HomeMy WebLinkAboutA008 - Requests for Midnight Madness on July 10, 2026ITEM #:10
DATE:02-10-26
DEPT:ADMIN
SUBJECT:REQUESTS FOR MIDNIGHT MADNESS ON JULY 10, 2026
COUNCIL ACTION FORM
BACKGROUND:
The annual Midnight Madness race will be held on Friday, July 10. The event includes a 5k
beginning and ending at Torrent Brewing (504 Burnett Avenue). Post race activities will also
be held at Torrent Brewing. An estimated 500 people will participate in the race and
approximately 800 spectators will be at the event. Proposed activities include live music and
food vendors, which will be hosted in the parking lots of Torrent Brewing, First National Bank,
and within the closure on Burnett Avenue. Barricades will be placed at 5th Street and 6th
Street to close Burnett Avenue beginning at 6:00 p.m. the day of the race.
Organizers are requesting the following partial street closures from 8:00 p.m. to 9:00 p.m. on
Friday, July 10:
Kellogg Avenue from 12th Street to 5th Street
10th, 11th, and 12th Street from Burnett Avenue to Kellogg Avenue
5th Street from Kellogg Avenue to Pearle Avenue
Pearle Avenue from 5th Street to Main Street
Main Street/Northwestern Avenue from Pearle Avenue to 9th Street
9th Street from Northwestern Avenue to Hodge Avenue
Hodge Avenue from 9th Street to 7th Street
7th Street from Northwestern Avenue to Hodge Avenue
Closure of Burnett Avenue from 5th Street to 6th Street is requested from 6:00 p.m. to 12:00
a.m. on July 10 to facilitate setup of the post-race celebration events.
Volunteers will be posted along the race route to assist with traffic control. The event
organizers noted that a car would follow the last runner to remove barricades as the runners
move through the area to allow roads to reopen in a timely manner. Event organizers will
clean up the event on Friday night into Saturday morning, with cleanup being completed by
12:00 a.m. A Road Race Permit will be issued by the City Clerk's Office for the event. Midnight
Madness organizers will also obtain a Noise Permit for this event.
ALTERNATIVES:
1. Approve the requests for Midnight Madness on July 10, 2026, as outlined above.
2. Do not approve the requests for Midnight Madness.
CITY MANAGER'S RECOMMENDED ACTION:
Midnight Madness has been held since 1979 and is a popular event that draws many
competitors and spectators from a wide area to Ames. There have been no significant
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problems in the past. Therefore, it is the recommendation of the City Manager that the City
Council adopt Alternative No. 1, as described above.
ATTACHMENT(S):
Midnight Madness Application
2026 Midnight Madness Race Route.pdf
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For Office Use Only
Documents Received
Date: ____________________
___ Completed Application
___ Fireworks Application
($25 fee)
___ Insurance Certificate
___ Public Safety & Event
Management Plan
___ Site Plan/Route Map
($25 fee) (Road Race)
___ Vendor List
($50 fee/each)
___ Parking fees
Special Events Meeting
Date ____________________
Time ____________________
Room ___________________
Documents Sent:
___ Alcohol License
ABD ________________
___ Fireworks Permit
___ Road Race Permit
___ TOP
___ Permit
___ Other ________________
Departments Included
___ City Manager: Brian
Phillips and Tasheik Kerr
___ CyRide: Jenny Bethurem
or Rob Holm
___ Electric: Mark Imhoff
___ Fire: Jason Ziph or Rich
Higgins
___ Parks & Rec: Craig
Kaufman or Joshua
Thompson
___ Public Works: Brad Becker
or Dave Cole
___ Police: or
___ Water:
___ Risk Management: Bill
Walton
CAA:
:
ISU: Events
Authorization Committee
City Council Meeting
Date _____________________
___ Added to Agenda with CAF
Approved Y N
Reminder Date ____________
SPECIAL EVENT APPLICATION
Applications received less than thirty (30) days before the event may not be processed by
the City in time for the event and will automatically be denied. Each application is viewed
as a new event regardless of previous occasions.
Event Name
Location/Address
Region (Select one or more)
Main Street (Downtown)
Campustown District
Iowa State University Property
City Parks
Other (please explain)
Please note that events occurring in the Downtown, Campustown, in City parks, or on ISU property
require prior approvals. A letter of support will be required from CAA if the event occurs in
Campustown or from if the event occurs in Downtown. Please contact the
appropriate office well in advance:
Downtown -: (515) 23 -
ampustown Action Association: (515)-
ISU - Events Authorization Committee: (515) 294-1437
@amesdowntown.org
eventauthorization@iastate.edu
TIMELINE
Detailed Description of Event Activities (written overview of event and what’s going to happen)
Event Ends Date Time M T W R F Sa Su
Teardown
Complete Date Time M T W R F Sa Su
Event Category
Concert/Performance
Farmer/Outdoor Market
Other (please explain)
Athletic/Recreation
Exhibits/Misc.
Festival/Celebration
Parade/Procession/March
Rain Date Rain Location
Yes No
Is this an annual event? If yes, how many years?
Setup Date Time M T W R F Sa Su
Event Starts Date Time M T W R F Sa Su
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CONTACTS
State Zip Code
Cell Phone
Cell Phone
Sponsor/Applicant Name
Address
City
Daytime Phone
E-mail
Alternate Contact Name
Daytime Phone
E-mail
ATTENDANCE
Anticipated Daily Attendance
Yes No
Is this event open to the public?
Is your event being held in conjunction with another event (e.g.Farmers' Market, 4th of July,
etc.)? If yes, please list:
ORGANIZATION STATUS/PROCEEDS
For-Profit
Bona Fide Tax Exempt
Nonprofit
Yes No
Are patron admission, entry, or participant fees required? If yes, please describe and provide
amounts:
Are vendor or other fees required? If yes, please provide amounts:
Percentage of net proceeds going towards fundraising %
Percentage of net proceeds going towards for-profit entity %
SECURITY
Ames Police Department 24 hour non-emergency phone number: 515-239-5133
Please complete the course at https://www.crowdmanagers.com/training for crowd management training.
Yes No
Have you hired a professional security company to develop and manage your event’s security plan?
If yes, please fill out the following information:
Security Organization
State Zip Phone
Address
City
Email
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