HomeMy WebLinkAbout~Master - Resolution approving contract renewal of annual software licensing for the Finance departmentRESOLUTION NO. 26-160
RESOLUTION APPROVING CONTRACT RENEWAL
OF ANNUAL SOFTWARE LICENSING
FOR THE FINANCE DEPARTMENT, CITY OF AMES, IOWA
WHEREAS, in March 2025, the City Council approved a five -year (annually
renewable) agreement with RingCentral, Inc. to replace the City's aging on -premise
phone system with a cloud-based Voice over Internet Protocol (VoIP) solution. The first
year included a one-time implementation fee and the purchase of handsets; and,
WHEREAS, RingCentral has now been fully implemented across City
departments. The implemented VoIP system has reduced hardware maintenance as
intended and has provided the expected improvements in functionality, call handling
features, analytics, and support for communication in the field when staff are away from
a desk phone.
IT IS THEREFORE RESOLVED by the City Council of the City of Ames, Iowa, as
follows:
Section One. Award of contract is made as follows:
RingCentral, Inc. for the renewal of annual software licensing for VoIP
phone services in an amount not to exceed $55,311 .
Section Two. The City Manager and City Clerk are authorized to execute said
contract for and on behalf of the City of Ames, Iowa, and to affix the corporate seal
of the City thereto.
Section Three. All resolutions or orders or parts thereof in conflict herewith are
hereby repealed to the extent of such conflict.
ADOPTED THIS 24th day of March, 2026.
_______________________________ _________________________________
Renee Hall, City Clerk John A. Haila, Mayor
Introduced by: Corrieri
Seconded by: Betcher
Voting aye: Beatty-Hansen, Betcher, Corrieri, Junck, Gartin, Rollins
Voting nay: None Absent: None
Resolution declared adopted and signed by the Mayor this 24th day of March, 2026.