HomeMy WebLinkAboutA001 - Council Action Form dated March 10, 2026ITEM #:17
DATE:03-10-26
DEPT:ELEC
SUBJECT:VALVE MAINTENANCE AND RELATED SERVICES AND SUPPLIES
CONTRACT FOR POWER PLANT - CHANGE ORDER NO. 1
COUNCIL ACTION FORM
BACKGROUND:
The Electric Utility’s two natural gas-fired, high-pressure steam generation units, referred to as
Units No. 7 and 8, require regular professional maintenance and repair. This maintenance
consists of emergency service, as well as regularly scheduled planned repairs and services
during scheduled outages. Services include a variety of boiler and pressure vessel
maintenance and repairs, structural steel, pump and piping work, and other miscellaneous
mechanical Power Plant work.
Due to these operational conditions, numerous valves are used to operate the Power Plant.
These include isolation, control, check, relief and safety valves, which must be professionally
repaired, tested, installed, replaced and maintained. Specially trained personnel must perform
this work. On June 23, 2025, a contract was approved by Council for the Valve Maintenance,
Related Services and Supplies Contract to Pioneer Industrial Corporation, Kansas City, MO, in
the amount of $45,000.
THIS ACTION:
Change Order No. 1 in the amount of $55,000 is being requested to perform additional safety
valve testing throughout the remaining fiscal year. This needed work was delayed from the
previous fiscal year because of unit availability and scheduling conflicts. These funds
were carried over from the FY 2024/25 budget.
The approved FY 2 0 2 5 /2 6 Power Plant operating budget includes $55,000 for this service
from FY 2024/25 carryovers. Invoices will be based on contract rates for time and materials for
services actually performed.
ALTERNATIVES:
1. Approve Change Order No. 1 in the amount of $55,000 to Pioneer Industrial Corp,
Kansas City, MO for the Valve Maintenance and Related Services and Supplies
Contract for Power Plant. (Note: This action will bring the total contract to $100,000.)
2. Do not approve the requested change order.
CITY MANAGER'S RECOMMENDED ACTION:
This work is necessary to ensure that a qualified professional firm will respond to both
scheduled and emergency needs for valve maintenance, and it will also control costs
by having established billing rates. Funds will be expended only as work is required
and in accordance with approved invoices. The requested change does not involve
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additional funding, rather it is authorizing previously approved funds for this purpose in
FY 2024/25 which were carried forward to this fiscal year. Therefore, it is the
recommendation of the City Manager that the City Council adopt Alternative No. 1 as stated
above.
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