local revenue streams like the
Road Use Tax. By integrating this corridor into the City’s existing maintenance cycle, the
sponsor ensures the project will remain in a state of good repair and continue to meet
regional performance targets for years to come.
83
84
85
86
ENGINEER'S ESTIMATE
2027/28 ARTERIAL STREET REHAB (DUFF AVE: 6TH - 13TH) - MILL & OVERLAY
PUBLIC WORKS DEPT.- ENGINEERING DIV.
CITY OF AMES, IA
09/15/2025
* Water is in good shape
Est Unit
Item Item Code Description Quant Unit Price Amount
Division 1 - General
(Not Used)
Division 2 - Earthwork
2.1 2010-108-D-2 Topsoil, 8" Depth cy 80.00 0.00
Division 3 - Trench, Backfill and Tunnelling
(Not Used)
Division 4 - Sewers and Drains
(Not Used)
Division 5 - Water Mains and Appurtenances
5.1 5020-108-G-0 Valve Box Replacement, Adjustment ea 1000.00 0.00
Division 6 - Structures for Sanitary and Storm Sewer
6.1 6010-108-E-0 Adjust Manhole, Minor ea 2000.00 0.00
6.2 Sanitary Sewer Manhole, Remove and Replace 19 ea 8000.00 152,000.00
6.3 Sanitary Sewer Removal/Replacement 1180 lf 515.00 607,700.00
Division 7 - Streets and Related Work
7.2 7010-108-G-0 Curb & Gutter, 30" width, 12" thick @ BOC sy 40.00 0.00
HMA Surface, 3" Depth ton 120.00 0.00
7.3 7030-108-A-0 Removal of Sidewalk/Driveway sy 20.00 0.00
7.4 7030-108-E-0 Drive/Sidewalk, PCC, 6" depth sy 85.00 0.00
7.5 7030-108-E-0 Sidewalk, PCC, 6" depth sy 85.00 0.00
7.6 7030-108-G-0 Detectable Warning sf 50.00 0.00
7.7 7040-108-H-0 Pavement Removal sy 10.00 0.00
7.8 7040-108-I-0 Curb & Gutter Removal lf 15.00 0.00
Pavement Scarification, 3" depth sy 25.00 0.00
Division 8 - Traffic Signals
8.1 8020-108-B-0 Painted Pavement Markings, Solvent/Waterborne sta 375.00 0.00
8.2 8020-108-G-0 Painted Symbols and Legends ea 800.00 0.00
8.3 8030-108-A-0 Temporary Traffic Control ls 25000.00 0.00
Division 9 - Sitework and Landscaping
9.1 9040-108-F-1 Wattles lf 5.00 0.00
9.2 9040-108-T-1 Inlet Protection Device ea 200.00 0.00
9.3 9040-108-T-2 Inlet Protection Device, Maintenance ea 50.00 0.00
Division 10 - Demolition
(Not Used)
Division 11 - Miscellaneous
11.1 11010-108-A Construction Survey/Staking ls 10000.00 0.00
11.2 1101-108-A Monument Preservation and Replacement ls 3000.00 0.00
11.3 11010-108-B Pedestrian Facility Construction Survey & Staking ea 300.00 0.00
11.4 11020-108-A Mobilization ls 50000.00 0.00
11.5 11060-108-A Concrete Washout ea 2000.00 0.00
-------------------------
SUBTOTAL ESTIMATED COST 759,700.00
CONTINGENCY (12%) 91,164.00
-------------------------
TOTAL ESTIMATED COST 850,864.00
S:\PublicWorks-Engineering\CIP Projects - Proposed\3_Transportation-Street Improvements\7_Arterial Street\2027-28 E 13th and Duff
Ave\Duff (6th-13) Cost Est(Funding)
87
RESOLUTION NO. 26-066
RESOLUTION CERTIFYING GRANT APPLICATION FOR THE
2027/28 ARTERIAL STREET PAVEMENT IMPROVEMENTS PROGRAM
FOR THE CITY OF AMES, IOWA
WHEREAS, as part of the Ames Area Metropolitan Planning Organization
(AAMPO) Surface Transportation Block Grant (STBG) application process, the applicant
must certify that it will commit the necessary local matching funds for project
implementation and, upon completion, be responsible for adequately maintaining and
operating the project for public use during its useful life; and,
WHEREAS, the City of Ames is applying for $840,000 in federal funding for the
2027/28 Arterial Street Pavement Improvement Program . A local funding match of
$450,000 is programmed into the Capital Improvements Plan under the 2027/28 Arterial
Street Pavement Improvement Program. These funds are sufficient to cover the required
local match as well as project engineering.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ames,
Iowa, that the grant application for the 2027/28 Arterial Street Pavement Improvements
Program - Duff Avenue (6th Street - East 13th Street) is hereby certified.
ADOPTED THIS 10th day of February, 2026.
_______________________________ _________________________________
Renee Hall, City Clerk John A. Haila, Mayor
Introduced by: Corrieri
Seconded by: Junck
Voting aye: Beatty-Hansen, Betcher, Corrieri, Junck, Gartin, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 10th day of February, 2026.
88
ITEM #:14
DATE:02-10-26
DEPT:PW
SUBJECT:2027/28 ARTERIAL STREET PAVEMENT IMPROVEMENTS - DUFF AVE
(6TH STREET - EAST 13TH STREET) GRANT APPLICATION
COUNCIL ACTION FORM
BACKGROUND:
As part of the Ames Area Metropolitan Planning Organization (AAMPO) Surface
Transportation Block Grant (STBG) application process, the applicant must certify that it will
commit the necessary local matching funds for project implementation and, upon completion,
be responsible for adequately maintaining and operating the project for public use during its
useful life.
The City of Ames is applying for $840,000 in federal funding for the 20 27/28 Arterial
Street Pavement Improvement Program - Duff Ave (6th Street to East 13th Street ). A
local funding match of $450,000 is programmed into the Capital Improvements Plan under the
2027/28 Arterial Street Pavement Improvement Program . These funds are sufficient to cover
the required local match as well as project engineering.
Below is a table showing the revenues and estimated expenses.
Funding Source Revenue Expenses
2027/28 Arterial Pavement Improvements (G.O. Bonds) $ 450,000
2027/28 AAMPO STBG Funds 840,000
Estimated Engineering/Administration $ 190,000
Estimated Construction 1,100,000
TOTAL $1,290,000 $1,290,000
ALTERNATIVES:
1. Certify the Ames Area Metropolitan Planning Organization STBG grant application for
the 2027/28 Arterial Street Pavement Improvement program - Duff Ave (6th Street to
East 13th Street).
2. Do not certify the Ames Area Metropolitan Planning Organization STBG grant application
for the 2027/28 Arterial Street Pavement Improvement program - Duff Ave (6th Street to
East 13th Street).
CITY MANAGER'S RECOMMENDED ACTION:
Local certification is a requirement of this AAMPO grant application and receiving this
grant is crucial to secure funding for the 2027/28 Arterial Streets Pavement
Improvements Program - Duff Ave (6th Street to East 13th Street). Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1, as
described above.
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ATTACHMENT(S):
Project Location Map 2027-28 Arterial- Duff Ave.pdf
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