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~Master - March 10, 2026, Regular Meeting of the Ames City Council
1.Motion approving payment of claims 2.Motion approving Report of Change Orders for period of February 16-28, 2026 3.Motion approving Summary of Minutes of the Regular City Council Meeting on February 24, 2026, and Minutes of the Special Meeting of the City Council on February 27, 2026 4.Motion approving Civil Service Candidates 5.Motion approving Ownership Update for Class E Retail Alcohol License - Wal-Mart Store #749, 3105 Grand Avenue 6.Motion approving Ownership Update for Class E Retail Alcohol License - Wal-Mart Supercenter #4256, 534 South Duff Avenue *.ADDITIONAL ITEM: Motion approving new Class C Retail Alcohol License with Outdoor Service - Buffalo Wild Wings, 400 South Duff Avenue 7.Motion approving new Class C Retail Alcohol License - AJ's Bar & Grill, 2514 Chamberlain Street, Pending Favorable Inspection 8.Motion approving new 5-Day (April 18-22, 2026) Special Class C Retail Alcohol License - Christiani's Events, 2900 Hoover Drive 9.Motion approving the renewal of the following Alcohol Licenses: a. Kwik Spirits #530, 204 S Duff Avenue, Class E Retail Alcohol License b. Wal-Mart Store #749, 3105 Grand Avenue, Class E Retail Alcohol License c. BN'C Fieldhouse, 206 Welch Avenue, Class C Retail Alcohol License with Outdoor Service 10.Fees for Parking Meters for Ames Main Street Farmers' Market on Saturdays from May 2 - October 17, 2026: a. Resolution rescinding Resolution No. 26-084 b. Motion denying request to waive fees for parking meters on the 200, 300, and 400 blocks of Main Street 11.Resolution authorizing the FY 2026/27 expenditure of $5,000 ($4,000 from Council Contingency and $1,000 from AHRC budget) to support the 2026 Building Community Breakfast 12.Resolution approving appointments to various Boards and Commissions AGENDA REGULAR MEETING OF THE AMES CITY COUNCIL *AMENDED* COUNCIL CHAMBERS - CITY HALL MARCH 10, 2026 NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. The Standards of Decorum, posted at the door and available on the City website, define respectful conduct for public participation. If you wish to speak, please fill out the form on the tablet outside the door to the Council Chambers or scan the QR Code to the right to fill out the same form on a personal device. When your name is called, please step to the microphone, state your name for the record, and keep your comments brief so that others may have the opportunity to speak. CALL TO ORDER : 6:00 p.m. CONSENT AGENDA : All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion. 1 13.Resolution affirming retroactive Council authorization of Council Member Gartin's votes on behalf of the City Council at the March 5, 2026, meeting of the Story County Emergency Management Commission 14.Resolution approving 2026 City of Ames Electric Reliability Plan 15.Resolution approving request from Heartland of Story County to sublease office space to Iowa State University of Science and Technology at the city-owned property located at 205 S. Walnut Avenue 16.Resolution approving 2025 Annual Fees - Appendix Q Water and Pollution Control Fees & Charges to include Sample Collection Fees 17.Resolution approving Change Order No. 1 with Pioneer Industrial Corp, of Kansas City, MO, for the Valve Maintenance and Related Services and Supplies Contract for the Power Plant in the amount of $55,000 18.Resolution approving Change Order No. 1 with Terracon, of Ames, IA, for Special Testing associated with the Water Pollution Control Facility Nutrient Reduction Modifications Phase 1 Project in the amount of $35,205 19.Resolution approving Change Order No. 3 with Primoris Electric, Inc., of Inver Grove Heights, MN, for the Relocation of 161kV Transmission Line Project from Ames Plant to NE Ankeny in the amount of $89,125.80 (inclusive of Iowa sales tax) 20.Water Pollution Control Facility Nutrient Reduction Modifications Phase 1 Project: a. Resolution rescinding Resolution No. 26-096 b. Resolution approving Change Order No. 8 with Woodruff Construction, of Ames, IA, for the Water Pollution Control Facility Nutrient Reduction Modifications Phase 1 Project in the amount of $3,843.61 21.Resolution approving preliminary plans and specifications for the Freel Drive Paving program, setting April 8, 2026, as the bid due date and April 14, 2026, as the date of Public Hearing 22.Resolution approving contract and bond for the 2022/23 Bridge Rehabilitation Program (S. 4th Pedestrian Bridge over Ioway Creek) with Boulder Contracting, LLC of Grundy Center, IA, in the amount of $1,577,234.95, contingent upon receipt 23.Resolution approving contract and bond for the 2023/24 Stormwater Erosion Control Program (Inis Grove) with Nagel Construction, of Allerton, IA, in the amount of $346,267.50 24.Resolution approving contract and bond for the 2025/26 Collector Street Pavement Improvements (Bloomington Road) with Manatt's, Inc., of Ames, IA, in the amount of $896,852.24 25.Resolution approving contract and bond for the 2025/26 Concrete Street Pavement Improvements Program No. 1 (Clark Ave) with Con-Struct Inc., of Ames, IA, in the amount of $1,114,875.50 26.Resolution approving contract and bond for the 2025/26 Concrete Street Pavement Improvements Program No. 2 (Sunset Dr) with Con-Struct, Inc., of Ames, IA, in the amount of $1,295,903.20 27.Resolution approving contract and bond for the 2025/26 Concrete Street Pavement Improvements Program No. 3 (Campus Ave) with Con-Struct, Inc., of Ames, IA, in the amount of $838,938 28.Resolution setting March 24, 2026, as the date for Public Hearing on proposals to enter into a General Obligation Loan Agreements and to borrow money thereunder 29.Resolution setting March 24, 2026, as the date of Public Hearing to enter into a State Revolving Fund Clean Water Loan agreement in an amount not to exceed $2,100,000 30.Resolution setting March 24, 2026, as the date of Public Hearing to enter into a State Revolving Fund Clean Water Loan agreement in an amount not to exceed $5,700,000 2 31.Resolution approving release in full of the financial security on file for Domani 1st Addition, Stormwater Maintenance 32.Discussion on City Attorney job description and hiring timeline a. Motion accepting job description changes b. Motion approving recruitment plan and hiring timeline 33.Discussion on letter to legislators regarding HF 2541 34.Residential Curbside Recycling Program: a. Resolution approving five-year contract for residential curbside recycling collection with Aspen Waste Systems, of Iowa, Inc., of Ames, IA b. Resolution amending Appendix F of Municipal Code to incorporate fees related to curbside recycling 35.Request from City of Maxwell to withdraw from Resource Recovery System 28E Intergovernmental Agreement a. Resolution approving amendment terminating the 28E Intergovernmental Agreement as of June 30, 2026 36.Resolution approving Climate Action Grant Program updates with an allocation of up to $150,000 37.Resolution declaring Jordison Construction, Inc., of Urbandale, IA, to be a non- responsible contractor for the purpose of bidding on City projects 38.Discussion on additional questions for the 2026 Resident Satisfaction Survey 39.Resolution approving Change Order No. 8 with Brockway Mechanical and Roofing Co., of Des Moines, IA, for the Fitch Family Indoor Aquatic Center Bid Package 22-1 in the amount of $44,749 40.Resolution approving the report of rapid needs purchase with RMS Energy, of Little Falls, MN, for repairs to electric transformer in the amount of $221,680.46 41.Resolution approving FY 2026/27 Natural Gas Supply for Electric 42.Staff Report regarding Device Delivery Seller Permits a. Motion directing staff 43.Proposed 2026/27 annual action plan projects for Community Development Block Grant (CDBG) and HOME Programs PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. HUMAN RESOURCES: LEGAL: PUBLIC WORKS: ADMINISTRATION: PARKS AND RECREATION: ELECTRIC: POLICE: PLANNING AND HOUSING: 3 a. Motion directing staff 44.Proposed amendment to the City's 2025/26 Community Development Block Grant (CDBG) Annual Action Plan to Modify Programs and Budget a. Resolution setting date of Public Hearing 45.Hearing on Resource Recovery and Recycling Campus: a. Motion accepting report of bids b. Motion delaying contract awards until March 24, 2026, City Council meeting 46.Hearing on 2025/26 Alley Pavement Improvement Program (Alley - South of Lincoln Way Between South Kellogg Ave and South Sherman Ave): a. Motion accepting report of bids b. Resolution approving final plans and specifications and awarding a contract to Brother's Concrete, of Des Moines, IA, in the amount of $116,833.30 47.Hearing on 2025/26 Downtown Street Pavement Improvement Program (Alley - North of Lincoln Way Between Kellogg Ave and Sherman Ave): a. Motion accepting report of bids b. Resolution approving final plans and specifications and awarding a contract to Brother's Concrete, of Des Moines, IA, in the amount of $127,917.05 48.Hearing on 2025/26 Seal Coat Street Pavement Improvements Program and Water System Improvements Program (Ferndale Avenue and Furman Drive): a. Motion accepting report of bids b. Resolution approving final plans and specifications and awarding a contract to Iowa Water & Waste Systems of Boone, IA, in the amount of $1,977,694.58 49.Hearing on Rezoning of Property located at 1323 Northwestern Avenue from Residential Low Density (RL) to Government/Airport District (S-GA) with a Master Plan a. First reading of ordinance 50.First reading of ordinance to amend the Municipal Code of the City of Ames, Iowa by enacting a new Section 24.21 thereof, for the purpose of creating Tax Increment Financing Districts within the Downtown Reinvestment District Urban Renewal Area 51.First reading of ordinance revising Municipal Code Chapters 10, 17, 21, 22, 27 relating to licenses and permits issued by the Office of the City Clerk 52.Second reading of ordinance revising Municipal Code Chapter 28 for Water Meter setting requirements 53.Third reading and adoption of ORDINANCE NO. 4589 renaming Center Avenue to Chantland Avenue 54.Third reading and adoption of ORDINANCE NO. 4588 modifying Municipal Code Chapter 10, Garbage and Refuse (continued from February 24, 2026) 55.Participation with agencies, boards and commissions: a. Discover Ames (ACVB) b. Ames Regional Economic Alliance (AREA) c. Story County Emergency Management Agency (SCEMA) d. Ames Transit Agency Board of Trustees HEARINGS: ORDINANCES: DISPOSITION OF COMMUNICATIONS TO COUNCIL : REPORT OF GOVERNING BODY: 4 56.Motion to hold Closed Session as provided by Section 21.5(1)(c), Code of Iowa, to discuss matters presently in litigation or where litigation is imminent a. Resolution approving settlement agreement COUNCIL COMMENTS : CLOSED SESSION: ADJOURNMENT: Please note that this agenda may be changed up to 24 hours before the meeting time as provided by Section 21.4(2), Code of Iowa. 5 To:Mayor & City Council From:Renee Hall, City Clerk Date:March 10, 2026 Subject:Report of Contract Change Orders Item No. 2 MEMO The Report of Change Orders for the period of February 16-28, 2026 , is attached for the City Council's review and consideration. ATTACHMENT(S): Change Order Report - February 16-28, 2026.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 6 REPORT OF CONTRACT CHANGE ORDERS Department General Description of Contract Contract Change No. Original Contract Amount Contractor/ Vendor Total of Prior Change Orders Amount this Change Order Change Approved By Purchasing Contact (Buyer) Parks & Recreation Bid Package 03-1 Building Concrete Work, Class 3 Grind Polished Concrete, PCO-079, CE-079, CCD-012 3 $671,500.00 All Star Concrete, LLC $17,039.00 $22,000.00 P. Goldbeck KS Public Works 2024/25 Intelligent Transportation System Program (Phase 4) 1 $2,200,000.00 Van Maanen Electric, Inc. $0.00 $48,266.70 B. Phillips KS Electric Services Steel Poles for Electric Distribution 1 $61,008.19 Stuart C. Irby Company $0.00 $639.86 S. Brekke JB Public Works 2023/24 Campustown Public Improvements Project 3 $1,696,747.00 Con-Struct, Inc. $-(161,115.80) $17,540.92 B. Phillips KS Transit CyRide Facility Fire Suppression Improvements 1 $227,600.00 Henkel Construction Company $0.00 $6,080.58 J. Rendall AM $ $ $ Period: 1st – 15th 16th – End of Month Month & Year: February 2026 For City Council Date: March 10, 2026 7 To:Mayor & City Council From:City Clerk's Office Date:March 10, 2026 Subject:Approval of Minutes Item No. 3 MEMO Attached for the City Council's review are the minutes from the Regular City Council Meeting on February 24, 2026, and Minutes of the Special Meeting of the City Council on February 27, 2026. ATTACHMENT(S): C26-0224 Summary.pdf C26-0227.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 8 1 SUMMARY MINUTES OF THE REGULAR MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBRUARY 24, 2026 The Regular Meeting of the Ames City Council was called to order by Mayor John Haila at 6:01 p.m. on the 24th day of February, 2026, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty - Hansen, Gloria Betcher, Amber Corrieri, Tim Gartin, Rachel Junck, and Anita Rollins. Ex officio Emily Boland was also present. CONSENT AGENDA: Moved by Corrieri, seconded by Betcher, to approve the consent agenda. 1. Motion approving payment of claims 2. Motion approving Report of Change Orders for period of February 1-15, 2026 3. Motion approving Summary of Minutes of the Regular City Council Meeting on February 10, 2026 4. Motion approving new 5-Day (February 23-27, 2026) Special Class C Retail Alcohol License - Apres Bar Co, 520 6th Street 5. Motion approving new 5-Day (March 24-28, 2026) Special Class C Retail Alcohol License - Apres Bar Co, 2321 North Loop Drive 6. Motion approving the renewal of the following Alcohol Licenses: a. Casey's General Store #2905, 3612 Stange Road, Class E Retail Alcohol License b. Coldwater Golf Links, 1400 S. Grand Avenue, Class C Retail Alcohol License with Outdoor Service c. Elks Lodge, 522 Douglas Avenue, Class F Retail Alcohol License, Pending Dramshop Review d. Homewood Golf Course, 401 E. 20th Street, Special Class C Retail Alcohol License with Outdoor Service, Pending Dramshop Review e. Pizza Pit Extreme, 207 Welch Avenue Ste 201, Special Class C Retail Alcohol License f. Sams Club #6568, 305 Airport Road, Class E Retail Alcohol License g. Maverik #5365, 2801 E 13th Street, Class E Retail Alcohol License h. Maverik #5119, 2108 Isaac Newton Drive, Class E Retail Alcohol License i. Buffalo Wild Wings, 400 South Duff Avenue, Class C Retail Alcohol License with Outdoor Service, Pending Dramshop Review 7. Motion authorizing Mayor to sign the $500,000 Grant Contract with the Iowa Finance Authority for the Wastewater and Drinking Water Treatment Financial Assistance Program (WTFAP) associated with the Water Pollution Control Facility Nutrient Reduction Modifications Project 8. Motion authorizing staff to apply for and participate in the 2026 AARP Community Challenge grant program for up to $15,000 9. Motion accepting the Fitch Family Indoor Aquatic Center Monthly Report *. ADDITIONAL ITEM Requests from Ames Regional Economic Alliance for Ames Main Street Farmers' Market on Saturdays from May 2 - October 17, 2026: 9 2 a. Motion approving blanket Temporary Obstruction Permit and blanket V ending License for Central Business District from 5:30 a.m. to 1:30 p.m. b. RESOLUTION NO. 26-081 approving closure of 200, 300, and 400 blocks of Main Street, Burnett Avenue from Main Street to the U.S. Bank drive- through, and Tom Evans from 5:30 a.m. to 1:30 p.m. c. RESOLUTION NO. 26-082 approving suspension of parking enforcement in CBD Lots X and Y from 6:30 a.m. to 1:00 p.m. on Saturdays from May 2 - October 17, 2026 d. RESOLUTION NO. 26-083 approving usage of waiver of electrical fees and waiver of fee for blanket Vending License for the event from 5:30 a.m. to 1:30 p.m. on Saturdays from May 2 - October 17, 2026 e. RESOLUTION NO. 26-084 approving request to waive fees for parking meters on the 200, 300, and 400 blocks of Main Street 10. Requests from Ames Main Street for 515 Day on May 15, 2026: a. Motion approving Blanket Temporary Obstruction Permit b. Motion approving Blanket Vending License c. Motion approving street closures of 5th Street from Burnett Avenue through Douglas Avenue, Kellogg Avenue from Main Street to 5th Street, and Douglas Avenue from Main Street to 5th Street d. Motion approving new 5-Day (May 14-18, 2026) Special Class C Retail Alcohol License with Outdoor Service for Thirsty Pigs (515 Day Ames), 215 5th Street e. RESOLUTION NO. 26-085 approving waiver of parking meter fees and enforcement for portions of 5th Street, Kellogg Avenue, and Douglas Avenue f. RESOLUTION NO. 26-086 approving waiver of Vending License fee g. RESOLUTION NO. 26-087 approving usage of electricity and waiver of fees for electricity h. RESOLUTION NO. 26-088 approving suspension of enforcement of Municipal Code Section 17.16 related to minors on premises 11. RESOLUTION NO. 26-089 relating to financing of a project to be undertaken by the City of Ames, Iowa; establishing compliance with reimbursement bond regulations under the Internal Revenue Code (Prairie View 161 kV Substation and Prairie View 161 kV Line Expansion) 12. RESOLUTION NO. 26-090 approving second amendment to the Land Purchase Option with Keystone Equity Group for Surplus Land at Harrison and Welbeck to Extend Final Plat Deadline 13. RESOLUTION NO. 26-091 approving third amendment to Restrictive Covenants Designating Affordable and Market Rate Housing Lots for Baker Subdivision 14. RESOLUTION NO. 26-092 approving the third Supplemental Agreement for Public Improvements for Kingsbury's Fifth Addition Lots 1 through 4 15. RESOLUTION NO. 26-093 approving an Application for Property Tax Abatement and a Minimum Assessment Agreement for Tax Abatement at 329 Southeast 5th Street (Furniture Mart) 16. RESOLUTION NO. 26-094 awarding contract with SVPA Architects, of West 10 3 Des Moines, IA, for the Technical Services Complex Renovation Project in the amount of $157,500 17. RESOLUTION NO. 26-095 awarding contract to Play-Pro Recreation, of Clive, IA, for playground equipment and installation for Parkview Park, 1730 Buchanan Court, in the amount of $64,000 18. RESOLUTION NO. 26-096 approving Change Order No. 8 with Woodruff Construction, of Ames, IA, for the Water Pollution Control Facility Nutrient Reduction Modifications Phase 1 Project in the amount of $3,841.91 19. RESOLUTION NO. 26-097 accepting FY 2022/23 Story County Edge of Field Project as completed by Hands On Excavating, LLC of Radcliffe, IA, the amount of $217,527.17 Roll Call Vote: 6-0. Motions/Resolutions declared carried/adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. PUBLIC FORUM: The Public Forum was opened by Mayor Haila. Brooke Elliston, Ames resident representing the South Russell and Lincoln Way neighborhood, shared pedestrian safety concerns regarding the intersection following a recent accident. She presented traffic study information and submitted a report of the data, as well as a neighborhood petition for safety improvements, to the City Council. James Chidister, 111 North Russell, shared that he was first on the scene of the recent accident involving a pedestrian on Lincoln Way. He urged the City Council for action, recommending enhanced street lighting, marked and signed pedestrian crossings, a lowered speed limit, and broader sidewalks with a more considerable buffer from traffic. Caleb Whitehouse, Transportation Planner for the Iowa Department of Transportation (DOT) and resident at 1003 Lincoln Way, also advocated for safety improvements at the intersection of Lincoln Way and South Russell. He referenced a prior study that recommended a road diet reducing Lincoln Way from four lanes to three, as well as painted crosswalks and improved lighting. Brooke Whitehouse, 1003 Lincoln Way, echoed the call for a road diet on Lincoln Way between Grand and University Avenues to protect bicyclists and pedestrians. Annabella Marquez, Ames resident, asked the City of Ames to formally register opposition to House File 2541. She referenced the recent discussion regarding gender identity protections, urging the City Council to affirm the importance of local control and officially register its opposition. Mayor Haila closed the Public Input when no one else came forward to speak. HISTORIC PRESERVATION COMMISSION 2025 ACCOMPLISHMENTS AND 2026 WORK PLAN: Planning and Housing Director Kelly Diekmann, alongside Planner Parker Walsh and Historic Preservation Commission (HPC) Members Mellissa Goodwin and Kate Gregory, presented the HPC 2025 Accomplishments and 2026 Work Plan, as described in the 2025 Certified Local Government (CLG) Report. 11 4 Moved by Betcher, seconded by Junck, to direct staff to make corrections to the dates in the annual CLG Report and revisions to the work plan language to be more concrete — specifically, to "provide information" rather than "offer" and to "bring in a speaker" rather than "consider speaker opportunities.” Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Corrieri, to adopt RESOLUTION NO. 26-098 approving Historic Preservation Commission 2025 Accomplishments and 2026 Work Plan. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. TEXT AMENDMENTS TO CHAPTER 31 OF THE AMES MUNICIPAL CODE REGARDING HISTORIC PRESERVATION: Director Diekmann, alongside Planner Walsh and HPC Members Goodwin and Gregory, presented two text amendment proposals for Municipal Code Chapter 31 developed by an HPC subcommittee: adding language explicitly permitting double-pane windows within the historic district, and adding language governing the removal and infill of window openings. The Public Input was opened and closed by Mayor Hail a when no one came forward to speak. Moved by Betcher, seconded by Junck, to approve Option 2: Direct staff to prepare a Text Amendment to add code language regarding the removal and infill of windows . Vote on Motion: 1-5, Beatty-Hansen, Corrieri, Gartin, Junck, and Rollins dissenting. Motion Failed. Moved by Beatty-Hansen, seconded by Corrieri, to approve Option 3: Direct staff to prepare a Text Amendment to allow double pane windows and address removal and infill of windows. Vote on Motion: 4-2, Betcher and Rollins dissenting. Motion declared carried. Moved by Betcher, seconded by Junck, to delay decisions regarding public outreach until after the workplan discussion in the April 14, 2026, Regular Meeting of the Ames City Council. Vote on Motion: 6-0. Motion declared carried unanimously. RESIDENTIAL CURBSIDE RECYCLING PROGRAM: Sustainability Coordinator Nolan Sagan, alongside Public Works Director Justin Clausen and Assistant City Manager Brian Phillips, presented the details of the proposed residential curbside recycling program . Mayor Haila opened Public Input. Thor Nelson, Executive Vice President of Aspen Waste Systems, expressed the company’s investment in the community and enthusiasm for the partnership with the City. The Public Input was closed by Mayor Haila when no one else came forward to speak. Moved by Betcher, seconded by Junck, to accept staff report on program outline and fees 12 5 and direct staff to place the collection contract on the agenda for the March 10, 2026, Regular Meeting of the Ames City Council for consideration of final approval. Vote on Motion: 6-0. Motion declared carried unanimously. MEMORANDUM OF UNDERSTANDING WITH STORY COUNTY FOR PRELIMINARY ENGINEERING AND TSIP GRANT APPLICATION (G.W. CARVER AVENUE AND CAMERON SCHOOL ROAD INTERSECTION): Public Works Traffic Engineering Manager Damion Pregitzer, alongside Director Clausen, presented the proposed Memorandum of Understanding as the next step in the development of a potential roundabout at the intersection of George Washington Carver Avenue and Cameron School Road. Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 26-099 approving Memorandum of Understanding with Story County for Preliminary Engineering and TSIP Grant Application (G.W. Carver Avenue and Cameron School Road Intersection). Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Beatty-Hansen, seconded by Junck, to direct staff to allocate $50,000 from unobligated American Rescue Plan Act Funds to support the City’s share of the preliminary engineering and grant application work. Roll Call Vote: 6-0. Motion carried unanimously. ANNUAL TAX ABATEMENT CERTIFICATION: Director Diekmann reported on the applications received under the City's adopted tax abatement programs, of which 52 were complete and in compliance, while one was found to be ineligible because the home was not owner-occupied. The Public Input was opened and closed by Mayor Haila when no one came forward to speak. Moved by Betcher, seconded by Junck, to approve Alternative 1, adopting: • RESOLUTION NO. 26-100 certifying property tax abatement applications. • RESOLUTION NO. 26-101 authorizing staff to submit property tax abatement applications to the City Assessor for determination of abated value. Roll Call Vote: 6-0. Resolutions declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. URBAN RENEWAL AREAS AND TAX INCREMENT FINANCING PROJECTS: Director Diekmann explained that, following the City Council's December 2025 initiative to plan for incentive packages, five projects were likely to require some form of Urban Renewal Area designation and Tax Increment Financing. Rather than returning to the City Council for permission to initiate each project individually, staff sought a single authorization to proceed with all five projects in the order they became ready. 13 6 Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Betcher, seconded by Rollins, to approve Alternative 1: Direct staff to proceed with preparing Urban Renewal Areas, Plans, and TIF Ordinances consistent with the project list and descriptions outlined above. Vote on Motion: 6-0. Motion declared carried unanimously. REQUEST FOR PROPOSALS (RFP) FOR THE SALE OF SINGLE-FAMILY MARKET- RATE LOTS LOCATED IN THE BAKER SUBDIVISION: Housing Coordinator Vanessa Baker-Latimer, alongside Director Diekmann, presented the RFP for the sale of six of the 12 market-rate lots on the north side of the Baker Subdivision. The Public Input was opened and closed by Mayor Hail a when no one came forward to speak. Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 26-102 approving a Request for Proposals (RFP) for the sale of single -family market-rate lots located in the Baker Subdivision. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. WAIVER REQUEST FOR A RURAL TWO-LOT MINOR SUBDIVISION OF LESS THAN 35 ACRES WITHIN TWO MILES OF AMES AT 50184 180TH STREET: Director Diekmann reviewed a request from a property owner to divide a roughly 7.5 -acre parcel into two lots on the outer fringe of the City's jurisdiction, presenting the option for the City Council to indicate support for the applicant to proceed with platting, with a formal waiver resolution to come back to the City Council once the plat application was submitted. Moved by Betcher, seconded by Corrieri, to approve Option 1: Approve Waiver of City Review. Vote on Motion: 6-0. Motion declared carried unanimously. STAFF REPORT ON 2026 NEIGHBORHOOD CONNECTIONS INITIATIVE: Engagement Coordinator Casandra Eames, alongside Assistant City Manager Pa Vang Goldbeck, presented the proposed Neighborhood Connections Initiative designed to support the City Council's January goal-setting emphasis on strong communication and meaningful public engagement. Mayor Haila opened the Public Input. Christina, resident of the Oak-Riverside neighborhood, came forward and asked how one would go about forming a formal neighborhood association. Mayor Haila directed her to speak with Engagement Coordinator Eames for assistance following the meeting. The Public Input was closed by Mayor Haila when no one else came forward to speak. HEARING ON 2022/23 BRIDGE REHABILITATION PROGRAM (S. 4TH PEDESTRIAN 14 7 BRIDGE OVER IOWAY CREEK): Director Clausen was present to answer any questions regarding the series of hearings on Public Works projects. Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Beatty-Hansen, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 26-103 approving final plans and specifications and awarding a contract to Boulder Contracting, LLC, of Grundy Center, IA, in the amount of $1,577,234.95. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 2023/24 STORMWATER EROSION CONTROL PROGRAM (INIS GROVE): The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Beatty-Hansen, seconded by Rollins, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Rollins, to adopt RESOLUTION NO. 26-104 approving final plans and specifications and awarding a contract to Nagel Construction, of Allerton, IA, in the amount of $346,267.50. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 2025/26 COLLECTOR STREET PAVEMENT IMPROVEMENTS (BLOOMINGTON ROAD) PROJECT: Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Beatty-Hansen, seconded by Rollins, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 26-105 approving final plans and specifications and awarding a contract to Manatt's, Inc., of Ames, IA, in the amount of $896,852.24. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 2025/26 CONCRETE STREET PAVEMENT IMPROVEMENTS PROGRAM NO. 1 (CLARK AVE): The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Beatty-Hansen, seconded by Junk, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. 15 8 Moved by Betcher, seconded by Beatty-Hansen, to adopt RESOLUTION NO. 26-106 approving final plans and specifications and awarding a contract to Con -Struct, Inc., of Ames, IA, in the amount of $1,114,875.50. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 2025/26 CONCRETE STREET PAVEMENT IMPROVEMENTS PROGRAM NO. 2 (SUNSET DR): Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Junck, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Beatty-Hansen, seconded by Junck, to adopt RESOLUTION NO. 26-107 approving final plans and specifications and awarding a contract to Con -Struct, Inc., of Ames, IA, in the amount of $1,295,903.20. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON 2025/26 CONCRETE STREET PAVEMENT IMPROVEMENTS PROGRAM NO. 3 (CAMPUS AVE): The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. Moved by Beatty-Hansen, seconded by Junck, to accept report of bids. Vote on Motion: 6-0. Motion declared carried unanimously. Moved by Rollins, seconded by Betcher, to adopt RESOLUTION NO. 26-108 approving final plans and specifications and awarding a contract to Con-Struct, Inc., of Ames, IA, in the amount of $838,938. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. HEARING ON SANITARY SEWER REHABILITATION (E. LINCOLN WAY AND NIKKOL TRUNK LINE) PROJECT: Director Clausen noted that staff was requesting award of this contract be delayed to follow the State Revolving Fund (SRF) loan procedure. Mayor Haila opened and closed the Public Hearing when no one came forward to speak. Moved by Betcher, seconded by Corrieri, to accept report of bids and direct staff to delay award of bid to follow SRF procedure. Vote on Motion: 6-0. Motion declared carried unanimously. HEARING ON SANITARY SEWER AND MANHOLE REHABILITATION (BASIN 11) PROJECT: Director Clausen again noted the SRF delay requirement. The Public Hearing was opened and closed by Mayor Haila when no one came forward to speak. 16 9 Moved by Betcher, seconded by Rollins, to accept report of bids and direct staff to delay award of bid to follow SRF procedure. Vote on Motion: 6-0. Motion declared carried unanimously. FIRST READING OF ORDINANCE REVISING MUNICIPAL CODE CHAPTER 28 FOR WATER METER SETTING REQUIREMENTS: Mayor Haila opened and closed the Public Input when no one came forward to speak. Moved by Betcher, seconded by Beatty-Hansen, to pass on first reading an ordinance revising Municipal Code Chapter 28 for Water Meter setting requirements. Roll Call Vote: 6-0. Motion declared carried unanimously. SECOND READING OF ORDINANCE RENAMING CENTER AVENUE TO CHANTLAND AVENUE: Moved by Beatty-Hansen, seconded by Junck, to pass on second reading an ordinance renaming Center Avenue to Chantland Avenue. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4587 REZONING PROPERTY WEST OF THE INTERSECTION OF HARRISON ROAD AND WELBECK DRIVE FROM RESIDENTIAL LOW DENSITY (RL) TO SUBURBAN RESIDENTIAL LOW DENSITY (FS-RL) WITH A PLANNED UNIT DEVELOPMENT: Moved by Betcher, seconded by Beatty-Hansen, to pass on third reading and adopt ORDINANCE NO. 4587 rezoning property west of the Intersection of Harrison Road and Welbeck Drive from Residential Low Density (RL) to Suburban Residential Low Density (FS -RL) with a Planned Unit Development. Roll Call Vote: 6-0. Motion declared carried unanimously. THIRD READING AND ADOPTION OF ORDINANCE NO. 4588 MODIFYING MUNICIPAL CODE CHAPTER 10, GARBAGE AND REFUSE: Moved by Betcher, seconded by Corrieri, to postpone third reading and adoption to the March 10, 2026, Regular Meeting of the Ames City Council. Vote on Motion: 6-0. Motion declared carried unanimously. DISPOSITION OF COMMUNICATIONS TO COUNCIL: Mayor Haila noted there were ten items for consideration. The first item was from Mimi Wagner regarding a request related to Handicap Parking Regulations. Moved by Beatty-Hansen, seconded by Rollins, to refer to staff for a memo. Vote on Motion: 6-0. Motion declared carried unanimously. A request from Ironwood Homeowners Association for the City of Ames to apply for Iowa DOT Highway Planting Grant from Valerie Bohlen was the second item. Moved by Betcher, seconded by Beatty-Hansen, to refer to staff for a memo. Vote on Motion: 6-0. Motion declared carried unanimously. 17 10 The third item was a request regarding safety concerns at the intersection of Lincoln Way and South Russell Avenue from Brooke and Dave Elliston. Moved by Beatty-Hansen, seconded by Betcher, to refer to staff for a memo. Vote on Motion: 6-0. Motion declared carried unanimously. The fourth, fifth, sixth, seventh, and eighth items were memos from Manager Pregitzer written in response to the following traffic concerns: Mortensen Road Corridor concerns from Bonnie Alley, Oakland Street parking and speed concerns from Brad Trinkle, Ross Road parking regulation concerns from Brent Dunn, and Lincoln Way and South Dakota Avenue intersection concerns and College Creek Trail Crossing at Thackeray Avenue suggestions, both from Grant Olson. Moved by Betcher, seconded by Beatty-Hansen, to forward each memo to the appropriate requester. Vote on Motion: 6-0. Motion declared carried unanimously. Council Member Gartin requested reconsideration of the fifth item regarding Oakland Street parking and speed concerns from Brad Trinkle , noting necessary consideration of access and safety issues. Moved by Gartin, seconded by Beatty-Hansen, to reconsider the fifth item. Vote on Motion: 5-1, Betcher dissenting. Motion declared carried. Moved by Gartin, seconded by Beatty-Hansen, to place the item on a future agenda. Vote on Motion: 5-1, Betcher dissenting. Motion declared carried. The ninth item was a memo from Director Diekmann and Building Official Sara Van Meeteren in response to a complaint regarding game day parking and trash at 1325 South 4th Street from Dan Batha. Moved by Beatty-Hansen, seconded by Rollins, to direct staff to communicate to the requester the next steps outlined in the memo regarding notification issued to the property owner of their non-compliance. Vote on Motion: 6-0. Motion declared carried unanimously. Information from Ames Climate Action Team regarding reducing Ames’ dependence on waste incineration was the final item. Moved by Betcher to provide the information to staff. Motion died due to lack of a second. Staff acknowledged that the information had been received. REPORT OF GOVERNING BODY: The Mayor and City Council Members provided highlights from their attendance at various board and commission meetings. COUNCIL COMMENTS: The Mayor and City Council Members reported on various events attended, upcoming meetings, community events, and items of interest. 18 11 Moved by Beatty-Hansen, seconded by Junck, to place a discussion regarding the City Council sending a formal letter regarding its opposition to House File 2541 to legislators on a future agenda. Vote on Motion: 6-0. Motion declared carried unanimously. CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal reason to go into Closed Session. Attorney Lambert replied in the affirmative, citing Section 21.5(1)(c), Code of Iowa, to discuss matters presently in litigation or where litigation is imminent. Moved by Betcher, seconded by Junck, to go into Closed Session at 8:17 p.m. Roll Call Vote: 6-0. Motion declared carried unanimously. The City Council reconvened in Regular Session at 8:37 p.m. ADJOURNMENT: Moved by Junck, seconded by Beatty-Hansen, to adjourn the meeting at 8:37 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. ______________________________ ______________________________ Taylor Swanson, Deputy City Clerk John A. Haila, Mayor ______________________________ Renee Hall, City Clerk 19 1 MINUTES OF THE SPECIAL MEETING OF THE AMES CITY COUNCIL AMES, IOWA FEBUARY 27, 2026 The Special Meeting of the Ames City Council was called to order by Mayor John Haila at 4:32 p.m. on the 27th day of February, 2026, in the City Council Chambers in City Hall, 515 Clark Avenue, pursuant to law. Present were Council Members Bronwyn Beatty-Hansen, Gloria Betcher, Tim Gartin, and Anita Rollins. Council Members Amber Corrieri and Rachel Junck joined the meeting electronically. Ex officio Emily Boland was absent. CLOSED SESSION: Mayor Haila asked City Attorney Mark Lambert if there was a legal reason to go into Closed Session. Attorney Lambert replied in the affirmative, citing Section 21.5(1)(c), Code of Iowa, to discuss matters presently in litigation or where litigation was imminent. Moved by Betcher, seconded by Beatty-Hansen, to go into Closed Session at 4:33 p.m. Roll Call Vote: 6-0. Motion declared carried unanimously. The City Council reconvened in Regular Session at 4:51 p.m. Moved by Beatty-Hansen, seconded by Betcher, to adopt RESOLUTION NO. 26-109 approving the Settlement Agreement with Henkel Construction regarding the Ames Downtown Plaza Ice Skating Ribbon. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. Moved by Betcher, seconded by Rollins, to adopt RESOLUTION NO. 26-110 approving the Partial Occupancy or Use Agreement with Henkel Construction regarding the Ames Downtown Plaza. Roll Call Vote: 6-0. Resolution declared adopted unanimously, signed by the Mayor, and hereby made a portion of these Minutes. ADJOURNMENT: Moved by Betcher, seconded by Beatty-Hansen, to adjourn the meeting at 4:53 p.m. Vote on Motion: 6-0. Motion declared carried unanimously. ______________________________ ________________________________ Carly M. Watson, Deputy City Clerk John A. Haila, Mayor ______________________________ Renee Hall, City Clerk 20 To:Mayor & City Council From:City Clerk's Office Date:March 10, 2026 Subject:Approval of Civil Service Candidates Item No. 4 MEMO Attached are the minutes for the Regular Meeting of the Civil Service Commission held on February 26, 2026, and Special Civil Service Commission held on March 3, 2026. ATTACHMENT(S): February 26, 2026 Civil Service Minutes.pdf March 3, 2026 Special Civil Service Minutes.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 21 MINUTES AMES CIVIL SERVICE COMMISSION Council Chambers, City Hall 515 Clark Ave, Ames, Iowa February 26, 2026 Call to Order Chair, Kim Linduska, called the meeting of the Ames Civil Service Commission to order at 8:21am. In attendance were Harold Pike, Co-Chair, and Vicki Hillock, Commission Clerk. Larry Conley, Commission Member, and Bethany Ballou, Human Resources Director, were brought in telephonically. Approval of Minutes Moved by Pike, seconded by Conley, to approve the January 22, 2026, minutes. Vote on Motion: 3-0. Motion carried unanimously. Certification of Entry-Level Applicants Legal Secretary Lauren Horsch 88 Kelly Fair 79 Kylie Cripps 74 Maintenance Records & Inventory Specialist Laurie Molle 87* John Helton 77 Simon Wagner 74 Maintenance Worker Sabino Bocanegra 82 - Streets & Utility Sublists Jeff Adams 77 Brant Spaid 76 Dalton Kitzman 74 Secretary I – Resource Recovery Jeramy Neefus 87 Therese Bergman 80 Jordon Overton 76 * Includes preference points ** Indicates carryover from prior certified list Moved by Linduska, seconded by Pike, to certify the above individuals to the Ames City Council as Entry-Level Applicants. Vote on Motion: 3-0. Motion carried. Request to Remove Name from and Exhaust List of W&PC Control Systems Specialist Staff requests that the Civil Service Commission exhaust this current list so we may continue with an open recruitment. Moved by Pike, seconded by Conley, to remove name and exhaust W&PC Control Systems Specialist entry level certified list. Vote on Motion: 3-0. Motion carried. Special Meeting Meeting will be held telephonically on Tuesday, March 3, 2026, at 8:15am in Council Chambers of City Hall. Next Regular Meeting Meeting will be held in-person (weather permitting) on Thursday, March 26, 2026, at 8:15 am in Council Chambers of City Hall. Following Regular Meeting Due to a scheduling conflict, the April Meeting will be held in-person (weather permitting) on Thursday, April 30, 2026, at 8:15am in Council Chamber of City Hall. Adjournment The meeting adjourned at 8:25 am. _________________________________ _________________________________ Kim Linduska, Chairperson Vicki Hillock, Commission Clerk 22 MINUTES AMES CIVIL SERVICE COMMISSION Special Meeting Council Chambers, City Hall 515 Clark Ave, Ames, Iowa March 3, 2026 Call to Order Chair, Kim Linduska, called the telephonic meeting of the Ames Civil Service Commission to order at 8:16 am. In attendance were Kim Linduska, Commission Chair, Harold Pike, Co-Chair, Bethany Ballou, Human Resources Director, and Vicki Hillock, Commission Clerk. Larry Conley, Commission member, was absent. Certification of Entry-Level Applicants Electric Lineworker David Whicker 86 * Includes preference points ** Indicates carryover from prior certified list Moved by Pike, seconded by Linduska, to certify the above individual to the Ames City Council as Entry-Level Applicants. Vote on Motion: 2-0. Motion carried. Next Regular Meeting Meeting will be held in-person (weather permitting) on Thursday, March 26, 2026, at 8:15 am in Council Chambers of City Hall. Adjournment The meeting adjourned at 8:18 am. _________________________________ _________________________________ Kim Linduska, Chairperson Vicki Hillock, Commission Clerk 23 To:Mayor and City Council From:Taylor Swanson, Deputy City Clerk Date:March 10, 2026 Subject:Ownership Update for Class E Retail Alcohol License - Wal-Mart Store #749, 3105 Grand Avenue Item No. 5 MEMO Please see the attached documentation for a motion approving Ownership Update for Class E Retail Alcohol License - Wal-Mart Store #749, 3105 Grand Avenue. ATTACHMENT(S): Walmart Ownership Amendment Application 3.10.26.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 24 Local Authority Review CITY OF AMES 1208370801 Business Information Customer Type BUS Business Sub-Type Corporation Business Designation Legal Business Name WALMART INC MCMILLION, CARL DOU702 S W 8TH ST BENTO 0.00 ALLEN, MATTHEW 3 S BEAU CHENE LN RO 0.00 LITTLE, SARAH 605 MAPLE DR SPRING 0.00 MCMILLON, DOUG 1701 NE TIGER BLVD. B 0.00 CIT Y OF AMES Owners Owner Type Owner Single Line Address Ownership Percentage Officer Owner Owner Owner Old Ownership Information Owner Type Owner Single Line Address Ownership Percentage 25 ALLEN, MATTHEW 3 S BEAU CHENE LN RO 0.00 LITTLE, SARAH 605 MAPLE DR SPRING 0.00 MCMILLON, CARL DOU 1701 TIGER BLVD BENTO 0.00 City of Ames Class "E" Retail Alco LE0001441 3105 GRAND AVE AMES IA City of Ames Class "E" Retail Alco LE0001429 534 S DUFF AVE AMES IA Class "E" Retail Local Authority 14-Jan-2026 WAL-MART SUPERCE 534 S DUFF AVE AME Criminal Histor y Has anyone listed on the Ownership page been charged or convicted of a felony offense in Iowa or any other state of the United States? No Has anyone listed on the Ownership page been convicted of any violation of any state, county, city, federal or foreign law? For traffic violations, only include those that are drug or alcohol related. No Owner Type Owner Single Line Address Ownership Percentage Owner Owner Owner Jurisdiction Code Permit Type License Number Address Case Type Current Stage Case Received Location Name Location Address Updated Ownership Information Owner Type Owner Single Line Address Ownership Percentage Impacted Active Licenses Jurisdiction Code Permit Type License Number Address Impacted New License Application Case Type Current Stage Case Received Location Name Location Address 26 Your online session will timeout after 30 minutes of inactivity. All unsaved information will be lost. Resources Frequently Asked Questions Contact Us Subscribe to Updates Other Links State of Iowa Directory Website Policies Local Authority Information Local Authority Reviewing City of Ames *Approved/Denied Required *Local Authority Attestation Name Required Local Authority Signature Date *Local Authority Email Required *Local Authority Contact Phone Number Required Comments Cancel Save Draft Previous Next 27 To:Mayor and City Council From:Taylor Swanson, Deputy City Clerk Date:March 10, 2026 Subject:Ownership Update for Class E Retail Alcohol License - Wal-Mart Supercenter #4256, 534 South Duff Avenue Item No. 6 MEMO Please see the attached documentation for a motion approving Ownership Update for Class E Retail Alcohol License - Wal-Mart Supercenter #4256, 534 South Duff Avenue. ATTACHMENT(S): Walmart Ownership Amendment Application 3.10.26.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 28 Local Authority Review CITY OF AMES 1208370801 Business Information Customer Type BUS Business Sub-Type Corporation Business Designation Legal Business Name WALMART INC MCMILLION, CARL DOU702 S W 8TH ST BENTO 0.00 ALLEN, MATTHEW 3 S BEAU CHENE LN RO 0.00 LITTLE, SARAH 605 MAPLE DR SPRING 0.00 MCMILLON, DOUG 1701 NE TIGER BLVD. B 0.00 CIT Y OF AMES Owners Owner Type Owner Single Line Address Ownership Percentage Officer Owner Owner Owner Old Ownership Information Owner Type Owner Single Line Address Ownership Percentage 29 ALLEN, MATTHEW 3 S BEAU CHENE LN RO 0.00 LITTLE, SARAH 605 MAPLE DR SPRING 0.00 MCMILLON, CARL DOU 1701 TIGER BLVD BENTO 0.00 City of Ames Class "E" Retail Alco LE0001441 3105 GRAND AVE AMES IA City of Ames Class "E" Retail Alco LE0001429 534 S DUFF AVE AMES IA Class "E" Retail Local Authority 14-Jan-2026 WAL-MART SUPERCE 534 S DUFF AVE AME Criminal Histor y Has anyone listed on the Ownership page been charged or convicted of a felony offense in Iowa or any other state of the United States? No Has anyone listed on the Ownership page been convicted of any violation of any state, county, city, federal or foreign law? For traffic violations, only include those that are drug or alcohol related. No Owner Type Owner Single Line Address Ownership Percentage Owner Owner Owner Jurisdiction Code Permit Type License Number Address Case Type Current Stage Case Received Location Name Location Address Updated Ownership Information Owner Type Owner Single Line Address Ownership Percentage Impacted Active Licenses Jurisdiction Code Permit Type License Number Address Impacted New License Application Case Type Current Stage Case Received Location Name Location Address 30 Your online session will timeout after 30 minutes of inactivity. All unsaved information will be lost. Resources Frequently Asked Questions Contact Us Subscribe to Updates Other Links State of Iowa Directory Website Policies Local Authority Information Local Authority Reviewing City of Ames *Approved/Denied Required *Local Authority Attestation Name Required Local Authority Signature Date *Local Authority Email Required *Local Authority Contact Phone Number Required Comments Cancel Save Draft Previous Next 31 To:Mayor & City Council From:Taylor Swanson, Deputy City Clerk Date:March 10, 2026 Subject:New Class C Retail Liquor License with Outdoor Service - Buffalo Wild Wings, 400 South Duff Avenue Item No. * MEMO Please see attached documentation for a new Class C Retail Alcohol License with Outdoor Service - Buffalo Wild Wings, 400 South Duff Avenue. The Alcoholic Beverages Division (ABD) recently changed their definition of timely filed status. Under this new definition, the dramshop insurance provider must endorse the renewal application before the license expiration date. If the renewal application is not endorsed by the insurance provider before the license expiration date, the license will be cancelled, and the applicant will no longer be able to operate under the license. Buffalo Wild Wings initiated their renewal application, however, their dramshop insurance provider did not endorse the application prior to the license expiration on March 6, 2026. The alcohol license for Buffalo Wild Wings has been cancelled by ABD and ABD has directed Buffalo Wild Wings to apply for a new alcohol license. ATTACHMENT(S): Buffalo Wild Wings Application.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 32 CLASS "C" RETAIL ALCOHOL LICENSE APPLICATION Business Information Name of Legal Entity: BLAZIN WINGS INC FEIN: XX-XXX7107 Business Type: Corporation This business is registered with the Secretary of State. Business Number of Secretary of State: 246194 Premises Information Premises DBA: BUFFALO WILD WINGS GRILL & BAR Premises Address: 400 SOUTH DUFF AVENUE AMES IA 50010 Premises Type: Restaurant Number of Floors: 1 Control of Premises: Lease Is your premises equipped with at least one adequate, conveniently located indoor or outdoor toilet facility for use by patrons? Yes Does your premises conform to all local and state health, fire and building laws and regulations? Yes Is your establishment equipped with tables and seats to accommodate a minimum of 25? Yes License Information Effective Date: 09-Mar-2026 Length of License Requested: 12MONTH Provided description of the Outdoor Service Area: No Changes. Adjacent to the restaurant. Privilege(s) Requested Outdoor Service - Allows the selling/serving of alcoholic beverages by the license/permit in a designated, adjacent outdoor area. 33 Ownership Information Endorsements Local Authority: City of Ames Dramshop Company: ACE AMERICAN INSURANCE COMPANY Criminal History Details Has anyone listed on the Ownership page been charged or convicted of a felony offense in Iowa or any other state of the United States? No Has anyone listed on the Ownership page been convicted of any violation of any state, county, city, federal or foreign law? For traffic violations, only include those that are drug or alcohol related. No Criminal Violations Contact Information Contact Name: LAURA CARLSON-HEIDEMAN Phone Number: (952) 516-8175 Email Address: BWWLicensing@InspireBrands.com Address: 3 GLENLAKE PAKRWAY ATLANTA GA 30328 Type Name ID Type ID DOB Phone Address Percentage Individual JASPON, KATHERINE SSN ***-**-8205 03-Dec-19 76 5110 MARBURY CIRCLE SANDY SPRINGS GA 30327 0.00 Individual BOWIE, JOHN SSN ***-**-2184 27-Apr-19 63 3790 SAWGRASS WAY APT. 3245 NAPLES FL 34112 0.00 Individual ASTRIN, ERIC SSN ***-**-7907 03-Sep-19 83 321 9TH ST NE ATLANTA GA 30309 0.00 Individual INC. (PUBLICLY TRADED COMPANY), BUFFALO WILD WINGS, SSN ***-**-5913 09-Sep-19 11 5500 WAYZATA BLVDSUITE 1600 MINNEAPOLI S MN 55416 100.00 34 Attestation Information Attestation Name: ERIC ASTRIN Attestation Date: 09-Mar-2026 35 To:Mayor & City Council From:Taylor Swanson, Deputy City Clerk Date:March 10, 2026 Subject:New Class C Retail Alcohol License - AJ's Bar & Grill, 2514 Chamberlain Street, Pending Favorable Inspection Item No. 7 MEMO Please see attached documentation for a new Class C Retail Alcohol License - AJ's Bar & Grill, 2514 Chamberlain Street, Pending Favorable Inspection. ATTACHMENT(S): AJ's Bar & Grill Application.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 36 37 38 To:Mayor and City Council From:Taylor Swanson, Deputy City Clerk Date:March 10, 2026 Subject:New 5-Day (April 18-22, 2026) Special Class C Retail Alcohol License - Christiani's Events, 2900 Hoover Drive Item No. 8 MEMO Please see the attached documentation for a motion approving new 5-Day (April 18-22, 2026) Special Class C Retail Alcohol License - Christiani's Events, 2900 Hoover Drive. ATTACHMENT(S): Christiani's Events Application.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 39 Applicant Name of Legal Entity :CHRISTIANI'S EVENTS LLC Business Name (DBA):ST. CECILIA PARISH HALL Business Type :Limited Liability Company Insurance Company :FOUNDERS INSURANCE COMPANY Premises Address Street :2900 HOOVER AVE Suite/Apt : City :AMES County :STORY State :IOWA ZIP :50010- 4460 Mailing Address Street :1150 E DIEHL AVE Suite/Apt : City :DES MOINES County :POLK State :IOWA ZIP :50315- 5315 Application Information Application ID :0-009-968-043 Application Type :Class "C" Retail Alcohol License (LC) Application Current Stage :Dramshop Review Premises Type :Church Term :5 days Effective Date :18-Apr-2026 Expiration Date :22-Apr-2026 Help 40 Contact Information Name :PETER WORSHAM Phone Number :(515) 287-3169 Email :christianiscatering1@gmail.com Application history that predates November of 2022 is not accessible online. Please make a Public Records Request for this information. Application Histor y Application ID Application Type Stage Date 0-009-968-043 Class "C" Retail Alcohol L Dramshop Revie 16-Feb-2026 0-009-968-043 Class "C" Retail Alcohol L New 16-Feb-2026 Ownership Name :CHRISTIANI, CAROL % of Ownership :100.0000 Position :member 41 To:Mayor John Haila and Ames City Council Members From:Major Jason Tuttle, Ames Police Department Date:March 10, 2026 Subject:Alcohol License Renewals Item No. 9 MEMO The following licenses are eligible for renewal: a. Kwik Spirits #530, 204 S Duff Avenue, Class E Retail Alcohol License b. Wal-Mart Store #749, 3105 Grand Avenue, Class E Retail Alcohol License c. BN'C Fieldhouse, 206 Welch Avenue, Class C Retail Alcohol License with Outdoor Service A review of police records for the past 12 months found no liquor law violations for Kwik Spirits #530, Wal-Mart Store #749, or BN'C Fieldhouse. The Police Department recommends license renewal for these businesses. Police 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 42 To:Mayor and City Council From:City Clerk's Office Date:March 10, 2026 Subject:Fees for Parking Meters for Ames Main Street Farmers' Market on Saturdays from May 2 - October 17, 2026 Item No. 10 MEMO On February 24, 2026, the City Council approved several requests related to the 2026 Ames Main Street Farmers' Market. Following the meeting, staff realized that the language included in the Council meeting agenda was inconsistent with the language in Alternative #1 of the Council Action Form with regard to the request to waive reimbursement for lost metered parking revenues. As indicated in the Council Action Form, City staff estimates that the waiver results in a loss of $2,897 to the Parking Fund. The agenda language indicated: "Resolution approving/motion denying request to waive fees for parking meters on the 200, 300, and 400 blocks of Main Street." However, Alternative #1 indicated that the waiver of fees would be denied. Because the agenda indicated a resolution would be adopted, a resolution waiving the fees was prepared. It is City staff's belief that that agenda language was unclear and that, consistent with previous years and Alternative #1, it was the Council's intent to deny the request to waive parking meter fees. Accordingly, if that is the Council's intent, staff is requesting that Resolution No. 26-084 be rescinded and that the City Council adopt a motion denying the request to waive fees for parking meters on the 200, 300, and 400 blocks of Main Street. Under this recommended alternative, Farmer's Market will reimburse the City for the lost parking meter revenue prior to the first day of the Market. Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 43 ITEM #:11 DATE:03-10-26 DEPT:ADMIN SUBJECT:FINANCIAL SUPPORT FOR THE 2026 BUILDING COMMUNITY BREAKFAST COUNCIL ACTION FORM BACKGROUND: The City of Ames, the Ames Human Relations Commission (AHRC), Ames Regional Economic Alliance (AREA), Story County Board of Supervisors, McFarland Clinic, Kingland Systems, and ITC Midwest are partnering to host the second “Building Community Breakfast” gathering. This year ’s event will be held on Thursday, October 22, 2026, from 7:30-9:00 a.m. The event will be hosted at Reiman Gardens. The keynote speaker this year is Liz Nead. Liz is an Emmy Award-winning host and bestselling author who serves as a high-level executive coach and consultant, delivering leadership and teambuilding strategies for major organizations like PayPal, News Corp, and the National Guard. During the event, Liz will emphasize how to establish a collaborative work environment where everyone feels respected, included, and valued as a member of their organization rather than just a worker. The City of Ames, AREA, and Story County Board of Supervisors have been asked to financially sponsor the event at the $5,000 level. The cost of hosting the event is detailed in the attachment. Financial contributions will be used to help cover speaker fees, event sponsor recognition, meals, marketing, and promotion. If approved, the $5,000 City contribution would come from the FY 2026/27 City Council contingency fund ($4,000) and the FY 2026/27 AHRC operating budget ($1,000). The sponsorship will include 10 tickets to the event. The registration cost to attend the event is $40. There is also the opportunity for other community sponsorship levels at $1,000 and $500. ALTERNATIVES: 1. Authorize the FY 2026/27 expenditure of $5,000 ($4,000 from Council Contingency Account and $1,000 from AHRC operating budget) in support of the 2026 Building Community Breakfast. 2. Deny the request to sponsor the Building Community Breakfast. CITY MANAGER'S RECOMMENDED ACTION: Events like the Building Community Breakfast foster a sense of community and encourage collaboration. It is also an opportunity for the City of Ames to connect and engage with community members, aligning with the City Council values. Therefore, the City Manager recommends that the City Council adopt Alternative No. 1, as noted above. 44 ATTACHMENT(S): Building Community Breakfast 2026 Letter to Mayor.pdf Building Community Breakfast Budget 2026.pdf 45 February 19, 2026 Mayor John Haila City of Ames 515 Clark Avenue Ames, IA 50010 Mayor Haila, I write to you respectfully requesting a $5,000 sponsorship for the 2026 Building Community Breakfast. The event will be held on Thursday, October 22 at Reiman Gardens. This will be our eighth year of hosting the event focused on uplifting community members in the workplace and organizations. We are very excited about the agenda that is being assembled, with partners that have assisted us with previous events. I hope that you will join the Ames Regional Economic Alliance and numerous other partners in financially sponsoring this terrific event. I appreciate your consideration and look forward to hearing from you very soon. Sincerely, Daniel A. Culhane President & CEO Ames Regional Economic Alliance Bronwyn Beatty-Hansen, Ward One Council Member Tim Gartin, Ward Two Council Member Gloria Betcher, Ward Three Council Member Rachel Junck, Ward Four Council Member Amber Corrieri, At-Large Council Member Anita Rollins, At-Large Council Member Emily Boland, Ex-Officio Council Member Steve Schainker, City Manager Casandra Eames, City of Ames Engagement Coordinator 46 Income Budget Ames Regional Economic Alliance 5,000.00$ City of Ames/Human Relations Commission 5,000.00$ Story County Board of Supervisors 5,000.00$ McFarland Clinic 1,500.00$ Kingland Systems 1,500.00$ ITC Midwest 500.00$ Registrations 4,000.00$ Total 22,500.00$ Expenses Budget Speaker fees 5,000.00$ Marketing & Promotion 3,000.00$ Conference Center event use and F&B 9,500.00$ Event Correspondence/Sponsor Recognition 1,500.00$ Sponsor and partner tickets 3,500.00$ Total 22,500.00$ 2026 Building Community Breakfast 47 To:Members of the City Council From:John A. Haila, Mayor Date:March 10, 2026 Subject:Appointments to City Boards and Commissions Item No. 12 MEMO Attached is a listing of the City’s various boards and commissions that have upcoming vacancies and the names of individuals I propose to be appointed to fill the openings. I am pleased with the qualifications of the residents who applied for open positions. On the accompanying list, those with an asterisk (*) by their names are individuals who are currently serving on that respective board or commission and are eligible to be reappointed. The application review and selection process involved me reviewing each application and consulting the staff liaisons for respective boards and commissions as needed. Staff is comfortable with the proposed list of recommended appointees. Should you have any questions on any of the applicants, please let me know. Jeramy Neefus also has all appointee applications on file should you wish to review them. ATTACHMENT(S): Attachment A.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 48 MAYOR’S APPOINTMENTS TO CITY OF AMES BOARDS AND COMMISSIONS 2026 (* Incumbents) Board/Commission Vacancies Name Analysis of Social Services Evaluation Team 2 Kathy Guillen* Thomas Stein Building Board of Appeals - Homebuilder - Master Electrician - Professional Engineer 3 Ryan Friedrich Chris Nelson* John Joiner Commission on the Arts 2 Donald Tweedt Candace Zwank Electric Utility Operations Review & Advisory Board 1 Mariele Wagle* Historic Preservation Commission 3 Melissa Goodwin* Ethan Atwell Madison Hall Human Relations Commission 3 Pablo Suarez Beltran* Katlyn Mock Daniyal Shahbaz Library Board of Trustees 3 Jill Daiker Erica Genise Stephanie Marsau Parks & Recreation Commission 3 Hannah Sappenfield* Erin Elsbernd Gary Warning Planning & Zoning Commission 2 Kyle Hauswirth Scott Huffman Property Maintenance Appeals Board - General Contractor - Large Property Landlord - Neighborhood Resident Owner-Occupied - Student Tenant 4 Ray Bratsch-Prince Patrice Engelman* Kristin Dillavou* Sofia De Lima Barbosa Project Share Committee 1 Robyn Belden* Public Art Commission 5 Manu Agnihotri* Janice Reutter* Bob Anders Emily Gassmann Joseph Nolin Public Nuisance Appeals Board - At-Large - At-Large - Ward 2 3 Mahdi Al-Kaisi* Eliott Smith Erin Smith* 49 To:Mayor & City Council From:Mark O. Lambert, City Attorney Date:March 10, 2026 Subject:Affirming Council Member Gartin's Vote Item No. 13 MEMO On March 5, 2026, Council member Tim Gartin attended and participated in a meeting of the Story County Emergency Management Commission – Story County Board of Supervisors’ Joint EOC Project. He was requested by Mayor Haila to attend the meeting in place of the Mayor, who is the City’s representative on the Commission. On the way to the meeting, Council Member Gartin telephoned the City Attorney and the two discussed the legality of Tim voting as a member of the Commission, when he is not a member and not the Mayor Pro Tem (who is authorized by the Iowa Code to act in lieu of the Mayor, when the Mayor is unavailable). A decision was made that Council Member Gartin would attend the meeting and vote, and that the City Council would be asked to retroactively approve his votes, to make clear that he had the authority to vote on behalf of the City. There were two votes taken where Council Member Gartin voted with the majority. One was to approve the selection of an A/V system bid for the Emergency Operations Center (EOC) project. Story County had already approved the allocation of the funds. This vote was to approve the selection of the low bidder. The cost is $104,530. The vote was 8-3. The second vote was to approve $4,000 in new furniture and $10,853 in a contingency fund for the project. The vote had one dissenting vote. This brought the total project cost to $119,383. When construction costs are added, the total project cost is $260,000. Fire Chief Higgins was present and reported that his review of the proposal was consistent with other EOC A/V systems in the area. Therefore, Council Member Gartin and the City Attorney ask that the Council Legal 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 50 adopt a resolution affirming that the Council retroactively authorizes Council Member Gartin’s votes on behalf of the City at the March 5, 2026, meeting of the Story County Emergency Management Commission. Legal 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 51 ITEM #:14 DATE:03-10-26 DEPT:ELEC SUBJECT:2026 ELECTRIC RELIABILITY PLAN COUNCIL ACTION FORM BACKGROUND: Electric Services manages its inspection and maintenance efforts under an adopted reliability plan that has been filed with the Iowa Utilities Commission (IUC). Historically, such plans were prepared and approved at the City staff level. The Iowa Utilities Commission has adopted changes to its administrative code (IAC 199-27.8) and now requires each municipal electric utility to have its adopted reliability plan approved by its respective governing authority prior to filing updates to its existing pl a n s . Therefore, the City Council is being asked to approve the Electric Service's adopted Reliability Plan to satisfy this IUC requirement. Staff has prepared the Reliability Plan, using guides and reference material provided by the Iowa Association of Municipal Utilities (IAMU). The proposed Reliability Plan is attached for reference. ALTERNATIVES: 1. Approve the adoption of the 2026 Electric Reliability Plan. 2. Do not approve the 2026 Electric Reliability Plan. 3. Request further information from staff. CITY MANAGER'S RECOMMENDED ACTION: Iowa Administrative Code now requires the approval of the Electric Utility’s Electric Reliability Plan by the City Council. City staff has prepared this Plan using reference materials supplied by IAMU to ensure compliance. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No.1, as noted above. ATTACHMENT(S): Reliability Plan Statement 2026.pdf 52 515.239.5170 main 515.239.5308 502 Carroll Ave. Ames, IA 50010 Ames Municipal Electric Services Friday, February 6th, 2026 CITY OF AMES RELIABILITY PLAN The City of Ames strives to deliver its customers safe, reliable, and affordable power. While this reliability plan focuses on information pertinent to reliability, other considerations must also be taken into account to balance the needs of the customers with the business decisions of the system's managers. The purpose of this reliability plan is to meet the requirements of Iowa Administrative Code 199-27.8. This reliability plan does not replace but supplements the information provided to the utility's governing authority throughout the year. This plan has been approved by the governing authority of the City of Ames. This plan covers the reporting period of January 1, 2026, through December 31, 2026. During 2025, customers were able to contact the City of Ames 24/7 through an after-hours telephone number. They were able to promptly report service interruptions and other issues with their electric service through clearly defined communication channels. The City of Ames reliability plan represents an integrated approach addressing the electric system's operation, maintenance, and inspection. Providing safe, reliable, and affordable electric service to meet customers' needs requires a careful balance and consideration of all the above factors, as well as the resources available to achieve the desired results. The City of Ames made reasonable efforts to avoid and prevent service interruptions during the last year. However, when interruptions occurred, service was reestablished within the shortest time practicable, consistent with safety. The City of Ames has an effective preventive maintenance program and is capable of emergency repair work on an appropriate scale to its scope of operations and the physical condition of its electric facilities. This program is included in our vegetation, substation, and visual inspection plans. To improve its effectiveness, these plans are reviewed annually. Quality of work and final delivery by contractors are also assessed. The City of Ames continues to follow a written program for inspecting and maintaining its electric supply lines and substations to determine the need for replacement, maintenance, and repair for tree pruning or other vegetation management. The City of Ames is following a schedule for this written program to ensure the completion of all areas within a 36-month timeline. The City of Ames assesses the status of its distribution line equipment, including animal guarding and pole-mounted power factor correction equipment. The City of Ames models and compares consumption metrics during peak load, non-peak load, and warm and cold conditions to issue maintenance jobs based on these assessments and conditions. The City of Ames also installs lightning arresters at appropriate locations on distribution line equipment to reduce outages and protect equipment and inspects them annually using infrared and visual inspections. The City of Ames has a comprehensive pole inspection program, with the entire system scheduled for completion on a 10-year cycle, including both overhead and groundline conditions. The program consists of a complete inspection of poles over 10 years of age and a report on all rejected poles to be replaced. Poles are generally replaced within six months following an inspection. Besides these two inspections, the City of Ames also conducts a Visual Inspection of all transmission poles every fiscal year. 53 ITEM #:15 DATE:03-10-26 DEPT:ADMIN SUBJECT:REQUEST FROM HEARTLAND OF STORY COUNTY TO SUBLEASE OFFICE SPACE TO IOWA STATE UNIVERSITY COUNCIL ACTION FORM BACKGROUND: The City of Ames and Heartland Senior Services (d/b/a Heartland of Story County) have a 50- year land lease agreement for 205 S Walnut Ave, where the Sixty Forward Center is located. The lease went into effect on February 8, 2022, and expires on January 21, 2072. According to the agreement, Heartland must receive approval from the City to sublease any portion of the building. Currently, Bethany Life and Central Iowa Retired Senior Volunteer Program are authorized to sublease space. Bethany Life has since provided notice that it is vacating its office space and Heartland is requesting City Council consent to subleasing that space to a new tenant, Osher Lifelong Learning Institute (OLLI) at Iowa State/Iowa State University of Science and Technology, a nonprofit organization. Attached is the request from Heartland Senior Services, a five-year sublease agreement with OLLI, and the recorded lease agreement between the City of Ames and Heartland Senior Services. ALTERNATIVES: 1. Approve the request for Heartland Senior Services to sublease office space to OLLI at Iowa State for a five-year term. 2. Deny the request to sublease. 3. Do not take action at this time and provide direction to staff on next steps for the project. CITY MANAGER'S RECOMMENDED ACTION: With Bethany Life vacating the office space at the Sixty Forward Center, operated by Heartland Senior Services, a new tenant request was expected. As such, it is the recommendation of the City Manager that the City Council approve Alternative No. 1 as described above. ATTACHMENT(S): Request Letter.pdf Sublease Heartland&ISU.pdf Recorded Lease Agreement City of Ames.pdf 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 To:Mayor and City Council From:Mark O. Lambert, City Attorney Date:March 10, 2026 Subject:Appendix Q - Water and Pollution Control Fees & Charges - Ames Municipal Code Item No. 16 MEMO On June 24, 2025, Resolution No. 25-308 passed adopting the 2025 Annual Fees for the City of Ames. [See attached Resolution No. 25-308 dated June 24, 2025.] Appendix Q (Water and Pollution Control Fees & Charges) is a portion of the Annual Fees Resolution that was adopted. It was brought to our attention that it was missing a page referencing the changes to the “Sample Collection Fees” that should have been included in the 2025 Annual Fees Resolution. At the time of uploading this document to Granicus for review and City Council packet information the last page of Appendix Q was inadvertently left off. [See attached changes to Sample Collection Fees that were left off Appendix Q.] Sampling fees have not been billed to industrial customers at this time until the new Resolution for Appendix Q is adopted. [See new Resolution attached with the complete Appendix Q showing the inclusion of the “Sample Collection Fees”] It is recommended that the City Council adopt Appendix Q. ATTACHMENT(S): Resolution 25-308.pdf Sample Collection Fees for 2025.pdf Appendix Q (Inclusion of Sample Collection Fees).pdf Legal 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 ITEM #:17 DATE:03-10-26 DEPT:ELEC SUBJECT:VALVE MAINTENANCE AND RELATED SERVICES AND SUPPLIES CONTRACT FOR POWER PLANT - CHANGE ORDER NO. 1 COUNCIL ACTION FORM BACKGROUND: The Electric Utility’s two natural gas-fired, high-pressure steam generation units, referred to as Units No. 7 and 8, require regular professional maintenance and repair. This maintenance consists of emergency service, as well as regularly scheduled planned repairs and services during scheduled outages. Services include a variety of boiler and pressure vessel maintenance and repairs, structural steel, pump and piping work, and other miscellaneous mechanical Power Plant work. Due to these operational conditions, numerous valves are used to operate the Power Plant. These include isolation, control, check, relief and safety valves, which must be professionally repaired, tested, installed, replaced and maintained. Specially trained personnel must perform this work. On June 23, 2025, a contract was approved by Council for the Valve Maintenance, Related Services and Supplies Contract to Pioneer Industrial Corporation, Kansas City, MO, in the amount of $45,000. THIS ACTION: Change Order No. 1 in the amount of $55,000 is being requested to perform additional safety valve testing throughout the remaining fiscal year. This needed work was delayed from the previous fiscal year because of unit availability and scheduling conflicts. These funds were carried over from the FY 2024/25 budget. The approved FY 2 0 2 5 /2 6 Power Plant operating budget includes $55,000 for this service from FY 2024/25 carryovers. Invoices will be based on contract rates for time and materials for services actually performed. ALTERNATIVES: 1. Approve Change Order No. 1 in the amount of $55,000 to Pioneer Industrial Corp, Kansas City, MO for the Valve Maintenance and Related Services and Supplies Contract for Power Plant. (Note: This action will bring the total contract to $100,000.) 2. Do not approve the requested change order. CITY MANAGER'S RECOMMENDED ACTION: This work is necessary to ensure that a qualified professional firm will respond to both scheduled and emergency needs for valve maintenance, and it will also control costs by having established billing rates. Funds will be expended only as work is required and in accordance with approved invoices. The requested change does not involve 86 additional funding, rather it is authorizing previously approved funds for this purpose in FY 2024/25 which were carried forward to this fiscal year. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above. 87 ITEM #:18 DATE:03-10-26 DEPT:W&PC SUBJECT:CHANGE ORDER NO. 1 WITH TERRACON FOR SPECIAL TESTING ASSOCIATED WITH THE WATER POLLUTION CONTROL FACILITY NUTRIENT REDUCTION MODIFICATIONS PHASE I PROJECT COUNCIL ACTION FORM BACKGROUND: On September 4, 2024, Council awarded a contract to Terracon Consultants to provide concrete and geotechnical testing services for the Water Pollution Control Facility Nutrient Reduction Modifications Phase I project, in the amount of $67,885. Third-party inspections for these services are essential in ensuring that the materials incorporated into the finished project meet the design requirements. The contract with Terracon was based on the planned construction schedule and sequence, with an estimate of the number of days that an inspector would be needed on-site and an estimate of the number of tests that would be necessary over the two- plus years of construction. As the construction has progressed, the allowance for testing has been utilized faster than anticipated. There is still a significant amount of vertical, structural concrete left to be poured and continuing the testing services is essential. Staff has reviewed the remaining work schedule with Terracon, the general contractor, and the design engineer in order to develop a change order that all parties believe will be sufficient to complete the necessary testing. Funding and expenses for the project are shown in the table below, reflecting the updated balance should this change order be approved. Table 1: Total Project Funding & Expenses Funding Expenses Prior Years FY 2023 1,000,472 FY 2024 1,438,643 FY 2025 18,573,090 FY 2026 Adjusted 34,384,990 FY 2027 7,250,000 WTFAP Grant 500,000 Engineering 6,038,000 Construction Original Contract 53,370,000 Change Order #1 (231,878) Change Order #2 (25,280) Change Order #3 10,836 Change Order #4 13,459 88 Change Order #5 (40,743) Change Order #6 71,845 Change Order #7 44,527 Change Order #8 3,842 Owner Allowance (furnishings, etc.) 400,000 Special Inspections Original Contract 67,855 Change Order #1 - This Action 35,205 All Other Expenses 54,820 TOTAL 63,067,195 59,812,488 Available Contingency 3,254,707 ALTERNATIVES: 1. Approve Change Order No. 1 to the agreement with Terracon for special testing associated with the Nutrient Reduction Modifications Project in an amount not to exceed $35,205. 2. Do not approve the change order at this time. This would result in the remaining concrete materials not being tested. CITY MANAGER'S RECOMMENDED ACTION: Large construction projects utilize specialized construction materials and techniques. Often, these methods require independent third-party inspections to ensure that the finished product meets the quality standards that are specified. For the WPCF Nutrient Removal Modifications project, these inspections have included, among other things, concrete testing. These tests are critical to verify that the concrete being delivered to the site meets the required strength and mix specifications. The contract with the third-party testing firm, Terracon, was initially prepared based on an estimated number of days of on-site work and number of testing events. The actual construction sequence has required additional time and effort. Staff has reviewed the remaining work with Terracon, as well as the general contractor and the design engineer, and believes that the proposed change order will be sufficient to complete the project. There are sufficient funds available in the approved budget to cover the additional work. Therefore, it is the recommendation of the City Manager that the City Council adopt alternative number 1 as described above. ATTACHMENT(S): CO #1 PO 63770.pdf 89 90 ITEM #:19 DATE:03-10-26 DEPT:ELEC SUBJECT:RELOCATION OF 161KV TRANSMISSION LINE FROM AMES PLANT TO NE ANKENY - APPROVE CHANGE ORDER #3 COUNCIL ACTION FORM BACKGROUND: The Iowa Department of Transportation (IDOT) is carrying out highway improvements along Interstate 35 north of Ankeny. These improvements include construction where I-35 crosses NE 158th Ave and NE 142nd Ave and at the I-35 interchange of NE 126th Ave. The City owns a 161kV electric transmission line that is situated on DOT right of way in this area. The IDOT construction project requires relocation of a portion of the transmission line in the vicinity of these roads. All costs associated with this relocation project will be reimbursed by IDOT. On October 25, 2022, a contract was awarded to Primoris Electric, Inc., Inver Grove Heights, MN, in the amount of $2,171,669.20 for the relocation of the 161kV transmission line. As work has progressed, changes have been needed to move the project to completion. The changes are as follows: Change Order #1 for $0 included laminated foundation plates, additional turnbuckles & hangers, and modifying the substantial completion date to October 24, 2024. Change Order #2 was for additional hydrovac and culvert work completed at the three locations (126th Ave, 158th Ave & 142nd Ave) along with delays during construction relating to weather, material delivery, and property access. Another item included in Change Order #2 was a reduction in the scope due to an adjacent CIPCO transmission line being removed from service rather than requiring relocation in order to facilitate the movement of the City's 161 kV line. Therefore, parts and equipment anticipated as part of that relocation work, along with the labor to install them, are no longer needed. The total of the change order is a deduct of ($192,618.40). Change Order #3 (this action) addresses three items, for a total increase of $89,125.80: 1. Reconciling the previously issued Change Order #2 to address rounding issues for an increase of $0.17, 2. A reduction in the number of poles removed and the removal of an additional two poles for a net increase of $1,261.58, and 3. Additional labor and equipment required to return the transmission facilities at 142nd Ave to normal configuration and close out the project for an increase of $87,864.05. The adjusted FY 2021/22 City budget incorporated $2,154,000 as a capital project for 161kV 91 Line Relocation. Subsequent adjustments of $250,000 in FY 2022/23 and $155,468 in FY 2023/24 bring the total project funding to $2,559,468. The most current total estimated cost for this project including engineering design, easements and crop damages is $2,469,876. All engineering and construction expenses for the project will be reimbursed by IDOT under agreements previously approved with IDOT. ALTERNATIVES: 1. Approve Change Order #3 to Primoris Electric, Inc., Inver Grove Heights, MN, for the Relocation of 161kV Transmission Line Project from Ames Plant to NE Ankeny for $89,125.80 inclusive of tax, as requested by the IDOT. This action will increase the contract with Primoris Electric from $1,979,050.80 to $2,068,176.60. 2. Reject the change order. CITY MANAGER'S RECOMMENDED ACTION: In order to facilitate these IDOT improvements, the City’s 161kV transmission line must be relocated. This addition in scope and the corresponding change order is requested from IDOT. All engineering and construction expenses for the project will be reimbursed by IDOT. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated above. 92 To:Mayor and City Council From:John R. Dunn, Director of Water and Pollution Control Date:March 10, 2026 Subject:Change Order No. 8 with Woodruff Construction Item No. 20 MEMO At the February 24, 2026, meeting, the City Council adopted Resolution No. 26-096 approving Change Order No. 8 with Woodruff Construction, of Ames, Iowa, for the Water Pollution Control Facility Nutrient Reduction Modifications Phase 1 Project in the amount of $3,841.91. The actual change order document was for a slightly different amount, at $3,843.61; a difference of $1.70. To ensure that the resolution approved by Council is consistent with the change order document, Council is being asked to rescind the previous resolution and issue a new resolution in the corrected amount. Water & Pollution Control 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 93 ITEM #:21 DATE:03-10-26 DEPT:PW SUBJECT:FREEL DRIVE PAVING PROJECT COUNCIL ACTION FORM BACKGROUND: The Freel Drive Paving project involves paving the remaining gravel-surfaced portion of Freel Drive to SE 5th Street. The current gravel street is unable to withstand the increase in traffic and the weight of the trucks required to operate the Resource Recovery and Recycling Campus (R3C). Planning and Zoning requirements also trigger the improvements to the street in conjunction with the construction of the R3C. The paving will take place concurrently with the construction of the Resource Recovery and Recycling Campus. Construction for this project will be staged between the entrances of the R3C to allow the R3C site construction to occur without interruption. Freel Drive is currently 23 to 24 feet wide with shallow ditches, whereas the proposed section will be a 31-foot section with curb and gutter. The existing ditches are planned to be filled and a storm intake system installed. Due to the very small elevation change along the length of Freel Drive, the ability to make water drain quickly is very limited. As a result, a percolation system is planned to be constructed using the intakes to allow water to enter the soil. A tile system will also be constructed to provide a system overflow. The base bid will include paving Freel Drive from the end of the current paved section, 765 feet south of Lincoln Way, to SE 5th Street. An alternate will also be included with the base bid to replace the existing paved section from Lincoln Way, 750' to the south, with a new 31' section of PCC pavement. This existing pavement is in the early stages of pavement distress. If funding is available, replacement of the existing pavement will be considered with the project. The sidewalk along the east side of Freel Drive from Lincoln Way to SE 5th Street will also be included with the alternate bid, except for the portion of the sidewalk adjacent to the R3C property which is included in the R3C construction base bid. PUBLIC OUTREACH: Owners and residents along Freel Drive were mailed letters informing them of the R3C project as well as the Freel Drive paving project. Those impacted by the paving project were then reached out to directly to inform them of the planned changes to the street width and the possibility of a sidewalk along the east side of Freel. Feedback was also received to help develop the staging of the project for businesses that need to maintain access. The feedback indicated that there was no opposition to the paving project, but property owners did not want to have to pay for any portion of the improvements. 94 A summary of revenues and projected expenses is shown below: Description Revenue Expenses Freel Drive Paving (G.O. Bonds)$ 975,000 Unobligated G.O. Bonds 225,000 Water Utility Funds 40,000 Construction Base Bid Estimate $1,150,000 Engineering/Administration 90,000 TOTAL $1,240,000 $1,240,000 Alternate 1 is estimated to cost $550,000. Additional Unobligated GO bonds could be considered for if favorable bids for this Alternate are received. CONSIDERATION OF SPECIAL ASSESSMENT: Because the existing portion of Freel Drive is unpaved and as such does not meet the current design standards, Iowa Code Chapter 384 allows for a city to assess certain costs of the public improvement to abutting private property owners. In order to determine the value that can be assessed, it is typical to follow an establish formula known as the "Flint Formula" for calculating the benefits gained by each abutting property. The Flint Formula considers the frontage of a lot and how many feet abut the public improvement. Additionally, factors such as lot depth can be used to identify the special benefit gained by the abutting property. The maximum assessment is capped at 25% of the assessed value of each lot that abuts the public improvement. There are 19 lots that abut the unpaved portion of Freel Drive. Of those 19 lots there are seven distinct owners, of which one is the City of Ames. Staff has preliminarily estimated that if the City Council desires to pursue a special assessment of the paving costs, roughly $268,000 of the project costs could be assessed property owners other than the City of Ames. Assessments could range between $16,000 to $30,000 per lot, depending on the lot size. If City Council wishes to pursue the special assessment approach, there is a very detailed process in Iowa Code Chapter 384 that lays out steps necessary to begin the assessment process. The first step in this process is to direct staff to formally produce an assessment schedule for the project, with each lot and proposed assessment indicated. Following preparation of the assessment schedule, a resolution of necessity and public hearing is held before approving plans and specifications and setting a bid date. Should this be the decision of Council it is important that Alternative 3 is chosen so as to follow the proper steps detailed in the Iowa Code. ALTERNATIVES: 1. Approve plans and specifications for the Freel Drive Paving project and establish April 8, 2026, as the date of letting and April 14, 2026, as the date of Public Hearing for report of bids. 2. Direct staff to make changes to this project. 95 3. Direct staff to pursue a special assessment approach and prepare an assessment schedule for City Council consideration. CITY MANAGER'S RECOMMENDED ACTION: Approval of the plans and specifications will keep this project on the April 8, 2026, letting schedule to allow for construction in 2026. This project will provide an improved street surface to the new Resource Recovery and Recycling Campus. Funding for the improvements along Freel Drive are included in the City's budget. Although the abutting property owners will benefit from the paving of the road, a special assessment is not currently recommended since the need to upgrade the road is primarily the result of the operational impact of the new R3C facility on Freel Drive. Additionally, the requirement to improve the portion of the road fronting the R3C (most of the necessary improvements) is a condition of the R3C site plan approval. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Freel Dr Location Map with Alternate.pdf 96 97 To:Mayor and City Council From:Carly M. Watson, Deputy City Clerk Date:March 6, 2026 Subject:Contract and Bond Approval Item No. 22 MEMO There is no Council Action Form for the 2022/23 Bridge Rehabilitation Program (S. 4th Pedestrian Bridge over Ioway Creek) with Boulder Contracting, LLC of Grundy Center, Iowa, in the amount of $1,577,234.95. City Council approval of the contract and bond for the project shall be contingent upon receipt and simply fulfills a State Code requirement. Water & Pollution Control 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 98 To:Mayor and City Council From:Carly M. Watson, Deputy City Clerk Date:March 6, 2026 Subject:Contract and Bond Approval Item No. 23 MEMO There is no Council Action Form for the 2023/24 Stormwater Erosion Control Program (Inis Grove) with Nagel Construction, of Allerton, IA, in the amount of $346,267.50. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. Water & Pollution Control 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 99 To:Mayor and City Council From:Carly M. Watson, Deputy City Clerk Date:March 6, 2026 Subject:Contract and Bond Approval Item No. 24 MEMO There is no Council Action Form for the 2025/26 Collector Street Pavement Improvements (Bloomington Road) with Manatt's, Inc., of Ames, IA, in the amount of $896,852.24. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. Water & Pollution Control 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 100 To:Mayor and City Council From:Carly M. Watson, Deputy City Clerk Date:March 6, 2026 Subject:Contract and Bond Approval Item No. 25 MEMO There is no Council Action Form for the 2025/26 Concrete Street Pavement Improvements Program No. 1 (Clark Ave) with Con-Struct, Inc., of Ames, IA, in the amount of $1,114,875.50. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. Water & Pollution Control 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 101 To:Mayor and City Council From:Carly M. Watson, Deputy City Clerk Date:March 6, 2026 Subject:Contract and Bond Approval Item No. 26 MEMO There is no Council Action Form for the 2025/26 Concrete Street Pavement Improvements Program No. 2 (Sunset Dr) with Con-Struct, Inc., of Ames, IA, in the amount of $1,295,903.20. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. Water & Pollution Control 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 102 To:Mayor and City Council From:Carly M. Watson, Deputy City Clerk Date:March 6, 2026 Subject:Contract and Bond Approval Item No. 27 MEMO There is no Council Action Form for the 2025/26 Concrete Street Pavement Improvements Program No. 3 (Campus Ave) with Con-Struct, Inc., of Ames, Iowa, in the amount of $838,938. City Council approval of the contract and bond for the project is simply fulfilling a State Code requirement. Water & Pollution Control 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 103 ITEM #:28 DATE:03-10-26 DEPT:FIN SUBJECT:RESOLUTION TO FIX A DATE FOR A PUBLIC HEARING ON PROPOSAL TO ENTER INTO A GENERAL OBLIGATION LOAN AGREEMENT AND TO BORROW MONEY THEREUNDER IN A PRINCIPAL AMOUNT NOT TO EXCEED $17,375,000 COUNCIL ACTION FORM BACKGROUND: The FY 2026/27 Budget provides funding for a number of capital improvement projects to be financed through the issuance of General Obligation (G.O.) Bonds. Pursuant to Iowa law, authorization of the bonds requires a public hearing to approve both the issuance of the debt and the levy of property taxes necessary to pay principal and interest. The proposed bond proceeds and corresponding debt service levy have been incorporated into the FY 2026/27 recommended budget. The proposed G.O. bond issuance is based on the capital projects identified in the table below and included in the FY 2026/27 Capital Improvements Plan (CIP). Approval of this action authorizes issuance up to the not-to-exceed amount; Council will be asked at a later date to approve the final terms and sale of the bonds. Issuance is anticipated shortly after the beginning of the new fiscal year. The proposed not-to-exceed authorization includes $16,317,006 to fund capital projects approved in the FY 2026/27 CIP. In addition to direct project funding, the not-to-exceed amount includes $1,057,994 to cover estimated issuance costs and to provide structural flexibility, including the potential to sell bonds at a premium should market conditions warrant. Regardless of the final structure, debt will not be issued in an amount that causes annual debt service to exceed the property tax levy included in the adopted budget. It should also be noted that the adjusted FY 2025/26 budget and the recommended FY 2026/27 budget include a combined $22,006,730 to support development of the Resource Recovery and Recycling Campus (R3C). Given that the project remains in the early stages of development, staff believes it is prudent to defer bond authorization until the R3C's construction schedule is better defined and a comprehensive financing plan has been developed. Additionally, because the City has already received authorization through a public referendum for the relocation of Fire Station #2, associated costs for this project are not part of this proposed authorization. As part of the proceedings on March 24, 2026, City Council will be asked to conduct the required public hearings and approve a pre-levy resolution to authorize the levy of property taxes for bonds expected to be issued in FY 2026/27. The pre-levy amount associated with the FY 2026/27 projects is $1,828,463 and is included within the total FY 2026/27 debt service property tax levy of $13,360,015 for all outstanding General Obligation debt. 104 The FY 2026/27 Capital Improvements Plan G.O. Bond issuance includes the following projects: Asphalt Street Pavement Improvements 2,340,000 Arterial Street Pavement Improvements 1,260,000 CyRide Route Pavement Improvements 3,800,000 Concrete Pavement Improvements 3,300,000 Seal Coat Street Pavement Improvements 900,000 Collector Street Pavement Improvements 2,800,000 Freel Drive Paving 975,000 Intelligent Transportation System 178,756 Airport Facility Improvements 623,250 Airport Entryway Improvements 140,000 Subtotal Tax Supported Bonds $ 16,317,006 Estimated Issuance Costs 1,057,994 Grand Total 2025/26 G.O. Bond Issuance $ 17,375,000 ALTERNATIVES: 1. Set March 24, 2026, as the date of public hearing to authorize the issuance of Essential Corporate Purpose General Obligation Bonds in an amount not to exceed $17,375,000. After the hearing, the City Council, at the same meeting on March 24th, can authorize the sale and associated pre-levy resolution. The sale actually will occur at a time of the City's choosing typically in the Fall. 2. Reject or delay the public hearings, reduce the FY 2026/27 property tax levy, and delay the capital projects. Rejection of the Bonds will prevent the City from completing the bond-funded projects reflected in the CIP. CITY MANAGER'S RECOMMENDED ACTION: Prior to the issuance of debt, state law requires that a public hearing be held and associated pre-levy resolution be adopted. This is a required step in order to accomplish the City Council’s approved capital improvements for the upcoming fiscal y e a r. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. 105 ITEM #:29 DATE:03-10-26 DEPT:PW SUBJECT:SANITARY SEWER AND MANHOLE REHABILITATION PROJECT (BASIN 11) COUNCIL ACTION FORM BACKGROUND: At its February 24, 2026 meeting, the City Council accepted the report of bids for the Sanitary Sewer and Manhole Rehabilitation Project (Basin 11) and delayed the award of the contract to allow staff to comply with procedures necessary to fulfill requirements of the State Revolving Fund (SRF) program. The SRF program provides funding in the form of a loan for the project. T h e Capital Improvement Plan (CIP) identifies SRF funding for the project with debt service payments being made from revenues in the Sanitary Sewer Utility Fund. The SRF loan will provide up to $2,100,000 of funding for this Sanitary Sewer System Improvements program. This Council Action is to set the date of public hearing on March 24, 2026, which is required to proceed with the SRF loan, and award the project to the low bidder, Municipal Pipe Tool, of Hudson, IA. ALTERNATIVES: 1. Set March 24, 2026, as the date of public hearing to enter into a State Revolving Fund Clean Water Loan agreement in an amount not to exceed $2,100,000. 2. Delay the hearing on the loan agreement. 3. Finance these improvements from other revenues sources. CITY MANAGER'S RECOMMENDED ACTION: Setting the date of public hearing will ensure that City staff can proceed with the loan funding and sanitary sewer system improvements plan as previously approved by Council. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Basin 11.pdf 106 US Highway 30 N 500TH AVE SAND HILL TRL S 500TH AVE NORTH DAKOTA AVE 240TH ST 270TH ST 13TH ST 215TH ST 200TH ST 265TH ST 24TH ST S 530TH AVE ZUMWALT STATION RD C I-35 HWY LINCOLN WAY TIMB RD SE 16TH ST STAGECOACH RD S US HIGHWAY 69 KEN MARIL RD DAYTON AVE STATE AVE E 13TH ST GEORGE W CA RV ER AVE BE A C H A V E 245TH ST ONTARIO ST 276TH ST E RIVERSIDE RD S RIVEDR PULLMAN ST ONION CREEK LN Access to city wells OLD BLOOMINGTON RD ADAMS ST AIRPORT RD 560TH AVE 250TH ST AVE 260TH ST 600TH A VE 11 6 2 1 5 13 8 7 9 12 4 3 10 15 14 µ 0 4,200 8,4002,100 Feet City Limits Roads Sanitary Study Basins City of Ames Sanitary System Evaluation Study 1 inch = 4,200 feet Project Locations: Basin 11 10 7 ITEM #:30 DATE:03-10-26 DEPT:PW SUBJECT:SANITARY SEWER SYSTEM IMPROVEMENTS PROGRAM (E. LINCOLN WAY AND NIKKOL TRUNK LINE) COUNCIL ACTION FORM BACKGROUND: At its February 24, 2026 meeting, the City Council accepted the report of bids for the Sanitary Sewer System Improvements Program (E. Lincoln Way and Nikkol Trunk Line) and delayed the award of the contract to allow staff to comply with procedures necessary to fulfill requirements of the State Revolving Fund (SRF) program. The SRF program provides funding in the form of a loan for the project. T h e Capital Improvement Plan (CIP) identifies SRF funding for the project with debt service payments being made from revenues in the Sanitary Sewer Utility Fund. The SRF loan will provide up to $5,700,000 of funding for this Sanitary Sewer System Improvements program. This Council Action is to set the date of public hearing on March 24, 2026, which is required to proceed with the SRF loan, and award the project to the low bidder, Municipal Pipe Tool, of Hudson, IA. ALTERNATIVES: 1. Set March 24, 2026, as the date of public hearing to enter into a State Revolving Fund agreement in an amount not to exceed $5,700,000. 2. Delay the hearing on the loan agreement. 3. Finance these improvements from other revenues sources. CITY MANAGER'S RECOMMENDED ACTION: Setting the date of public hearing will ensure that City staff can proceed with the loan funding and sanitary sewer system improvements plan as previously approved by Council. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Map E_Lincoln_Way___Nikkol_Trunk_Line.pdf 108 Ni k k o l S.D u f f East Lincoln Way Hig h S c h o o l Veen k e r E a s t Veenk e r W e s t US Highway 30 69 In t e r s t a t e H i g h w a y 3 5 Legend Priority Projects by Risk Analysis Siphons Manholes within 2010 Flood Zone Areas 2, 5, & 6 Smoke Test Defects Areas 2, 5, & 6 Highlighted Public Sanitary Main Risk of Failure 0 (Private or Abandoned) 1 (Lowest Risk) 2 3 4 5 (Highest Risk) 0 0.5 1 1.5 20.25 Miles In t e r s t a t e H i g h w a y 3 5 I- 3 5 265th 55 0 t h 56 0 t h Ken Maril U S H w y 6 9 260th GardenOp a l Je w e l Teagarden 26 5 t h 260th WWTP100.5 Miles Trunkline Inset Map See Trunkline Inset Map Project Location: E. Lincoln Way & Nikkol Trunk Line U M H i gh w a y City of Ames Sanitary Sewer System Evaluation Figure 5-1 Priority Projects by Risk Analysis Sensitive Area 109 To:Mayor & City Council From:Mindy Bryngelson, P.E., Municipal Engineer Date:March 10, 2026 Subject:Domani 1st Addition - Stormwater Maintenance Item No. 31 MEMO Please see attached documentation for release of financial security on file with the City. ATTACHMENT(S): Domani 1st Addition 4 year maintenance Letter of reduction closeout.docx Public Works 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 110 Public Works Department 515.239.5160 main 515 Clark Ave. P.O. Box 811 Engineering 515.239.5404 fax Ames, IA 50010 www.CityofAmes.org Public Works Department 515 Clark Avenue, Ames, Iowa 50010 Phone 515-239-5160 Fax 515-239-5404 March 2, 2026 Honorable Mayor and Council Members City of Ames Ames, Iowa 50010 RE: Domani 1st Addition Stormwater Maintenance Financial Security Reduction #4 Mayor and Council Members: I hereby certify that portion of the Financial Security covering the 4th and last year of the 4 Year Stormwater Management Maintenance requirements as per the Post Construction Stormwater Management (Chapter 5B) for Domani 1st Addition have been completed in an acceptable manner. The stormwater management practices have been inspected by the Engineering Division of the Public Works Department of the City of Ames, Iowa, and found to meet City specifications and standards. As a result of this certification, it is recommended that the financial security 2600000229.20-00 on file with the City be fully released. Sincerely, Mindy Bryngelson, P.E. Municipal Engineer MB/NS 111 To:Mayor & City Council From:Bethany Ballou, Director of Human Resources Date:March 10, 2025 Subject:Amendments to City Attorney job description Item No. 32 MEMO The City Attorney has submitted his intent to retire in September 2026. The City Council supervises this position and will have responsibility for hiring a new City Attorney. The Human Resources staff has drafted a sample recruitment plan that outlines the timeline and elements for this recruitment. This draft plan is modeled after recruitment plans for department director positions across the organization and includes a detailed schedule for a two-day, on-site candidate experience with recommendations for: Participants Tours Public interaction City Council interaction Employee involvement The plan includes information on next steps following the on-site experience, including reference checks, salary recommendations, and the offer process. If Council chooses to move forward with the proposed plan, the City Attorney position will be advertised in May with an anticipated start date for the City Attorney in September. When an employee's departure creates a vacancy in a position, it is customary to review the existing job description and determine if updates are necessary. The City Attorney job description has been reviewed with input from the current City Attorney and Human Resources. While the education and experience requirements, working conditions, physical requirements, and examples of essential work are largely unchanged, a few minor changes have been suggested to reflect current expectations for the role. These changes included: 1) removal of the residency requirement, 2) removal of the word "may" when it comes to assisting and monitoring outside counsel, 3) addition of construction law experience as a preferred qualification, 4) change Human Resources 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 112 from "exposure to contract law" to "one year of experience in contract law" in the minimum requirements, and 5) formatting changes that create a new paragraph focused on the management of people. It should be noted that a job description is designed to be broad in nature, covering a wide array of possible work. It should not include specific assignments, software, and tasks, as including this level of detail could rule out qualified candidates and could limit the Council's ability to assign related but unmentioned assignments in the future. ATTACHMENT(S): City Attorney Job Description 0226.pdf Recruitment Plan for City Attorney.pdf Human Resources 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 113 CLASS TITLE: City Attorney 9366 DEFINITION: The City Attorney provides legal advice and services to the Mayor, City Council, the City Manager, City Staff, Boards and Commissions, and, when available, to the city owned Mary Greeley Medical Center in legal matters related to operations, services, and activities of the municipality. JOB FUNCTIONS: Examples of Essential Job Functions: Under the direction of the Mayor and City Council, acts as legal advisor and counsel for the City of Ames, its officers, departments, and city boards and commissions; conducts legal research; advises city officials and staff concerning legality of operations, policies, procedures, and activities. Drafts ordinances, resolutions, and other documents as directed for review and action by the Mayor and City Council. Prepares and presents staff memos, reports, other legal advice, documents, or correspondence as requested by the Mayor, City Council, or city staff. Consults with City Manager’s Office to prioritize requests from City departments for legal work. Represents and works with the City Assessor on matters related to the assessors’ work as required by the Iowa Code. Drafts and/or reviews legal documents for Mary Greeley Medical Center when requested by the hospital and/or as time allows. Attends City Council, some board and/or commission and Board of Review meetings, and provides legal advice and opinions as warranted and/or requested during the meetings or as referred for follow up. Prepares opinions about questions of law regarding the interests of the city . Represents the City in general litigation matters and prosecutes and defends all suits and actions to be brought and pending in any court in the State of Iowa or United States . Attends administrative hearings and other meetings to represent the City’s position. Management of City Attorney’s Office: Follows City adopted policies and administrative processes, including but not limited to, personnel policies; purchasing policies; pay and classification systems; Civil Service practices and policies; and performance management, hiring, and budget processes. Under the direction of the City Manager’s Office, assists in preparing and administering the annual budget for the City’s Legal Department. Supervises legal professional and support staff including leading staff in implementing department and city-wide goals and objectives. Other Job Functions: Conducts special projects and research assigned by the Mayor, City Council, or the City Manager. With approval of the City Council, may conduct special projects and research for Mary Greeley Medical Center and City Boards and Commissions. Assists and/or monitor the performance of legal work by outside counsel retained by the city to represent its interest where appropriate. Performs related duties and responsibilities as required. EXCELLENCE THROUGH PEOPLE: Each city employee is expected to continually strive to bring shared values to life through our Excellence Through People (ETP) organizational culture. ETP values include: committing to continuous improvement; inspiring creativity and innovation; being customer driven; making data - driven decisions; championing employee involvement; striving for excellence; having fiscal 114 City Attorney – Page 2 stewardship; acting with honesty and integrity; exhibiting leadership; choosing a positive attitude; respect and dignity for one another; promoting safety and wellness; and cultivating teamwork. For leaders, this includes creating a work culture that brings these values to life. For all employees, this includes maintaining a Total City Perspective. The purpose of ETP is to deliver e xceptional services to the public at the best price, and for employees to experience an enjoyable and stimulating work environment. EQUIPMENT: Examples of Equipment Used on the Job: Operates a variety of office equipment including but not limited to a personal computer, copier, telephone, or related devices. Uses various software systems including but not limited to Microsoft Office Suite, databases, and legal management systems. PHYSICAL AND ENVIRONMENTAL CHARACTERISTICS: General Physical Characteristics: The work involves sitting 85 percent of the time; standing and walking 15 percent of the time; frequently lifting objects under 10 pounds; infrequently lifting objects from 10 to 25 pounds; and infrequently lifting objects from 25 to 50 pounds Vision Requirements: The minimum standard for use with those whose work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading, visual inspection involving small defects or parts, use of measurement devic es, or assembly of parts at distances close to the eyes. Required Physical Activities: Climbing, stooping, kneeling, crouching, reaching, standing, walking, lifting, finger dexterity, grasping, talking, and hearing. Environmental Conditions: The work is performed inside and occasionally outside and occasionally includes being exposed to noise and/or vibration. EMPLOYMENT STANDARDS: Education and Experience: Graduation from an ABA-accredited law school with a Juris Doctorate degree and admission to practice in Iowa state courts and federal courts or obtaining admission within six months of appointment. Five (5) years’ experience in general legal practice. Must have at least one year of experience in litigation, negotiation, and contract law. Some experience in municipal or government law Additional Requirements: Must pass a credit and background check. Preferred Experience: At least three (3) years of experience in the management and supervisory capacity of legal staff and/or department. At least one (1) year of experience in real estate or construction law. 115 City Attorney – Page 3 Knowledge, Skills, and Abilities: Knowledge of modern and complex principles and practices of criminal, constitutional, municipal, human resources, labor relations, and contract law; methods and techniques of legal research; courtroom procedures; principles of legal and business letter writing and report preparation; English usage, spelling, grammar and punctuation; pertinent Federal, State, and local laws, codes and regulations. Ability to organize, interpret and apply legal principles and knowledge of legal problems; present statements of law and fact clearly and logically; prepare clear and concise legal position papers; conduct research on legal problems and prepare sound legal opinions; gain cooperation through discussion and persuasion; properly interpret and make decisions in accordance with laws, regulations and policies; communicate concisely and clearly both orally and in writing; establish and maintain effective working relationships with those contacted in course of work; make sound decisions and use good judgment, determine the appropriate approach to use for lawsuits, and demonstration of intellectual capabilities. Ability to plan and supervise the work of professional staff. Ability to understand and follow oral and/or written policies, procedures, and instructions. 116 Recruitment Plan for City Attorney The recruitment plan consists of several elements including: • Advertising • Application Review • Phone Interviews • Onsite Experience • Selection • References • Contingent Offer • Final Offer The following is an estimated timeline and description of events: Advertising: March: Mayor will meet individually with Legal Office staff members to listen to desired characteristics of the next City Attorney. Feedback is incorporated into the brochure and ads. Mid-April: HR staff will work with the Communications and Outreach team to develop a brochure for this position. May 1: Post position on City Website (Governmentjobs.com), Iowa Bar Association, Indeed, ISU Alumni Association, University of Iowa, and Drake Law Schools, International Municipal Lawyers Association, and Iowa League of Cities. HR Director will also push the posting to individuals who may be interested in the opportunity. The position will be posted until May 31. Application Review: May 1-June 5, HR Director will review each application and screen for minimum qualifications. Passing applicants will move to review by a City Council subcommittee consisting of the Mayor and two City Council members appointed by the Mayor. The subcommittee and HR Director will determine which candidates will be invited to participate in phone interviews. This determination will be based on a score of application materials and answers to supplemental questions. Phone Interviews: June 8-10, depending on number of candidates. The Mayor, two members of City Council (appointed by the Mayor), one Assistant City Manager, and HR Director will participate in phone interviews and make a determination , based on scores, which candidates to invite for the on-site experience. On-Site Interview Experience: June 15-26, the On-site Experience consists of several elements over two days that will help City Council make the hiring decision , outlined below. 117 Day 1 Duration Activity Those Involved Notes 30 minutes HR Intro Bethany Ballou, HR Director Discuss schedule, review benefits 15-30 minutes Council Intro Mayor Welcome, initial conversation 90 minutes Panel Interview City Council, HR Director Formal interview – closed session upon candidate request 45 minutes Meet and Greet with Legal Department Legal Dept employees Conversation starter questions, opportunity to get to know the candidate 30 minutes Lunch Break Candidate We will bring lunch in for the candidate, and they can relax on their own for a few minutes before continuing the day 60 minutes ELT Interview Executive Leadership Team (department heads) ELT-led interview – opportunity to interact with candidate 15 minutes Break Candidate 2 hours, 15 minutes City Tour Keith Abraham, Parks and Recreation Director and/or John Dunn, WPC Director Opportunity for candidates to see Ames and various City facilities and projects 30 minutes Prep/set up for public presentation Candidate (HR Director will help with setup) Council Chambers 60 minutes Public Presentation Candidate, Council, Public Opportunity for public to meet candidate and provide feedback (using feedback forms). HR will specifically invite people as directed. A press release will announce all candidates and public presentation times 118 60-90 minutes Dinner Candidate, Mayor, two City Council members (appointed by the Mayor), ISU City Council representative, Human Resources Director Opportunity to dig deeper into expectations and the role in general – as well as provide the candidate time to ask questions in a less formal setting Day 2 90 minutes Written Exercise Candidate Review a vendor contract and make recommendations for a contract that best reflects the City’s interests. 60 minutes City Hall Tour Assistant City Attorney Tour the office spaces, make introductions, and talk departments interact with Legal 15 minutes Break 90-120 minutes Lunch with City Manager Steve Schainker, Brian Phillips, Pa Goldbeck, Bethany Ballou Explore the relationship and cooperation between the CMO and Legal departments 30-60 minutes Closing Discussion with the Mayor Mayor and Human Resources Director Wrap up experience Debrief: June 29-July2 (potentially June 30 – 5th Tuesday). Following the on-site experience, City Council, City Manager, and the Human Resources Director will debrief and discuss all candidates interviewed with the goal of selecting a finalist and to begin reference checks. Finalist Reference Checks: July 2-10. The Human Resources Director will conduct reference checks and provide the Council a confidential summary of the findings Conditional Offer: July 14-16. City Councill, in closed session, will determine an acceptable salary for the selected candidate based on a recommendation from the Human Resources Director (considering education, experience, and internal equity. 119 The Human Resources Director will make a verbal offer and follow with a written offer letter. Acceptance and Background Check: July 27-31. Human Resources will conduct a comprehensive criminal background check following the candidate’s acceptance of the City’s offer. This process can take anywhere from 24 hours to a week or longer, depending on the locations in which the candidate has lived. Final Offer: July31-August 3. Once the background check has been completed, Human Resources will issue a final offer letter. Start Date by early September, depending on the selected candidate’s commitments. 120 To:Mayor & City Council From:Mark O. Lambert, City Attorney Date:March 10, 2026 Subject:HF 2541 Item No. 33 MEMO Last year, the Iowa Legislature removed gender identity as a protected class under the Iowa Civil Rights Act. On February 10, 2026, the Ames City Council adopted Ordinance #4586, which added gender identity as a protected class under the Ames Human Rights ordinance. The Iowa Legislature is currently considering HF 2541, which would prohibit cities from having broader protections under local civil rights ordinances than the state Civil Rights Act. The same language of HF 2541 is being offered as an amendment to another bill, SF 579. That amendment passed, and the bill passed the House on Thursday, March 5. The bill will now go back to the Iowa Senate. At the February 24, 2026 Council meeting, the Council adopted a motion to place on a future agenda a discussion of sending a letter to the state legislators who represent Ames, stating opposition to the Legislature taking away local control on this subject matter. Two city councils in the Des Moines Metro area have recently sent letters to their legislators expressing opposition to HF 2451. One was the City of Urbandale, and one was the City of Windsor Heights. Examples of their letters are attached. The Council can direct that a letter, on behalf of the Council, expressing opposition to HF 2541 (or similar bills), be sent to state legislators who represent any portion of the City of Ames. ATTACHMENT(S): Sample City Correspondence.pdf HF2541Letter.pdf Legal 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 121 3 122 _____________________________________________________________________________________ 1145 66th St Suite 1• Windsor Heights, IA 50324 • p 515.279.3662 • f 515.279.3664 • www.windsorheights.org The Honorable Renee Hardman Iowa Senate Iowa State Capitol 1007 E. Grand Avenue Des Moines, IA 50319 The Honorable Jennifer Konfrst Iowa House of Representatives Iowa State Capitol 1007 E. Grand Avenue Des Moines, IA 50319 Dear Senator Hardman and Representative Konfrst, On behalf of the Windsor Heights City Council, I am writing to request your support in preserving our rights to provide services and protections to our residents, and to convey our opposition to House File 2541. Over the past decade, the majority party in the Iowa Legislature has passed several laws to roll back Home Rule and strip Iowans of their individual freedoms. However, this appears to be a rare instance where these two unfortunate policy positions intersect, leading the Council to take such a rare action. A line I often hear, or some iteration of it, is “what works in Des Moines might not work in Denison.” And this is true. Passing laws at the state level is hard because one size often doesn’t fit all. The Legislature knew that back in the 1960’s, and that’s why they passed the Home Rule Amendment. Local communities are better equipped to address local issues because they are actually experiencing them. Local communities elect local officials because they trust those people to lead them and pass laws that advance their interests. Further, local communities elect local leaders because they trust those people to protect them. To take away a municipality's ability to expand civil rights protections not only erodes trust in local government, it also continues to erode trust in our State. Erasing “gender identity” from the Iowa Civil Rights Act, undoing bipartisan legislation passed in 2007, was an affront to Iowa’s proud history of tolerance. Iowa eliminated its law banning interracial marriage over 100 years before the United States Supreme Court decision in Loving v. Virginia, integrated its schools 96 years before Brown v. Board of Education, and was the first state to admit women to the practice of law. It seems we are sliding backwards instead of moving forward. The passage of House File 2541, or any related successor or companion bill, would take away the decision- making ability of those closest to the people affected by local issues. Cities pass civil rights protections to strengthen, not divide, their communities, and pass them in line with Iowa’s rich history of protecting marginalized persons. We respectfully ask that you consider opposing HF 2541 or any related bill and preserve Home Rule in the realm of civil rights protections. Sincerely, ________________________________ Michael Jones, Mayor 123 ITEM #:34 DATE:03-10-26 DEPT:PW SUBJECT:RESIDENTIAL CURBSIDE RECYCLING PROGRAM COUNCIL ACTION FORM BACKGROUND: At the City Council meeting on February 24, 2026, the City Council received a report regarding the collection contract for the new Residential Curbside Recycling Program. In order to provide more time for the community to understand the program details, staff was directed to delay the award of contract to the March 10, 2026, agenda. (The original Council Action Form is attached.) The action being requested of the City Council is to approve the five-year contract with Aspen Waste Systems of Iowa for a residential curbside recycling service and approve changes to Appendix F of the Ames Municipal Code. Two issues raised from the public input include: 1) a desire to opt out of the residential curbside recycling program that will be offered, and 2) the size of the recycling cart. ISSUE 1 - Everyone Pays the Fee As indicated previously, the proposed contract for curbside recycling requires that Aspen receive a collection fee from all eligible customers, not just those who choose to participate in the service. This requirement is consistent with other communities who provide this service. To do otherwise would make it extremely challenging for the contractor to estimate the number of customers who would opt out, and that risk would translate to higher prices for the customers who choose to participate. In addition, national studies have shown that voluntary participation in recycling programs do not produce the diversion rates required by the IDNR. The existence of required fees and access to a more convenient curbside service should result in higher participation and diversion rates. ISSUE 2 - Size of the Recycling Cart Additionally, as directed by the City Council on November 18, 2025, the collection contract specifies uniform procurement of 96-gallon carts. That report indicated that a standard 65- gallon cart is 27" wide x 27" deep and 41" high, while a typical 96-gallon cart is 29" wide x 33" deep and 45" high. As noted at that time, the use of a standard cart size removes the administrative and operational burden of providing multiple cart size options (and the resultant increased costs). As staff noted at that time, once the program is up and running staff can evaluate ways to accommodate requests for different cart sizes. CHANGES TO APPENDIX F OF THE MUNICIPAL CODE : In addition to the award of contract, the City Council must also amend Appendix F of Municipal Code to incorporate the fees that will be charged for the service. The Legal Department has prepared a resolution in order to accomplish this, which is attached. The resolution reflects the 124 following: 1. The customer charge for curbside recycling collection is $7.75 per month. This amount has been calculated based on the City's cost to operate the entire program, which is detailed further in the original February 24 report. 2. A customer utilizing two or more 96-gallon carts for recycling service will be charged $5.00 per month for each additional cart. This amount has been calculated by staff in a manner similar to the base amount of $7.75, and reflects the costs for the cart and the facility and disposal costs related to the additional material collected in the additional cart. 3. The late set-out return fee has been established at $15. This fee is a direct pass-through from the contract hauler, since a return trip to collect a cart that was set out late results in a cost to the hauling contractor, but not the City. 4. If a customer damages or destroys a cart, the cost for an additional cart will be billed to the customer at the actual replacement cost. The modifications to Appendix F will take effect on July 1, 2026, the implementation date of the program. If fee adjustments are necessary in the future, revisions will be brought to the City Council as a part of the annual rate and fee update process. ALTERNATIVES: 1. Approve the following: a. Award a 5-year contract to Aspen Waste Systems of Iowa, Inc., of Ames, Iowa, for Residential Curbside Recycling Collection services beginning July 1, 2026. b. Approve the attached fee resolution amending Appendix F of Municipal Code. 2. Award a 5-year contract to one of the other two finalists. 3. Direct staff to modify the fee resolution amending Appendix F. 4. Refer this item back to staff for further information. The Council should be aware that delaying the award of this contract could jeopardize the ability to initiate the new service on July 1. Further delays also will have a substantial financial and operational impact on the Electric utility. CITY MANAGER'S RECOMMENDED ACTION: The RFP process for residential curbside recycling collection yielded several competitive proposals. After evaluation and interviews, staff believes that a contract with Aspen Waste Systems would represent the best value and service for the community's needs. Aspen's customer service approach, use of technology, unique offerings for the other communities in the Resource Recovery System, and pricing all meet or exceed the City's desired service level. The award of the contract will also coincide with the public education and outreach 125 activities planned in advance of the program beginning on July 1, 2026. In addition, staff has prepared a resolution incorporating the necessary fees to implement the curbside recycling program. The adoption of this resolution will be necessary in order to authorize charging customers through the utility billing process. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1a-b, as described above. ATTACHMENT(S): Trash and Recycling Fees in Iowa.pdf February 24 Report on Curbside Recycling Program.pdf Appendix F 2026.PDF 126 Trash and Recycling Fees in Iowa *Ames & Ankeny: Free market for trash, pricing varies. Ames is also a free market for recycling; users must opt-in and the ‘current’ rate provided is an average of the two haulers who offer recycling. **Cedar Falls: Free market for recycling, $20 is the rate charged by the only hauler who offers weekly curbside recycling. ***Cedar Rapids: 35-gallon trash cart. $17.86 $17.50 $14.00 $14.65$11.75 $7.75 $4.58 $20.00 $5.02 $8.50 $4.85 $37.86 $22.52 $22.50 $19.50 $23.50 $16.81 $23.16 $20.00 $0 $5 $10 $15 $20 $25 $30 $35 $40 Ames* (current) Ames* (proposed) Ankeny*Cedar Falls** Cedar Rapids Iowa City North Liberty Coralville Des Moines Dubuque Waukee Current Monthly Fees Trash (65 gal)Recycling Trash (65 gal) & Recycling Combined 127 Trash Recycling Trash & Recycling Recycling Access Recycling Cart Size (gal) Recycling Pickup Frequency Recycling Cart Ownership Recycling Collection Operated By Ames Free market $11.75 - Drop-off only - - Free market Free market Ankeny Free market $4.58 - Universal 48 - 96 Biweekly Waste Authority Contractor Cedar Falls $9.46 - $27.84 $20.00 $29.46 - $47.84 Drop-off only - - Free market Free market Cedar Rapids $17.50 $5.02 $22.52 Universal 65 Weekly City City Coralville - - $20.67 - $23.50 Universal 65 Weekly City City Des Moines - - $16.81 - $17.91 Universal 96 Biweekly City City Dubuque - - $17.25 - $32.53 Universal 18 - 96 Weekly City City Iowa City $14.00 $8.50 $22.50 Universal 65 Weekly City City North Liberty $7.65 - $14.65 $4.85 $12.50 - $19.50 Universal 65 - 96 Weekly Contractor Contractor Waukee - - $20.00 Universal 65 - 96 Weekly Contractor Contractor 128 ITEM #:22 DATE:02-24-26 DEPT:PW SUBJECT:RESIDENTIAL CURBSIDE RECYCLING PROGRAM CONTRACT COUNCIL ACTION FORM BACKGROUND: The City plans to transition away from waste-to-energy and into the Resource Recovery and Recycling Campus (R3C) in early 2027. Because a significant part of the community's landfill avoidance goals are currently met through waste-to-energy, greater opportunities for recycling will be necessary to achieve meaningful landfill avoidance once waste-to-energy concludes. In addition to being better for the environment, the cost to dispose of recycling is less on a per- ton basis compared to landfilling the same amount of material. Therefore, recycling is an important tool in order to keep overall solid waste disposal costs low. On August 12, 2025, staff presented a report to the City Council outlining these issues and describing the need for a residential curbside recycling program in Ames (click here for the August 12, 2025 report). Following that discussion, on November 8, 2025, the City Council received the results of a community survey regarding recycling (click here for the November 8, 2025 report). At that time, the City Council directed staff to initiate a request for proposal (RFP) for a residential curbside recycling collection contractor. SCOPE OF SERVICES: The scope of the RFP was to provide curbside recycling collection service for 13,731 residences. The included residences are all the single-family homes and multi-family properties in Ames containing up to four units. The vendor was asked to furnish 96-gallon carts to each residence in June 2026, with each residence being serviced on an every-other- week basis starting July 1. Materials collected include mixed paper, corrugated cardboard, glass (food and beverage containers), #1 and #2 plastic, and metals. The selected hauler would transport the materials to a facility designated by the City (a recycling facility in Des Moines for the first year, then the R3C once it becomes operational). The City would be responsible for the costs of disposal of the recyclable materials. The RFP requires that collection vehicles be outfitted with vehicle location systems and cameras to document collection issues. A preference was expressed for alternative fuels to be used by collection vehicles. The costs for the collection contract will be billed to the City. The collection, disposal, and other program costs will then be billed to individual customers on their monthly City utility bills. Although the target customer base for this service is residential customers, the RFP requested that the vendors allow commercial customers to sign up for service through the City at the same pricing if they can also be serviced with a 96-gallon cart. Additionally, the RFP contained a list of City facilities that would be provided service at no additional charge. In order to assist Resource Recovery System (RRS) partners in exploring their options for 129 recycling service, the RFP requested pricing for each vendor to provide similar services to each individual RRS community. Each RRS community may choose to enter into a contract with the selected hauler at the pricing that was quoted through this RFP. However, there is no obligation for any of the communities to do so, and they are free to issue their own RFP or implement their own recycling initiatives. Pricing was requested for a five-year initial contract term, with a base rate proposed by each vendor for each year of the contract. The base rate is eligible to be adjusted up or down on a monthly basis using an industry standard fuel index. At the conclusion of the five-year contract, the 96-gallon carts become the property of the City. The carts have been specified to meet ANSI standards, so they can be utilized by automated collection equipment that is standard in the industry in the event that the City chooses to contract with another provider at the conclusion of the initial contract term. The carts will not be branded with the hauler details, but instead will contain logos and information specific to Ames' curbside recycling program. PROPOSAL EVALUATION: The RFP was issued on December 11, 2025. On January 16, 2026, responses were received from five vendors. A team consisting of representatives of the Public Works Department and City Manager's Office evaluated the proposals. In addition to their written responses, each firm furnished one or more carts for evaluation by City staff. Proposals were evaluated on the basis of: 1. Qualifications and experience with recyclable waste collection and disposal. Customer service provided to past and current customers and references. 2. Adequacy of the proposed materials, equipment, timeline, and services to meet the City’s needs. 3. Compliance with the draft Contract provided in the RFP 4. Organization, clarity, completeness, and responsiveness to the RFP. 5. Proposed fees (only City of Ames fees were considered in the evaluation). Scores from the initial evaluation were as follows: Firm Proposal Merits Proposal Cost Initial Evaluation TOTAL Ankeny Sanitation, Inc. Ankeny, IA 1170 655 1825 Aspen Waste Systems of Iowa, Inc. Ames, IA 1250 875 2125 LJP Waste Solutions (d/b/a The Trash Man, LLC) Webster City, IA 935 640 1575 Pratt Sanitation, Inc. Nevada, IA 870 445 1315 130 Waste Management of Iowa, Inc. Des Moines, IA 1230 560 1790 Following the initial evaluation, the three top-scoring firms were invited to participate in an interview to further discuss their proposals. Interviews were scored on the basis of: 1. Adequacy of the implementation process 2. Approach to customer service 3. Use of technology, equipment, and communications to minimize contamination 4. Willingness to collaborate to meet the City's program goals. The combination of the initial evaluation (including the merits and pricing points) and the interview scores resulted in the following total scores: Firm Initial Evaluation TOTAL Interview TOTAL COMBINED TOTAL SCORE Ankeny Sanitation, Inc. Ankeny, IA 1825 1870 3695 Aspen Waste Systems of Iowa, Inc. Ames, IA 2125 1770 3895 Waste Management of Iowa, Inc. Des Moines, IA 1790 1980 3770 Based on the results of the interviews, staff is recommending that the City enter into a five-year agreement with Aspen Waste Systems of Iowa, Inc., of Ames, Iowa. Aspen emphasized its willingness to work with customers to address issues that may arise, such as material that is incorrectly set out for collection. Aspen will prepare a dedicated portion of its website for Ames recycling customers. Additionally, Aspen will utilize its existing Ames customer contact list to distribute information about the transition to a city-wide recycling program, and is willing to send city-wide mailings to supplement the planned City-paid mailings about the transition to the single curbside hauler. Among the responding vendors, Aspen is the only one that would base its operations out of Ames. This provides the opportunity for any collection issues to be remedied within a few hours rather than the next day. Additionally, Aspen has offered to provide house-side service for any customers with mobility issues who would have difficulty bringing their cart to the curb for collection. The driver will walk up to the house, take the cart to the truck, empty it, and return the cart house-side. This service would be provided for customers who require it at no additional charge. Aspen provided a unique alternative proposal for the other communities in Story County: in addition to offering curbside collection pricing, Aspen provided pricing to fabricate custom centralized drop-off boxes for each community and charge on a per- haul basis rather than monthly. 131 Finally, Aspen's proposed monthly per-customer fee is the lowest among the responding firms, and remains consistently the lowest throughout the five-year duration of the contract. Aspen has indicated that for its existing recycling service customers in Ames (approximately 1,000), their carts will be collected and their recycling service will cease shortly before the start of the City's new recycling service on July 1. These customers will then receive new, City- branded recycling carts and will be picked up by the City's billing for curbside recycling. PROPOSED MONTHLY PRICING: The fee that would be charged to each eligible customer for curbside recycling consists of a combination of three main components: 1. The collection contract cost (includes the hauler's cost to provide carts and collection, which is roughly half of the total cost of providing the service) 2. Disposal costs (fees charged by the endpoint recycler plus the City's facility expenses and transportation from the R3C to the endpoint recycler in later years of the contract), and 3. Administrative costs (such as billing/customer service staff time, promotion/education, and a buffer to absorb some short-term fuel cost fluctuations). Aspen provided per-household pricing for a five-year contract term. The first year pricing reflects hauling the collected materials to a facility in Des Moines or to the R3C (if open before July 1, 2027). The second and subsequent years include pricing for hauling to the R3C only. The first-year calculated collection contract cost with Aspen is $659,088. Staff performed financial modeling to project the necessary fee to operate the curbside recycling service. It must be emphasized that modeling is not a guarantee of the future conditions. There are several variables outside the City's control that could affect the fee that is needed to provide the service in the future. These include changes in fuel costs, recyclable commodity prices, the construction bids for the R3C and their impact on debt service expenses, and operating costs for the R3C. In order to adequately pay for the program expenses and reduce the risk of larger increases to the recycling fee being necessary, City staff is recommending that the per- customer fee for recycling services be set at $7.75 per month (or $3.88 per collection), effective July 1, 2026. Staff will evaluate the program during the budget preparation process each fall and make a recommendation regarding the appropriate fee for each subsequent year. Disposal fees charged in other Iowa communities are provided in the attachment as a reference. It is important to note that the collection contract requires that Aspen receive its collection fee for all eligible customers, not just the participating ones. Otherwise, it would be extremely challenging to estimate for the potential number of customers who would opt out, and that risk would translate to higher prices for the customers who choose to participate. 132 Similarly, a substantial amount of the expenses the City will incur for recycling are fixed costs and will not decrease if fewer households participate. Therefore, if an eligible customer is allowed to opt out of the curbside service, the City would still need to continue to charge that customer the monthly recycling services fee. DELAY OF CONTRACT AWARD: At the January 27, 2026 meeting, staff discussed the timing of the approval of the recycling program contract in relationship to the ordinance establishing the residential curbside program and adopting the fee. In order to provide an opportunity to consider the program details and proposed fee, staff is recommending that the City Council receive this report and delay the award of the recycling hauling contract to the March 10, 2026 City Council meeting. ALTERNATIVES: 1. Accept the report and direct that the award of a residential curbside recycling collection contract be placed on the March 10, 2026 City Council agenda for final approval. 2. Refer this item back to staff for further information. 3. Accept the report and award a 5-year contract to Aspen Waste Systems of Iowa, Inc., of Ames, Iowa, for Residential Curbside Recycling Collection services beginning July 1, 2026. 4. Accept the report and award a 5-year contract to one of the other two finalists. CITY MANAGER'S RECOMMENDED ACTION: The RFP process for residential curbside recycling collection yielded several competitive proposals. After evaluation and interviews, staff believes that a contract with Aspen Waste Systems would represent the best value and service for the community's needs. Aspen's customer service approach, use of technology, unique offerings for the other communities in the Resource Recovery System, and pricing all meet or exceed the City's desired service level. While the staff is recommending that a contract be awarded to Aspen Waste Systems, staff recognizes that this is a significant change in how recycling is conducted in the community. Therefore, staff believes it is important to provide the community an opportunity to understand the details of this proposed contract before the City Council approves it. Delaying the award of contract until the March 10, 2026 City Council meeting will provide that opportunity while allowing the project to remain on schedule for July implementation. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. ATTACHMENT(S): Trash and Recycling Fees in Iowa.pdf 133 F-1 Rev. 7-1-26 APPENDIX F PUBLIC WORKS FEES SOLID WASTE RULES AND REGULATIONS 1. No liquids, animals, hazardous or toxic waste, or demolition material will be accepted at the Arnold O. Chantland Resource Recovery Center except motor oil that is delivered to the Arnold O. Chantland Resource Recovery Center in separate containers. All containers, except for motor oil, must be open. 2. Per Capita Charge.................................................................................................................... $10.50 3. Delivery charges at the Arnold O. Chantland Resource Recovery Center shall be: a. Single bag/10 pounds ........................................................................................................... $5.00 b. Passenger car/300 pounds ................................................................................................. $15.00 c. Van or Pickup/800 pounds .................................................................................................. $30.00 d. Vehicle and Trailer/1,500 pounds ....................................................................................... $55.00 e. Used motor oil, minimum charge/per gallon .......................................................................... $1.00 f. All vehicles including those of licensed haulers over the scale will be charged per ton ......... $75.00 with a one ton minimum for commercial accounts g. Out of County rate, per ton ............................................................................................... $150.00 h. Tires*: Pickup tires or smaller ....................................................................................................... $7.00 Semi-truck tires farm front, farm implement and skid steer tires ....................................... $25.00 Sand box tire or farm tractor tire ...................................................................................... $60.00 *Any tire on a rim, the actual tire disposal charge plus for rim ............................................ $5.00 i. Fire extinguisher disposal/extinguisher .................................................................................. $5.00 j. Unlicensed commercial hauler per vehicle/trip ..................................................................... $25.00 k. Special handling fee for large items (non-beneficial waste, reloading of vehicle, extended tipping time) up to............................................................................................................. $250.00 l. Iowa State University, other State and Federal agencies A proportional share by weight on the system cost or as provided by contract. m. Motorized white goods, including refrigerators, freezers, washing machines, dryers, air conditioners, water heaters, dehumidifiers, furnaces, and microwave ovens, each. . . . .$30.00 n. TVs and monitors-Limit of two (2) per household/per day LCD and Plasma TVs and computer monitors less than 40” ............................................ $30.00 LCD and Plasma TVs and computer monitors over than 40” ......................................... $40.00 Projection and console TVs ............................................................................................. $60.00 o. Mattress or box spring, each............................................................................................... $10.00 p. Couch ................................................................................................................................ $10.00 q. Hot tub ............................................................................................................................... $50.00 r. Construction and demolition material up to a pickup load ..................................................... $50.00 *Accepted by discretion and material 4. The plant will be closed on the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. When the holiday falls on Sunday the following day will be observed. 5. Curbside Recycling Fees: Single-family and multi-family residence up to four (4) units, per month/per unit .......................... $7.75 Charge for each additional cart, per month ................................................................................. $5.00 Late set-out return fee, per occurrence ..................................................................................... $15.00 Replacement cart will be charged at cost. 134 F-2 Rev. 7-1-26 MISCELLANEOUS FEES 1.SIDEWALK CLEARING shall be the actual cost plus a $50.00 administrative fee. 2.DRIVEWAY AND CURB CUTS. a. A charge of one hundred dollars ($100.00) per opening shall be made for all applications for residential curb openings or changes in width or location of any existing residential access drive. b. A charge of one hundred dollars ($100.00) shall be made for all applications for commercial or industrial curb cuts, openings or access permits and any application for any type of curb opening or access permit to a primary highway. 3.SIDEWALKS. a. A charge of fifty dollars ($50.00) per single frontage property shall be made for all applications for new sidewalk installation. b.A charge of seventy-five ($75.00) per property having two or more frontages shall be made for all applications for new sidewalk installation. 4.DRIVEWAY CULVERT INSTALLATION. Driveway culverts shall be furnished and installed by and remain the property of the City. The owner of the property to which access is provided by the culvert shall be charged a fee of thirty-five dollars ($35.00) per lineal foot of culvert used. 5. PLAN FEES.One set of bidding documents is available without charge to prospective bidders, subcontractor bidders, suppliers, and contractor plan room services. For all others, Plan Fees shall be the actual cost of printing plus a $15.00 administrative fee. 6.ENGINEERING FEES a. Graphical Printing Labor, per hour (minimum one-quarter hour charge)........................................................... $75.00 Paper, 8 2@ x 11" (black & white) ......................................................................................... $.25 Paper, 11" x 17" (black & white) ...................................................................................... $.50 Paper, 8 2@ x 11" (color map) ........................................................................................... $2.50 Paper, 11"x 17" (color map) ................................................................................................ $5.00 Plots, per sq. ft. (black & white, line drawing) ........................................................................ $1.25 Plots, per sq. ft. (color map) ................................................................................................ $2.50 b. Geographic Information System (GIS) data Labor, per hour (minimum one-quarter hour charge)........................................................... $75.00 c. Sewer connection (8" sewer), per lineal foot, per side of the street ..................................... $30.00 d. Water service connection (8" main), per lineal foot, per side of the street ............................ $30.00 (with a minimum charge of $650.00 per lot or land parcel) e. Construction inspection only shall be actual costs. 135 ITEM #:35 DATE:03-10-26 DEPT:PW SUBJECT:REQUEST FROM CITY OF MAXWELL TO WITHDRAW FROM RESOURCE RECOVERY SYSTEM COUNCIL ACTION FORM BACKGROUND: The Resource Recovery System (RRS) consists of partnerships between the City of Ames, 11 of the incorporated cities in Story County, Story County itself, and Iowa State University. The partnerships are outlined in 13 separate 28E intergovernmental agreements with Ames. These agreements originated when the Resource Recovery Plant was established in 1975, and have been renewed several times since. Included among these partners is the City of Maxwell. In 2014, Ames and Maxwell entered into the current agreement, which is in effect through June 30, 2034 (see attached). The agreement states that Ames will provide a solid waste disposal system, including arrangements for a landfill and the use of the Resource Recovery Plant to produce refuse- derived fuel for the Power Plant. In exchange, Maxwell contributes to the cost of the operation of the RRS through a per-capita fee (currently $10.50 per person, or $9,020 total). In the past several years, Ames has been developing a new approach to handling solid waste. By July 1, 2027, the waste-to-energy operation will be discontinued, and solid waste will be consolidated at the Resource Recovery and Recycling Campus (R3C) and transported to a landfill in Carroll County. The development of this new system requires increases in tipping fees and changes to waste diversion efforts (e.g., more robust recycling efforts). In order to plan for the new R3C facility and its financing, City of Ames staff approached the current RRS partners in fall 2025 and requested that each partner consider approving revised 28E agreements. The revised 28E agreements would extend through June 30, 2047. On February 10, 2026, the City Council referred to a future agenda a letter received from the Mayor of the City of Maxwell (attached). In the letter, the City of Maxwell is requesting a release from the existing 28E agreement no earlier than June 2026. Maxwell intends to join the solid waste planning area that contains Marshall County Landfill, and will be served by it. The termination language in the existing 28E agreement allows for cancellation of the agreement prior to June 30, 2034 by mutual agreement of both parties. Maxwell is unique in Story County in that it is served by a single solid waste hauler contracted by the City for all residential collection. This makes Maxwell's proposed transition simpler, if Maxwell was served by many haulers, it would increase the likelihood of solid waste from inside and outside of Maxwell being commingled in the same collection truck. It should also be noted that the City of Collins, five miles east of Maxwell, is also served by the Marshall County Landfill. City staff does not believe that the withdrawal of Maxwell from the RRS will have a significant negative impact on the viability of the system. Staff has prepared an amendment to the 28E agreement (attached to this report), which would formalize the 136 cancelation of the agreement effective June 30, 2026. ALTERNATIVES: 1. Approve an amendment to the Resource Recovery System 28E agreement with the City of Maxwell to cancel the agreement as of June 30, 2026. 2. Do not approve the cancellation of the agreement. 3. Refer this item to staff for further information. CITY MANAGER'S RECOMMENDED ACTION: When the Resource Recovery System was initiated in 1975, partnerships were entered into with most of the communities across Story County to handle solid waste through the system. With the transition away from waste-to-energy, the costs for the disposal of solid waste through the Resource Recovery & Recycling Campus will necessitate fee increases. At the time the R3C was initially being discussed with the Resource Recovery System partners, it was clear to City staff that some communities may both desire and be able to leave the Resource Recovery System for an alternative. The City of Maxwell has identified a new solid waste management planning area (and associated landfill) with which it wishes to partner. City of Ames staff does not believe that releasing Maxwell from the Resource Recovery System will have present a significant financial burden to the system. In addition, the use of a single contracted hauler by Maxwell minimizes the risk that waste that should go to the R3C (and ultimately Carroll County Landfill) will be sent to the Marshall County Landfill instead, and vice versa. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. ATTACHMENT(S): A046 - Contract with Maxwell dated June 10, 2014.pdf Letter from City of Maxwell.pdf Maxwell 28E Termination Agreement.pdf 137 Instrwent:2014- 00006352 Date -Jul 28,2014 01:21:58PDRecFee: 35.00 E-Cor Fee: 1.00AudFee: .00 Trans Tax: .00RecnanavementFee: 1.00 Non -Standard Pave Fee: .00FiledforrecordinStoreCounter Iowa Susan L. Vande !faro, Countv Recorder DO NOT WRITE IN THE SPACE ABOVE THIS LINE; RESERVED FOR RECORDER Prepared by: City of Ames Legal Department, 515 Clark Ave., Ames, IA 50010; 515-239-5146 Returnto: Ames City Clerk, Ames City Hall, 515 Clark Ave., P.O. Box 811, Ames, IA 50010 CONTRACT AND AGREEMENT FOR USE AND SUPPORT OF A SOLID WASTE RECLAMATION, RECYCLING AND DISPOSAL SYSTEM AMES - MAXWELL) This Contract and Agreement is made and entered into by and between the City of Ames, Iowa, a municipal corporation organized and existing pursuant to the laws of the State of Iowa hereinafter called "Ames") and the City of Maxwell, a municipal corporation organized and existing pursuant to the laws of the State of Iowa (hereinafter called "Maxweir). WITNESSETH THAT: WHEREAS, since 1974 the City of Ames has partnered with communities and entities within Story County (including Maxwell) through 28E agreements for disposal of garbage and solid waste, this third agreement phase will commence July 1, 2014 and span the next 20 years; and WHEREAS, some provision must be made for the safe and sanitary disposal of garbage and solid waste both now and in the future; and WHEREAS, it is found that due to the high fixed costs of an environmentally satisfactory solid waste disposal method there is a lower cost per person if the costs of a single high capacity system can be spread over the populations of a number of cities and towns; and WHEREAS, Ames is willing and able to design, construct, operate and maintain an environmentally satisfactory, efficient and economical high capacity solid waste disposal system if a sufficient number of jurisdictions are committed to its use and support; and WHEREAS, Maxwell has considered the system proposed by Ames and fords that the Ames System will afford to the citizens of Maxwell a safe, sanitary and environmentally desirable means for the disposal of solid waste. 138 NOW, THEREFORE, the parties hereto have and do hereby covenant, contract and agree as follows: ARTICLE I BASIC INTENT AND PURPOSE 1. Ames shall, subject to terms, provisions and conditions hereinafter set out and in accordance with the procedures and provisions hereinafter made and declared, maintain a safe, sanitary and environmentally satisfactory solid waste processing system and for and by such system accept and dispose of all garbage and solid waste of Maxwell during the period of July 1, 2014, to June 30, 2034. 2. Maxwell shall, subject to terms, provisions and conditions hereinafter set out and in accordance with the procedures and provisions hereinafter made and declared, use and support the Ames solid waste disposal system by providing for the disposal of all garbage and solid waste of Maxwell by means of the Ames System and to the lawful extent of its powers allow or permit no other means; and pay such proportionate share of the cost of the Ames System as the population of Maxwell bears to the total of the populations of all the jurisdictions so using and supporting the Ames System during the period July 1, 2014, to June 30, 2034. 3. Nothing in this agreement shall be construed as prohibiting or discouraging Maxwell from encouraging or assisting its citizens to propose, create or participate in any public or private recycling efforts. However, if during the term of this agreement it becomes necessary for all participating jurisdictions to assist in meeting state mandated recycling goals or demand side management reduction goals, Maxwell agrees to establish recycling programs to meet Maxwell's proportionate share of those goals. ARTICLE H METHOD OF PAYMENT 1. Costs of the Ames System shall be computed for each calendar year. On or before February 15`s of each year Ames shall notify Maxwell of its proportionate share of the net costs of the system for the prior calendar year. Such proportionate share of the costs shall be paid by Maxwell to Ames as follows: one-half on or before July 15 and one-half on or before December 15 of each year. 2. Each using and supporting jurisdiction shall be responsible for a share of the system costs, based on the proportionate population of each jurisdiction. Such per capita cost shall be calculated annually, based on the most recent decennial Federal census. The per capita cost shall be established by analyzing the previous costs and revenues of the Ames System and projecting the future expenses and revenue sources of the system in order to maintain an adequate ongoing balance. When establishing the per capita cost, an effort will be made to maintain consistency over a period of time. 139 Revenue Sources Fuel Revenue Plant Fees Sale of Materials Government Agency Contracts Planned Expenditures Operation Costs Debt Service Per Capita Cost = (Planned Expenditures — Projected Revenue) = System Population 3. Whenever there is a Net Income to the Ames System for any calendar year, such Net Income shall be retained in a fund balance for future system needs. ARTICLE III DEFIMTIONS 1. For the purpose of this agreement, certain words and phrases are defried as follows: a. Garbage. Every waste accumulation of animal or vegetable matter, or otherwise, that attends or results from the preparation, use, cooking, dealing in or storage of food for human consumption, but not including the accumulated by-products of commercial animal slaughtering, butchering or meat -cutting activities. b. Solid Waste. All waste materials, including yard waste and garbage except liquid matter, toxic and hazardous waste, and not including the accumulated by-products of commercial animal slaughtering, butchering or meat -cutting activities. C. Ames System. A sanitary landfill and a Resource Recovery Plant established, operated and maintained by Ames, plus all attendant and ancillary processes, procedures and activities conducted by Ames, its agents and licensees for the collection and processing of garbage and solid waste. d. Sanitary Landfill. Such areas as have heretofore or may hereafter be set aside or designated by Ames a place where garbage and solid waste will be accepted and disposed of by compaction and burial. e. Resource Recovery Plant. Budding, equipment and all attendant processes, procedures and manpower established and maintained by Ames for processing garbage and solid waste to reclaim usable elements and substances, produce combustible matter for use as fuel for the Ames Municipal Electric System, and reduce all inert and unusable matter to a form convenient for burial in a sanitary landfill. 140 f. Using and Supporting Jurisdiction. An incorporated city or town, or a county of the State of Iowa, that has entered into a contract and agreement to use and support the Ames System pursuant to and in accordance with the same provisions, terms and conditions as are set out in this agreement. g. Operating Costs. All costs, direct or indirect, incurred by Ames in the operation, maintenance and administration of the Ames System, including equipment replacement costs and interest costs needed to maintain cash flow requirements. h. Debt Service. Annual principle and interest for the repayment of debt incurred for capital improvements. Income from Electric Fuel Sales. The Ames Municipal Electric System will be purchasing fuel from the Resource Recovery. The price paid per ton of fuel will be increased or decreased in response to increases or decreases in the price paid per BTU of other fuel burned at the Ames Power Plant. Income from Government Agency Contracts. Monies received pursuant to any contracts with may be made for use of the Ames System at a rate per ton with such agencies as Iowa State University, the National Animal Disease Laboratory, the National Biologics Laboratory and others. k. Plant Fees. Fees established by the Ames City Council for use of the Ames System. Income from Sale of Materials. Income derived from the sale of materials reclaimed from solid waste by the processes of the Ames Solid Waste Separation Plant. M. Population. The population of an incorporated city or town shall be the number of persons living within its corporate limits as established by the most recent Federal Census, except that for Ames the population thus established will be decreased by the number of persons living in Iowa State University housing facilities. For a county, population shall be the number of persons living within its borders as established by the most recent Federal Census, less the number of such persons living within the limits of incorporated cities and towns as established by the most recent decennial Federal Census. ARTICLE IV ADMINISTRATION 1. The Ames System shall be governed, controlled and administered solely by and through the Ames City Council and Ames City Manager in accordance with and pursuant to the terms of this agreement. 141 2. It is understood and agreed that Ames will cause the promulgation of specific rules and procedures for the use and workings of the Ames System. Such rules shall govern: a. Which types and quantities of garbage and solid waste shall be delivered to and accepted by a sanitary landfill. b. Which types and quantities of garbage and solid waste shall be delivered to and accepted by the Resource Recovery Plant. C. The days and hours when the Resource Recovery Plant and other system facilities will be open to receive materials. d. All procedures for billing and collection of fees. e. Every and any other aspect of the management and control of the Ames System. 3. All financial record keeping and accounting for monies and funds related to the Ames System will be done in accordance with such generally accepted accounting principles and procedures as the Ames City Manager and the Director of Finance for the City of Ames shall deem appropriate and sufficient to accurately reflect all costs, direct and indirect, and all revenues and income of the Ames System. Such financial records will be subjected to audit annually by an independent Certified Public Accountant or Certified Public Accounting firm. Financial records of the Ames System will be open and available for inspection by Maxwell at any time during normal business hours. 4. As a means of enhancing communications with the using and supporting jurisdictions, Maxwell may request a meeting to discuss projected operating costs, revenues, rates, capital improvements and debt financing. Ames will also utilize the Story County Mayor's Association as a means of ongoing communication with the using and supporting jurisdictions. Ames will send out an annual report by February 15`s of each calendar year 5. Maxwell shall require all garbage and solid waste collectors and haulers that it may license or engage to have and use for such collecting and hauling, vehicles of a type and nature which meet the minimum standards Ames now or hereafter requires of its licensed collectors and haulers. Maxwell shall also require all garbage and solid waste collectors and haulers which it may license or engage to produce evidence of insurance coverage of the types and minimum amounts which Ames now or hereafter requires of its licensed collectors and haulers. 6. From time to time during the term of this agreement it may become necessary for Ames to incur additional debt for the Ames System. The decision whether to incur such additional debt for the Ames System shall be solely at the discretion of the Ames City Council. Ames will hold an official public hearing prior to the issuance of additional debt. 142 7. All decisions and determinations as to plant fees, operating budgets, wages and salaries, equipment and supply purchases and any and all other expenses of or charges by the Ames System shall be solely within the discretion of the Ames City Council and City Manager. 8. All land and equipment and any and all other property before now or hereafter acquired by Ames to establish, operate and maintain the Ames System shall be solely the property of Ames, and Maxwell shall not, by virtue of this agreement, have or acquire any proprietary right, title or interest therein. Maxwell shall not, by virtue of this agreement, obtain, acquire or succeed to any rights or entitlements other than those expressly set out and provided for herein. 9. This contract and agreement is made and entered into in accordance with the provisions of Chapter 28E, Code of Iowa, insofar as the provisions of that chapter are applicable and may not be terminated prior to June 30, 2034, except by the mutual consent of the parties hereto. 10. No later than calendar year of 2033, representatives of Ames and Maxwell shall meet to determine the feasibility of continuing this contract after the expiration of the contract on June 30, 2034. 11. This agreement rescinds and replaces the agreement recorded as Instrument Nos. 94-05840 and 94-05841 in the records of the office of the Story County Recorder. ARTICLE V MISCELLANEOUS 1. Assignment. This agreement may not be assigned by either party without the prior written consent of the other parry. 2. Waiver. No delay or failure to exercise a right resulting from a default or breach of this agreement shall impair such right or shall be construed to be a waiver thereof, but such right may be exercised from time to time and as often as may be deemed expedient. 3. Amendment. No amendment, modification, change or extension of this agreement shall be effective unless it is in writing and duly executed by the parties. 4. Agreement Governed by Iowa Law. This agreement shall be governed by the laws of the State of Iowa. 5. Execution of Documents. This agreement may be executed in any number of duplicate originals, any of which shall be regarded for all purposes as an original, and all of which shall constitute but one and the same instrument. 143 IN WITNESS WHEREOF, the parties hereto have approved and caused the execution of the aforesaid covenant, contract and agreement, to wit: CITY OF AMES, IOWA Ann H. Campbell, MMSyor—/ Atteslr\l Li UI.J 1 1 UGC-Q1 Diane R. Voss, City Clerk On this ,0 day of dl , 2014, before me, a Notary Public in and for the State of Iowa, personally appeared Ann H. Campbell and Diane R. Voss, to me personally known and who, by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Ames, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation; and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No1Jf-.3 adopted by the City Council on the ?;t* day of2014, and that Ann H. Campbell and Diane R Voss acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. CITY OF MAXWEM, IOWA STATE OF IOWA, COUNTY OF STORY, ss: Mayor City Clerk On this 4 " day of ill I . 2014, before me, a Notary Public in and for the State of Iowa, personally appeared SI wen. l "5s and 17ac. L h65 . to me personally known and who, by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Maxwell, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation; and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. Apt4-'7g ad ted b the City Council on the day of 2014, and that 54ty . 64s1- and tc 6 bs acknowledged the execution of th instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily exeguted. Notary Public in and for the S to of Iowa 144 145 DO NOT WRITE IN THE SPACE ABOVE THIS LINE; RESERVED FOR RECORDER Prepared by: City of Ames Legal Department, 515 Clark Ave., Ames, IA 50010; 515-239-5146 Return to: Ames City Clerk, Ames City Hall, 515 Clark Ave., P.O. Box 811, Ames, IA 50010 AGREEMENT TERMINATING 28E AGREEMENT FOR USE AND SUPPORT OF A SOLID WASTE RECLAMATION, RECYCLING AND DISPOSAL SYSTEM BETWEEN THE CITY OF AMES, IOWA AND THE CITY OF MAXWELL, IOWA. (AMES - MAXWELL) This Contract and Agreement is made and entered into by and between the City of Ames, Iowa, a municipal corporation organized and existing pursuant to the laws of the State of Iowa and the City of Maxwell, a municipal corporation organized and existing pursuant to the laws of the State of Iowa. WITNESSETH THAT: WHEREAS, the City of Ames and the City of Maxwell entered into an agreement for the use and support of a solid waste reclamation, recycling, and disposal system on June 10, 2014, recorded as Instrument Number 2014-00006352 in the records of the Story County Recorder; and WHEREAS, said agreement by its terms is effective until June 30, 2034; and WHEREAS, the agreement at paragraph 9 allows termination of the agreement at any time with the mutual consent of the parties; and WHEREAS, the City of Maxwell has indicated its desire to terminate said agreement on June 30, 2026; and, WHEREAS, the City of Ames is agreeable to terminating the agreement as requested by the City of Maxwell; 146 THEREFORE, the parties agree as follows: 1. The agreement for the use and support of a solid waste reclamation, recycling, and disposal system between the City of Ames and the City of Maxwell, executed on June 10, 2014, and recorded as Instrument Number 2014-00006352 in the records of the Story County Recorder, is hereby terminated effective June 30, 2026. IN WITNESS WHEREOF, the parties hereto have approved and caused the execution of the aforesaid covenant, contract and agreement, to wit: CITY OF AMES, IOWA By John A. Haila, Mayor Attest Renee Hall, City Clerk STATE OF IOWA, COUNTY OF STORY, ss: On this day of , 2026, before me, a Notary Public in and for the State of Iowa, personally appeared John A. Haila and Renee Hall, to me personally known and who, by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Ames, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation; and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. adopted by the City Council on the day of , 2026, and that John A. Haila and Renee Hall acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for the State of Iowa 147 CITY OF MAXWELL, IOWA By Dale Higgins, Mayor Attest Wendy Crabtree, City Clerk STATE OF IOWA, COUNTY OF STORY, ss: On this day of , 2026, before me, a Notary Public in and for the State of Iowa, personally appeared Dale Higgins and Wendy Crabtree, to me personally known and who, by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Maxwell, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation; and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. adopted by the City Council on the day of , 2026, and that Dale Higgins and Wendy Crabtree acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for the State of Iowa 148 ITEM #:36 DATE:03-10-26 DEPT:CMO SUBJECT:2026 CITY OF AMES CLIMATE ACTION GRANTS PROGRAM COUNCIL ACTION FORM BACKGROUND: To support community partners in completing projects that align with the Climate Action Plan (CAP), at the January 25, 2025 Council meeting, the City Council approved $70,000 towards the Climate Action Grants Program (Program). The Program offers two grant opportunities: 1. Community Climate Grants - up to $10,000 for each grant award. This opportunity is available to any organization in Ames, including non-profits, businesses, and groups of individuals. 2. Youth Mini-Grants - up to $500 for each grant award. This opportunity is available to young people in Ames grades 12 or lower. Below is a summary table of the two grants and their status as of March 6, 2026: Community Climate Grants Youth Mini-Grants Total Amount Available $66,500 $3,500 Maximum Award Amount Up to $10,000 Up to $500 Availability Two application rounds in spring and fall 2025 Applications accepted on a rolling basis until available funds are fully expended Total Applications Received 14 applications requesting $114,165 in funding 6 applications requesting $3,000 in funding Grants Awarded 9 grants totaling $60,325 (see attachment)6 grants totaling $3,000 (see attachment) Grant Match Requirement 20% of total project cost either through a cash match or volunteer hours. The goal of the cost match is to leverage private dollars into sustainable upgrades. The nine awarded projects are expected to leverage $70,000 in matching funds and 200 volunteer hours None Grant Duration Up to one year to complete their project. All projects are anticipated to be completed by November 2026. Up to six months to complete their projects. All six projects are complete as of December 2025. 149 Unused Funds as of March 6, 2026*$6,175 $500 *any unused funds would be carried forward should the Council choose to continue the Program. Grant funds are disbursed as a reimbursement after project completion. More information about the grants can be found at www.cityofames.org/ClimateActionGrants. Staff believes providing these grant opportunities have been successful in getting the community to take meaningful sustainable actions. Therefore, for FY 2026/27 staff is seeking Council authorization to allocate an additional $70,000 for these two programs: $66,500 for Community Climate Grant and $3,500 for the Youth Mini-Grants. Any unused funds from the first round of funding would carryover. If approved, the Youth Mini-Grants would remain available on a rolling basis. Another round of community climate grant applications would open in late March 2026 and awards would be made in July 2026. Residential Owner-Occupied Sustainability Grants: In addition to the two grants described above, for FY 2026/27 staff is seeking Council authorization to allocate up to $80,000 towards establishing a new grant opportunity: Residential Owner-Occupied Sustainability Grants. This new opportunity would support low- to moderate-income (LMI) households with funds to install solar panels or a whole-home heat pump system. For this program, LMI would be defined as less than 120% of area median income (AMI), as published by the US Department of Housing and Urban Development for the Ames, IA metro area annually. If approved, income limits for 2026 are included in the table below. US HUD Income Limits, 120% of Area Median Income for the Ames, IA metro area Persons in Family 1 2 3 4 5 6 120% AMI $104,160 $119,040 $133,920 $148,680 $160,680 $172,560 Eligibility is also limited to owner-occupied households. Rental households are not eligible as it would not be feasible to monitor compliance with the income limits as rental properties change tenants, and improvements may inadvertently result in higher rents. Furthermore, these grants would cover up 30% of total project costs, up to $4,000. Staff believes this amount is enough to encourage action while using resources efficiently, enabling the distribution of funds across more projects. The table on the next page provides project cost estimates and the impact of each project type. 150 Eligible Project Type Cost Estimate Lifetime Carbon Emission Reduction Estimate Average Useful life Whole-home Heat Pump* (must be Energy Star rated) $10,000 - $20,000 30 – 40 MT CO2e**15 years Solar*$15,000 - $25,000 10 – 15 MT CO2e**25 years *Ames Electric customers are also eligible for Smart Energy rebates for these projects **MT CO2e = metric tons carbon dioxide equivalent For context, annual greenhouse gas emissions per capita and per household in Ames are about 15 and 37 MT CO2e, respectively. Similar to the established grant opportunities, this new grant will be provided on a reimbursement basis. Equipment must be installed, properly permitted, installed by a licensed contractor, and operating prior to submission of the application. Funds will only be dispersed to residents and not contractors. If this new grant is approved by Council, an income verification process will be established, and this new grant will be made available in July 2026 and remain open until available funds are expended. Funding The initial $70,000 for the Program was funded by the Sustainability Council Priorities Fund in FY 2025/26. The additional $150,000 staff is seeking authorization on for all three grants for FY 2026/27 would also come from the same fund. The current unallocated balance of the Sustainability Council Priorities Fund is $990,150. ALTERNATIVES: 1. Approve up to $150,000 in FY 2026/27 from the Council Priorities Fund sustainability reserve to be made available as Climate Action Grants, including: a. $66,500 in community climate grants, b. $3,500 in youth mini-grants, and c. $80,000 in residential owner-occupied sustainability grants. 2. Approve an alternative combination of funding and grant programming. 3. Do not approve any funding in FY 2026/27 for Climate Action Grants. 4. Refer back to staff for additional information. CITY MANAGER'S RECOMMENDED ACTION: Offering Climate Action Grant opportunities incentivizes residents and organizations to invest in sustainable actions in ways that benefit the broader community. The Climate Action Grants Program leverages private investment through cost sharing. Funded projects engage and educate the public about sustainability, and result in community greenhouse gas and climate resiliency benefits. The program has been successful thus far. The addition of residential grants will expand the program's impact and support low- to moderate-income households to 151 complete climate action projects. This program aligns with the City Council Value of Environmental Sustainability and the Climate Action Plan . Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): 2025 Awarded Climate Action Grants.pdf 152 PRESS RELEASE City Manager’s Office 515.239.5101 main 515 Clark Ave., P.O. Box 811 515.239.5142 fax Ames, IA 50010 www.CityOfAmes.org Contact: Nolan Sagan, Sustainability Coordinator, nolan.sagan@cityofames.org, 515.239.5227 Susan Gwiasda, Communications and Outreach, susan.gwiasda@cityofames.org, 515.239.5204 FOR IMMEDIATE RELEASE June 20, 2025 Sustainability Grants Awarded to Five Ames Organizations AMES, Iowa – As part of the Climate Action Grant Program, the City of Ames has awarded Community Climate Grants to five organizations in Ames to support projects that advance the community Climate Action Plan and reduce carbon emissions. Community Climate Grants of up to $10,000 are part of a broader Climate Action Grant Program that supports community involvement in the City’s sustainability goals. This is the first of two rounds of grants that will be awarded in 2025. Organizations have up to one year to complete their funded project. “By providing funding for projects that promote sustainable practices, we are moving Ames closer to our goals of the Climate Action Plan,” said Nolan Sagan, Sustainability Coordinator. “Community involvement is critical in reducing energy use, encouraging low-emissions transportation, reducing waste, conserving water, and utilizing nature-based solutions.” The five organizations awarded grants are: Ames Community Theater (ACTORS) ACTORS, 120 Abraham Drive, will install solar panels on the roof of its facility, which will reduce over 500 tons of carbon emissions by generating renewable energy. Green Hills Community Green Hills Community, 2200 Hamilton Drive, will install and operate a compost corner on its grounds to compost thousands of pounds of organic waste generated each year by the cafeteria and community gardens at its facility. -more- 153 Climate Action Grants, P. 2 Seeds of Sustainability/Repair Café Seeds of Sustainability/Repair Café will partner with KHOI Community Radio and WeCycle to purchase tools and offer workshops to teach bicycle repair, and to install a bike rack and bike repair station at KHOI, 622 Douglas Ave. Prairie Flower Children’s Center Prairie Flower Children’s Center, 1517 Northwestern Ave., will install garden beds and a compost tumbler to educate staff and children through hands-on learning. Ames United Church of Christ Ames United Church of Christ, 217 Sixth St., will install a heat pump to meet heating and cooling needs at its facility. The deadline for the next round of applications is Friday, Oct. 3. Applications are available at www.CityOfAmes.org/ClimateActionGrants. Youth Mini-Grants In addition to the community grants, Youth Mini-Grants of up to $500 are available for student-led projects year- round. Like the community grants, the mini-grants also support ideas that advance the goals of the community Climate Action Plan. All students in grades PreK-12 can apply, and projects must take place with the city limits of Ames. In the first round of mini-grants, several students were awarded funding, including a grant to fund stickers promoting pollinator awareness. The stickers are being distributed at Wheatsfield Cooperative, Burgie’s Coffee, Clayton Farms Salads, and Filling Station. For more information on the Climate Action Grant Program, contact Nolan Sagan at 515.239.5227 or nolan.sagan@cityofames.org, or visit www.CityofAmes.org/ClimateActionGrants. ### 154 PRESS RELEASE City Manager’s Office 515.239.5101 main 515 Clark Ave., P.O. Box 811 515.239.5142 fax Ames, IA 50010 www.CityOfAmes.org Contact: Nolan Sagan, Sustainability Coordinator, nolan.sagan@cityofames.org, 515.239.5227 Kati Frahm, Communications and Outreach, kati.frahm@cityofames.org, 515.239.5205 FOR IMMEDIATE RELEASE Feb. 2, 2026 Sustainability Grants Awarded to Four Ames Organizations AMES, Iowa – As part of the Climate Action Grant Program, the City of Ames has awarded Community Climate Grants to four organizations in Ames to support projects that advance the community Climate Action Plan and reduce carbon emissions. Community Climate Grants of up to $10,000 are part of a broader Climate Action Grant Program that supports community involvement in the City’s sustainability goals. This is the second round of grants that were awarded in 2025. Organizations have up to one year to complete their funded project. “We are advancing the Ames Climate Action Plan by funding projects that prioritize sustainability,” said Sustainability Coordinator Nolan Sagan. “To truly succeed in conserving water, reducing waste, and lowering emissions, active community participation is essential.” The four organizations awarded grants are: Ames High School Cybersecurity & Technology (ACT) Club ACT Club will purchase and distribute over 100 advanced power strips. This will reduce wasted “vampire” energy from electronics and appliances. The EcoTheatre Lab The EcoTheatre Lab will organize an EcoTheatre Festival: A Storytelling and Neighborhood Resilience Project. The festival will involve readings of original plays written by Iowa playwrights responding to local climate issues. -more- 155 Climate Action Grants, P. 2 Labyrinth Coffee/Collegiate Presbyterian Church Labryinth Coffee/Collegiate Presbyterian Church will install a public electric vehicle charger in its parking lot at 159 Sheldon Ave. This supports the transition to low-emissions transportation. North Grand Christian Church North Grand Christian Church, 919 30th St., will expand its ground-mounted solar array. This will save on its utility bills, reduce its carbon footprint, and raise awareness about sustainability and solar energy. Youth Mini-Grants In addition to the community grants, Youth Mini-Grants of up to $500 are available for student-led projects year-round. Like the community grants, the mini-grants also support ideas that advance the goals of the community Climate Action Plan. All students in grades PreK-12 can apply, and projects must take place with the city limits of Ames. In the first round of mini-grants, several students were awarded funding for projects including stickers and yard signs promoting pollinator awareness, an EcoVision event that brought community organizations together to focus on sustainability, and a seed-sharing project that distributed apartment-friendly kits to help people grow food at home. To receive notifications regarding potential future grant cycles in 2026, residents are encouraged to subscribe to our sustainability email updates at www.CityofAmes.org/sustainability. For more information on the Climate Action Grant Program, contact Nolan Sagan at 515.239.5227 or nolan.sagan@cityofames.org, or visit www.CityofAmes.org/ClimateActionGrants. ### 156 ITEM #:37 DATE:03-10-26 DEPT:ADMIN SUBJECT:DETERMINATION OF NON-RESPONSIBLE CONTRACTOR FOR THE PURPOSE OF BIDDING ON CITY PROJECTS COUNCIL ACTION FORM BACKGROUND: Chapter 26 of Iowa Code outlines the requirements for bidding on construction contracts undertaken by the City. According to Section 26.9, the City is obligated to award a contract for a public improvement to the lowest responsive, responsible bidder. SCHAINKER PLAZA CONCRETE WORK In 2022, the City awarded a contract for the construction of the Steven L. Schainker Plaza, located across the street from City Hall. The awarded contractor retained a sub-contractor to handle the construction of the ice-making components of the plaza. This sub-contractor subsequently retained a concrete contractor, Jordison Construction, Inc., Urbandale, Iowa, to install the concrete for the ice ribbon, a major feature of the plaza. The ice ribbon work involved the placement of concrete over refrigerant piping, wire mesh, and insulation. The concrete was placed on December 15, 2023, and in February 2024, there were apparent defects with the work. Reports documenting the pour, provided by the City's consultant, also indicated several deviations occurred during the pour from the agreed-upon installation practices and tolerances. The work performed by Jordison Construction, in the view of the City and our outside concrete expert, resulted in an unsafe, unacceptable concrete surface. On February 27, 2026, the City reached a settlement with the prime contractor on the Plaza project to remove and replace the defective work. However, as a result of the original, deficient work performed by Jordison, the City has expended an inordinate amount of time during the past two years working to remediate the unacceptable concrete surface. The completion of the plaza project has been delayed denying the public the use of this space for several years. Further, the City has had to expend additional funds to retain outside legal services and concrete diagnostic consultants to address the concrete pour. As of February 10, 2026, the costs billed for these services have totaled $156,040.56, of which $74,234.51 is for professional concrete expert services. FITCH FAMILY INDOOR AQUATIC CENTER BIDS Separately, Jordison Construction was a bidder on the Paving & Sidewalk Work bid package for the Fitch Family Indoor Aquatic Center. Jordison's bid, including alternates, was $280,300, while the second low bid was $351,588. Following the opening of bids, the City received a letter from Jordison Construction requesting to withdraw its bid (attached). The letter cited that Jordison had "[...] discovered the omission of providing and installing all of the granular paving sub-base beneath the paving and walks. By performing this work at our bid amount, it would 157 negatively effect [sic] our business." As a result of the withdrawal of Jordison's bid, the City awarded the bid to the second lowest bidder, at an increased cost of $71,288. STAFF ANALYSIS Based on the issues described above in the City's previous experience with Jordison Construction, City staff does not have confidence that Jordison is capable of providing construction services for the City in a responsible manner in the future . According to advice from the City Attorney, only the City Council can make a determination as to whether a contractor is non-responsible. If the City Council does make such a determination, then Jordison Construction would be unable to be awarded a contract for a project bid by the City of Ames. The Purchasing Manager has advised that a period of time be established during which a non- responsible bidder would be unable to be awarded a contract. For comparison purposes, in instances where Iowa State University makes such a declaration, the contractor may not be awarded a bid for a period of at least three years. After the three-year period, the contractor may then provide information to the City demonstrating the changes it has made to its practices, capabilities, organization, or other pertinent areas in order to prevent problems like those that have resulted in a declaration that they are not responsible. The City Council could at that time determine whether those changes are sufficient to authorize the contractor to be able to be awarded a contract with the City in the future. ALTERNATIVES: 1. Approve a resolution determining Jordison Construction, Urbandale, Iowa to be a non- responsible bidder for the purpose of bidding on City projects, based on the findings identified above. Jordison would be eligible to return to good standing after three years by providing information to the satisfaction of the City Council that the issues the City has encountered with Jordison will not be repeated. 2. Do not determine that Jordison Construction is non-responsible, and allow Jordison Construction to remain eligible to bid on public improvement contracts for the City of Ames. CITY MANAGER'S RECOMMENDED ACTION: The City is dependent on contractors to perform construction work on City infrastructure. State law requires contracts to be awarded to the lowest responsive, responsible bidder. The City's experience with Jordison Construction placing the concrete at Schainker Plaza has been extremely challenging. The concrete work was deficient and the City has expended considerable time and money pursuing a resolution to work performed by Jordison, delaying the opening of the plaza by several years. 158 This experience has not proven to be a value to the community taxpayers, and therefore staff believes it is in the City's best interest to take steps to declare Jordison Construction to be a non-responsible bidder. Jordison would be eligible to return to good standing after three years by providing information to the satisfaction of the City Council that the issues the City has encountered with Jordison will not be repeated. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. ATTACHMENT(S): Jordison_Withdrawal_Letter.pdf 159 160 To:Mayor John Haila and City Councilmembers From:Susan Gwiasda, Communications and Outreach Manager Date:March 10, 2026 Subject:Discussion of additional questions for the 2026 Resident Satisfaction Survey Item No. 38 MEMO The City of Ames is again working with Iowa State University’s Institute for Design Research and Outreach to produce, distribute, and analyze the 2026 Resident Satisfaction Survey. This will be the 44th year of the survey. Each year, a small amount of space is reserved for current issue/policy questions to be added. Most policy questions require some explanation before any question can be asked. Due to the space necessary to set up the question, typically only a few additional questions fit in the survey. The Council is welcome to suggest topics, but please note there is no obligation to add to the survey. For the 2025 survey, the Council made these changes: Added a question to the survey asking residents to prioritize investment for human services. Removed a question related to the health of the survey taker. Added an additional response to the section on "Preferences for City Communication" to include “Other” with a write in option. Added a question to the survey under the "Sense of Community" section that asks if the respondents or someone the respondent finds their language to be a barrier to participation in the community. Moved to add a question about indoor/outdoor aquatic centers under Parks and Recreation Added a question regarding Board and Commission participation Earlier this year, the Ames Human Relations Chairperson requested a question be included on the 2026 survey to help identify possible discrimination, which the Commission believes may be underreported. The question the Commission is requested is: Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 161 In the past 12 months, have you felt treated unfairly in Ames because of race, national origin, color, marital status, disability, religion, sex, sexual orientation, or gender identity? Yes/No. If yes, please select all that apply. ATTACHMENT(S): Ames Survey 2025.pdf Administration 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 162 1 Instructions: Please respond to each question with your own opinions and practices. This is usually done by circling a number, checking a box, or filling in a blank. An opportunity is also provided for you to add written comments. A. Please rate the following Parks and Recreation features.Very Poor Poor Good Very Good Don’t Use 1. Overall quality of trails 2. Overall quality of parks 3. Overall quality of recreational facilities (e.g. Homewood Golf Course, Gymnasium, etc.) 4. Variety of playground equipment in the parks 5. Number of restrooms in the parks 6. Overall quality of shelters and picnic amenities 7. Overall quality of recreational programming 8. Variety of recreational programming offered 9. Overall quality of wooded/natural areas 10. Overall quality of indoor aquatics 11. Overall quality of outdoor aquatics Comments on Parks and Recreation ___________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ B. Please rate the following Ames Public Library features.Very Poor Poor Good Very Good Don’t Use 1. Meeting/study rooms 2. Internet/computer services 3. Building accessibility 4. Customer service 5. Programs (Storytime, book discussions, lectures) 6. Variety of materials available (books, media, online resources) 7. Bookmobile services 8. Page One – the library newsletter 9. Asking questions of library staff by phone or email 10. Use of library online resources 11. Wait time for requests/holds 12. Availability of seating 13. Welcoming atmosphere 43rd Annual Resident Satisfaction Survey Spring 2025 163 2 C. Do you use the Ames Public Library as often as you would like to use it? 1. Yes 2. No C1. If NO, for what reasons do you not use the library as often as you would like? (Circle ALL that apply.) 1. Transportation is a problem 2. I get materials from other sources 3. I don’t have time 4. Other (please specify) ________________________ Comments on Ames Public Library ____________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ D. How DISSATISFIED or SATISFIED are you with the following Fire Department activities? Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Don’t Know 1. Emergency response time 2. Emergency medical responses 3. Extinguishing fires 4. Fire prevention activities and community outreach Comments on Fire Department _______________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ Ames Police Department E. Have you had an interaction with the Ames Police Department in the last 12 months related to an investigation, traffic, accident, etc.? 1. Yes 2. No F. Have you had an interaction with the Ames Police Department at an outreach event? 1. Yes F1. If YES, which event(s)? (Circle ALL that apply.) 2. No 1. National Night Out 2. Shop with a Cop 3. Donuts in the Park 4. Coffee with Cops 5. Citizen Police Academy 6. Cop on Top 7. Carving with Cops 8. Training or Education Program 9. Other (please specify) ____________________ G. Thinking about priorities for law enforcement, what three things should be emphasized? (Please select 3 items.) 1. Animal Control and Sheltering 2. Business District Patrolling 3. Traffic Enforcement in High Accident Areas 4. Residential Patrolling 5. Safety Programming & Training (Active Shooter, SCAMS, Alcohol regulations, etc.) 6. Parking Regulations 7. Retail Alcohol Monitoring/Enforcement 8. Police Outreach 164 3 Comments on Ames Police Department ________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ H. Please rate how DISSATISFIED or SATISFIED you are with the City’s response after issues are reported regarding the following Nuisance Ordinances. Enforcement of: Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Don’t Know 1. Over-occupancy in rental property 2. Noise limits 3. Front yard parking on residential properties 4. Yard upkeep (overgrown vegetation) 5. Dangerous structures (dilapidated, unsecured, holes, collapsing) 6. Outdoor storage on property (junk cars, tires, furniture, garbage) I. Have you ever reported a concern to the City of Ames about any of these issues? 1. Yes I1. If YES, were you satisfied with the results? 1. Yes 2. No 2. No Comments on Nuisance Ordinances ___________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ J. Please rate the quality of the following Street Maintenance features.Very Poor Poor Good Very Good Don’t Use 1. Maintenance of bike path system (on street lanes & paths) 2. Appearance of medians and parkways 3. Condition of streets in your neighborhood 4. Ice control at intersections 5. Snow plowing in your neighborhood 6. Snow plowing on major streets 7. Street sweeping in business areas 8. Street sweeping in your neighborhood 9. Surface condition of major streets K. How OFTEN is the coordination between Traffic Signals effective? (Circle ONE response.) 1. Rarely effective 2. Sometimes effective 3. Often effective 4. Almost always effective 5. Don’t know 165 4 Comments on Traffic Signals __________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ L. Does Ames Electric Services provide electricity to your home? 1. Yes 2. No L1. If NO, skip to Question P. 3. Don’t Know M. In the last 12 months, have you:Yes No 1. Experienced a power outage in your home? 2. Experienced a power surge that affected your electronics? N. Please rate how DISSATISFIED or SATISFIED you are with following aspects of Ames Electric Services. Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Does Not Apply 1. Being informed of progress restoring services 2. Ease of reporting an outage 3. Response of employees 4. Time to restore service 5. Electric rates 6. Quality of power O. Ames Electric Services offers SunSmart Ames, a community solar farm project in Ames. Ames Electric Services customers may purchase shares of the project at $240 per “Power Pack” and receive a monthly credit on their bills for 20 years. (More information at www.CityOfAmes.org/Solar). Are you participating? 1. Yes 2. No O1. If NO, why not? (Circle ALL that apply.) 1. Too expensive 2. No interested in renewable energy 3. Short-term stay in Ames 4. Other (please specify) ________________________ Comments on Ames Electric Services _________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ 166 5 P. In the last 12 months, how many times have you had any of the following Drinking Water Service problems? Never 1–2 3–6 7 or More Does Not Apply 1. Disagreeable taste or odor 2. Hard water 3. Rust 4. Sediment or cloudy appearance 5. Soft water 6. Too little pressure 7. Too much pressure Comments on Drinking Water Services ________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ Q. Please rate your SATISFACTION with the following aspects of Ames Water & Pollution Control Department Services. Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Does Not Apply 1. Water rates 2. Water quality 3. Sewer rates R. In the last 12 months, have you experienced a sanitary sewer backup into your basement/home? 1. Yes R1. If YES, did you report the problem to the city? 2. No 1. Yes 2. No R2. If YES, how satisfied were you with the response? 1. Very dissatisfied 2. Somewhat dissatisfied 3. Somewhat satisfied 4. Very satisfied S. In the last 12 months, has storm water flooded onto your property from a city street? 1. Yes S1. If YES, did you report the problem to the city? 2. No 1. Yes 2. No S2. If YES, how satisfied were you with the response? 1. Very dissatisfied 2. Somewhat dissatisfied 3. Somewhat satisfied 4. Very satisfied Comments on Ames Water & Pollution Control Department Services ______________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ 167 6 CyRide is the community-wide transit system serving both Iowa State University (ISU) and Ames. It is funded through the City of Ames (from property taxes), ISU Administration (from the general fund), and ISU students (from student fees). Eliminating the fare to ride CyRide is one way to encourage Ames residents to use public transit. T. On average, how many times per week do members of your household ride CyRide? 1. __________ times per week 2. No one in my household rides CyRide U. If you do not currently use CyRide, what would make you consider using these services? (Circle ALL that apply.) 1. Service was provided to more areas of Ames 2. Service was offered on my route longer during the day (earlier or later times) 3. Service was more frequent on routes near me 4. The fare when boarding the bus was lower 5. The fare when boarding the bus was at no cost 6. Nothing 7. Other (specify) _____________________________________________________________ Comments on CyRide _______________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ Next, please provide your overall opinions about your use of city services. A. Please rate how DISSATISFIED or SATISFIED you are with following aspects of City of Ames Services? Very Dissatisfied Somewhat Dissatisfied Somewhat Satisfied Very Satisfied Don’t Know 1. Law enforcement services 2. Fire and rescue services 3. Electric services 4. Drinking water system 5. Sewer system 6. Public nuisance enforcement (e.g., noise, over- occupancy, yard upkeep) 7. Parks and recreation services 8. Library services 9. CyRide bus services Comments on City of Ames Services __________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ 168 7 Programs and Services A. Programs and services listed in the following table are paid with local option sales taxes or property taxes. In 2025– 2026, the City of Ames will spend the following amounts on providing services. In your opinion, should LESS, the SAME, or MORE funding be allocated to these areas? (Mark ONE response for each program or service.) 2025–2026 Approximate Tax Funding Should the City spend...? Less Same More 1. Arts programs (Public Art & COTA) $ 298,978 2. Fire protection $ 6,907,726 3. Human service agency funding (ASSET)$ 2,020,807 4. Law enforcement $ 12,082,884 5. Ames Animal Shelter & Animal Control $ 796,763 6. Ames Public Library $ 5,420,555 7. Land use planning (both current and long term)$ 1,152,104 8. Parks and amenities $ 1,751,347 9. Recreation opportunities $ 1,361,795 10. CyRide (public transit)$ 2,227,370 11. Other (please specify ________________________)--------------- Comments _________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ Analysis on Social Services Evaluation Team (ASSET) Funding A. Please indicate if you have used any of the following human services. In your opinion, should LESS, the SAME, or MORE funding be alloted to the following human services under ASSET? (Mark ONE response for each program or service.) ASSET funded services Have you used this service?Should the City spend...? Yes No Less Same More Mental health and substance use disorder needs: 1. Community-based & outpatient mental health services 2. Outpatient mental health/substance abuse emergency services or crisis intervention services 3. Awareness & education about suicide prevention & services 4. Substance-use prevention and treatment Basic needs: 5. Housing and emergency sheltering 6. Housing cost-assistance programs including utility assistance 7. Food assistance for nutritious perishables and staples 169 8 ASSET funded services Have you used this service?Should the City spend...? Yes No Less Same More 8. Quality childcare assistance programs, including daycare and licensed in-home facilities 9. Medical and dental services 10. Financial literacy and education programs 11. Transportation programs 12. Legal assistance 13. Disaster response Youth development services and activities: 14. Skill development and enhancement 15. Summer enrichment/prevention of loss of learning B. Using the item number from Question A, which human services (items 1 to 15) should be the… a. Highest priority? _______ b. Second highest priority? _______ c. Third highest priority? _______ C. The City Council has approved a five-year Capital Improvements Plan that defines more than $458 million in projects. How UNIMPORTANT or IMPORTANT is it that the following projects are included in the Capital Improvements Plan? Very Unimportant Somewhat Unimportant Somewhat Important Very Important Don’t Know 1. Improvements to existing parks 2. Improvements to existing recreational facilities (e.g. aquatic center, auditorium, etc.) 3. Off-street bike facilities (commuter) improvements 4. Greenway trails (recreational) improvements 5. Reconstructing existing streets 6. Stormwater drainage improvements 7. Traffic flow improvements 8. Energy-efficient upgrades to municipal buildings 9. Sustainable solutions incorporated to the above projects 10. Other (please specify) ________________________ D. Using the item number from Question D, which category (items 1 to 10) should be the… a. Highest priority? _______ b. Second highest priority? _______ c. Third highest priority? _______ E. The city property tax levy for the next year is $10.30 per $1,000 of taxable valuation. This means that the city portion of the property tax on a $100,000 home in Ames is about $489 after rollback. Given your spending preferences, what should be the adjustment in property taxes next year? (Circle ONE response.) 1. Substantial decrease 4. Modest increase 2. Modest decrease 5. Substantial increase 3. No change 170 9 Residential preferences for City communications A. Which of the following sources of information do you use and how helpful are they? Not Helpful Somewhat Helpful Very Helpful Don’t Use 1. City of Ames website (www.CityOfAmes.org) 2. Ames Television/Cable TV 12 3. Ames Tribune newspaper 4. Iowa State Daily newspaper 5. Des Moines Register newspaper 6. KASI/KCCQ radio 7. KHOI Community Radio 8. CitySide - utility bill insert 9. Facebook − City of Ames 10. Instagram − City of Ames 11. X/Twitter − City of Ames 12. Threads − City of Ames 13. Nextdoor − City of Ames 14. LinkedIn − City of Ames 15. Other (Please specify) __________________ B. How would you prefer to learn about construction projects, programs, and meetings in your area? (Please select top three.) 1. Hard-copy letter 4. Radio 7. Social media 9. City of Ames app 2. Door hanger 5. Newspaper 8. Text 10. Other (specify) ___________________3. Website 6. E-mail C. Would you use a City of Ames app that supplied information about City news, construction, projects, programs, & meetings? 1. Yes 2. No The next section asks for your overall comments and ratings. A. Please rate the overall quality of services you receive from the City of Ames. (Check ONE) Very Poor Poor Good Very Good B. On what other issue(s) do you think the City should focus its attention? _______________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ C. What’s the best thing about living in Ames? ________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ 171 10 Sustainability A. Are you familiar with the City’s Climate Action Plan accepted by City Council in June 2023? 1. Yes 2. No B. Please select the three most important climate action steps for Ames: 1. Increase wind and solar generation as part of Electric Services renewable energy portfolio 5. Retrofit municipal/City buildings 2. Waste-to-energy improvements/reducing waste emissions 6. Electrify the municipal fleet (non CyRide) 3. Net zero and net zero-ready (NZR) new construction 7. Create a Mayor’s climate action plan leadership task force 4. Retrofit existing buildings 8. Other ___________________________________________ C. Which of the following do you think is the biggest reason to commit to environmental sustainability? (Please choose one.) 1. To provide a sustainable environment for future generations 2. For a better quality of life 3. To stabilize or reduce the cost of food and utilities, etc. 4. Environmental sustainability isn’t important to me 5. Other _____________________________________________ Sense of Community (personal relationships, social network support, civic engagement, levels of safety, and shared values and norms) A. How many of your neighbors do you know? 1. None of them 4. Most of them 2. A few of them 5. All of them 3. About half of them B. How strong is the sense of community in your neighborhood? 1. Not at all strong 4. Very strong 2. Not so strong 5. Extremely strong 3. Somewhat strong C. Please indicate your level of agreement with the following community involvement statements. Strongly Disagree Somewhat Disagree Somewhat Agree Strongly Agree Don’t Know 1. Issues facing my community are important to me 2. I am knowledgeable about the issues facing my community 3. I am engaged in addressing the issues facing my community 4. I currently support nonprofit organization(s) with financial contributions 5. I currently volunteer on a Board or Commission of an Ames organization 6. I currently volunteer for a nonprofit organization serving Ames 7. I served or considered serving on a City Board or Commision 8. Language barriers make it difficult to be involved in the community 172 11 D. Considering your experiences over the past 12 months, please indicate your level of agreement with each of the following statements. Strongly Disagree Somewhat Disagree Somewhat Agree Strongly Agree Don’t Know 1. I feel valued as an individual in the Ames community. 2. I feel I belong in this town. 3. Ames has a strong commitment to diversity, equity, & inclusion. 4. I am treated with respect in this town. 5. I feel Ames is a place where I could perform up to my full potential. 6. I found one or more organizations in this community where I feel I belong. E. What, if anything, could be done to enhance your sense of belonging as an Ames resident? _____________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ In this last section, please tell us about yourself so that we will know if we have reached a representative sample of Ames residents. A. How many years have you lived in Ames? __________ B. What is your age? __________ years C. What is your gender? 1. Male 3. Non-binary/third gender 5. Prefer not to answer 2. Female 4. Prefer to self-describe ______________ D. What is your race? 1. White 4. Asian 7. Prefer not to answer 2. African American/Black 5. Native Hawaiian/Other Pacific Islander 3. American Indian/Alaska Native 6. Other __________________________ E. Are you Hispanic or Latino? 1. Yes ________ 2. No 3. Prefer not to answer F. What is your highest level of formal education? 1. Less than high school diploma 4. Undergraduate degree 2. High school diploma or GED 5. Some graduate work 3. Some college 6. Graduate degree G. Are you currently a full-time student at Iowa State University? 1. Yes ________ 2. No H. What is your current employment status? (Circle ALL that apply.) 1. Employed full time 3. Retired 5. Not employed 2. Employed part time 4. Full-time homemaker 6. Other _______________________ 173 12 I. Do you RENT or OWN your home? 1. Rent I1. For what reasons do you rent? (Circle ALL that apply.) 2. Own 3. Other (specify) ________________ 1. Short-term stay in Ames 2. Little or no upkeep 3. More security 4. Lack of adequate income 5. Other (please specify) ____________________ J. Income level is requested in order to understand how household needs differ based upon income. Circle the number for the category that best estimates your 2024 total household income (before taxes). 1. Under $25,000 3. $50,000–74,999 5. $100,000–124,999 7. $150,000–$199,999 2. $25,000–49,999 4. $75,000–99,999 6. $125,000–$149,999 8. $200,000 or more K. In which part of Ames do you live? (Circle ONE.) 1. Northwest (North side of Lincoln Way and streets to the north; west side of Grand Avenue and streets to the west). 2. Northeast (North side of Lincoln Way and streets to the north, east side of Grand Avenue and streets to the east) 3. Southwest (South side of Lincoln Way and streets to the south; west side of University Boulevard and streets to the west). 4. Southeast (South side of Lincoln Way and streets to the south; east side of University Boulevard and streets to the east). L. We would appreciate any additional comments you would like to provide: _________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ Thank you for contributing your time and making a difference in your community! Return your questionnaire in the enclosed, postage-paid envelope OR deliver it to City Hall, 515 Clark Ave. 174 ITEM #:39 DATE:03-10-26 DEPT:P&R SUBJECT:FITCH FAMILY INDOOR AQUATIC CENTER BID PACKAGE 22-1 - CHANGE ORDER #8 COUNCIL ACTION FORM BACKGROUND: On January 23, 2024, the City Council approved the award of contracts for construction of the Fitch Family Indoor Aquatic Center. Since the City elected to use a Construction Manager (CM) approach for this project, 14 different bid packages were issued for prospective bidders. As a reminder, this approach is different from bidding under the General Contractor (GC) method, where one bid package would have been distributed, and each bidder would be responsible for the various subcontractors. Thus, with 14 bid packages, the City entered into a contract with each of the 14 successful bidders which are referred to as Prime Contractors. This change order is related to the Fitch Family Indoor Aquatic Center - Building Support Area (BSA), which includes general storage, a receiving area, and maintenance office/work room. When designing the building, staff informed the Architect, RDG Planning and Design (Architect), that this area was to be an open space. Items to be stored in the area include, but are not limited to, a desk, chair, filing cabinets, shelving to store cleaning supplies, chemicals and items for the building, a floor scrubber, riding snow tractor and shovels, and open area for receiving items for the building. During a building walk-through in October 2025, staff noticed housekeeping pads were poured in the BSA and asked what the pads were for. Staff was told they were for water heaters (2), water softeners (2), water expansion tank (1), and a heat exchanger. These items would occupy most of the wall space where staff was planning to put shelving to store the items listed above. Additionally, staff was also told that some of the control panels to be installed in the Electrical Room would need to be installed in the BSA, which would take up any remaining wall space. The Architect was told by staff that the addition of this equipment in the BSA would fundamentally change the operations of the building as items planned to be stored in this space would now need to be stored elsewhere. On November 4, 2025, staff sent an email to the Architect reiterating the intent was to use this space for a desk and chair, tool chest, workbench, floor scrubber, snowblower, power washer, shelving, pool chemicals, cleaning supplies, facility maintenance items (parts & supplies), tables and chairs (when not in use) for the multipurpose rooms, minimum of three 96 gallon containers (2 for trash, 1 for recyclables), space to unload deliveries, and areas to accommodate future needs. The Architect then asked for dimensions of each of these items. Staff did not respond as the remaining space with the poured pads in the BSA was not big enough to utilize it as intended. Staff directed the Architect and Construction Manager to come up with options to keep the space open as intended. Three options were suggested to staff: 175 1. Relocate the water softeners from the east wall of the BSA to the south wall of the BSA. 2. Relocate the heat exchanger from the west wall of the BSA to the Aquatic Mechanical Room. 3. Relocate the water expansion tank from the west wall of the BSA and hang it from the ceiling in the southeast corner of the BSA. The cost of these recommendations total $59,102 and is split across five contractors: 1. All Star Concrete (Bid Package 03-1) - $7,855 2. Sande Construction & Supply (Bid Package 13-1) - No cost change 3. Midwest Automatic Sprinkler (Bid Package 21-1) - No cost change 4. Brockway Mechanical & Roofing (Bid Package 22-1) - $44,749 5. Van Maanen Electric Inc. (Bid Package 26-1) - $6,498 Only the Brockway Mechanical & Roofing change order requires Council approval. The others were approved administratively. Although the relocation of the equipment above did not free up the entire space in the BSA, it is better than what it was. Some items (tables and chairs) will still need to stored in other areas of the building. A Construction Change Directive (CCD) was issued on November 24, 2025 so the contractors could begin the work so as to not delay the overall project. Staff does not believe the cost of these changes are the responsibility of the City due the aforementioned information. The Architect believes they are not responsible for the cost of the changes as the equipment was shown on the Construction Drawings and approved by the City. Staff will continue to work with the Architect to reach a resolution on who is responsible and who should cover the cost of the change order. BID PACKAGE 22-1 CHANGE ORDERS: Bid Package 22-1 (Plumbing and HVAC Work) was awarded to Brockway Mechanical & Roofing Co., Inc., Des Moines, Iowa. The award included the Base Bid plus Alternate #1 to add two multipurpose rooms, a walking area, and two gender neutral restrooms, in the amount of $4,184,363. Thus far, seven change orders have been approved for this bid package: Change Order #1 was approved by staff for updating the hydronic pumps flow in the deduct amount of $2,320. Change Order #2 was approved by the City Manager for Iowa Department of Public Health (IDPH) permit related items, relocation of storm drain during excavation, modifications made to the mechanical louvers and changes to glycol feed dual pump in the amount of $38,702. Change Order #3 was approved by the City Council for approval. This change order, for changes to the CO2 tanks and Authority Having Jurisdiction (AHJ) modifications required as it relates to the use of bulk CO2 tanks in the amount of $12,033. Change Order #4 was approved by staff to add a float switch alarm to the pool trench drain pit in the amount of $2,318. 176 Change Order #5 was approved by staff to change the configuration of changing 108F to a roll-in shower enclosure in the amount of $7,180. Change Order #6 was approved by staff for changes, including adding fans, to the Aquatic Storerooms HVAC system in the amount of $6,626. Change Order #7 was approved by staff to add piping insulation to the interior storm piping run in Aquatic Storeroom 113D to prevent condensation in the amount of $1,141. Change Order #8 has been prepared and is now presented to the City Council for approval. This change order, in the amount of $44,749, includes changes to relocate numerous mechanical equipment as described above to gain storage space in BSA, Room 110. The City's purchasing policy allows staff to approve change orders up to a cumulative total of $50,000. Since the absolute value of the three change orders is over $50,000, Change Order #8 needs Council approval. A summary of the costs for Bid Package 22-1 is shown below: Summary of Bid Package 22-1, Plumbing & HVAC Work Original Contract Amount $ 4,184,363 Change Order #1 Hydronic Pump Flow Changes (2,320) Change Order #2 IDPH Permit Review Updates, Storm Drain Relocation, Mechanical Louver Modification, & Glycol Feed Dual Pump 38,702 Change Order #3 Pool CO2 & AHJ Modifications 12,033 Change Order #4 Pool Trench Drain Float Alarm 2,318 Change Order #5 Changing 108F Shower Mods 7,180 Change Order #6 Aquatic Storerooms HVAC 6,626 Change Order #7 Aquatic Storeroom 113D Piping Insulation 1,141 Change Order #8 Mechanical Equipment Relocates 44,749 New Contract Value $ 4,294,792 ALTERNATIVES: 1. Approve Fitch Family Indoor Aquatic Center Bid Package 22-1 Change Order #8 to Brockway Mechanical and Roofing in the amount of $44,749. 2. Do not approve Fitch Family Indoor Aquatic Center Bid Package 22-1 Change Order #8 to Brockway Mechanical and Roofing. 3. Refer back to staff. 177 CITY MANAGER'S RECOMMENDED ACTION: Change order #8 for Bid Package 22-1 (Plumbing & HVAC Work) is being presented to City Council for approval even though a resolution as to whom is responsible for payment has not been reached. The Construction Change Directive was issued on November 24, 2025 and Brockway Mechanical has completed the work. The City has an obligation to pay Brockway Mechanical per the contract and there is no reason to withhold payment. The ongoing issue relates to who is responsible for covering the cost of the $59,102 CCD change orders. Neither party - City staff or the Architect - believes it is their responsibility to cover the cost of the work. Negotiations are ongoing between the two parties. In the meantime, it is the recommendation of the City Manager to approve Alternative #1 as stated above. ATTACHMENT(S): Fitch Family Aquatic Center CCD November 2025.pdf 178 179 180 ITEM #:40 DATE:03-10-26 DEPT:ELEC SUBJECT:RAPID NEEDS PURCHASE FOR DAYTON AVENUE SUBSTATION TRANSFORMER COUNCIL ACTION FORM BACKGROUND: During a routine weekly inspection in September 2025, it was noted that there was a significant oil leak from the Dayton Avenue 69 kV-13.8 kV transformer. This transformer is the main transformer that feeds the City’s Industrial load, including customers such as Amcor, Danfoss, and 3M. The load was temporarily shifted to two other transformers within the same substation. While these two other transformers are the contingency plan for this type of emergency, they are not intended to handle this extra load for an extended duration. Returning the main transformer back to service as soon as possible was essential to allow the load to be distributed back to normal levels and prevent damage to the backup transformers, one of which is due for its own repair work. After taking the transformer offline, staff was able to investigate further. It was discovered that the transformer was losing up to eight gallons of oil per day and all the bushing gaskets needed to be replaced. Because the bushings are mounted on a horizontal plane, safe oil levels could not be maintained if the transformer was put back online. As a result, the decision was made to drain oil down below the leak and place a nitrogen blanket on top. In an effort to slow the nitrogen from leaking out just as fast, external sealing materials were also placed. A transformer service company was needed to respond as quickly as possible to fix the leak on the transformer. Obtaining responses for the work was difficult due to the demand during this time of year. Most utilities have substation transformer service contractors booked for maintenance after the summer months. The following companies were contacted: Delta Star, TLS, RMS Energy, and Waukesha. RMS Energy was the only company to provide a proposal and the ability to schedule the work within a reasonable time. Because the oil had to be drained to stop the leak, and the rest of it was needed to be drained to facilitate the gasket replacements, the oil needed to be reconditioned and processed in addition to the seal replacement. The quote was found to be reasonable, considering similar amounts have been paid for scheduled work in the past, including months of preparation that were similar in scope. City staff decided to implement Rapid Needs Purchases for the materials and repair of the transformer. Per the Purchasing Policies & Procedures, a “rapid-need situation” occurs when materials and/or services could not have been predicted and must be procured in less than the normal allotted time to continue service to the public. The City’s Purchasing Policies & Procedures state that "if the cost of purchases related to [an] emergency or rapid need is $50,000 or more, the using department shall 181 maintain records” of the expenditure. The policy further states that the using department “shall report the situation and related expenses to the City Manager for presentation to the City Council. The report shall be in a format as directed by the City Manager." Following the authorization of this "Rapid Needs" purchase by the City Manager ’s Office, a purchase order was issued to RMS Energy in a not-to-exceed amount of $80,987.23. On Friday, October 3, 2025, RMS Energy mobilized and completed repairs over the following three days. After completing all tests, the moisture levels were higher than anticipated, despite the use of a nitrogen blanket. An additional day of heating the oil during processing was required to remove the moisture from the oil, ensuring safe operation. On Monday, October 6, the City Manager's Office authorized change order #1 in the amount of $13,375, the extra cost incurred for heating the oil for an additional day. The total cost after change order #1 was $94,362.23. After that repair took place, initial testing did not show any leakage. However, after the was energized, heated up, and operated under pressure for four days, another gasket (a tap- changer gasket rather than a bushing gasket like those initially replaced) began leaking. Further evaluation determined that all replaceable seals within the transformer needed to be replaced. On November 10, 2025, the City Manager's Office authorized a second change order to drain the oil, replace all the replaceable seals, and return the reconditioned oil to the transformer. The second change order was in the amount of $127,318.23, for a total cost of $22 1,680.46. All repairs have been completed, and the transformer is back in service. A lesson learned from this event will be to implement a new procedure: when gasketed seals are opened, all seals will be replaced to ensure that there is no possibility of a need to drain the transformer twice for leaking seals. The repair costs will be paid from the equipment repairs account where there is a total of roughly $320,000 for these types of repairs. Originally, the FY 2025/26 budget included enough funds to perform oil conditioning services for two transformers (DA6T4 and DA6T2). The emergency repairs for DA6T4 included in this CAF exhausted all of the original funds. To continue as planned and perform the services to DA6T2, additional funds will be reallocated to this the account during FY 2025/26 budget adjustments. DA6T2 servicing is planned to be performed later this fiscal year. ALTERNATIVES: 1. Accept the report of the rapid needs purchase for repairs to transformer DA6T4 at a cost totaling $221,680.46. 2. Refer this item to staff for further information. 182 CITY MANAGER'S RECOMMENDED ACTION: To restore reliable electric service to the City’s customers in the quickest manner possible, a rapid needs purchase was required. Repairs have been completed to critical electric infrastructure through this process, and a report to the City Council is required. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1 as described above. 183 ITEM #:41 DATE:03-10-26 DEPT:ELEC SUBJECT:FY 2026/27 NATURAL GAS SUPPLY FOR ELECTRIC COUNCIL ACTION FORM BACKGROUND: The two boilers at the Power Plant are primarily fired by natural gas. The natural gas, along with refuse-derived fuel (RDF), are combusted to generate electricity. When in operation, Unit #7 typically combusts 8,000 MMBtu of natural gas per day, while Unit #8 typically combusts 12,000 MMBtu of natural gas per day. To reduce pricing volatility inherent in the daily gas market, the City has entered into gas contracts of various lengths. The contract has created efficiency, flexibility, and affordability in the purchase of a valuable commodity, ensuring that the City has reliable service while creating stable generation costs. With the current contract expiring on June 30, 2026, City staff must secure a price and add additional supply to the existing contract in the next few months. The challenge in arranging a contract extension or soliciting bids for a new gas contract is determining the price at which to commit. In the natural gas market, quoted prices expire within a 24-hour period, which is less time than is necessary to provide notice of a City Council meeting and approve the contract. When staff negotiated the original contract, the process was handled similarly to the sale of the City's bonds. The Council Action Form did not have prices, nor did it identify the preferred supplier. Bidders faxed their prices to staff hours before the City Council meeting and a summary report was handed out during the Council meeting where a decision was made. Although this approach provides competitive pricing between several suppliers at a single point in time, repeating this approach may lock the City into a price that could have been much lower if solicited at a different time of the year. Since the end of the first contract, Council has authorized the Director of Electric Services the discretion to commit the City to natural gas contract extensions within defined price cap or budgetary restrictions. For example, the approved FY 2025/26 operating budget includes $17,600,000 for the purchase of natural gas, transportation, gas management and related services to operate the Power Plant. The existing gas contract went through calendar year 2025 plus a yearly transportation cost of $10,600,000. This left roughly $7,000,000 to cover the remaining natural gas purchases needed from January 2026 to June 2026. Council approved purchasing gas up to the remaining budgeted amount of $7,000,000. This approach proved to be quite effective! Staff was able to contract the remaining needed natural gas for relatively lower prices and save over $1,500,000 in natural gas expenses over that time period. For the 2026/27 fiscal year, staff is proposing to repeat the method used in 2023, 2024 and 2025, which allowed the Director of Electric Services to obligate the City to 184 purchase natural gas at or below the Council-authorized cap. Again, this could be a price per dekatherm cap or a budgetary cap. As these prices fluctuate between Council meetings, staff is requesting the authority to commit the City to extensions as short as a month, at fixed prices and fill in small incremental needs with daily spot-priced purchases. The goal is to avoid energy cost increases to electric customers due to high natural gas prices, but continue to purchase gas to burn refuse derived fuel. At current natural gas contract prices, keeping cost contained is dependent on the length of the contract, market timing, and the amount of gas purchased. It is important to note that the daily gas allotment, if unused by the Electric utility due to scheduled or unscheduled outages, can be sold back to the market at spot prices. At times when the gas can be sold back and spot prices are high, this can be advantageous to the Electric utility. However, if the spot prices are very low, then the gas must be sold by the Electric utility to the market at a loss. ALTERNATIVES: There are several alternative strategies that could be pursued to purchase the natural gas, each of which has different advantages and disadvantages. Under each alternative, the City Council would authorize staff to approve extensions to the contract with Macquarie Energy LLC, Houston, TX, to extend the existing natural gas supply contract for a term of not more than six months in daily, monthly, or seasonal increments, for the gas quantities described in each alternative. If staff is authorized to approve such extensions, staff would then report back to the City Council after each extension has been agreed to by staff. The alternatives are: ALTERNATIVE# 1: Purchase 8,000 MMBtu/day and possibly diverting haulers directly to Boone County Landfill approximately 2 days/week In this option, enough gas would be purchased to guarantee the continual operation of Unit #7. This would allow approximately 24,000 tons of RDF to be consumed by the Power Plant, at a minimum. The additional tons not burned at Electric Services would result in garbage haulers being diverted to the landfill when the tipping floor and/or storage bin become full. These diversions would have the negative impacts to the haulers, Boone County Landfill, and the Resource Recovery operation. If the 8,000 MMBtu/day could be secured at the anticipated average price of $4.25/MMBtu, the Electric Fuels budget for natural gas would have approximately $890,000 in savings in FY 2026/27. This option results in the least potential for electric bill increases because the cost to purchase natural gas would be less than the budgeted amount. However, this alternative results in a greater amount of material being sent to the landfill, impacting the haulers, Resource Recovery, and Boone County. ALTERNATIVE# 2: Purchase gas only on the spot market (no secure gas contract) and possibly diverting haulers directly to Boone County Landfill approximately 2 185 days/weekly This option would eliminate the use of a secure contract and would require the daily gas needs to be purchased on the spot gas market. The Electric Utility would be subject to considerable volatility in gas prices, particularly in the winter months when demand for gas is the highest. It is not possible to project the potential cost to customers for this alternative. Because of the time required to startup and shutdown the Electric boilers and Resource Recovery operation, it would not likely be feasible to plan for purchasing electricity on the market when electric grid prices are low. Therefore, this option exposes the City to extreme volatility with little potential benefit. The only real benefit that can be seen today is that spot gas prices have remained below $3/MMBtu since early February 2026. To "cap this risk", staff would set a ceiling price (suggesting $6/MMBtu), where if the spot price was exceeded, gas would not be purchased for that day, and haulers would be diverted. If the 8,000 MMBtu/day could be secured on the spot market at an anticipated blended price of $3.25/MMBtu, the Electric Fuels budget for natural gas would have a savings of $3,810,000 in FY 2026/27. With some increased risk, this option results in the greatest potential for lower electric bills, but results in a greater amount of material being sent to the landfill, impacting the haulers, Resource Recovery, and Boone County when spot gas exceeds $6/MMBtu. ALTERNATIVE# 3: Blend Alternatives #1 and #2; securing enough firm gas to burn some RDF every day and increase burning when spot gas is more cost effective. The purchasing strategy under this alternative would be to purchase 6,000 - 8,000 MMBtus on a firm basis in the winter. As spring and summer approach, the amount of firm gas that is purchased would be 4,000 MMBtu. Regardless of the season, if spot market pricing is favorable, additional gas could be purchased to increase the RDF consumption. This approach lowers the amount of firm gas the utility would have to sell in the event of an unplanned outage compared to the amount of firm gas purchased in the expiring contract. Lowering the amount of firm gas purchased minimizes the potential for selling unused gas at a loss during the seasons when spot gas is likely to be least costly. This is the option that was approved by Council last November, and once executed, was able to save over $1,500,000 from the approved FY 2025/26 budget. CITY MANAGER'S RECOMMENDED ACTION: During the initial years of operating using natural gas, the City benefited from extremely advantageous guaranteed natural gas prices. Natural gas futures pricing has since escalated considerably. There does not appear to be a risk-free option available to the City Council since the strategy with the least impact to electric customers, also has the highest impact to Resource Recovery System, and vice versa. Staff believes the best strategy is Alternative No. 3, which calls for a blended cost, and secures enough natural gas on contract to burn the majority of the RDF that could be consumed in a typical year. Under this alternative, staff will continue to pursue options for 186 reducing the volume of waste received through recycling and other waste diversion programs. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 3, thereby authorizing the Electric Director to approve extensions to the contract with Macquerie Energy LLC, Houston, TX, to amend the existing natural gas supply contract over the coming fiscal year at prices to achieve a total cost of not more than $13,300,000. 187 ITEM #:42 DEPT:POLICE March 10, 2026 Staff Report DEVICE DELIVERY SELLER PERMITS BACKGROUND: At its meeting on January 27, 2026, the City Council directed staff to place a memo regarding Device Delivery Seller Permits on a future agenda for consideration (original memo attached). During the 2024 legislative session, the State of Iowa enacted Senate File 345, which regulates and taxes on certain glass- or metal-based smoking devices. These devices are defined as equipment or products made wholly or partly of glass or metal that are designed for inhaling—through combustion—tobacco, hemp, other plant materials, or controlled substances. Vapor products and certain traditional smoking products (e.g., briar or corn-cob pipes) are excluded from this definition. As of January 2025, any retailer who intends to sell these devices to Iowa consumers via delivery must obtain a Device Delivery Seller Permit from the Iowa Department of Revenue. To obtain a Device Delivery Seller Permit, a retailer must already hold the following permits or licenses: Sales Tax Permit Tobacco Retailer License Device Retailer Permit (allows for the sale of devices in-store) Delivery Seller Permit (allows for the delivery of nicotine or vapor products, but not the devices themselves) The application must include business information, permit type, business location, and identification of principal officers or partners, as outlined in Iowa Administrative Code 701— 235.3. Retailers selling these devices are also subject to a 40% excise tax on the sales price, in addition to standard sales and use tax. While the Device Delivery Seller Permit is issued by the Iowa Department of Revenue, cities may choose to: Agree to consider an application for each Device Delivery Seller Permit which is submitted, Establish zoning or land-use restrictions, Decline to take action, allowing state permitting to proceed without local involvement. The municipality has the authority to deny each application for a permit. However, once 188 a Device Delivery Seller Permit is applied for, the permit fee is not refundable should the permit be denied or revoked or cancelled at a later time. The permit fee is currently $1,500. To date, the City has not received any applications for the delivery permit. However, there are seven permitted device retailers in Ames who could potentially apply. OPTIONS: 1. The City Council can agree to consider, on a case-by-case basis, any Device Delivery Seller Permit application which is submitted. 2. The City Council can agree that a business owner can bring a Device Delivery Seller Permit application to the City for consideration, but the City Council should first establish a policy upfront that the City Council intends to deny all applications brought before them. Staff believes that under this option the City Council also should direct staff to notify businesses seeking a Device Delivery Seller Permit from the City of this new policy so they do not apply for the permit before the City Council and forfeit the $1,500 application fee. 3. Decline to take action, allowing the State permitting to proceed without local involvement. STAFF COMMENTS: The major policy decisions regarding this new permit are 1) does the City Council support the sale of certain glass- or metal-based smoking devices and, if so, 2) what level of involvement does the City Council want in this permit approval process? If the City Council supports the delivery of these devices in the City and would like to participate in the approval of these applications, then Option1 should be supported. If the City Council opposes the delivery of these devices in the City under any circumstances, yet still wants to go on record opposing the individual applications, then Option 2 should be supported. If the City Council would prefer not to become involved in approval process for these applications, then Option 3 should be supported. ATTACHMENT(S): G._Huff_-_Device_Delivery_Seller_Permits.pdf 189 Smart Choice Memo Police Department 515.239.5133 Non emergency 515 Clark Ave. P.O. Box 811 515.239.5130 Administration Ames, IA 50010 515.239.5429 fax www.CityofAmes.org To: Mayor and City Council Date: January 23, 2026 From: Geoff Huff, Chief of Police Subject: Device Delivery Seller Permits This memo provides an overview of Iowa’s newly established “Device Delivery Seller Permit”, effective January 1, 2025, and requests City Council direction regarding whether the City should adopt a local policy regarding approval or denial of these permits. During the 2024 legislative session, the State of Iowa enacted Senate File 345, which regulates and taxes certain glass- or metal-based smoking devices. These devices are defined as equipment or products made wholly or partly of glass or metal that are designed for inhaling—through combustion—tobacco, hemp, other plant materials, or controlled substances. Vapor products and certain traditional smoking products (e.g., briar or corn-cob pipes) are excluded from this definition. As of January 2025, any retailer who intends to sell these devices to Iowa consumers via delivery must obtain a Device Delivery Seller Permit from the Iowa Department of Revenue. To obtain a Device Delivery Seller Permit, a retailer must already hold the following permits or licenses: Sales Tax Permit Tobacco Retailer License Device Retailer Permit (allows for the sale of devices in-store) Delivery Seller Permit (allows for the delivery of nicotine or vapor products, but not the devices themselves) The application must include business information, permit type, business location, and identification of principal officers or partners, as outlined in Iowa Administrative Code 701—235.3. Retailers selling these devices are also subject to a 40% excise tax on the sales price, in addition to standard sales and use tax. 190 While the Device Delivery Seller Permit is issued by the Iowa Department of Revenue, cities may choose to: Adopt a local review or approval process, Establish zoning or land-use restrictions, Decline to take action, allowing state permitting to proceed without local involvement. The municipality has the authority to deny each application for a permit. However, once a Device Delivery Seller Permit is applied for, the permit fee is not refundable should the permit be denied or revoked or cancelled at a later time. The permit fee is currently $1,500. To date, the City has not received any applications for the delivery permit. However, there are seven permitted device retailers in Ames who could potentially apply. Some jurisdictions are choosing to deny all applications for this delivery permit. If it is the City Council’s intention to deny Device Delivery Seller Permits altogether, staff would prefer to communicate this to current device retailers so they do not apply for the new permit only to be denied by the City Council and forfeit the $1,500 non-refundable application fee. In order to receive the necessary feedback we are requesting, the staff would recommend that this issue be placed on a future agenda. 191 ITEM #:43 DATE:03-10-26 DEPT:P&H SUBJECT:DRAFT FY 2026-27 PROPOSED ANNUAL ACTION PLAN PROJECTS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME PROGRAMS COUNCIL ACTION FORM BACKGROUND: As part of the City’s approved 2024-29 Five-Year Community Development Block Grant (CDBG) and HOME Consolidated Plan, the City must submit an Annual Action Plan that outlines the proposed activities and budget to be implemented in the upcoming fiscal year. Those activities should be consistent with the goals and priorities identified in the approved Consolidated Plan (See Attachment 1). The activities identified in the Annual Action Plan should address the housing and community development needs of low- and moderate-income persons as well as the housing and community development needs of non- low- and moderate-income persons in the community. The Annual Action Plan can address one or all of the goals and priorities. HUD guidelines outline the following key steps for Entitlements to review before establishing programs: Determine if the proposed activity is included in the list of eligible activities; Determine if the proposed activity meets the City’s Consolidated Plan priority goals for addressing the needs of low- and moderate-income persons within the community; Determine if the proposed activity can meet one or more National Objectives; Ensure that carrying out the activity will meet HUD’s requirement that 70% of the grantee’s CDBG expenditures over a three-year period will be on activities that benefit low- and moderate-income persons; and Meet the performance measurements requirements (specifically our annual May 2 Timeliness Test for expenditure of current fund balance). HUD regulations require that Annual Action Plans be submitted for approval within 45 days before the beginning of the program fiscal year (i.e., for the City of Ames, that would be by May 17, 2026). It also requires that the Plan be published for 30 days to allow for citizen input on the proposed project(s) for the utilization of the funds. The 2026 CDBG and HOME funding allocations for entitlement cities have not yet been announced, which means that Action Plans cannot be submitted to HUD until the 2026 funding allocations are announced. Therefore, staff has requested an extension to submit the City’s Plan on or before August 16, 2026, which is the latest statutory submittal date. 192 It is time, nevertheless, to begin the process for determining the 2026-27 Annual Action Plan Projects. Staff utilized projected funding allocations based upon the past year to draft the Annual Action Plan. The 2025-26 CDBG Allocation was $552,927 and HOME Allocation was $278,382. The delays are not only inconvenient for identifying the funding amount; the delays from HUD impact the ability to implement projects. The HUD delays do not change the fiscal year starting point or timeliness test dates, which causes delays in receiving HUD approvals to start projects and fewer months to actually complete projects by May 2. Therefore, staff believes that there should be continued emphasis with the Action Plan to implement higher-cost projects that will: Assist in meeting our timeliness test requirements, Meet our 70% LMI benefit requirements, Can readily receive environmental review approval, and Can assist us in spending our program income that will be generated as we complete lot sales within the Baker Subdivision. Staff is recommending that Council consider the following proposed program activities (see Attachment II-A for proposed 2026-27 CDBG Projects and II-B for proposed 2026-27 HOME Projects). The funding is a combination of rollover funds, projected program income, and the next annual allocation. CDBG Program (See Attached Budget): Projects funded with the new annual allocation and projected program income from lot sales for FY 2026/27 are: Homebuyer Assistance Program (city-wide) - $326,854 Public Facilities (Non-Profits) Rehabilitation Program (owner-controlled sites, building and site rehabilitation) - $210,000 Single Family Housing Rehabilitation- $258,021 Property Disposition (Baker, Duff, Grand Properties) - $10,000 Continue in FY 2026/27 the following ongoing FY 2025-26 project activities with the FY 2025/26 Rollover funds: Public infrastructure Improvements (S 3rd and S Maple) - $541,950* *Proposed as an amendment to the current 2025-Action Plan as part of separate report on the same agenda. The proposed revenue for FY 2026-27 includes the following three sources: CDBG Revenue of $552,927 based on the 2025-26 allocation; 193 Anticipated Program Income: Sale of two remaining Habitat home lots in the Baker Subdivision ($100,000), along with six market-rate lots in the Baker Subdivision (average price per lot of $58,861, totaling $353,166); TOTAL $453,166. Projected 2025-26 rollover balance of approximately $541,950 HOME Program (See Attached Budget): For the FY 2026-27 HOME Program, staff is recommending to reallocate the prior project and the funding related to New Single Family Home Construction - $901,585. This proposed budget would assist in the construction of approximately three of the remaining six affordable lots in the Baker Subdivision. No other programs are being proposed for HOME. The proposed revenue for FY 2026-27 is based on the 2025-26 allocation of $278,382, and the projected 2025-26 rollover balance of $1,035,038 totaling $1,313,420 which includes $411,835 of administrative and CHDO dollars. Deducting the administrative and CHDO dollars leaves $901,585 available for programing. If the 2026-27 CDBG/HOME new allocation amounts are lower or higher than the 2025-26 allocations, staff will adjust all programs down or up equally. Next Steps: As in the past, staff is meeting in advance with the Council to review proposed plan priorities and potential projects prior to conducting forums for further public input. Having Council set priorities first helps for the public to provide input on these priorities. Staff believes that focusing on the proposed CDBG/HOME projects for the 2026-27 program year will help make an impact on the need identified within the Consolidated Plan, while accomplishing program projects that have been adopted in the previous action plans that have not been completed. Staff’s rationale for recommending the CDBG and HOME project activities for FY 2026/27 listed above is as follows: The project activities are consistent with the recently adopted 2024-29 Five-Year Consolidated Plan goals. The following two barriers were outlined in the 2019 Impediments to Fair Housing Analysis Study. Additionally, the data outlined in the Comprehensive Housing Affordability Strategy (CHAS) and the American Community Survey (ACS) information for the City of Ames is consistent with the two needs outlined above. The proposed projects are consistent with the City Council’s goals and priorities to focus on neighborhood sustainability by improving and expanding the housing stock for low- and moderate-income households and in our vital core neighborhoods. The proposed implementation sequence for the project activities should help meet HUD’s timely expenditure requirements. All of the activities proposed would be of 100% benefit to low- and moderate-income persons. 194 Once the City Council provides direction for the proposed FY 2026-27 Annual Action Plan projects, staff will proceed with hosting public forums for citizen input and feedback on March 25. The public feedback will be shared with the City Council for final project selection to proceed with preparing the 2026-27 Annual Action Plan for the 30- day public comment period once HUD releases the funding allocations have been announced. ALTERNATIVES: 1. Approve the proposed FY 2026-27 Annual Action Plan Program Projects and proposed budgets in connection with the City’s Community Development Block Grant and HOME Program, as outlined above, direct staff to proceed with hosting public forums for citizen input and feedback, and direct staff to request an extension for submitting the Action Plan as needed. 2. Direct staff to proceed with a modified 2026-27 Annual Action Plan Program Projects and proposed budgets in connection with the City’s Community Development Block Grant and HOME Program. 3. Refer this item back to staff with further direction. CITY MANAGER'S RECOMMENDED ACTION: The timeframe for the submittal of the FY 2026-27 CDBG and HOME Action Plan for the City of Ames is typically on or before May 17 each year. Despite the fact that federal allocations have not been announced at this time, staff needs to begin the process of soliciting public feedback for proposed projects in the Action Plan projects. The proposed budget includes a combination of rollover funds, new allocation funds, and projected program income. Staff believes the proposed project types are consistent with the Consolidated Plan goals and priorities and are capable of being administered in a timely manner consistent with HUD requirements, including but not limited to Annual Action Plan approval, environmental project review, and the timeliness test. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1, as described above. ATTACHMENT(S): Attachment 1.pdf CDBG 2026-27 Proposed Budget 3-5-26 PDF.pdf HOME 2026-27 Proposed Budget 3-5-26 PDF.pdf 195 ATTACHMENT 1 2024-29 Strategic Plan Goals and Priorities for Low and Moderate-Income Persons 1. Utilize and leverage CDBG and HOME Funds through “private, non-profit, and public” partnerships to create and expand sustainable, affordable housing for low- and moderate-income households through: • Increase supply of single-family and/or multi-family housing for ownership in the Neighborhood Revitalization Strategy Area (NRSA) and citywide; • Reduce the cost burden for low-income households to access or maintain rental housing citywide; • Increase the affordability, quality, density, and availability of owner housing for homeowners citywide. 2024-29 Strategic Plan Goals and Priorities for Non-Low and Moderate-Income Persons 1. Utilize and leverage CDBG* and HOME Funds through “private, non-profit, and public” partnerships to create, sustain, and expand housing for non-low- and moderate-income households through: • Integrate affordable and market-rate residential developments; • Remove blight and deteriorated housing to reuse into new housing; • Support and address code enforcement of deteriorated housing; • Remove blight and deteriorated housing in floodplains and other hazardous areas. 196 2026-27 CDBG Budget Allocation 2026-27 Proposed Program Income 2025-26 CDBG Anticipated Budget Rollover Proposed Program Budget Totals 552,927$ 453,166$ 541,950$ 1,548,043$ (110,585)$ (90,633)$ -$ (201,218)$ 442,342$ 362,533$ 541,950$ 1,346,825$ 222,342$ 104,512$ -$ 326,854$ -$ 258,021$ -$ 258,021$ 210,000$ -$ -$ 210,000$ 10,000$ -$ -$ 10,000$ -$ -$ 541,950$ 541,950$ 442,342$ 362,533$ 541,950$ 1,346,825$ Less: Adminstration Cap Program Budget Balance 552,927$ (110,585)$ 442,342$ 100,000$ (20,000)$ 80,000$ 353,166$ (70,633)$ 282,533$ 1,006,093$ (201,218)$ 804,875$ 1,349,322$ (64,928)$ 1,284,394$ 64,928$ (64,928)$ -$ 5,000$ -$ 5,000$ 199,795$ -$ 199,795$ 497,024$ -$ 497,024$ 37,125$ -$ 37,125$ 3,500$ -$ 3,500$ -$ -$ -$ 541,950$ -$ 541,950$ 1,548,043$ (201,218)$ 1,346,825$ *Anticipate Selling 6 of 9 Market Rate Lots During July - October 2026 Public Facilities Rehabilitation Program (Non-Profits) S. 3rd & S. Maple (Proposed Amendment to 25/26 Action Plan) S. Riverside 2026-27 PROPOSED Action Plan Expenditure Budget: 2026-2027 Proposed CDBG Projects Total Allocations Total Anticipated 2026-27 Allocation Balance 2026-27 Anticipated Program Income (Sale of Two Habitat Houses) PROPOSED 2026-27 Action Plan Revenue Budget: Program Totals Less: CDBG Administration (20% Cap) Total Allocations for Programming Single-Family Housing Rehabilitation Program Homebuyer Assistance Program Disposition of Properties (1107 Grand, 621 Grand, 1514 Duff, Baker Subdivision) Total Anticipated 2026-27 CDBG Balance Public Infrastructure Improvements (Water System Improvement-S. 3rd & S. Maple) 2026-27 CDBG Allocation (Based on 2025-26 Allocation) 2026-27 Anticipated Program Income (Sale of Six Market Rate Lots, Avg Sale Price $58,861)* 2025-26 Anticipated Rollover Balance 2025-26 Remaining Total Balance (As of 3-3-26) General Administration Geothermal Modifications (Modus Engineering) S. Russell Disposition of Properties 2025-26 Remaining Total Expenses (As of 3-3-26): Renter Affordability 197 2026-27 HOME Budget Allocation 2026-27 HOME Anticipated Budget Rollover Proposed HOME Program Budget Totals 278,382$ 1,035,038$ 1,313,420$ (27,838)$ (152,920)$ (180,758)$ (41,757)$ (189,320)$ (231,077)$ 208,787$ 692,798$ 901,585$ 208,787$ 692,798$ 901,585$ 208,787$ 692,798$ 901,585$ Less Admin Cap & CHDO Program Budget Balance 278,382$ (69,595)$ 208,787$ 278,382$ (69,595)$ 208,787$ 1,269,492$ (342,240)$ 927,252$ (234,454)$ -$ (234,454)$ 1,035,038$ (342,240)$ 692,798$ 1,313,420$ (411,835)$ 901,585$ Program Totals Less: CHDO (15%) New Single Family Home Construction PROPOSED HOME 2026-27 Action Plan Expenditure Budget: 2026-2027 Proposed HOME Projects Total Allocations Total Allocations for Programming Less: HOME Administration (10% Cap) Total Anticipated 2026-27 HOME Balance PROPOSED 2026-27 Action Plan Revenue Budget: 2024-25 Estimated Remaining Expenses Total Anticipated 2025-26 Allocation Balance 2026-27 HOME Allocation (Actual Allocation) 2026-27 Anticipated Rollover Balance 2024-25 Remaining Total Balance 198 ITEM #:44 DATE:03-10-26 DEPT:P&H SUBJECT:SUBSTANTIAL AMENDMENT TO THE CITY'S 2025/26 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN COUNCIL ACTION FORM BACKGROUND: As part of the creation of the proposed FY 2026-27 Annual Action Plan, City staff evaluated how planned projects can be accomplished within HUD timelines for receiving funding and expenditures that will meet the timeliness test. In discussions with the Public Works Department, it was discovered that an opportunity became available where CDBG funds could be used to provide additional public infrastructure improvements (removal of water mains and replacement of water lines (including lead services) in HUD-designated Low and Moderate Income Census #10 (see attached map). The proposed project is consistent with the current Public Infrastructure program of the Action Plan, but the actual project and its funding is not identified in the current Plan. Although the project could be included with the upcoming proposed FY 2026-27 Annual Action, it would be difficult to accomplish the project next fiscal year if it is not started this summer before the next Plan is likely to be approved due to delays in funding announcements by HUD. Census Tract 10 Includes the Oak Riverside Neighborhood, which is one of the city’s older core neighborhoods. The tract has 4-inch water mains that are aged and deteriorating, along with a high number of homes with lead services from the main to the house. There has also been a high number of water main breaks in this tract, which have left residents without water, with low water pressure, and with rusty water quality. The City has recently completed multiple blocks of water main replacements in this area. CDBG funds would be used to replace the old 4-inch mains with new 8-inch mains and to install new water service with copper piping along S. 3rd Street (between S Russell and S Oak), and along S Maple (from Lincoln Way to S 4th Street). This project will improve water quality, reduce lead services, and increase firefighting service capacity in this tract, and benefit a HUD-identified LMI population. This project is currently outlined as a FY 2027-28 project in the 2026-31 Capital Improvement Plan. The area has been previously reviewed by a Phase I Historic Architectural Survey that includes these two streets, which should make it simpler to receive project approval from the State Historic Preservation Office (SHPO) in a timely manner. This proposed project is an eligible activi ty under our CDBG program. However, since this specific project is not listed in our adopted 2025-26 Action Plan activities, it will require a "substantial" amendment approval from HUD to be added. The estimated cost is approximately $541,950. 199 To facilitate the amendment, staff is proposing to change funding of existing activities that will not be fully implemented in the next three months to fund the additional water main project. This includes modifying the First Time Homebuyer, Public Facilities for Non-Profits, Single Family Rehab, and Sidewalk Rehab. However, the First Time Homebuyer, Public Facilities for Non-Profits, and Single Family Rehab activities are proposed for the upcoming FY 2026-27 when new funding will be available. Attachment 1 shows the proposed amended program budget for the 2025-26 Action Plan program activities. A substantial amendment to the Action Plan requires a 30-day public comment period and a public hearing at the City Council before it can be submitted as an additional activity to the HUD Field Office. Staff would anticipate moving quickly to complete the amendment and start the public comment and public hearing process in order to facilitate the project starting this summer. ALTERNATIVES: 1. Direct staff to proceed with amending the 2025-26 CDBG Annual Action Plan with the proposed projects as outlined in Attachment 1 and set a date of public hearing for April 14, 2026. 2. Direct staff to proceed with amending the 2025-26 CDBG Annual Action Plan with the proposed projects as outlined in Attachment 1, and set a date of public hearing for April 14, 2026, with modifications. 3. Reject the 2025-26 CDBG Annual Action Plan with the proposed projects as outlined in Attachment 1 and refer this item back to staff for further information. CITY MANAGER'S RECOMMENDED ACTION: Staff’s rationale for adding the additional water main improvements project in LMI Census Tract 10 as additional project activity is as follows: The proposed project is located in a vital core neighborhood that is located in an LMI census tract where the public utilities are in very poor condition, and therefore is consistent with the goals and priorities in our 2024-29 Consolidated Plan to benefit low- income residents in the community positively. The activity will continue to meet the City Council’s goals of strengthening our neighborhoods. Continues the investment in improving both the housing stock and the infrastructure needs of vital core neighborhoods. The proposed project would result in the City’s ability to meet HUD’s 2026-27 timely expenditure requirements, as more lots would be sold in the Baker Subdivision, and allow for a quicker turnaround for program income expenditures. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative #1. 200 ATTACHMENT(S): CDBG 2025-26 Budget AMENDED.pdf Comparison of 2025-26 Activities with Changes.pdf 201 2025-26 CDBG Budget Allocation 2025-26 Proposed Program Income 2025-26 CDBG Anticipated Budget Rollover Proposed Program Budget Totals 552,927$ 527,826$ 1,290,907$ 2,371,660$ (110,585)$ (30,675)$ -$ (141,260)$ 442,342$ 497,151$ 1,290,907$ 2,230,400$ 80,118$ -$ -$ 80,118$ -$ 204,512$ -$ 204,512$ 351,693$ -$ 190,257$ 541,950$ -$ -$ 15,824$ 15,824$ -$ -$ 18,825$ 18,825$ 10,531$ 292,639$ 1,056,001$ 1,359,171$ -$ -$ 10,000$ 10,000$ 442,342$ 497,151$ 1,290,907$ 2,230,400$ Less: Adminstration Cap Program Budget Balance 552,927$ (110,585)$ 442,342$ 153,051$ (30,675)$ 122,376$ 374,775$ -$ 374,775$ 1,080,753$ (141,260)$ 939,493$ 1,290,907$ -$ 1,290,907$ 1,290,907$ -$ 1,290,907$ 2,371,660$ (141,260)$ 2,230,399$ *Anticipate Selling 5 of 11 Market Rate Lots During July - October 2025 Homebuyer Assistance Program Disposition of Properties (1107 Grand, 621 Grand, 1514 Duff, Baker Subdivision) Public Infrastructure Improvements (Water System Improvements - S. 3rd & S. Maple) Public Infrastructure Improvements (Water System Improvements - S. Riverside & S. Russell) Public Infrastructure Improvements (Water System Improvements - N. Russell) Public Facilities Improvements Program (Baker Pocket Park) Total Anticipated 2025-26 CDBG Balance 2025-26 CDBG Allocation (Actual Allocation) 2025-26 Anticipated Program Income (Sale of Five Market Rate Lots, Avg Sale Price $74,955)* 2025-26 Anticipated Rollover Balance 2024-25 Estimated Remaining Expenses 2024-25 Remaining Total Balance -$ -$ -$ (N/A) 2025-26 Action Plan Expenditure Budget: 2025-2026 Proposed CDBG Projects Total Allocations Total Anticipated 2025-26 Allocation Balance 2025-26 Anticipated Program Income (Sale of Three Habitat Houses) PROPOSED 2025-26 Action Plan Revenue Budget: Program Totals Less: CDBG Administration (20% Cap) Total Allocations for Programming Renter Affordability Program (15% Cap) 202 1 2 3 4 5 6 7 8 9 10 11 12 A B C D E F G H Original Funding Net Change Amended Funding 125,755 12,454 138,209 234,000 (29,488) 204,512 248,000 (248,000) - 67,748 (67,748) - 154,513 (154,513) - 1,408,826 (49,655) 1,359,171 15,000 (5,000) 10,000 - 541,950 541,950 Proposed New Project *Modification of funding unrelated to proposed S 3rd and S Maple Project 2025-2026 CDBG Projects Proposed Net Changes CDBG Administration * Public Infrastructure Improvements (Water System Improvements - S. Riverside & S. Russell) Disposition of Properties (1107 Grand, 621 Grand, 1514 Duff, Baker Subdivision) Public Infrastructure Improvements (Water System Improvements - S. 3rd & S. Maple) Homebuyer Assistance Program Single-Family Housing Rehabilitation Program Public Infrastructure Improvements - Sidewalk Programs Public Facilities Rehabilitation Program (Non-Profits) 203 ITEM #:45 DATE:03-10-26 DEPT:PW SUBJECT:RESOURCE RECOVERY AND RECYCLING CAMPUS CONSTRUCTION CONTRACTS COUNCIL ACTION FORM BACKGROUND: On January 27, 2026, the City Council approved preliminary plans and specifications for construction of the Resource Recovery & Recycling Campus (R3C). Bids were due March 3, 2026 for a base bid package and three alternates, which are described briefly below: T h e Base Bid includes the majority of the work necessary to construct the R3C, including the main building containing a tipping floor, process equipment, office, and maintenance areas, a scalehouse and scale equipment, fueling, parking, and maneuvering areas, and all other supporting site components. Alternate Number 1 is the added work to construct a canopy over the customer convenience area, where roll-off boxes will be located for drop-off of separated recyclables, household hazardous waste, and other materials. Alternate Number 2 is the added work to purchase and install a baler that can be used to consolidate cardboard or paper into dense bales to reduce transportation costs. Alternate Number 3 is the removal of the infeed conveyor for the shredder. Without the infeed conveyor, the shredder hopper will be modified to allow materials to be loaded directly using a wheel-loader. The removal of the infeed conveyor is being contemplated due to higher than anticipated cost estimates for this equipment. The City is utilizing a construction manager as advisor (CM) approach for this project. Therefore, the plans and specifications were prepared by HDR Engineering, Inc., and through consultation with the CM, Story Construction, Co. the work has been divided into 11 separate bid packages. As a reminder, this approach is different than a traditional general contractor model, where a single contract is awarded to one prime contractor who performs work and retains sub-contractors for specialty work. In the CM approach, the City will hold 11 separate contracts with 11 separate contractors. HDR developed an estimate of probable construction costs of $16,821,527, which was reported to the City Council on January 27, 2026. Story Construction then assigned a portion of this amount to each of the 11 bid packages to develop a rough estimate for each. BID PACKAGE INFORMATION Bids were received from 28 separate contractors . Depending on the selected combination of base bid and alternate(s), some of the contracts may be awarded to different bidders based on the lowest bid for the selected combination of alternates. 204 Please note that each bid package is highlighted below, followed by additional information specific to that package. The listing below reflects the base bid only, as City staff has not yet determined whether to recommend the inclusion of any or all of the alternates. Not all packages contained alternates, as some of the packages were unaffected by the inclusion or exclusion of the alternates. The information below also indicates the value of the overall project that was estimated by Story Construction for each package, and the difference between the base bid and that estimate for each package. Attachment A contains a complete listing of all bids received for each package. Bid Package 01-1 – General Construction Work Number of Bids Received: 1 Affected by Alternates?: No Low Bidder: RH Grabau Construction, Inc., Boone, IA Base Bid: $1,601,000 Story Construction estimate: $1,400,000 Base bid less estimate: $201,000 Bid Package 03-1 – Concrete and Steel Work Number of Bids Received: 2 Affected by Alternates?: Yes - Alternates 1, 2, & 3 Low Bidder: Jensen Builders, Ltd, Des Moines, IA Base Bid Range: $4,675,500 - $5,200,000 Story Construction estimate: $3,600,000 Base bid less estimate: $1,075,500 % difference of low bid to second low bid: 11.2% 09-1 – Gypsum Board Assembly Work Number of Bids Received: 2 Affected by Alternates?: No Low Bidder: Heartland Finishes, Inc., Des Moines, IA Base Bid Range: $430,675 - $437,300 Story Construction estimate: $400,000 Base bid less estimate: $30,675 % difference of low bid to second low bid: 1.5% 14-1 – Elevator/Lift Work Number of Bids Received: 1 Affected by Alternates?: No Low Bidder: TK Elevator Corporation, Urbandale, IA Base Bid: $109,800 Story Construction estimate: $150,000 Base bid less estimate: ($40,200) 21-1 – Fire Suppression Systems Work Number of Bids Received: 2 Affected by Alternates?: No 205 Low Bidder: Tri-City Fire Protection LLC, Davenport, IA Base Bid Range: $169,284 - $222,990 Story Construction estimate: $200,000 Base bid less estimate: ($30,716) % difference of low bid to second low bid: 31.7% 22-1 – Plumbing & HVAC Work Number of Bids Received: 6 Affected by Alternates?: No Low Bidder: ACI Mechanical, Inc., Ames, IA Base Bid Range: $1,180,000 - $1,523,946 Story Construction estimate: $1,300,000 Base bid less estimate: ($120,000) % difference of low bid to second low bid: 16.4% 26-1 – Electrical, Communications, & Electronic Safety and Security Work Number of Bids Received: 6 Affected by Alternates?: Yes - Alternates 1, 2, & 3 Low Bidder: Enterprise Electric, Inc., Boone, IA Base Bid Range: $1,329,000 - $1,927,860 Story Construction estimate: $1,300,000 Base bid less estimate: $29,000 % difference of low bid to second low bid: 1.0% 31-1 – Site Demolition & Earthwork Number of Bids Received: 1 Affected by Alternates?: No Low Bidder: Con-Struct, Inc., Ames, IA Base Bid: $575,000 Story Construction estimate: $500,000 Base bid less estimate: $75,000 32-1 – Paving & Sidewalk Work Number of Bids Received: 5 Affected by Alternates?: Yes - Alternate 1 Low Bidder: Jordison Construction, Inc., Urbandale, IA Base Bid Range: $1,025,000 - $1,138,440 Story Construction estimate: $700,000 Base bid less estimate: $325,000 % difference of low bid to second low bid: 0.3% 33-1 – Site Utility Work Number of Bids Received: 1 Affected by Alternates?: No 206 Low Bidder: On Track Construction LLC, Nevada, IA Base Bid: $723,370 Story Construction estimate: $250,000 Base bid less estimate: $473,370 40-1 – Millwright/Process Integration Work Number of Bids Received: 1 Affected by Alternates?: Yes - Alternates 1, 2, & 3 Low Bidder: RRT Design & Construction, Melville, NY Base Bid: $7,798,009 Story Construction estimate: $7,021,527 Base bid less estimate: $776,482 CONSTRUCTION AND PROJECT COSTS: Based on the above information, the table below shows the total construction costs: BID ITEM CONTRACTOR TOTAL - BASE BID ONLY 01-1 – General Construction Work RH Grabau Construction, Inc., Boone, IA $1,601,000 03-1 – Concrete and Steel Work Jensen Builders, Ltd., Des Moines, IA $4,675,500 09-1 – Gypsum Board Assembly Work Heartland Finishes, Inc., Des Moines, IA $430,675 14-1 – Elevator/Lift Work TK Elevator Corporation, Urbandale, IA $109,800 21-1 – Fire Suppression Systems Work Tri-City Fire Protection LLC, Davenport, IA $169,284 22-1 – Plumbing & HVAC Work ACI Mechanical, Inc., Ames, IA $1,180,000 26-1 – Electrical, Communications, & Electronic Safety and Security Work Enterprise Electric, Inc., Boone, IA $1,329,000 31-1 – Site Demolition & Earthwork Con-Struct, Inc., Ames, IA $575,000 32-1 – Paving & Sidewalk Work Jordison Construction, Inc., Urbandale, IA $1,025,000 33-1 – Site Utility Work On Track Construction LLC, Nevada, IA $723,370 40-1 – Millwright/Process Integration Work RRT Design & Construction, Melville, NY $7,798,009 GRAND TOTAL $19,616,638 The combined base bid total of $19,616,638 exceeds the engineer's estimate of $16,821,527 by $2,795,111. Following the bid opening, City staff, Story Construction, and HDR Engineering identified three key bid packages where further conversations with the bidders were warranted. These are: 03-1 – Concrete and Steel Work, 33-1 – 207 Budgeted Revenues Budgeted Expenses Revenue Abated G.O. Bonds $22,006,730 Land Acquisition (220, 306, 312, 318, 400 Freel Drive)$1,077,500 Due Diligence prior to closing 15,465 Conceptual Design and Financial Modeling 50,000 Final Design 965,715 Final Design Contingency (reduced)75,000 Permitting (reduced)38,000 Construction Costs (This Action)$19,616,638 Construction Incentives 100,000 Items by Owner (FFE/Cameras/Fiber Network/Tree Clearing) 252,700 Construction Contingency (reduced)435,020 Construction Inspection (est.)450,950 Construction Manager Fee (Fixed fees plus 2.25% of contract amounts) 989,414 Site Utility Work, and 40-1 – Millwright/Process Integration Work. In preliminary conversations with the contractors for these three packages, the team has identified a number of clarifications, alterations, and deducts that will reduce the scope of the project and bring the cost closer to the project budget. Additionally, staff is working with the City's financial consultants to finalize the strategy for the issuance of the debt for the project. Both these efforts are focused on delivering the project in a manner that both: 1) completes the project in the timely manner required for this critical facility, and 2) keeps the initial tipping fee within the amount previously reported (~$95.11 per ton in July 2027). Staff is requesting additional time to evaluate the bids and negotiate with key contractors to develop change orders that can be approved immediately following the award of contracts. This approach has been used in other City projects where the lowest bids substantially exceeded the available funding. Therefore, Council is being asked to accept the report of bids and delay the award to the March 24, 2026 City Council meeting. The most recent project budget table is provided below for reference. Adjustments to contingency amounts and permitting fees have been made in the table below to closer align project expenses and revenues. TOTAL PROJECT COSTS: 208 Construction Manager General Conditions Costs (est.) 448,000 R3C Construction Revenue Subtotal $22,006,730 R3C Construction Subtotal $24,514,396 R3C Construction Revenue Shortfall $2,507,666 Electric Utility Fund $2,340,000 Mobile Equipment (transfer trucks and trailers)$2,340,000 G.O. Bonds $975,000 Unobligated G.O. Bonds 225,000 Water Utility Fund 40,000 Freel Drive Paving (est.)$1,240,000 Total Project Revenues $25,586,730 Total Project Expenses $28,094,396 To address the shortfall, staff and the design team are evaluating adjustments to the project scope and shifting certain expenses to alternative funding sources. The specific scope modifications are as follows: 1. Remove electric vehicle charging station and stub the electrical only 2. Eliminate light gray accent color on office exterior 3. Reduce snow guarding on roof 4. Change from painted roof to galvanized 5. Replace tipping floor interior panel liner material 6. Reduce width of exterior gates 7. Utilize an alternative infeed conveyor manufacturer 8. Utilize an alternative manufacturer for all conveyors except infeed conveyor 9. Replace rapid-closing overhead doors with standard overhead doors 10. Remove recovered ferrous metal blower clean-up system 11. Remove post-indicator valve 12. Remove metal edging from landscaping beds 13. Consider 25% reduction in plantings 14. Review alternate grass, plant, and tree species 15. Eliminate front yard vinyl-coated fencing and replace with galvanized 16. Remove second eddy current separator and shorten one conveyor 17. Eliminate dedicated outbound truck scale 18. Eliminate jib crane for processing equipment 19. Change manufacturer of storm water pumps 20. Change door hardware 21. Change locker room equipment manufacturer 22. Eliminate/change ceiling baffles in education room 23. Remove building entrance awning 24. Remove both eddy current separators and related conveyance 25. Remove overhead trolley and/or hoist from processing equipment area 26. Remove all processing equipment 209 The project components that are being considered to shift to alternative funding sources includes: 1. Access control for gates shifting to Fleet Services 2. Fueling infrastructure shifting to Fleet Services 3. Sidewalk along frontage shifting to Freel Drive paving project or Road Use Tax Staff will provide a detailed evaluation and explanation of all these adjustments on March 24 when the bids are returned to Council for award. ALTERNATIVES: 1. The City Council can approve the following: a. Motion accepting report of bids b. Motion delaying the award of bids to the March 24, 2026 City Council meeting 2. Accept the report of bids and award contracts to one or more bidders. CITY MANAGER'S RECOMMENDED ACTION: Since 1975, the City's Resource Recovery Plant has received municipal solid waste (MSW) from throughout Story County, processed it to remove recyclable metals, and converted a substantial portion of the MSW into a supplemental fuel for use in the City's Power Plant boilers. Although this system was successful in reducing the volume of MSW that needed to be landfilled, in recent years this arrangement has resulted in technical, economic, and regulatory challenges. In response to these issues, the City is pursuing the development of a new Resource Recovery & Recycling Campus (R3C) on Freel Drive. At the facility, MSW will be received from haulers and customers, recyclable metals will be recovered, and the waste will be loaded into semi trailers to be hauled to the Carroll County Landfill. A multi-departmental team of City staff has worked diligently with the design team at HDR, Inc. to develop a project that meets the City's needs for solid waste handling and disposal for the next generation. With the assistance of Story Construction, a project has been developed that will allow the City to responsibly fulfill its solid waste handling obligations. In addition, the facility will assist in educating the community about waste disposal and recycling, and the equipment within the facility will allow City staff to extract as much recyclable material as possible from the waste stream before the remainder is disposed of via landfilling. The bids received exceed the estimates for the facility. Staff believes that through conversations between several of the low bidders on key bid packages, clarifications and design changes can be made that will result in the project aligning closer with the project budget. However, more time is necessary to complete these discussions and prepare for awards. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1, as described above. It should be noted that in order to keep this project on track, a special meeting to approve contract and bond for one or more of the construction contracts might be 210 needed shortly after the anticipated award of bids on March 24. ATTACHMENT(S): 2026-068 Bid Tabulation.xlsx 211 Base Bid 1,601,000.00$ Base Bid Alternate No. 1 - Recycling Canopy Alternate No. 2 - Baler Deduct No. 3 - Conveyor (Enter as Negative) 4,675,500.00$ 190,700.00$1,500.00$ 1,500.00$ 5,200,000.00$ 253,000.00$-$ -$ Base Bid 437,300.00$ 430,675.00$ Base Bid 109,800.00$ Base Bid 169,284.00$ 222,990.00$ Base Bid 1,180,000.00$ 1,523,946.00$ 1,497,900.00$ 1,383,000.00$ 1,400,800.00$ 1,374,000.00$ Base Bid Alternate No. 1 - Recycling Alternate No. 2 - Baler Deduct No. 3 - Conveyor Bid Package 03-1 Concrete & Steel Work Bid Package 01-1 General Construction Work RH Grabau Construction, Inc., Boone, IA ACI Mechanical, Inc., Ames, IA Jensen Builders, Des Moines, IA TK Elevator, Urbandale, IA Elite Fire Sprinkler Systems, Inc., Des Moines, IA Tri-City Fire Protection, Davenport, IA Bid Package 22-1 Plumbing & HVAC Work Bid Package 21-1 Fire Suppression Work Bid Package 14-1 Elevator Lift Work Bid Package 09-1 Gypsum Board Assembly Work Mid-States Millwright & Builders, Inc., Nevada, IA Hilabeck-Schacht, Inc, West Des Moines, IA Heartland Finishes, Inc., Des Moines, IA Kovarik Onstot Elite Plumbing LLC, Ames, IA All Iowa Mechanical, Des Moines, IA Air Con Mechanical, Pleasant Hill, IA Modern, Des Moines, IA Excel Mechanical Co., Inc., Des Moines, IA Bid Package 26-1 Electrical, Communications, Electrical Safety and Security Work Resource Recovery & Recycling Campus, ITB No. 2026-068 Bid Tabulation 3/3/2026 1 212 1,927,860.00$ 14,405.00$ -$ -$ 1,807,900.00$ 3,825.00$ -$ -$ 1,329,000.00$ 14,105.00$ 1,210.00$ -$ 1,828,125.00$ 11,500.00$ (1,200.00)$ 1,342,400.00$ 11,800.00$ 918.00$ (630.00)$ 1,755,966.00$ 22,854.00$ 924.00$ (1,018.00)$ Base Bid 575,000.00$ Base Bid Alternate No. 1 - Recycling Canopy 1,093,330.00$ 6,500.00$ 1,138,440.00$ -$ 1,025,000.00$ (14,500.00)$ 1,028,129.00$ (17,160.00)$ 1,112,000.00$ 10,100.00$ Base Bid 723,370.00$ Base Bid Alternate No. 1 - Recycling Canopy Alternate No. 2 - Baler Deduct No. 3 - Conveyor (Enter as Negative) 7,798,009.00$ -$ 278,065.00$ (544,200.00)$ Bemrich Electric & Telephone, Inc, Ft Dodge, IA NAI Electrical Contractors, Ames, IA Par Industries, LLC, Des Moines, IA Tri-City Electric Company of Iowa, LLC, Davenport, IA Nelson Electric Company, Ames, IA On Track Construction LLC, Nevada, IA Bid Package 40-1 Millwright Process Integration Work RRT Design & Construction, Melville, NY Jordison Construction, Inc., Urbandale, IA Lakeside Contractors, LLC, Ames, IA Jensen Builder, Ltd, Des Moines, IA Bid Package 32-1 Paving & Sidewalk Work Bid Package 33-1 Site Utilities Work Con-Struct, Inc., Ames, IA Bid Package 31-1 Site Demolition & Earthwork Work Absolute Concrete Construction, Inc., dba Absolute Concrete, Granger, IA Con-Struct, Inc., Ames, IA Enterprise Electric Inc., Boone, IA 2 213 Unit Price No. 1 - Per Cubic Yard 125.00$ 200.00$ 3 214 Unit Price No. 1 Per Cubic Yard 200.00$ 4 215 ITEM #:46 DATE:03-10-26 DEPT:PW SUBJECT:2025/26 ALLEY PAVEMENT IMPROVEMENT PROGRAM (ALLEY - SOUTH OF LINCOLN WAY BETWEEN SOUTH KELLOGG AVENUE AND SOUTH SHERMAN AVENUE) COUNCIL ACTION FORM BACKGROUND: This program is to reconstruct existing paved alleys where the structural integrity of the existing pavement has diminished beyond repair. The project location is the east/west alley south of Lincoln Way between South Kellogg Avenue and South Sherman Avenue. The current condition of the alley includes deteriorated concrete and poor drainage in the area. This project includes the replacement of the existing alley pavement with 7 inches of new concrete pavement. On March 4, 2026, bids for the project were received as follows: Bidder Bid Amount Engineer's Estimate $139,621.00 Brother's Concrete $116,833.30 TK Concrete, Inc.$118,278.00 Howrey Construction, Inc.$122,734.60 MPS Engineers, PC dba Kingston Services PC $137,330.00 Con-Struct Inc.$145,000.00 Revenue and expenses associated with the project are estimated as follows: Description Available Revenue Estimated Expenses 2025/26 Alley Pavement Program (G.O. Bonds)$400,000 Construction (estimated) $116,833.30 Engineering/Administration 22,000.00 TOTAL $400,000 $138,833.30 ALTERNATIVES: 1. The City Council can approve the following: a. Accept the report of bids for the 2025/26 Alley Pavement Improvement Program. b. Approve final plans and specifications and award a contract to Brother's Concrete, of Des Moines, Iowa in the amount of $116,833.30. 2. Award the contract to one of the other bidders. 3. Direct staff to revise the project. 216 CITY MANAGER'S RECOMMENDED ACTION: The condition of the existing pavement has deteriorated, and surface drainage is inadequate. The reconstruction of the pavement will provide improved drainage and access to businesses. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Downtown Alley - S. Lincoln.pdf 217 2025/26 Alley Pavement Improvement Program Open trenching Sanitary Force main on South side of East Lincoln Way Lift Station Single Lane Alternating Traffic North Side of intersection S 16TH ST S G R A N D A V E ¯Phase I Alley - (South of Lincoln Way - Between S. Kellogg Ave & S. Sherman Ave) S 16TH ST S G R A N D A V E 5TH ST 6TH ST DU F F A V E DO U G L A S A V E E 6TH ST E 5TH ST E LINCOLN WAY DA Y T O N A V E IN T E R S T A T E 3 5 S Alley LINCOLN WAY KE L L O G G A V E SH E R M A N A V E MA R K E T A V E CO M M E R C E A V E GILCHRIST ST S 2ND ST LINCOLN WAY S K E L L O G G A V E S S H E R M A N A V E 218 ITEM #:47 DATE:03-10-26 DEPT:PW SUBJECT:2025/26 DOWNTOWN STREET PAVEMENT IMPROVEMENT PROGRAM (ALLEY - NORTH OF LINCOLN WAY BETWEEN KELLOGG AVENUE AND SHERMAN AVENUE) COUNCIL ACTION FORM BACKGROUND: This annual program is for the rehabilitation or reconstruction of streets and alleys within the downtown area. The project location is the east/west alley north of Lincoln Way between Kellogg Avenue and Sherman Avenue. The current condition of the alley includes deteriorated concrete and poor drainage in the area. This project includes the replacement of the existing alley pavement with 7 inches of new concrete pavement. On March 4, 2026, bids for the project were received as follows: Bidder Bid Amount Engineer's Estimate $159,972.00 Brother's Concrete $127,917.05 TK Concrete, Inc.$135,000.00 MPS Engineers, PC dba Kingston Services, PC $149,135.64 Con-Struct Inc.$166,000.00 Revenue and expenses associated with the project are estimated as follows: Description Available Revenue Estimated Expenses 2025/26 Downtown Pavement Program (G.O. Bonds)$250,000 Construction (estimated) $127,917.05 Engineering/Administration 25,000.00 TOTAL $250,000 $152,917.05 ALTERNATIVES: 1. The City Council can do the following: a. Accept report of bids for the 2025/26 Downtown Street Pavement Improvement Program. b. Approve final plans and specifications and award a contract to Brother's Concrete, of Des Moines, Iowa in the amount of $127,917.05. 2. Award the contract to one of the other bidders. 3. Direct staff to revise the project. 219 CITY MANAGER'S RECOMMENDED ACTION: The condition of the existing pavement has deteriorated, and surface drainage is inadequate. The reconstruction of the pavement will provide improved drainage and access to businesses. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as described above. ATTACHMENT(S): Downtown Alley.pdf 220 2025/26 Downtown Street Pavement Improvement Program Open trenching Sanitary Force main on South side of East Lincoln Way Lift Station Single Lane Alternating Traffic North Side of intersection S 16TH ST S G R A N D A V E ¯Phase I Alley - (North of Lincoln Way - Between Kellogg Ave & Sherman Ave) S 16TH ST S G R A N D A V E 5TH ST 6TH ST DU F F A V E DO U G L A S A V E E 6TH ST E 5TH ST E LINCOLN WAY DA Y T O N A V E IN T E R S T A T E 3 5 S Alley LINCOLN WAY KE L L O G G A V E SH E R M A N A V E MA R K E T A V E CO M M E R C E A V E GILCHRIST ST Phase II 221 ITEM #:48 DATE:03-10-26 DEPT:PW SUBJECT:2025/26 SEAL COAT PAVEMENT IMPROVEMENTS PROGRAM AND WATER SYSTEM IMPROVEMENTS PROGRAM (FERNDALE AVENUE AND FURMAN DRIVE) Description Available Revenue Estimated Expenses 2025/26 Seal Coat Program (G.O. Bonds)$1,000,000 Seal Coat Program Available Balance (G.O. Bonds) 470,042 2025/26 Water System Improvements (Water Utility Fund) 695,000 Water System Improvement Available Balance (Water Utility Fund) 30,000 2025/26 Neighborhood Curb (Road Use Tax) 150,000 Construction (estimated) $1,977,694.58 Engineering/Administration 250,000.00 TOTAL $2,345,042 $2,227,694.58 COUNCIL ACTION FORM BACKGROUND: This is the annual program for removal of built-up seal coat from streets with asphalt surface. This program restores surface texture, corrects structural deficiencies, removes built-up seal coat, and prevents deterioration of various streets. This resurfacing process results in better riding surfaces, increased safety with improved surface texture, and increased life expectancy of streets. The project is located along Ferndale Avenue from 20th Street to 24th Street and Furman Drive from Ferndale Avenue to Ferndale Avenue, and includes utility upgrades replacing the existing 6” water main with a new 8” water main. On March 4, 2026, bids for the project were received as follows: Bidder Bid Amount Engineer's Estimate $2,458,385.05 Iowa Water & Waste Systems $1,977,694.58 Manatt's Inc.$1,990,098.16 Revenue and expenses associated with the project are estimated as follows: 222 ALTERNATIVES: 1. Accept report of bids and approve final plans and specifications and awarding a contract to Iowa Water & Waste Systems, of Boone, Iowa in the amount of $1,977,694.58. 2. Award the contract the other bidder. 3. Direct staff to revise the project. CITY MANAGER'S RECOMMENDED ACTION: This project will result in better riding surfaces, increased safety with improved surface texture, and increased life expectancy of streets. Also, the project will improve the water systems in this neighborhood, residents will see improved water quality. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative No. 1, as noted above. ATTACHMENT(S): CAF Map.pdf 223 M© City of Ames, Iowa makes no warranties, expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose. In no event shall the City of Ames be liable for lost profits or any consequential or incidental damages caused by the use of this map. 1:3,500 2025/26 Seal Coat and Water Systems Improvements 224 ITEM #:49 DATE:03-10-26 DEPT:P&H SUBJECT:REZONING OF 1323 NORTHWESTERN AVENUE (AMES CENTER) FROM RESIDENTIAL LOW DENSITY (RL) TO GOVERNMENT/AIRPORT DISTRICT (S-GA) WITH A MASTER PLAN COUNCIL ACTION FORM BACKGROUND: Ames Community School District (ACSD) is requesting to rezone a 10.10-acre property located at 1323 Northwestern Avenue from “RL” (Residential Low Density) to “S-GA” (Government/Airport District) Zone with a Master Plan (See Location Map). The ACSD purchased the property in 2023 with the primary purpose of enhancing education and community resources within the district. The site was previously owned by Lutheran Services of Iowa and operated as a school and administrative services. The rezoning from RL to S-GA is intended to provide the ACSD with flexibility regarding uses that are allowed onsite. The current RL zoning permits Institutional Uses, including a school, with approval of a Special Use Permit by the Zoning Board of Adjustment, whereas the S-GA will permit a somewhat broader range of use through administrative approval. The rezoning request includes additional administrative uses that are described in more detail below. Although S-GA is more flexible, the proposed Master Plan helps define allowed uses, general building sizes, screening, and traffic flow anticipated for the site. The subject property currently contains three buildings. Two former buildings have been demolished since 2023. The ACSD is looking to renovate the existing buildings for educational purposes, offices, rental space, and a food pantry, as well as to add additional buildings. The ACSD also plans to construct two new buildings intended for IT space, storage, and an addition to the gym building that may contain additional classrooms or offices in the future (See Master Plan). The new IT and storage building is approximately 2,700 square feet, and the gymnasium addition is approximately 3,900 square feet. Additionally, the Master Plan shows playground space, an outdoor classroom, a community garden, and a traffic garden (a small-scale street network where children can learn traffic rules). Though the general sizes and future uses may vary, the Master Plan provides an appropriate site layout and is consistent with the S-GA rezoning. The ACSD also plans to improve traffic through the site by extending the north-south driveway through the site, adding site access on the northeast corner of the site, improve parking, and add a trail network through the site. An existing southern driveway along Northwestern would be removed with the reconfiguration of the site parking. The Planning and Zoning Commission reviewed the proposal on February 18. The Commission received one comment from a property owner northwest of the site that was concerned about drainage issues to the west of the railroad. The Commission reviewed staff's recommendation about eliminating the south driveway along 225 Northwestern, which was agreed to by ACSD representatives. The Commission voted 5-0 to recommend approval with an updated Master Plan reflecting no south access to Northwestern. The Master Plan has since been updated as presented with this report. ALTERNATIVES: 1. Approve on first reading the ordinance to rezone approximately 10.10 acres located at 1323 Northwestern Avenue from Residential Low Density to Government/Airport District with a Master Plan. A Zoning Agreement for the Master Plan must be approved prior to third reading of the rezoning ordinance. 2. Direct the applicant to modify the Master Plan and continue the item to a future meeting. 3. Deny the request to rezone the property and retain the RL zoning and Special Use Permit. CITY MANAGER'S RECOMMENDED ACTION: The proposal to rezone the property located at 1323 Northwestern Avenue provides greater flexibility compared to residential zoning. The rezoning includes a Master Plan, which is intended to help govern future site improvements. The Master Plan does not dictate phasing. Future improvements will be consistent with the general layout of the site. Individual Site Development Plans and building permits will be required prior to any construction of new improvements. Therefore, it is the recommendation of the City Manager that the City Council adopt Alternative 1, as described above. ATTACHMENT(S): Master Plan Exhibit Location Map Zoning Map.pdf Rezoning Exhibit Draft Ordinance.docx Report Addendum Applicant Narrative 226 Master Plan March 2nd, 2026 Northwestern Ave & 13th Ames, Iowa 0 40 FEET 20 NN 13th Street No r t h w e s t e r n A v e No r t h w e s t e r n A v e Church Community Garden Traffic Garden Outdoor Classroom Storm Water Detention Trail AmenityOdland Building Administration Home School Assistance Program Therapeutic Classroom Event Space Food Pantry Building AdditionGym IT & S t o r a g e Bu i l d i n g Drop Off Zone Dr o p O ff Z o n e Screening Plaza S p a c e Playground Playground Main Parking Lot 63 Spaces West Parking 37 Spaces NW Parking 28 Spaces North Parking 32 Spaces Delivery Zone Rid gew o o d A v e Monument Signage Monument Signage AMENITY LEGEND OUTDOOR CLASSROOM COMMUNITY GARDEN TRAFFIC GARDEN OUTDOOR SEATING TRAIL AMENITY PLAZA SPACE MONUMENT SIGNAGE PLAYGROUND PRAIRIE PLANTING SCREENING ±9 0 ' - 0 " ±30'-0" 97 ' - 4 " 70'-8" 21 6 ' - 8 " 221'-4" ±5 0 ' - 0 " ±35'-0" - 78'-8" (SIZE TBD) 67 ' - 0 " 66'-0" 227 RIDGEWOODAVE ORCHARD DR 12TH ST 13TH ST 16TH ST NORTHWESTERN AV E CURTISS AVE MARSTON AVE BEL AIR DR CRESCENTST SUMMIT AVE Rezoning Request1323 Northwestern AvenueAmes, IA 0 250 500125Feet¯Legend Rezoning Area 228 RIDGEWOODAVE ORCHARD DR 12TH ST 13TH ST 16TH ST NORTHWESTERN AV E CURTISS AVE MARSTON AVE BEL AIR DR CRESCENTST SUMMIT AVE UCRM RLS-GA O-E Rezoning Request1323 Northwestern AvenueAmes, IA 0 250 500125Feet¯Legend Rezoning Area 229 950 950 955 955 955 95 5 955 960 960 947 947 948 948 949 949 951 951 952 953 953 953 953 953 954 954 954 95 6 956 956 957 957 958 958 95995 9 959 959 961 961 96 2 962 963 963 950 955 955 955 95 5 955 96 0 948949 951 95 2 952952 95 295 2 953 953 953 95 3 953 954 954 954 95 4 954 956 956 95 6 95 6 956 957 95 7 957 958 959 961 96 2 956 956 BY DA T E RE V I S I O N MA R K Sc a l e : Te c h n i c i a n : T- R - S : SN Y D E R & A S S O C I A T E S , I N C . | Ch e c k e d B y : En g i n e e r : Da t e : 1" = Pr o j e c t N o : Sh e e t Project No: Sheet 18 0 0 W E S T 2 2 N D S T R E E T SU I T E 2 0 0 A T L A N T I C , I O W A 5 0 0 2 2 71 2 - 2 4 3 - 6 5 0 5 | w w w . s n y d e r - a s s o c i a t e s . c o m CH K D TE C H EN G R MM - D D - Y Y Y Y 40 ' XX X . X X X X . X X ## # # XXX.XXXX.XX #### PR O J N A M E G O E S H E R E ## # # PR O J E C T C I T Y , C O U N T Y , S T A T E TT N - R R W - S S V: \ P r o j e c t s \ 2 0 2 5 \ 1 2 5 . 0 7 3 8 . 0 1 \ C A D D \ 1 2 5 0 7 3 8 _ B A S E F I L E - E X F T . d w g ST E V E N S E E F E L D , 22 X 3 4 E X H I B I T L , 20 2 5 / 0 6 / 1 6 , 2: 0 7 P M , AR C H F U L L B L E E D E 1 ( 3 0 . 0 0 X 4 2 . 0 0 I N C H E S ) FEET 0 40 1323 NORTHWESTERN AVENUE TOTAL LAND AREA: 10.1 ACRES (440,130 SF) EXISTING ZONING: RL - RESIDENTIAL LOW-DENSITY PROPOSED ZONING: S-GA - GOVERNMENT/AIRPORT DISTRICT LEGAL DESCRIPTION - PARCEL C: Part of the Southwest Quarter of the Southeast Quarter of Section 34, Township 84 North, Range 24 West of the 5th P.M., City of Ames, Story County, Iowa, as previously described in a Quit Claim Deed filed in Book 97, Pages 2-4, and as previously shown on the Plat of Survey filed at Inst. No. 00-10865, and being more currently described as follows: Commencing at the Southeast Corner of Lot 2 in Bel-Air First Addition to Ames, Story County, Iowa; thence S00°09'10"E, 299.84 feet along the west line of Northwestern Avenue to the point of beginning; thence S00°12'02"E, 230.08 feet; thence southerly, 129.86 feet along a curve having a radius of 1080.80 feet, concave easterly, a central angle of 6°53'03" and being subtended by a chord which bears S03°36'39"E, 129.78 feet; thence southerly, 120.81 feet along a curve having a radius of 1010.80 feet, concave westerly, a central angle of 6°50'53" and being subtended by a chord which bears S03°37'45"E, 120.74 feet; thence N88°23'48"E, 5.00 feet; thence S00°14'29"E, 398.11 feet to the intersection of the west line of Northwestern Avenue with the north line of 13th Street; thence N89°52'59"W, 317.64 feet along the north line of 13th Street to the easterly right of way line of an existing railroad; thence following said line N23°06'55"W, 271.11 feet; thence northwesterly, 504.95 feet along a curve having a radius of 5766.39 feet, concave southwesterly, a central angle of 5°01'02" and being subtended by a chord which bears N25°27'58"W, 504.79 feet; thence N27°51'53"W, 187.34 feet to the south line of the North 450 feet of said Southwest Quarter; thence N89°27'18"E, 705.41 feet along said line to the point of beginning, containing 10.10 acres. NO R T H W E S T E R N & 1 3 T H S T R E E T SU B M I T T E D : J A N U A R Y 2 0 2 6 REZONING MAP 23 0 DO NOT WRITE IN THE SPACE ABOVE THIS LINE, RESERVED FOR RECORDER Prepared by: Renee Hall City Clerk’s Office, 515 Clark Avenue, Ames, IA 50010 Phone: 515-239-5105 Return to: Ames City Clerk, P.O. Box 811, Ames, IA 50010 ORDINANCE NO. AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AMES, IOWA, AS PROVIDED FOR IN SECTION 29.301 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY CHANGING THE BOUNDARIES OF THE DISTRICTS ESTABLISHED AND SHOWN ON SAID MAP AS PROVIDED IN SECTION 29.1507 OF THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING AN EFFECTIVE DATE BE IT HEREBY ORDAINED by the City Council of the City of Ames, Iowa; Section 1: The Official Zoning Map of the City of Ames, Iowa, as provided for in Section 29.301 of the Municipal Code of the City of Ames, Iowa, is amended by changing the boundaries of the districts established and shown on said Map in the manner authorized by Section 29.1507 of the Municipal Code of the City of Ames, Iowa, as follows: That the real estate, generally located at 1323 Northwestern Avenue, is rezoned from Residential Low Density (RL) to Government/Airport District (S-GA) with a Master Plan. Real Estate Description: PARCEL C: Part of the Southwest Quarter of the Southeast Quarter of Section 34, Township 84 North, Range 24 West of the 5th P.M., City of Ames, Story County, Iowa, as previously described in a Quit Claim Deed filed in Book 97, Pages 2-4, and as previously shown on the Plat of Survey filed at Inst. No. 00-10865, and being more currently described as follows: Commencing at the Southeast Corner of Lot 2 in Bel-Air First Addition to Ames, Story County, Iowa; thence S00°09'10"E, 299.84 feet along the west line of Northwestern Avenue to the point of beginning; thence S00°12'02"E, 230.08 feet; thence southerly, 129.86 feet along a curve having a radius of 1080.80 feet, concave easterly, a central angle of 6°53'03" and being subtended by a chord which bears S03°36'39"E, 129.78 feet; thence southerly, 120.81 feet along a curve having a radius of 1010.80 feet, concave westerly, a central angle of 6°50'53" and being subtended by a chord which bears S03°37'45"E, 120.74 feet; thence N88°23'48"E, 5.00 feet; thence S00°14'29"E, 398.11 feet to the intersection of the west line of Northwestern Avenue with the north line of 13th Street; thence N89°52'59"W, 317.64 feet along the north line of 13th Street to the easterly right of way line of an existing railroad; thence following said line N23°06'55"W, 271.11 feet; 231 thence northwesterly, 504.95 feet along a curve having a radius of 5766.39 feet, concave southwesterly, a central angle of 5°01'02" and being subtended by a chord which bears N25°27'58"W, 504.79 feet; thence N27°51'53"W, 187.34 feet to the south line of the North 450 feet of said Southwest Quarter; thence N89°27'18"E, 705.41 feet along said line to the point of beginning, containing 10.10 acres. Section 2: All other ordinances and parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 3: This ordinance is in full force and effect from and after its adoption and publication as provided by law. ADOPTED THIS day of , . Renee Hall, City Clerk John A Haila, Mayor 232 Addendum Rezoning Background: Existing Uses of Land. Land uses that occupy the subject property and other surrounding properties are described in the following table. Direction from Subject Property Existing Primary Land Uses Subject Property Social Service Provider North Church Property East Railroad / Single-Family Residential South Single-Family Residential West Single-Family Residential Ames Plan 2040 The project area has a Civic land use designation. These designations in Ames Plan 2040 support the proposed rezoning. The intended uses in a Civic area are public facilities, schools, the Ames Municipal Airport, and other public services. At the time of approval of Plan 2040, the site was under the control of Lutheran Services of Iowa and operated as a school and administrative offices. The Civic designation is appropriate for S-GA (Government/Airport District) zoning, which is exclusively reserved for structures and uses related to or owned by federal, state, county, school districts, or municipal government authorities. S-GA can be applied to any future land use designation. The land use designation helps to guide compatible a ctivities within the S-GA zoning as S-GA zoning is intended to accommodate site improvements and operational needs of unique government uses. Land Use Designation & Neighborhood Characteristics The surrounding area is primarily single-family residential. The site abuts a Railroad to the west. There is also a church that abuts the property to the north. The subject property is currently used by the School District as a school consistent with the previous social service provider owner and use, which is an allowed use with a Special Use Permit. Northwestern is a City of Ames Collector Street. Northwestern permits parking on the west side of the street for most of the School District’s property frontage. Approximately 230 feet from the intersection with 13th street, parking is prohibited as the s treet is divided into two southbound lanes and one northbound lane. Residential parking is permitted along the east side of the site approximately 650 feet north of the 13th Intersection, essentially the northern 1/3 of the site’s frontage. Growth Goals The School District plans address Growth Goal 4, Quality Urban Experience. Several of the goals emphasize creating public spaces, supporting social engagement, incorporate 233 trail designs, and improving the street design that is sensitive to the surrounding land uses. The proposed development would include playground space, a community garden, a traffic garden, rentable public event space, an onsite trail network, and improved site access and circulation. Staff finds that the proposed rezoning aligns with the comprehensive plan Civic designation above and that the rezoning allows for uses that align with these goals. Proposed Zoning Master Plan The proposed Master Plan shows the conceptual site layout and circulation through the site. It does not require that all improvements occur at one time, but instead identifies the general layout and types of uses for future approval of site development plans. The applicant indicates the school will be the primary use of the site, along with a gymnasium, alumni services/offices, IT support services, parking, outdoor recreation and learning areas, and a potential additional building near the gymnasium for future use. (See applicant narrative) The overall circulation is substantially modified to operate with a school drop off loop internal to the site. Currently the site has no defined drop off loop and parents utilize on site parking and at times Northwestern. A new driveway is proposed at the northern end of the site near Bethesda Lutheran Church. The new driveway on Northwestern greatly enhances usability of the site. The new driveway will eliminate a handful of parking spaces along Northwestern. The Master Plan also shows the removal of the south driveway as part of the site improvements. The new northeast driveway and the existing southwest driveway will be act as the primary means of circulation. The S-GA zone does not limit uses if they are operated for a governmental purpose. However, the Master Plan is designed to identify the type and intensity of uses for the site as described above in order to set a reasonable range of expectations for uses of the site. If the Master Plan is approved, use of the site that is generally consistent with the types of buildings and uses that are described will be allowed through approval of Site Development Plan permits by city staff. The Master Plan does not include a phasing plan; the School District will be permitted to make improvements as they determine is appropriate. Improvements to the site for parking, lighting, landscaping, etc. will all be made consistent with City of Ames zoning standards. Infrastructure: City water and sanitary sewer currently serve this site from the right -of-way of Northwestern Avenue. Access to the site will be from 13th Street and Northwestern 234 Avenue. The proposed development can be served by existing utilities. The 13 th Street access is proposed to be improved and extended to a new Northwestern Avenue access located on the northeast corner of the site. Findings of Fact. Based upon an analysis of the proposed rezoning and laws pertinent to the proposed map amendment, staff makes the following findings of fact: 1. The subject property is owned by the Ames Community School District. 2. The stated purpose of the S-GA zoning designation is, in part, to be reserved exclusively for structures and uses related to or owned by federal, state, county, school districts, or municipal government authorities. 3. The proposed zoning is consistent with the “Civic” designation identified on the Ames Plan 2040 Future Land Use Map. 4. The Master Plan will ensure that development and intensity of the use is safe, functional, efficient, and environmentally sound operation. 5. Impacts on infrastructure and City services for this parcel is consistent with what is already anticipated for the area. Public Notice. The City provided mailed notice to all property owners within 400 feet of the subject property prior to the Planning and Zoning Commission meeting in accordance with the notification requirements of Chapter 29. The applicant stated that they held a neighborhood meeting on December 3rd, 2025, to discuss the project. The applicant indicated that general feedback was in support of the rezoning and proposed use of the site. The applicant sent out courtesy notice of the rezoning to neighbors near the subject property. 235 Effective Date: March 28, 2022 Rezoning with Master Plan Application Packet 1. Application Packet. Be sure to complete and submit all the required materials that are part of this Application Packet. Failure to do so will result in a delay in accepting your application until it is complete. The “Application Packet” for Rezoning includes the following: • Application Form (This form must be completed for all applications); • Permission to Place a “Zoning Action Pending” Sign on Private Property (This form must be signed by the property owner); and • Checklist (Use this checklist to assure that you have included all of the required information with your application materials); and if applicable, • PUD Overlay Supporting Information (These apply only to a PUD Overlay Rezoning request). 2. The Process. The rezoning process involves the following steps: • Pre-application Conference. Applicants are encouraged to meet with planning staff prior to submitting an application for rezoning to determine conformance of the request with Ames Plan 2040, the City’s comprehensive plan. PUD Rezoning applicants are required to meet with staff for a Pre-application Conference prior to submitting an application (see “PUD Pre-application Conference” application). • Master Plan Requirements are included in Sections 29.1507(3) and 29.1507(4). The Master Plan allows the developer to get entitlement without having to fully flesh out complete details required for a Major Site Development Plan or Preliminary Plat. • Rezoning Submittal. Submit the completed application packet information to the Department of Planning & Housing. Staff has 30 days to review for completeness and adequacy and request additional information. Applicant shall provide written responses prior to staff’s noticing of the public hearing. • Rezoning Public Hearing Notice. Notice of the Public Hearing on the proposed Zoning Map amendment will be mailed by the Department of Planning & Housing to the owners of property located within 200 feet of the boundaries of the area proposed for rezoning. • City Staff Prepares Planning & Zoning Commission Action Form. Staff will analyze the rezoning request in relation to Ames Plan 2040, the City’s comprehensive plan, and other applicable plans, policies, ordinances, and resources and will document its findings. • Planning & Zoning Commission Recommendation. The Planning & Zoning Commission shall hold a public hearing and file its recommendations approving, disapproving, or modifying the requested rezoning with the City Council within 90 days thereafter, unless time extensions are specifically requested by the applicant. 236 Effective Date: March 28, 2022 2 • City Staff Prepares Council Action Form. Staff will update the analysis of the rezoning request presented to the Planning & Zoning Commission and will include the Commission’s recommendation to the Council. • Rezoning Public Hearing Notice. Notice of the Public Hearing on the proposed Zoning Map amendment will be made by mail, publication, and posting at least 7 days prior to the Council meeting. In no case shall the public hearing be held earlier than the next regularly scheduled City Council meeting following the notice. • City Council Public Hearing. The Council conducts a public hearing on the rezoning ordinance request. In order for the rezoning to take effect, the Council must approve the rezoning at three separate readings. The first reading may be held at the same time as the public hearing. The second and third readings are held at subsequent City Council meetings. • Reasonable Conditions. The City Council may impose reasonable conditions prior to conducting a public hearing on the zoning map amendment in accordance with Section 414.5 of the Iowa Code. 3. Commission and Council Meetings. The Planning & Zoning Commission regularly meets on the first and third Wednesdays of the month at 7:00 p.m. in the City Council Chambers. The City Council generally meets on the second and fourth Tuesdays of the month at 6:00 p.m. in the City Council Chambers. 4. Filing & Fee. All required information and materials must be filed with the: Department of Planning & Housing Room 214, City Hall 515 Clark Avenue Ames, Iowa 50010 Payment of the filing fee is required at the time the application is submitted. The amount of the filing fee is available from the Department of Planning & Housing. 5. Vote Required When the Amendment is Protested. Written protest by the owners of 20% or more of the property by area within the proposed zoning area or by the owners of 20% or more of the property by area within 200 feet of the proposed rezoning area will require the favorable vote of at least three-quarters (3/4) of all members of the City Council. 6. Renewal of the Petition After Denial. When a rezoning petition has been denied by the City Council, such petition cannot be renewed for one year thereafter unless it is signed by at least 50% of the property owners who previously objected to the change. This provision, however, shall not prevent City Council from acting on its own initiative in any case or at any time. IF YOU HAVE ANY QUESTIONS WHILE COMPLETING THIS APPLICATION, PLEASE CONTACT THE DEPARTMENT OF PLANNING & HOUSING. Phone: 515-239-5400 Email: planning@cityofames.org 237 Effective Date: March 28, 2022 3 Rezoning with Master Plan Application Form (This form must be filled out completely before your application will be accepted.) 1. Property Address for this Rezoning Request: __1323 Northwestern Avenue, Ames, Iowa 2. Tax parcel identification number(s): __05-34-455-130____________________________ 3. Legal Description(s) including the land area (attach, if lengthy): ____________________ __See attached Survey Plat for full legal description________________________________ ________________________________ _________________________________________ _________________________________________________________________________ _________________________________________________________________________ 4. Existing Zoning Classification of the Property: __RL – Residential Low Density_______ 5. Proposed Zoning Classification of the Property: __S-GA – Government/Airport District_ 6. Project Name: __Northwestern & 13th Street Property Redevelopment________________ 7. Property Owner: __Ames Community School District______________________________ Business: __ Ames Community School District____________________________________ Address: __2005 24th Street__________________________________________________ (Street) __Ames________________________Iowa_________________________50010_ (City) (State) (Zip) Telephone: __515-268-6600__________________________________________________ (Primary) (Other) 8. Applicant: __Melissa Goodwin________________________________________________ Business: __10Fold Architecture + Engineering____________________________________ Address: __413 Kellogg Avenue_______________________________________________ (Street) __Ames________________________Iowa_________________________50010_ (City) (State) (Zip) Telephone: __515-292-0007___________________________641-425-5231____________ (Primary) (Other) 238 Effective Date: March 28, 2022 4 9. Contact Person: __Melissa Goodwin___________________________________________ Business: __10Fold Architecture + Engineering____________________________________ Address: __413 Kellogg Avenue_______________________________________________ (Street) __Ames________________________Iowa_________________________50010_ (City) (State) (Zip) Telephone: __515-292-0007___________________________641-425-5231____________ (Primary) (Other) Email address: __mgoodwin@10foldarchitecture.com______________________________ Obtaining approval of this Rezoning does not absolve the applicant from obtaining all other applicable permits, such as Building Permits, IDOT access permits, et cetera. I (We) certify that I (we) am (are) familiar with applicable state and local codes and ordinances, the procedural requirements of the City of Ames, and have submitted all the required information. Signed by: _________________________________________ Date: _________________ Property Owner(s) __________________________________________ Print Name (Note: No other signature may be substituted for the Property Owner’s Signature.) Scott Grimes 1/15/2026 239 Effective Date: March 28, 2022 5 Rezoning with Master Plan Permission to Place a “Zoning Action Pending” Sign on Private Property (This form must be filled out completely before your application will be accepted.) Section 29.1500(2)(d)(iii) of the Zoning Ordinance, requires that notice shall be posted by the City on signs posted on the subject property. One sign shall be posted for each property. Required signs shall be posted along the perimeter of the subject property in locations that are highly visible from adjacent public streets prior to the public hearing. The owner of property at ___1323 Northwestern Avenue______ hereby grants the City of Ames permission to place “Zoning Action Pending” signs on the property for the purpose of informing interested persons of the request for action by the City of Ames. I understand that the signs will be placed on the property several days prior to action on the request by the Planning and Zoning Commission, Zoning Board of Adjustment, or the City Council, and may remain on the property until the request has been approved or denied by the City. Signed by: _________________________________________ Date: _________________ Property Owner _________________________________________ Print Name (Note: No other signature may be substituted for the Property Owner’s Signature.) Scott Grimes 1/15/2026 240 Effective Date: March 28, 2022 6 Rezoning with Master Plan Checklist (The following required information must be addressed as an attachment to this form before your application will be accepted.) The Master Plan allows the developer to get entitlement without having to fully flesh out complete details required for a Major Site Development Plan or Preliminary Plat. Please attach your answers to each item. ❑ Reasons for Requesting Rezoning. Provide a narrative describing the details and goals of the project and how the project supports the purpose of the requested zoning district. If your request is for a PUD, provide enough detail related to the design of the proposal, so that it can be determined that the Findings included in Sec. 29.1114(3), are met. ❑ Consistency with Ames Plan 2040, the City of Ames comprehensive plan. Explain how the rezoning request is consistent with Ames Plan 2040. ❑ Proposed use. Explain the use of the property in sufficient detail for staff to determine code compliance. Include a diagram and description of the development that includes the housing type for each area and min./max. unit count along with a summary table of all uses. See Sections 29.1507(4)(ix), 29.1507(4)(x), & 29.1507(4)(xi). ❑ PUD Conceptual Building Design Character. The City may require additional materials related to housing design as needed to support the proposed rezoning request. ❑ PUD Supporting Information. See the following pages. ❑ Master Plan ❑ Conceptual Site Plan. Include a conceptual site plan that includes the items described within Sections 29.1507(4). ❑ PUD Zoning Deviations. If your request is for a PUD, include details of proposed deviations to zoning standards for lot area, lot width, lot frontage, setback, and site coverage. These may be noted on the plan or as a table that accompanies the PUD Overlay Rezoning request. ❑ A Rezoning Map: ❑ Drawn to scale. ❑ Date of submittal. ❑ North Arrow. ❑ Boundaries of the property proposed for Rezoning (show the boundary in a solid bold line) with existing and proposed zoning and acreage. ❑ Complete Legal Description with land area (measured in square feet and/or acres) of the properties proposed for rezoning (only include the legal descriptions for properties that are part of the rezoning request.). 241 242 1 Rezoning with Master Plan Narratives Reasons for Requesting Rezoning The Ames Community School District purchased the site at 1323 Northwestern Ave (hereafter, the Site) in 2023 from Lutheran Services in Iowa, a social services provider. The current zoning of the Site is Residential Low Density (RL), and per the code, the original use as a social services provider was acceptable within RL zoning if it is pre-existing. The Ames CSD does not intend to use the Site for social services and proposes uses that, per Table 29.701(2), are either not acceptable (e.g., office uses) or require a special use permit within the RL zone (see below for a description of the proposed uses). The school district seeks to rezone the property so that the goals and vision identified in the masterplan (attached and described below) can be achieved, enhancing a school and community resource in the process. Currently, the Site is not viewed in the most favorable way by some of the neighboring residents and questions exist about what the Ames CSD intends to do with the property. Neighbors consider the existing Admin building on Northwestern to be an eyesore and look forward to its demolition. With these concerns in mind, the Ames CSD is committed to enhancing rather than diminishing the surrounding property values and neighborhood aesthetic. Furthermore, the school district plans to redevelop the Site using the following goals as guideposts: 1. Create a centerpiece for the Ames community 2. Provide extended opportunities for students 3. Create multi-purpose spaces that support student services, administrative needs, and community partnerships Additionally, the conceptual masterplan of the Site focuses on ideas such as community, connectivity, and learning/playing/growing. The Ames CSD hopes to realize these goals and concepts through strategies that will transform the Site into both a school and community asset. Such strategies include improving vehicular circulation through the Site; providing more site amenities for the neighboring community including outdoor play areas and rentable indoor space; and using natural elements to create a welcoming, intentional, and cohesive appearance across the different uses of the Site. Rezoning from RL to the Government/Airport District (S-GA) special purpose district would provide the most flexibility for the Ames Community School District as they work to redevelop the property and realize the community-focused vision of the masterplan. Additionally, rezoning is a more efficient redevelopment and zoning tool when compared to special use permits as the former is only required once, whereas the latter would require a special use permit for each proposed use as identified in Table 29.701(2). Finally, because the Site is now owned by the school district and not a social services provider, rezoning to S-GA would mean the Site is zoned like other Ames CSD-owned properties across the city. 243 2 While the zoning code does not identify any specific purposes for S-GA districts (outside of “structures and uses related to or owned by federal, state, county, school districts, or municipal governmental authorities”), the intended goal of Special Purpose Districts in general, as outlined in Section 29.1000 of the Zoning Code is to “further the goal of creating a new vision for the City, including […] a sense of place and connectivity.” The school district’s vision for the Site aligns with this goal of creating a sense of place and connectivity, and rezoning the property to S-GA will best help realize this goal and allow the Ames CSD to redevelop the Site into an asset for the neighborhood and community. 244 3 Consistency with Ames Plan 2040, the City of Ames Comprehensive Plan The Future Land Use Map, dated May 2023 and included as part of the Ames Plan 2040, already shows the property as “civic” in nature. Civic land uses are defined as including government facilities, university grounds, airport grounds, public and quasi-public parks, schools, and religious facilities such as churches and cemeteries. Additionally, the Plan Compliance Matrix (p.137, Ames Plan 2040) indicates a “primary” relationship between these civic land use categories and “S-GA” special zoning districts. Rezoning to S-GA not only provides the school district with the flexibility it needs to pursue the master plan for the property but also brings the Site into compliance with the comprehensive plan. Although civic uses are not a significant focus of the Ames Plan 2040, one can apply other goals of the Plan to further detail the rezoning’s consistency with future land use goals. Ames Plan 2040 sets out to establish a “unified and compelling vision” for Ames, and through this vision, seeks to guide land use regulation for the next twenty years and beyond. The Vision of the Plan includes key phrases and goals with which the redevelopment of 1323 Northwestern aligns: investing in existing areas and supporting change; maintaining an inclusive, thriving, and vital community; and meeting the needs of current and future residents through a high quality of living. Rezoning the Site to S-GA helps the City of Ames achieve these goals. Because the school district envisions this property as becoming a centerpiece for the Ames community, the master plan includes goals and amenities that are consistent with the plan elements and guiding principles identified in Ames Plan 2040. Perhaps the most important is Land Use Element #2, “Compatibility with Flexibility,” which emphasizes minimizing conflicts between adjacent land uses. The master plan focuses on creating an inviting and cohesive appearance across the Site that is compatible with the surrounding neighborhood. While the use of the property will be “civic” in nature, the residential areas around the property were also considered, and enhancing compatibility between the Site and its neighboring properties was a top priority when developing the master plan. Although the property is existing, the master plan also complies with Growth principle #6 “Planning for Equity” by providing quality public services, parks, and civic facilities. The master plan includes a multi-program site that serves students in the community and provides rentable public facilities, while also maintaining the existing green space that exists across a sizable portion of the Site. This variety of uses is also consistent with Land Use principle #4 which “encourage[s] a compatible mix of uses to create more active, interesting, and efficient city environments, while providing residents convenient access to […] vital community facilities.” Looking more directly at the trail and outdoor amenities that the site master plan seeks to implement, many parallels exist between the intent of these recreation areas and the guiding principles identified in Ames Plan 2040 for plan elements concerning the Environment and Parks, Trails, and Greenways. Incorporating a recreation trail through the Site helps to provide additional opportunities for connectivity to the neighborhood as well as further developing the city’s network of green spaces (Ames Plan 2040 guiding principle E3). While much of the Site will consist of developed space, the school district’s priority is to maintain as much of the 245 4 existing green space as possible, allowing for passive usage in the open space and more active usage of the play areas and other programmed areas. Providing a park like setting on school district property also aligns with guiding principles P2 and P8, which harnesses the power of partnerships to create a diversity of recreation and natural features that support active lifestyles and community wellbeing. This helps to create a neighborhood and community destination that is safe and family friendly and akin to a small neighborhood park. Together, these outdoor recreation opportunities enhance the “human experiences of recreation and natural space enjoyment” and focus on “recreational value and harmony with the natural surroundings,” priorities identified in Ames Plan 2040. Another high priority of the school district in developing the master plan was to improve the circulation and enhance the parking opportunities. This goal aligns with the intention behind the Ames Plan 2040 Mobility element, which recognizes the connection between land use and transportation. Providing additional on-site parking spaces and improved on-site vehicular circulation will lessen the impact on adjacent streets, freeing up street parking and decreasing the traffic congestion in and out of the Site. Additionally, the creation of a new site entry point to the north will help to decrease potential congestion at the Northwestern and 13th Street intersection. Both strategies complement the Ames Plan 2040 Mobility goals. In addition to compliance with Growth, Land Use, Environment, Parks, Trails and Greenways, and Mobility goals, the proposed master plan is also consistent with the Ames Plan 2040 Neighborhood and Community Character goals. Rezoning the Site to S-GA provides the school district with an opportunity to reinvest in an existing site and enhance the quality of the surrounding neighborhood (principle H2, Ames Plan 2040). The school district recognizes the importance of being a “good neighbor” and maintaining the character of the neighborhood, and as a result, has prioritized a master plan that complements the existing residential design. For example, the design scheme identified for the outdoor amenities is centered on a natural, earthly aesthetic that complements the natural features of the neighborhood. Beyond that, the school district seeks to develop the Site into a centerpiece and resource for the Ames community, consistent with guiding principle C4, which focuses on “recogniz[ing] and reinforc[ing] a sense of place for existing and new areas.” All these strategies together provide a cohesive and intentional site design that complements the surrounding neighborhood, provides a variety of public amenities, and is welcoming to the community. Driven by school district goals to create multi-purpose spaces that provide opportunities for students and the public, the Site master plan is consistent with the Ames Plan 2040 and realizes many goals of the overall Vision of the city and comprehensive plan. Rezoning the Site to S-GA is seemingly already identified in the Ames Plan 2040, but beyond bringing the Site into compliance, rezoning is the first step to redeveloping an underutilized site into a community asset that can support and enhance the lives of Ames residents for decades to come. 246 5 Proposed Use Through the master planning process, several strategies and goals were developed that respond to the Ames Community School District’s needs for the property while also considering the Site as a community resource. Proposing a multi-phase approach to the redevelopment, the master plan is divided into four proposed categories: parking and driveway improvements, building renovations, new construction, and trail and outdoor amenity additions. These categories are described more thoroughly in the paragraphs below. One of the top priorities of the site redevelopment is to improve the disjointed nature of the circulation and existing buildings. In response, the master plan focuses on connecting areas within the site by improving parking and sidewalk access. Additionally, the plan proposes connecting the site to the neighboring community by adding a driveway into the site and a recreational trail throughout the site. Together, both strategies emphasize both intra-connectivity within the site and inter-connectivity between the site and the surrounding neighborhood. The addition of a new driveway off Northwestern allows for a reconfiguration of the vehicular circulation and improves drop-off procedures for students in the therapeutic classrooms and Homeschool Assistance Program in the Ames Center building. Additionally, the reconfigured through-site driveway provides opportunities for more on-site parking to accommodate the various user groups of the site. Finally, new sidewalks will be created, connecting these parking areas to buildings on site and providing safe, pedestrian accessibility as well. Another priority of the Ames CSD is to revitalize existing resources through the renovation of the Odland and Gymnasium buildings and provide options for usable/rentable space. These buildings are, respectively, the southernmost and northernmost buildings on the Site and provide the main opportunities for public space rental. The Odland Building is a single-story residential-like structure that will be renovated to include office spaces that can be utilized by the school district’s alumni association and foundation and will also include meeting rooms that can be rented out by the public. The Gymnasium renovation includes installing new flooring in the gym, bringing the existing restrooms into code and accessibility compliance, and upgrading the HVAC and fire protection systems. The proposed office and meeting spaces in the Odland Building are not allowable uses under the current zoning classification and therefore require rezoning to S-GA if the school district is to proceed with the renovations. Proposed new construction on the Site includes an IT and Storage Building along the west edge of the site and a gymnasium addition. The gymnasium addition would likely match the existing Gymnasium and AMES Center building in vertical scale, with a footprint that could range between 35 feet and 78 feet by 50 feet. This building would provide additional classroom or office space and is shown in the master plan as a placeholder for the future. The IT and Storage Building is a higher priority and would contain offices and storage for the school district’s IT department as well as storage for curriculum materials, facilities equipment, and furniture. The conceptual layout of this building consists of an office area with two small offices and a larger open office space, a conditioned storage bay, and two unconditioned storage bays. This building would likely be a single-story pre-engineered metal building with an approximate 30’ x 90’ footprint. Like the Odland Building, these uses are also not allowed under the current zoning classification and provide another example of why the site would need to be rezoned to S-GA. 247 6 Finally, the school district wanted to include more site amenities for the neighboring community, including play spaces, a traffic garden, community garden enhancements, and outdoor learning opportunities. Because the current conditions are disjointed, Ames CSD wanted to use natural elements to create a welcoming intentional, and cohesive appearance across the different zones of the site. Mature trees and the community garden were preserved as valuable assets, and the plan intentionally maintains as much of this natural character as possible. A new trail system meanders throughout the site, connecting key features such as outdoor classrooms, seating areas, a traffic garden, and playgrounds, creating a cohesive, functional, and engaging environment for students and the community alike. Because the Site contains many uses and will serve different user groups, the typical operating hours will likely vary across functions. Currently, the main AMES Center building provides therapeutic classrooms in the west wing and space for the school district’s Home School Assistance Program (HSAP) in the east wing. These functions will continue as the site is developed, operating Monday through Friday, 8:10 am to 3:15 pm and 8:00 am to 4:00 pm, respectively. The north wing of the AMES Center will be used periodically for professional development activities for Ames CSD staff. These all take place during typical business hours and may occur as little as one half or full day a month to several days a month, spread throughout the year. It is during these professional development days when the on-site parking will be utilized the most. Because the new IT and Storage building will contain offices for the school district’s IT staff, the building will likely be used Monday through Friday, 7:00 am to 5:00 pm. Similarly, the Odland Building will contain offices, though additional conference and meeting rooms will be available to rent, so the hours will extend beyond typical business hours, being available everyday of the week, 6:00 am to 10:00pm. The existing Gymnasium would likely be available every day of the week, from 6:00 am to 10:00 pm. Because the school district wants to provide community resources with some of the spaces on the site, many areas will be rentable to the public, including the gymnasium, Odland Building, and other event spaces in the AMES Center. These rentable spaces will be available during the week after school/office hours until 10:00 pm, and 7:00 am to 10:00 pm on the weekends, though the actual usage may only be periodically. For the outdoor and playground spaces, signs would be posted to match current playground hours at other school district facilities, typically open from 6:30 am to 10:00 pm and closed during school hours. As depicted in the Site Master Plan (attached), the proposed site design carefully balances vehicular and pedestrian circulation, emphasizing safe, efficient, and intuitive movement throughout the property. In addition to circulation improvements, the design builds upon and integrates existing site amenities to benefit both the school district and the broader Ames community. With many different user groups visiting the site, whether to work, learn, or play, the proposed site design provides a cohesive and intentional natural environment that is welcoming to the community. 248 Master Plan September 12th, 2025 Northwestern Ave & 13th Ames, Iowa 0 80 FEET 40 NN 13th Street No r t h w e s t e r n A v e No r t h w e s t e r n A v e Church Community Garden Traffic Garden Outdoor Classroom Odland Building Administration Home School Assistance Program Therapeutic Classroom Event Space Food Pantry Building AdditionGym IT & S t o r a g e Bu i l d i n g Drop Off Zone Dr o p O f f Z o n e Main Parking Lot 63 Spaces West Parking 37 Spaces NW Parking 28 Spaces North Parking 32 Spaces Delivery Zone Rid g e w o o d A v e Monument Signage Monument Signage AMENITY LEGEND OUTDOOR CLASSROOM COMMUNITY GARDEN TRAFFIC GARDEN OUTDOOR SEATING NODE PLAZA SPACE MONUMENT SIGNAGE PLAYGROUND PRAIRIE PLANTING SCREENING 24 9 950 950 955 955 955 95 5 955 960 960 947 947 948 948 949 949 951 951 952 953 953 953 953 953 954 954 954 95 6 956 956 957 957 958 958 95995 9 959 959 961 961 96 2 962 963 963 950 955 955 955 95 5 955 96 0 948949 951 95 2 952952 95 295 2 953 953 953 95 3 953 954 954 954 95 4 954 956 956 95 6 95 6 956 957 95 7 957 958 959 961 96 2 956 956 BY DA T E RE V I S I O N MA R K Sc a l e : Te c h n i c i a n : T- R - S : SN Y D E R & A S S O C I A T E S , I N C . | Ch e c k e d B y : En g i n e e r : Da t e : 1" = Pr o j e c t N o : Sh e e t Project No: Sheet 18 0 0 W E S T 2 2 N D S T R E E T SU I T E 2 0 0 A T L A N T I C , I O W A 5 0 0 2 2 71 2 - 2 4 3 - 6 5 0 5 | w w w . s n y d e r - a s s o c i a t e s . c o m CH K D TE C H EN G R MM - D D - Y Y Y Y 40 ' XX X . X X X X . X X ## # # XXX.XXXX.XX #### PR O J N A M E G O E S H E R E ## # # PR O J E C T C I T Y , C O U N T Y , S T A T E TT N - R R W - S S V: \ P r o j e c t s \ 2 0 2 5 \ 1 2 5 . 0 7 3 8 . 0 1 \ C A D D \ 1 2 5 0 7 3 8 _ B A S E F I L E - E X F T . d w g ST E V E N S E E F E L D , 22 X 3 4 E X H I B I T L , 20 2 5 / 0 6 / 1 6 , 2: 0 7 P M , AR C H F U L L B L E E D E 1 ( 3 0 . 0 0 X 4 2 . 0 0 I N C H E S ) FEET 0 40 1323 NORTHWESTERN AVENUE TOTAL LAND AREA: 10.1 ACRES (440,130 SF) EXISTING ZONING: RL - RESIDENTIAL LOW-DENSITY PROPOSED ZONING: S-GA - GOVERNMENT/AIRPORT DISTRICT LEGAL DESCRIPTION - PARCEL C: Part of the Southwest Quarter of the Southeast Quarter of Section 34, Township 84 North, Range 24 West of the 5th P.M., City of Ames, Story County, Iowa, as previously described in a Quit Claim Deed filed in Book 97, Pages 2-4, and as previously shown on the Plat of Survey filed at Inst. No. 00-10865, and being more currently described as follows: Commencing at the Southeast Corner of Lot 2 in Bel-Air First Addition to Ames, Story County, Iowa; thence S00°09'10"E, 299.84 feet along the west line of Northwestern Avenue to the point of beginning; thence S00°12'02"E, 230.08 feet; thence southerly, 129.86 feet along a curve having a radius of 1080.80 feet, concave easterly, a central angle of 6°53'03" and being subtended by a chord which bears S03°36'39"E, 129.78 feet; thence southerly, 120.81 feet along a curve having a radius of 1010.80 feet, concave westerly, a central angle of 6°50'53" and being subtended by a chord which bears S03°37'45"E, 120.74 feet; thence N88°23'48"E, 5.00 feet; thence S00°14'29"E, 398.11 feet to the intersection of the west line of Northwestern Avenue with the north line of 13th Street; thence N89°52'59"W, 317.64 feet along the north line of 13th Street to the easterly right of way line of an existing railroad; thence following said line N23°06'55"W, 271.11 feet; thence northwesterly, 504.95 feet along a curve having a radius of 5766.39 feet, concave southwesterly, a central angle of 5°01'02" and being subtended by a chord which bears N25°27'58"W, 504.79 feet; thence N27°51'53"W, 187.34 feet to the south line of the North 450 feet of said Southwest Quarter; thence N89°27'18"E, 705.41 feet along said line to the point of beginning, containing 10.10 acres. NO R T H W E S T E R N & 1 3 T H S T R E E T SU B M I T T E D : J A N U A R Y 2 0 2 6 REZONING MAP 25 0 ITEM #:50 DATE:03-10-26 DEPT:P&H SUBJECT:ORDINANCE CREATING TAX INCREMENT FINANCING DISTRICTS WITHIN THE DOWNTOWN REINVESTMENT DISTRICT URBAN RENEWAL AREA COUNCIL ACTION FORM BACKGROUND: The City approved the Downtown Reinvestment District Urban Renewal Area and Plan on August 24, 2021. The Downtown Reinvestment District URA has multiple purposes of supporting economic development and elimination of blight. Within the Urban Renewal Plan (Plan), the use of Tax Increment Financing (TIF) is identified as a tool to achieve the goals of urban renewal. The Plan identifies the use of TIF up to a maximum of $32.5 million for public improvements, acquisition, economic development grants, or any other purpose permitted by state law for urban renewal. TIF is a state established process that allows for the City to collect additional incremental taxes generated within a URA to fund urban renewal activities that are consistent with the Plan. Although use of TIF is identified within the Plan, a specific ordinance defining the area for collection of the incremental taxes must be approved separately from the Plan. The overall URA is approximately 75 acres (See Attached Maps). Staff is proposing to establish two TIF districts totaling approximately five acres on the site planned as the Linc redevelopment project. The Linc site will be divided into an eastern district that is generally the lands east of Washington Avenue extending to Kellogg Avenue and a western area for the remainder of area west of Washington Avenue to Clark Avenue. Creating two TIF districts allows for phasing of redevelopment. The proposed TIF ordinance only defines the areas where TIF may be collected under the provisions of state law. Use of TIF and the maximum amount of TIF is directed by the previously approved URA Plan. The ordinance does not define the TIF amount, timing, or project type to be funded. A future development agreement would need to be negotiated in relation to the amount of TIF that could be directed to a developer as an economic incentive for the Linc project. ALTERNATIVES: 1. Approve First Reading of the attached ordinance establishing the Downtown Reinvestment District Urban Renewal Area TIF District #8 and #9 by amending Chapter 24 of the Ames Municipal Code. 2. Defer action on the proposed ordinance and request more information from staff. CITY MANAGER'S RECOMMENDED ACTION: Creating TIF districts is consistent with the adopted Downtown Reinvestment District Urban Renewal Plan. Approving the TIF districts at this time is consistent with prior City Council 251 support for the redevelopment of the Linc site by establishing the mechanism to fund incentives for redevelopment. Approval of the two TIF districts does not provide any specific incentive to the Linc developer at this time. A specific amount of incentive and timing in relation to each TIF district will be determined by negotiation of a future development agreement that is subject to approval by the City Council. Therefore, it is the recommendation of the City Manager that the City Council approve Alternative #1, as described above. ATTACHMENT(S): TIF Ordinance Memo.docx Ordinance 8th-9th TIF District.PDF Downtown Reinvestment District URA and TIF districts 252 Memo Department of Planning & Housing TO: Mayor and City Council FROM: Department of Planning and Housing DATE: March 6, 2026 SUBJECT: Draft Ordinance for Downtown Reinvestment District URA TIF Districts Planning staff is working with the Public Works Department to confirm the legal description of TIF District #8 and #9 reflect the area shown in Attachment 1. A complete draft ordinance will be provided on March 9th. 253 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY ENACTING A NEW SECTION 24.21 THEREOF, FOR THE PURPOSE OF ESTABLISHING THE EIGHTH AND NINTH TAX INCREMENT FINANCING DISTRICTS; REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa, shall be and the same is hereby amended by enacting a new Section 24.21 as follows: “Sec.24.21. DOWNTOWN REINVESTMENT DISTRICT TAX INCREMENT FINANCING DISTRICTS. (1) Purpose. The purpose of this ordinance is to provide for the division of taxes levied on taxable property within the Downtown Reinvestment District Urban Renewal Area, each year by and for the benefit of the state,city, county, school districts or other taxing districts after the effective date of this ordinance in order to create a special fund to pay the principal of and interest on loans,moneys advanced to or indebtedness,including bonds proposed to be issued by the City of Ames to finance projects in such area. (2)Definitions.For use within this ordinance the following terms shall have the following meanings: "City"shall mean the City of Ames,Iowa. "County" shall mean Story County,Iowa. "Urban Renewal Area" shall mean the Downtown Reinvestment District Urban Renewal Area, such area having been identified in the Urban Renewal Plan approved by the Ames City Council by Resolution No. 21-467 adopted on August 24, 2021, which includes the real property identified below and shall constitute the tax increment financing districts created by this ordinance. There shall be two TIF Districts created as set forth below, which shall be the City’s Eighth and Ninth Tax Increment Financing Districts [TIF]: (a)Eighth Tax Increment Financing District-The Linc East 121 Kellogg Avenue (09-02-358-010): Lots Twelve (12) and Thirteen (13) in Lee & Munn’s Subdivision, a replat of Lot “A”, except the West Sixty (60’) feet of said Lot “A”, a part of Block 49, Fourth Addition to Ames, Iowa; and 254 119 Kellogg Avenue (09-02-358-020): Lot 11, Lee & Munn’s Subdivision, a replat of Lot “A”, except the west (60’) feet of said Lot A, a part of Block 49, Fourth Addition to Ames, Iowa; and 117 Kellogg Avenue (09-02-358-030): Lot 10 in Lee & Munn’s Subdivision of Lot “A,” in Block 49, Fourth Addition to Ames, Iowa, except the West 60 feet thereof; and 113 Kellogg Avenue (09-02-358-040): Lots 7, 8, and 9, all in Lee & Munn’s Subdivision to Ames, Iowa; and 111 Kellogg Avenue (09-02-358-050): Lot 6, in Lee & Munn’s Subdivision, Ames, Iowa; and 109 Kellogg Avenue (09-02-358-060): Lot 5, in Lee & Munn’s Subdivision Ames, Iowa; and 105 Kellogg Avenue (09-02-358-070): Lots 3 and 4, in Lee & Munn’s Subdivision, Ames, Iowa; and 303 Lincoln Way (09-02-358-080): Lots 1 and 2, in Lee & Munn’s Subdivision, Ames, Iowa; and 307 Lincoln Way (09-02-358-081): Billboard upon Leased Land known as Lots 1 and 2, in Lee & Munn’s Subdivision, Ames, Iowa; and 311 Lincoln Way (09-02-358-090): The South 100 feet of Lots 14 and 15, in Lee & Munn’s Subdivision to Ames, Iowa; and 319 Lincoln Way (09-02-358-105): The North 60 feet of Lots 14 and 15, and the South 16 feet of Lot 16, all in Lee & Munn’s Subdivision of Lot “A” in Block 49, Fourth Addition, to Ames, Iowa, except the West 60 feet thereof, AND the South 190 feet of the West 60 feet of Lot “A” in Block 49, Fourth Addition to Ames, Iowa; and 327 Lincoln Way (09-02-358-120): The South 221.7 feet of Lot 1, Block 49, Fourth Addition to Ames, Iowa, also known as Blair’s Fourth Addition to Ames, Iowa; and 329 Lincoln Way (09-02-358-130): The South 150 feet of the East 50 feet of Lot 2, in Block 49, Fourth Addition to Ames, Iowa; and 328 Gilchrist Street (09-02-358-190): Lot 1, in Block 49, Fourth Addition to Ames, Iowa, except the South 221.7 feet thereof, and except beginning at a point 25 feet South of the North line of Lot 1 and 25 feet West of the East line of said Lot 1, thence East 25 feet parallel to the South line of said Lot 1, thence North along the East line of said Lot 1 to the NE Corner of said Lot 1, thence Southwesterly along the North line of said Lot 1 to a point 25 feet North of the place of beginning, thence South 25 feet to the place of beginning; AND the East 50 feet of Lot 2 in Block 49, Fourth Addition to Ames, Iowa, except the South 150 feet thereof; and 255 322 Gilchrist Street (09-02-358-200): Beginning at a point 25 feet south of the north line of Lot 1 and 25 feet West of the East line of said Lot 1, thence East 25 feet parallel to the South line of said Lot 1, thence North along the east line of said Lot 1 to the Northeast corner of said Lot 1, thence Southwesterly along the North line of said Lot 1, to a point 25 feet North of the place of beginning, thence South 25 feet to the place of beginning, all in Block 49, Fourth Addition to Ames, Iowa; and 320 Gilchrist Street (09-02-358-210): The West 60 feet of Lot “A”, Block 49, Fourth Addition to Ames, Iowa, except the South 190 feet thereof; and 312 Gilchrist Street (09-02-358-225): Parcel #2 of Lot 16, in Lee & Munn’s Subdivision, Ames, Iowa, as shown on the Plat of Survey recorded in the office of the Story County Recorder on March 31, 1986, in Book 7, at Page 177; and The alley within Lee & Munn’s Subdivision more specifically defined as the point of beginning at the Southwest corner of Lot 1 in the Lee & Munn’s Subdivision, Ames, Iowa extending West 16 feet along Lincoln Way North right-of- way line to the Southeast corner of Lot 14; thence extending North 311 feet to the Northeast corner of Lot 16 of Lee & Munn’s Subdivision, thence 16.1 feet to the Northeast on the South right-of-way of Gilchrist Street to the northwest corner of Lot 13 of the Lee & Munn’s Subdivisions, thence South along the alley’s East right- of-way 313.3 feet to the point of beginning. (b)Ninth Tax Increment Financing District-The Linc West 335 Lincoln Way (09-02-358-140): The West 50 feet of Lot 2, in Block 49, Fourth Addition to Ames, Iowa; and 403 Lincoln Way (09-02-358-150): The East 60 feet of Lot 3, in Block 49, Fourth Addition to Ames, Iowa; and 407 Lincoln Way (09-02-358-151): Billboard upon Leased Land known as the East 60 feet of Lot 3, in Block 49, Fourth Addition to Ames, Iowa; and 415 Lincoln Way (09-02-358-160): The West 40 feet in width of Lot 3 and all of Lot 4, Block 49, Fourth Addition to Ames, Iowa, excepting therefrom the following described portion to-wit: Beginning at the Northwest Corner of said Lot 4, thence running South along the West line of said lot, a distance of 80 feet, thence East 70 feet, thence North to the North line of said lot, thence Southwesterly along the North line of said lot to the point of beginning; and 419 Lincoln Way (09-02-358-170): The South 125 feet of Lot 5, in Block 49, in Fourth Addition to Ames, Iowa; and 256 116 Clark Avenue (09-02-358-180): Lot 1, Nelson Subdivision, Ames, Iowa; and [Note: As verified by an Affidavit filed January 13, 1966, in the records of the Recorder of Story County, Iowa, in Book 19, Page 213, the “Fourth Addition to the Town of Ames, Iowa” is also known as “Blairs Fourth Addition to Ames, Iowa.”]. (3)Provisions for Division of Taxes Levied on Taxable Property in the Urban Renewal Area. After the effective date of this ordinance,the taxes levied on the taxable property in the Urban Renewal Area each year by and for the benefit of the State of Iowa,the City,the County and any school district or other taxing district in which the Urban Renewal Area is located,shall be divided as follows: (a)that portion of the taxes which would be produced by the rate at which the tax is levied each year by or for each of the taxing districts upon the total sum of the assessed value of the taxable property in the Urban Renewal Area,as shown on the assessment roll as of January I of the calendar year preceding the first calendar year in which the City certifies to the County Auditor the amount of loans,advances,indebtedness,or bonds payable from the special fund referred to in paragraph (b)below,shall be allocated and when collected be paid into the fund for the respective taxing district as taxes by or for said taxing district into which all other property taxes are paid.For the purpose of allocating taxes levied by or for any taxing district which did not include the territory in the Urban Renewal Area on the effective date of this ordinance,but to which the territory has been annexed or otherwise included after the effective date,the assessment roll applicable to property in the annexed territory as of January 1 of the calendar year preceding the effective date of the ordinance which amends the plan for the Urban Renewal Area to include the annexed area, shall be used in determining the assessed valuation of the taxable property in the annexed area. (b)that portion of the taxes each year in excess of such amounts shall be allocated to and when collected be paid into a special fund of the City to pay the principal and interest on loans,moneys advanced to or indebtedness, whether funded,refunded, assumed or otherwise,including bonds issued under the authority of Section 403.9(l) of the Code of Iowa,incurred by the City to finance or refinance,in whole or in part, a project within the Urban Renewal Area,and to provide assistance for low and moderate-income family housing as provided in Section 403.22 of the Code of Iowa,except that taxes for the regular and voter-approved physical plant and equipment levy of a school district imposed pursuant to Section 298.2 of the Code of Iowa,to the extent authorized in Section 403.19 (2) of the Code of Iowa,taxes for the instructional support program levy of a school district,imposed pursuant to Section 257.19 of the 257 Code of Iowa,to the extent authorized in Section 403.19(2) of the Code of Iowa, taxes for the payment of bonds and interest of each taxing district,and taxes imposed under Section 346.27(22) of the Code of Iowa,related to joint county-city buildings,shall be collected against all taxable property within the taxing district without limitation by the provisions of this ordinance. Unless and until the total assessed valuation of the taxable property in the Urban Renewal Area exceeds the total assessed value of the taxable property in such area as shown by the assessment roll referred to in subsection (a) of this section, all of the taxes levied and collected upon the taxable property in the Urban Renewal Area shall be paid into the funds for the respective taxing districts as taxes by or for said taxing districts in the same manner as all other property taxes. When such loans,advances, indebtedness,and bonds,if any, and interest thereon, have been paid,all money thereafter received from taxes upon the taxable property in the Urban Renewal Area shall be paid into the funds for the respective taxing districts in the same manner as taxes on all other property. (c)the portion of taxes mentioned in subsection (b) of this section and the special fund into which that portion shall be paid may be irrevocably pledged by the City for the payment of the principal and interest on loans,advances,bonds issued under the Authority of Section 403.9(1) of the Code of Iowa,or indebtedness incurred by the City to finance or refinance in whole or in part projects in the Urban Renewal Area. (d)as used in this section,the word "taxes"includes,but is not limited to, all levies on an ad valorem basis upon land or real property. Section Two. All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2026. _________________________________________________________ John A. Haila, Mayor 258 First Reading: _________________ Second Reading: ______________ Third Reading: ________________ Passed on: ___________________ I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing is a true copy of Ordinance No. ______________, passed by the City Council of said City at the meeting held on ______________________and signed by the Mayor on ___________________________, and published in the Ames Tribune on ___________________________. ________________________________ Renee Hall, City Clerk 259 TIF Dist. 9 TIF Dist. 8 260 ITEM #:51 DATE:03-10-26 DEPT:ADMIN SUBJECT:MUNICIPAL CODE REVISIONS FOR LICENSES AND PERMITS ISSUED BY THE CITY CLERK'S OFFICE COUNCIL ACTION FORM BACKGROUND: On February 10, Council directed staff to prepare an ordinance that would amend Chapters 10, 17, 21, 22, 27 and Appendix D of the Municipal Code to clarify and standardize applications, insurance, renewal, and record-keeping authority. The revisions also produce consistencies in language, including capitalizations, across the code sections that shift discretionary authority toward clearly defined administrative processes. Furthermore, a requirement is set forth for maintenance of valid insurance to clarify liability for matters of public safety. Appendix D of the Municipal Code is the fee-setting authority that is established by City Council resolution. Revisions to Appendix D create transparency in fees for all licenses and permits issued by the City Clerk's Office and align with changes in the Code of Iowa . The resolution to adopt the amended Appendix D will be presented at the third reading of the Ordinance. No fee increases for licenses or permits are included with the proposed revisions. Overall, it is intended that the proposed amendments will reduce administrative complexity while preserving transparency. ALTERNATIVES: 1. Approve the attached revisions to Chapters 10, 17, 21, 22, 27 and Appendix D of the Municipal Code relating to licenses and permits issued by the Office of the City Clerk: a. First reading of ordinance 2. Do not approve the changes and provide further direction to staff. CITY MANAGER'S RECOMMENDED ACTION: Revising the language in the Municipal Code will help to clarify the requirements and standardize licenses and permits issued by the City Clerk's Office. Therefore, it is the recommendation of the City Manager that City Council approve Alternative No. 1, as described above. ATTACHMENT(S): FINAL DRAFT Ordinance License-Permit Fees.PDF 261 ORDINANCE NO. __________ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING SECTIONS 10.11, 10.12, 10.14, 10.15, 17.25, 17.26, 21.134, 22.32, 27.5 AND 27.6 THEREOF, FOR THE PURPOSE OF AMENDING REQUIREMENTS FOR LICENSES, PERMITS AND FEES REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; PROVIDING A PENALTY; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa, shall be and the same is hereby amended by amending Sections 10.11, 10.12, 10.14, 10.15, 17.25, 17.26, 21.134, 22.32, 27.5 and 27.6 as follows: “CHAPTER 10 GARBAGE, REFUSE AND RECYCLING * * * Sec. 10.11. LICENSE APPLICATION; APPROVAL REQUIREMENTS. An application for a license to collect or haul garbage, refuse or recycling shall be made to the office of the City Clerk on forms provided by that office. The applicant shall file with the application a certificate or affidavit of insurance as hereinafter set forth and shall pay the required license fee. Upon receipt of application properly executed, the city clerk shall refer the same to the city manager for approval before issuing the license. Sec. 10.12. INSURANCE AFFIDAVIT; CONTENTS; LIABILITY COVERAGE. * * * (3) Applicant shall furnish the City of Ames with certificates of insurance evidencing the following coverages: (a) Comprehensive General Liability with limits of no less than $1,000,000 combined single limits per occurrence for bodily injury, personal injury, and property damage. (b) Automobile Liability with limits of no less than $1,000,000 combined single limits per occurrence for bodily injury, personal injury, and property damage. (c) Worker's Compensation and Employer's Liability as required by the laws of the State of Iowa. (4)(3) A copy of the current insurance certificate shall be maintained on file with the City Clerk. The certificate must be on file in the office of the City Clerk before the license shall be issued. The approved insurance certificate must be on file in the office of the City Clerk before a license will be issued. * * * 262 Sec. 10.14. LICENSE ISSUANCE, EXPIRATION.Upon receipt of the completed application for a license approval from the city manager, the filing of the proper certificates of insurance, and the payment of the license fee, and satisfactory inspection of equipment, the City Clerk shall issue the applicant a license. All licenses shall terminate expire on December 31st thirty-first of the year of issued. The annual license of all applicants licensed under this chapter shall be renewable under completion of the requirements outlined in this section. The City Manager or Manager’s designee may make any renewal subject to additional and revised conditions and requirements. The City Clerk shall maintain the records of licenses issued, denied, or revoked. Sec. 10.15. LICENSE FEE.The license fee shall be established by resolution of the City Council in such amount to cover the costs of administration, enforcement, and inspection under this chapter and listed in Appendix D. The City Manager shall set a reasonable fee per year per truck to cover costs of administration, inspection and enforcement under this chapter. * * * CHAPTER 17 OFFENSES-MISCELLANEOUS * * * Sec. 17.25. DEALERS AND PAWNBROKERS, ITINERANT DEALERS, AND SECONDHAND DEALERS * * * (2)Dealer's Permit. (a)A pawnbroker, secondhand dealer, or itinerant dealer must apply for and obtain a Dealer's Permit annually annual permit prior to being engaged in or conducting business as a dealer. Such permit shall be posted conspicuously in each place of business named therein. (b)Application. An application for a Dealer’s Permit shall be made to the office of the City Clerk on forms provided by that office. To obtain a dealer's permit a dealer shall file a written, sworn application on a form provided by the City Clerk The application shall be signed by the applicant if an individual, by all partners if a partnership, and by the president if a corporation, with the City Clerk showing: * * * (c)Fee Requirement. Every application for a Dealer's annual Permit shall be accompanied by the application fee. The fee for a Dealer's annual Permit shall be in such amount as shall be determined from time to time by resolution of the City Council and listed in Appendix D. in such amount as is set by the City Council. (d)Issuance.Upon receipt of an application for a Dealer's Permit, the City Clerk shall notify the Ames Chief of Police or Chief's designee who shall cause such investigation of the applicant as the Chief deems necessary for the public good and may recommend issuance or refusal of a Dealer's Permit. Within ten (l0) days of the filing of an application, the City Clerk shall issue a Dealer's Permit or refuse to do so for reasons including but not limited to the following: * * * (e)Appeal. If the City Clerk denies an application for a Dealer's Permit, the City Clerk shall mail to the applicant, by certified mail, a written statement of the decision with a brief statement of the reason(s) therefore. An appeal of from the decision of the City Clerk may be made in writing to the City Manager, or Manager's 263 designee, within ten (10) days of the receipt of the decision. The written appeal shall state the specific grounds for the appeal. The City Manager, or Manager's designee, shall hold a hearing within a reasonable time from the receipt of the appeal. At the hearing, the applicant or permit holder may be represented by counsel, may cross- examine witnesses and may present evidence in their his or her favor. The City Manager, or Manager's designee, may grant or deny the appeal. That decision shall be final. (f)Expiration. A Dealer's Permit shall expire on December 31st of the year in which it is issued. If a dealer's business is discontinued, moved, or sold within one (1) year after issuance, the Dealer's Permit expires and a new permit must be obtained before the dealer's business is recommenced. The Dealer's annual Permit is a personal privilege and shall not be transferable, nor shall there be a partial refund of the application fee where the permit holder discontinues his their business prior to December 31st of the year in which the permit was issued. * * * (h)Itinerant dealers must register with the City of Ames Police Department before engaging in or conducting business each time that such dealer is in the City of Ames to conduct business. Sec. 17.26. PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS. * * * (4) For the purpose of registration each person as aforesaid shall provide to the City Clerk, or Clerk's designee, the following: (a)Their name, address, and date of birth, social security number, height, weight, hair and eye color, and phone number, and if they do not have a permanent residence in this city, the residence and phone number where they reside permanently. * * * (f)Name, address and phone number of the supplier of the product. (f) (g) Proof of the state sales tax permit or exemption from state and federal taxing authorities. (g) (h) If employed by or working in association with a corporation, the state of its incorporation, whether it is authorized to do business in Iowa, and evidence that the corporation has designated a resident agent within 50 miles of the City upon whom legal service may be made and that the corporation will be responsible for the acts of its employees and or associates in the City; and that the corporation is covered by the insurance specified in item 14, below. (h)(i) A statement as to whether or not applicant has been convicted of any crime, misdemeanor, or violation of any municipal ordinance other than a traffic violation, the nature of the offense and the penalty imposed. (j)The last municipalities, not exceeding three, where applicant carried on activities for which registration is sought immediately preceding the date of application and the addresses from which such business was conducted in those cities. * * * (7) The identification badge shall be of a distinctive logo and design to show clearly that it has been issued by the City of Ames and shall incorporate a current 264 photograph of the registrant taken at the Clerk's office or where the Clerk directs, at the time of registration. * * * CHAPTER 21 SIGNS * * * Sec. 21.134. TEMPORARY PORTABLE SIGNS ON PUBLIC SIDEWALKS IN DSC AND CSC PERMITTED. * * * (13) A permit issued under this subsection shall be revoked by the City if the proprietor holding the permit does any of the following: (a)Fails to maintain a valid license or permit covering the establishment adjacent to which the sign is located; (b)Fails to remove the sign from the public right of way by the time required in this subsection; (c)Fails to pay the fee for issuance or renewal of the permit; (d)Fails to maintain proof of insurance with the indemnification requirements set forth in subparagraph 15 of this subsection on file with the City Clerk; (e)(d)Fails to operate in strict compliance with all of the provisions of this subsection, of all other City ordinances, and of state law; or (f)(e)Creates or allows the existence of a safety hazard in connection with the placement of the sign. * * * CHAPTER 22 STREETS AND SIDEWALKS * * * DIVISION VII SIDEWALK CAFÉ PERMITS * * * Sec. 22.32 SIDEWALK CAFÉ PERMITS. (o) Application, Term and Renewal.A Sidewalk Cafe Permit shall be approved by the City Manager for a maximum period of one year. Thereafter, the City Manager, if an extension application is filed prior to any expiration date of the Sidewalk Cafe Permit, may extend the permit for additional periods, not to exceed one year each, following review and approval of the cafe's operations. An application for a permit to operate a Sidewalk Café’ shall be made to the office of the City Clerk on forms provided by that office. The applicant shall file with the application a certificate or affidavit of insurance hereinafter set forth and shall pay the required permit fee. Upon receipt of the aforementioned filings, the City Clerk shall issue the applicant a permit. All permits shall terminate on October 31st of the year issued. The annual permit of all Sidewalk Cafés permitted under this chapter shall be renewable under completion of the requirements outlined in this section. The City Manager or Manager designee may make any renewal of a Sidewalk Café Permit subject to additional and revised conditions and requirements. Any renewal granted by the City Manager shall not exceed a period of one year. All applications shall be filed with the City Clerk, who shall refer them to the City Manager. The City Clerk shall maintain the records of permits issued, denied, or revoked. * * * 265 (r) Insurance.An insurance certificate naming the City of Ames, its officers, and employees as an additional insured with comprehensive general liability limits in the amount of $500,000 combined single limit shall be in full force and effect during the life of a Sidewalk Cafe Permit. The coverage shall be at least as broad as the ISO Form Number CG0001 covering commercial general liability written on an occurrence basis only. A copy of the current insurance certificate shall be maintained on file with the City Clerk. The certificate must be on file in the office of the City Clerk before the license shall be issued. * * * CHAPTER 27 TREES AND SHRUBS * * * Sec. 27.5 TREE SURGEON LICENSE REQUIREMENTS. (1) No person shall solicit or engage in the work of felling trees or trimming trees where there is a risk of limbs, branches or any other portion of the tree falling into the public right of way without first obtaining a Tree Surgeon's License from the City Clerk. and paying the license fee in such amount as shall be established for all such licenses by resolution of the City Council to cover costs of administration. A property owner may trim or fell trees on his or her their own property without a Tree Surgeon License except where there is risk of limbs, branches or any other portion of the tree falling or coming in contact with electric utility lines. (2) However, a property owner may trim or fell trees on his or her own property without a license except where there is risk of limbs, branches or any other portion of the tree falling or coming in contact with electric utility lines. An Application for a Tree Surgeon’s License shall be made to the office of the City Clerk on forms provided by that office. The applicant shall file with the application a certificate or affidavit of insurance hereinafter set forth and shall pay the required license fee. Upon receipt of the aforementioned filings, the City Clerk shall issue the applicant with a license. (3) All licenses shall terminate on June 30th of the fiscal year issued. The annual license of all Tree Surgeon’s licensed under this chapter shall be renewable under completion of the requirements outlined in this section. The City Manager or Manager designee may make any renewal subject to additional and revised conditions and requirements. The City Clerk shall maintain the records of licenses issued, denied, or revoked. Sec. 27.6 INSURANCE REQUIRED. * * * (1)An insurance certificate naming the City of Ames, its officers, and employees as an additional insured with comprehensive general liability limits in the amount of $500,000 combined single limit shall be in full force and effect during the life of the Tree Surgeon License. The coverage shall be at least as broad as the ISO Form Number CG0001 covering commercial general liability written on an occurrence basis only. A copy of the current insurance certificate shall be maintained on file with the City Clerk. (2) Automobile Liability with limits of no less than $500,000 combined single limits per occurrence for bodily injury, personal injury and property damage. 266 (3) A copy of the current insurance certificate shall be maintained on file with the City Clerk. The certificate must be on file in the office of the City Clerk before the license shall be issued. * * * ” Section Two. Violation of the provisions of this ordinance shall constitute a municipal infraction punishable as set out by law. Section Three. All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Four. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2026. ____________________________________________________________ John A. Haila, Mayor First Reading: _________________ Second Reading: ______________ Third Reading: ________________ Passed on: ___________________ I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing is a true copy of Ordinance No. ______________, passed by the City Council of said City at the meeting held on ______________________and signed by the Mayor on ___________________________, and published in the Ames Tribune on ___________________________. ________________________________ Renee Hall, City Clerk 267 To:Mayor & City Council From:John Dunn, Director of Water & Pollution Control Date:March 10, 2026 Subject:Water Meter Setting Requirements Item No. 52 MEMO The ordinance revising Municipal Code Chapter 28 for Water Meter setting requirements is attached for City Council's review and consideration for second reading. ATTACHMENT(S): Ordinance Section 28.209(2) New Water Meters.PDF Planning and Housing 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 268 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING SECTION 28.209(1) THEREOF, FOR THE PURPOSE OF AMENDING STANDARD WIRING AND INSTALLATION REQUIREMENTS FOR TRANSISTION TO NEW WATER METER DEVICES REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by amending Section 28.209(1) as follows: “Sec. 28.209. RADIO READ DEVICE (1) New meter installations. All new water meter installations shall have a radio read device. Any residential dwelling units located within the City of Ames municipal electric service territory may have the radio read device located inside the dwelling. All commercial buildings, located within the City of Ames municipal electric service territory, and any residential or commercial buildings located outside of the City of Ames municipal electric utility territory, shall install, For each meter, a 22/3 gauge, stranded, shielded wire with plastic sheath shall be installed from the water meter on the inside of the building to within three feet of the electric meter on the outside of the building. Meters located in meter pits or vaults shall have the radio read device located inside the pit or vault or located in a pedestal near the meter pit or vault. If the electric meter is located on a transformer, or other remote location, the wiring for the radio read device shall terminate on the side of the building nearest the transformer or remote location. A minimum of three feet of excess wire shall be left at each end to allow connection to the water meter and installation of the radio read device. Any portion of the wire that will not be exposed (i.e., installed behind finished walls, above finished ceilings, etc.) shall be placed in conduit to protect the wire from damage and to facilitate replacement if necessary. The City will provide and install the radio read device and connect it to the customer-installed wire. * * * .” 269 Section Two. All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2026. __________________________________________________________ John A. Haila, Mayor First Reading:__________________ Second Reading:_______________ Third Reading:_________________ Passed on: I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing is a true copy of Ordinance No. ______________, passed by the City Council of said City at the meeting held on ______________________and signed by the Mayor on ___________________________, and published in the Ames Tribune on ___________________________. _______________________________ Renee Hall, City Clerk 270 To:Mayor & City Council From:Brian Phillips, Assistant City Manager Date:March 10, 2026 Subject:Renaming of Center Ave to Chantland Ave Item No. 53 MEMO The ordinance regarding the renaming of Center Avenue to Chantland Avenue is attached for the City Council's review and consideration for third reading and adoption. ATTACHMENT(S): Ordinance Renaming Center to Chantland Ave.PDF Planning and Housing 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 271 DO NOT WRITE IN SPACE ABOVE THIS LINE, RESERVED FOR RECORDER Prepared by: Mark O. Lambert, City Attorney, 515 Clark Avenue, Ames, Iowa 50010 (Phone: 515-239-5146) Address Tax Statement To: City of Ames, Iowa, 515 Clark Avenue, Ames, Iowa 50010 Return to Ames City Clerk, Box 811, Ames, IA 50010 ORDINANCE NO. ____________ AN ORDINANCE TO RENAME CENTER AVENUE IN THE CITY OF AMES, IOWA, TO CHANTLAND AVENUE; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The name of Center Avenue is changed to “Chantland Avenue.” Section Two. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Three. This ordinance shall be in full force and effect from and after its passage and publication as required by law. Passed this day of , 2026. ________________________________________________________ John A. Haila, Mayor First Reading: ___________________ Second Reading: _________________ Third Reading: ___________________ Passed on: ______________________ I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing is a true copy of Ordinance No. ______________, passed by the City Council of said City at the meeting held on ______________________and signed by the Mayor on ________________________, and published in the Ames Tribune on ___________________________. ________________________________________ Renee Hall, City Clerk 272 To:Mayor & City Council From:Brian Phillips, Assistant City Manager Date:March 10, 2026 Subject:Modifications to Municipal Code Chapter 10, Garbage and Refuse Item No. 54 MEMO The ordinance modifying Municipal Code Chapter 10, Garbage and Refuse is attached for the City Council's review and consideration for third reading and adoption. ATTACHMENT(S): Ordinance Chap 10 Garbage-Refuse-Recycling.PDF Public Works 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 273 ORDINANCE NO. _________ AN ORDINANCE TO AMEND THE MUNICIPAL CODE OF THE CITY OF AMES, IOWA, BY AMENDING SECTIONS 10.1, 10.2, 10.3, 10.5, 10.6, 10.7, 10.8, 10.9, 10.11, 10.12, 10.13, 10.18, 10.19, 10.22. 10.25 AND ENACTING A NEW SECTION 10.27, THEREOF, FOR THE PURPOSE OF AMENDING GARBAGE, RECYCLING AND REFUSE, REPEALING ANY AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT TO THE EXTENT OF SUCH CONFLICT; PROVIDING A PENALTY; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ENACTED, by the City Council for the City of Ames, Iowa, that: Section One. The Municipal Code of the City of Ames, Iowa shall be and the same is hereby amended by amending Sections 10.1, 10.2, 10.3, 10.4, 10.5, 10.6, 10.7, 10.8, 10.9, 10.11, 10.12, 10.13, 10.18, 10.19, 10.22, 10.25 and enacting a new Section 10.27, as follows: CHAPTER 10 GARBAGE, AND REFUSE AND RECYCLING Sec. 10.1. DEFINITIONS. As used in this chapter, the following words shall have the meanings ascribed to them as follows: (1)"Garbage" means every waste accumulation of animal, fruit or vege- table matter, liquid or otherwise, that attends the preparation, use, cooking, dealing in or storing of meat, fish, fowl, fruit or vegetables, and including tin cans or similar non-recyclable food containers. Dead animals are not included in the term garbage. (2)"Refuse" means all other miscellaneous waste materials except “recycling” and "yard waste" not specifically defined as garbage. (3)“Recycling” or “Recyclable Materials” means solid waste designated by the city as appropriate for collection, processing and return to use in the form of raw materials, such as certain types of newsprint, magazines and catalogs, metal, plastic containers, glass, and cardboard. (4) (3) "Yard Waste" means debris such as grass clippings, leaves, garden waste, brush, and trees. "Yard Waste" does not include tree stumps. Sec. 10.2. RESERVATION OF CITY'S RIGHTS. The city reserves the right to enter into a contract at any time with any license holder or others, for the collection and disposal of garbage, and refuse, recycling, or yard waste within the city, or may itself operate and maintain such a service. 274 Sec. 10.3. GARBAGE RECEPTACLES. Garbage or recycling shall not be set outdoors for collection and disposal, or for any other purpose, except when fully contained in a water-tight and tightly closed hard receptacle that cannot be ripped open by birds or beasts. Setting out garbage or recycling in plastic bags or paper sacks is prohibited. Containers that shed rain when their lids are completely closed shall satisfy the requirement for a watertight receptacle. * * * Sec. 10.5. OVER-FILLING RECEPTACLES. It is the duty of every person using or maintaining a garbage or refuse receptacle or recycling receptacle to cause the same to be emptied of its contents before it is so full that the cover will no longer fit tightly. Sec. 10.6. LOCATION OF RECEPTACLE. All garbage, and refuse and recycling shall be delivered by the householder or the occupant of any building or place of business to the ground level for collection, and the receptacle therefore must be kept in a location convenient for collection. Sec. 10.7. PREPARATION OF REFUSE FOR COLLECTION. Containers of garbage, refuse and/or yard waste shall not weigh more than 65 pounds when set out for collection. Brush and tree trimmings shall be securely tied in bundles not more than four feet in length and not more than two feet in diameter. The bundles shall be bound by means of hemp, sisal, cotton or other non-metallic biodegradable cord material. No single piece of brush or tree trimmings shall be more than three inches in diameter. Yard waste shall be separated from garbage or refuse. Yard waste shall not be mixed with garbage or refuse. Yard waste and recycling shall not be mixed with one another or with garbage or refuse. Sec. 10.8. MANNER OF GARBAGE AND REFUSE DISPOSAL. Garbage and refuse shall be disposed of by householders or other occupants of any building or place of business as hereinafter provided: (1) Garbage. Garbage shall be disposed of as follows: (a) By delivery to a licensed collection agency; (b) By hauling to a city-operated disposal facility providing that the containers and vehicles used in transportation conform to the requirements of this chapter. (c) By disposal through an in-sink garbage disposal unit directly to the public sanitary sewer system; (d) By incineration in an incinerator that meets State and Federal regulations. 275 (2) Refuse. Refuse shall be disposed of as provided for in subsections (1)(a), (1)(b) or (1)(d) above. (3) Yard Waste. Yard Waste shall be disposed of as follows: (a) As provided for in subsection (1)(a), (b) or (d) above; (b) By open burning in accordance with the provisions of Chapter 8 of the Ames Municipal Code. (c) Leaves and grass may be disposed of by delivery to a site for composting or land application, or delivery to any person who can be reasonably expected to cause composting or land application of the leaves and grass, in accordance with the provisions of Section 10.24. (4) Recycling. Recycling shall be disposed of as follows: (a) As provided for by the Residential Curbside Recycling Collection program in Section 10.27. (b) By delivery to a licensed collection agency; (c) By hauling to a recycling facility providing that the containers and vehicles used in transportation conform to the requirements of this chapter. Sec. 10.9. DEPOSITING GARBAGE, YARD WASTE, REFUSE, RECYCLING IN STREETS, ALLEYS, ETC., PROHIBITED; EXCEPTION. (1) It is unlawful for any person to deposit or place any garbage, yard waste, or refuse or recycling in any street, alley, lane, public place, private property or any body of water within the city; or, to permit garbage, yard waste, or refuse or recycling to remain for more than seven days on private property that is under one's ownership, possession or control. However, garbage, refuse, or yard waste or recycling may be placed on the untraveled portions of streets, alleys, lanes, public places and on private property to be hauled away if the garbage, refuse, or yard waste or recycling is kept in the manner prescribed in this chapter. Yard waste may be retained for more than seven days if composting is being completed. (2) It is unlawful to place garbage, refuse, or yard waste or recycling on the private property of another, or into another's garbage, refuse, or yard waste or recycling containers for the purpose of being hauled away. Sec. 10.10. LICENSE TO COLLECT OR HAUL GARBAGE, AND REFUSE AND RECYCLING REQUIRED. It is unlawful for any person to collect or haul garbage, or refuse or recycling within the city except from their own residence or business property without first obtaining a license from the city. Sec. 10.11. LICENSE APPLICATION; APPROVAL. An application for a license to collect or haul garbage, or refuse or recycling shall be made to the office of the city clerk on forms provided by that office. The applicant shall file with the application a certificate or affidavit of insurance as hereinafter set forth and shall pay the required license fee. Upon receipt of application properly executed, the city clerk shall refer the same to the city manager for approval before issuing the license. 276 Sec. 10.12. INSURANCE AFFIDAVIT; CONTENTS; LIABILITY COVERAGE. (1) Contents. The certificate or affidavit of insurance to be filed with the application for a license hereunder shall be executed by representatives of a duly qualified insurance company evidencing that the insurance company has issued liability and property damage insurance policies covering the following: (a) All operations of the applicant, or any other person employed by the applicant in garbage, and refuse and recycling collection within the corporate limits of the city; (b) The disposal of the garbage and refuse to and within any area designated as a sanitary landfill by the city; (c) The delivery of the recyclable materials to a facility licensed to receive, sort, or process the materials for the purpose of converting them into new products; (d)(c) Protecting the public and any person from injuries or damages sustained by reason of carrying on the work of garbage, and refuse and recycling collection and disposal. (2) Applicant shall procure and maintain, for the duration of the license period, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the function for which the license is issued. Applicant shall furnish the City of Ames with certificates of insurance evidencing the following coverages: (a) Comprehensive General Liability with limits of no less than $1,000,000 combined single limits per occurrence for bodily injury, personal injury, and property damage. (b) Automobile Liability with limits of no less than $1,000,000 combined single limits per occurrence for bodily injury, personal injury, and property damage. (c) Worker's Compensation and Employer's Liability as required by the laws of the State of Iowa. (3) The approved insurance certificate must be on file in the office of the City Clerk before a license will be issued. Sec. 10.13. INSPECTION OF APPLICANTS' EQUIPMENT. The City Clerk’s office Resource Recovery Superintendent and staff shall arrange an inspection of the applicant's equipment proposed to be used and shall notify the applicant of said date for inspection. The City Sanitarian will make the inspection of inspect annually the applicant's equipment proposed to be used, the pick-up service to be maintained and the methods of operation; and if they meet the requirements herein specified, the city manager shall file approval with the city clerk. * * * Sec. 10.18. FREQUENCY OF COLLECTION. (1) Licensed haulers shall collect garbage and refuse from single-family and multi-family up to four (4) unit residential customers not less than two (2) times 277 more than one (1) time per week, except that, in addition to a routine weekly collection, a licensed hauler may make arrangements for a special collection of garbage and refuse from a customer in the event of a disaster, calamity, construction or demolition project or the like which generates an unusual quantity or character of garbage or refuse that is impractical or unsanitary to dispose of on the routine collection day. (a) for a residence that is scheduled for collection on a day which is also a holiday observed by said haulers, collection need be made only once during the week of such holiday. (b) for one or two-family dwellings, arrangements shall be made for once a week collection at the customer's request. (2) Collections of garbage from hotels, restaurants, clubs, boarding houses or other places of like character or from multi-family properties containing more than four (4) units, where considerable garbage is produced daily shall be made not less than one (1) time per week, and more frequently as necessary to prevent an accumulation of garbage which prevents the lid of the garbage receptable(s) from tightly closing, or which overflows onto the ground, or which harbors animals or birds, or which produces noisome odors. on each weekday except for those days which are holidays as described in subsection (1). (3) Licensed haulers shall collect their customer's yard waste at least once each week. Sec. 10.19. GARBAGE, REFUSE COLLECTION VEHICLES; REQUIREMENTS. All vehicles used in the transportation of garbage, and refuse or recycling within the city shall be kept in a sanitary condition and shall be so constructed as to prevent leakage in transit. The body of the truck shall be wholly enclosed or shall at all times while in transit be kept covered with an adequate cover, or a canvas cover provided with eyelets and rope for tying down. Loading of vehicles shall be done in such a manner as to prevent spilling or loss of contents. All persons licensed under the terms of this chapter shall use packer type trucks for normal collection purposes and shall submit such vehicles to city inspection annually. * * * Sec. 10.22. INFECTIOUS WASTE. * * * (c)Contaminated sharps means all discarded sharp items derived from patient care in medical, research, or industrial facilities including glass vials containing materials defined as infectious, hypodermic needles, scalpel blades, and pasteu Pasteur pipettes. * * * 278 Sec. 10.25.PENALTIES FOR OFFENSES PERTAINING TO GARBAGE AND REFUSE. A violation of any provision of Chapter 10, Garbage, and Refuse, and Recycling shall be a municipal infraction punishable by a fine of $500 for a person=s first violation thereof, and a penalty of $750 for each repeat violation; except for violations of Sections 10.3, 10.4 and 10.5, the penalty for a first violation thereof is $200, and the penalty for a person=s second violation is $500, and the penalty for each repeat violation thereafter is $750. * * * Sec. 10.27. RESIDENTIAL CURBSIDE RECYCLING COLLECTION. (1) Purpose. The purpose of this Section is to provide for the orderly and economical separation and collection of recyclable materials from residential properties, to divert recyclable materials from the landfill and reduce the need for new raw materials, and to meet waste reduction goals identified by both the city and the state of Iowa. (2) The City shall collect recycling from all single-family residences and at each unit of multi-family residences containing not more than four (4) units. The City may make recycling collection services available to other properties in the city. The City shall establish regulations and collection schedules that adequately serve the needs of the recycling collection program participants. (3) The cost for recycling service shall be billed to the party responsible for each property in accordance with the fee established in Appendix F of this Code. Any single-family residence or unit of a multi-family property containing not more than four (4) units shall be entitled to elect not to receive a receptacle for recyclable materials, but in no case shall the party responsible for such a residence be relieved of the obligations to: (a) prevent yard waste, recyclable materials, and garbage/refuse from being mixed with one another as described in Section 10.7; (b) pay the cost for the recycling service as described in this Section 10.27. (4) Nothing in this Section shall be construed to prevent the city from contracting with a private party to furnish recycling collection services, or to prevent private parties from contracting with multi-family residences containing more than four (4) units, commercial or industrial properties to receive recycling collection services. Section Two. Violation of the provisions of this ordinance shall constitute a municipal infraction punishable as set out by law. Section Three. All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict, if any. Section Four. This ordinance shall be in full force and effect from and after its passage and publication as required by law. 279 Passed this day of , 2026. ______________________________ ________________________________ John A. Haila, Mayor First Reading:_______________ Second Reading:____________ Third Reading:______________ Passed on: I, Renee Hall, City Clerk of the City of Ames, Iowa, hereby certify that the above and foregoing is a true copy of Ordinance No. ______________, passed by the City Council of said City at the meeting held on ______________________and signed by the Mayor on ___________________________, and published in the Ames Tribune on ___________________________. ________________________________ Renee Hall, City Clerk 280 To:Mayor & City Council From:Mark O. Lambert, City Attorney Date:March 10, 2026 Subject:Closed Session Item No. 56 MEMO I hereby advise Council that the Council has the authority to go into closed session under section 21.5(1)(c) of the Iowa Code, to discuss matters presently in litigation or where litigation is imminent Legal 515.239.5105 main 515.239.5142 fax 515 Clark Ave. P.O. Box 811 Ames, IA 50010 www.CityofAmes.org 281